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HomeMy WebLinkAboutDocumentation_Regular_Tab 7-J_5/14/1998 • VILLAGE OF TEQUESTA i., Post Office Box 3273 •250 Tequesta Drive•Suite 300 � `. � o Tequesta, Florida 33469-0273 • (561) 575-6200 s ;1�0 4�� Fax: (561)575-6203 ea Csi y VILLAGE MANAGER'S REPORT April 6, 1998 - May 8, 1998 • Memorandum to All Department Heads Regarding FY 98 Budget Preparation; Life/Health Insurance Expenditure Budget Line Item. • Memorandum to Director of Community Development Regarding Compensatory Time Requirements of the Village. • Memorandum to Chief of Police and Director of Public Works & Recreation Regarding 707 Bridge. • Letter to Village Attorney Regarding Applicability of F.S. 189 . 16 Public Utilities.. • Letter to Town Clerk, Town of Jupiter, 'Regarding Jupiter ' s Indiantown Road & Bridge Task Force; Tequesta Appointments . • Letter to Mrs . Hattie Siegel Regarding Village Policy for Appealing a Special Master Decision. ■ Letter to J. Stephen Palmquist of . Gabriel, Roeder, Smith & Company, Regarding General Employee Retirement Plan. • Memorandum to Director of Community Development Regarding Signage Requirements; Mixed-Use Zoning District. • Letter to Chuck Blaine of Adelphia Cable Regarding CATV Franchise Fees . • Memorandum to All Department Heads Regarding Administrative Policy No. 4-97/98; Travel Expenses and Reimbursement Procedures . • Memorandum to Village Council Regarding Comprehensive Annual Financial Report for Fiscal Year Ended September 30, 1998 . • Letter to Village Attorney Regarding 347 Country Club Drive; Release of Lien. ■ Memorandum to All Department Heads Regarding Purchasing Procedures Administrative Policy. • Letter to Town Manager, Town of Jupiter, Regarding Bulk Rate Agreement; Water Rate Price Indexing. • Memorandum to Village Council Regarding Joint Workshop for Elected Officials of NAMAC . . • Memorandum to Water System Manager Regarding Water System Manager Assignments . Recycled Paper . • Memorandum to Village Council Regarding Village Council Priorities . • Letter to Village Council Regarding Draft Ordinance Relating to Stormwater Control; Enforcement Provisions. • Memorandum to Department Heads Regarding Cellular Phones . • Letter to John B. Glicksman, Esq. , Adelphia, Regarding Adelphia Cable/Village of Tequesta Informal Franchise Renewal Agreement. I Letter to Mrs. Hattie Siegel Regarding Tequesta Ordinance 515 and 522 . • Letter to Cindy DeFillipo, Administrative Assistant, Palm Beach County, Regarding Country Club Drive Right-of-Way. • Letter to Scott G. Hawkins, Esq. , Regarding Tequesta v. SFWMD and Jupiter; Your File No . 13153 .38 . • Memorandum to Water System Manager Regarding Town of Jupiter Public Records Request; Floridan Aquifer Well Data. • Memorandum to Fire Chief Regarding ALS and BLS Start-Up Costs. • Letter to Town Manager, Town of Jupiter, Regarding Jupiter Stadium Fireworks Display; Tequesta Participation. • Memorandum to Planner, Assistant Village Manager, and Director of Public Works & Recreation Regarding ISTEA Transportation Enhancement Program - Year 5 . • Letter to Remar Harvin, Director, Housing & Community Development, Palm Beach County, Regarding •National Community Development Week, April 6-12, 1998; Tequesta Proclamation. • Memorandum to Director of Public Works & Recreation Regarding Tequesta Park; Allegations Regarding Condition of Swings and Slides . • • Memorandum to Director of Public Works & Recreation Regarding Renovations to Tequesta Recreation Center; Budget Amendments . • Memorandum to Director of Public Works & Recreation Regarding Annual Street Paving Contract Award. • Memorandum to Water System Manager Regarding Sale of Water Department Land. • Letter to Village Attorney Regarding Zoning-In-Progress; Sign Regulations in Mixed-Use Zoning District. • Letter to Sharon D. Walker, TCCCA, Regarding Request for Village Approval to Landscape Village Right-of-Way. • Letter to Village Attorney Regarding Notice of Hearing. • Letter to Water System Manager and Coordinator, Stormwater Utility and Capital Projects, Regarding FDOT Joint Project Agreements for Utility Work Performed by Highway Contractor. • Memorandum to Finance Director Regarding Leased Office Space; Annual Rent Increase. • Memorandum to Director of Public Works & Recreation and Coordinator, Stormwater Utility and Capital Projects, Regarding Swale Program for Country Club Drive. • Letter to Cindy De Filippo, Administrative Assistant, Palm Beach County, Regarding FPL 138 Kv Transmission Line. is Memorandum to Village Council Regarding Comprehensive Annual Financial Report for 1996/1997 . • Letter to Fred Kenney, Vice-President, Investments, Prudential Securities, Inc. Regarding Withdrawal of Funds; Village of Tequesta Employee 's Pension Trust Fund; Command Account No. 01K-962237-24 . • Memorandum to Director of Finance Regarding Withdrawal of General Employees from the Village Retirement Plan. • Memorandum to Village Council Regarding Town of Jupiter Riverwalk Project Comparative Analysis Trip to Columbus, Georgia. • Memorandum to Director of Public Works & Recreation Regarding Beautiful Palm Beaches; Palm Beach County Thoroughfare • Beautification Grant. • Memorandum to Village Council Regarding Lake Park Code Restricting Location of Pay Telephones. • Memorandum to Village Council Regarding Village Council Priorities; Status Report. • Memorandum to Code Enforcement Officer Regarding Gallery Square North Parking Lot. • A Departmental Budget Review Meeting was held at 10 : 00 a.m. on April 8 . • Attended the Village Council Meeting at 7 :00 p.m. on April 9 . • Met with JMZ Properties at 2 :30 p.m. on April 10 . • A Staff Meeting was held at 10 :00 a.m. on April 14, 1998, wherein the following items were discussed: 1 . The Director of Community Development and the Water System Manager were requested to report on the 6 coordination of field inspections for water conservation requirements . 2 . The Village Clerk reviewed the_ Drug-Free Workplace Policy and schedule for implementation. 3 . The Water System Manager and Director of Public Works, reported on improved procedures for employee check-out of Village equipment for Village purposes. 4 . The Water System Manager was requested to report on feasibility of privatization of various Water Department operations . 5 . Water System Manager was requested to report on the Village Council requested expansion plan and grants for water main extension to Tropic Vista and Jupiter Heights. 6 . Fire Chief was requested to report on Medicare payment status for transport fees. 7 . All Department Heads were requested to provide an inventory of gasoline credit cards for Village vehicles. 8 . The Director of Public Works requested the Village Manager to execute paving contract with Ranger Construction. 9 . Director of Public Works reported on plan to extend live oak tree plantings northward on Seabrook Road towards Tequesta Pines . 10 . Director of Public Works requested scheduling of Public Works Committee Meeting to review Country Club Drive Landscape Plan. 11 . Chief of Police suggested periodic publishing of Village operational addresses in Newsletter. 12 . Chief of Police sought direction relative to initiation of Internet service per Adelphia Franchise Agreement. 13 . Chief of Police requested flag at half-mast on May 15 . 14 . Water System Manager reported that Plant Operator Trainee received her "C" Class License and was to be promoted to Plant Operator I . • Attended the Chamber of Commerce Board of Directors Meeting at 7 :45 a.m. on April 15 . • Conducted a Departmental Budget Review Meeting at 10 : 00 a.m. on April 15 . • Attended the Mayor/City Manager Meeting at Juno Beach at 4 :30 p.m. on April 15 . • Met with Stormwater Utility Coordinator at 2 :30 p.m. on April • 20 to review Cherie Sava Drainage Study for Tequesta Country Club. • Attended the Special Village Council Meeting at 4 :30 p.m. on April 20 . • Met with Manalapan Officials relative to Fire-Rescue start-up costs at 10 : 00 a.m. on April 21 . • Attended the Public Works Committee Meeting at 4 :30 p.m. on April 21 . • A Departmental Budget Review Meeting was held at 10 :00 a.m. on April 22 . ' • Met with JMZ Properties Representatives at 3 : 00 p.m. on April 22 . ■ Attended the Drug-Free Workplace Orientation Session at 10 :30 a.m. on April 23 . ■ Met with the Fire Chief to review new facility concerns at 10 :00 a.m. on. April 24 . • Attended the Public Safety Committee Meeting at 4 :30 p.m. on April 27 . • Conducted a Staff Meeting at 10 :00 a.m. on April 28 wherein the following items were discussed: 1. The Director of Community Development was questioned relative to status of landscaping efforts for ENCON lift stations . 2 . Director of Community Development was questioned about status of no-parking request in Tequesta Oaks . 3 . Director of Community Development was questioned about quasi-judicial procedure. 4 . The Director of Community Development reported on quasi-judicial procedures . 5 . The Director of Community Development asked if the Village Manager was in. possession of an updated edition of. the Tequesta Pines Deed Restrictions . 6 . The Director of Public Works questioned the Village Manager about the provision of landscape design services for traffic calming devices for Country Club Drive. 7 . The Fire Chief reviewed the merits of combining fire inspection fees with occupational license billing. 8 . The Fire Chief indicated that a CPR Basic Training Session for Village employees could be held at any time. • Gave a deposition at 2 : 00 p.m. on April 28 in Campbell v. Village of Tequesta. • Attended Employee ' s Trust Fund Board of Trustees Meeting at 9: 00 a.m. on April 29 . • A Department Budget Review Meeting was conducted at 10 : 00 a.m. on April 29 . • Attended the Manager/Finance Director Luncheon at Noon on April 29 . • Attended a Staff Meeting with expert attorneys at 3 :00 p.m. Regarding Tequesta Plaza. • Attended a Luncheon at 12 :00 Noon in Juno Beach concerning field trip -to Columbus, Georgia on April 30 . • Attended the Stormwater Utility Board Meeting at 7 :00 p.m. on April 30 . • Met with Attorneys and JMZ Properties Representatives at 2 :00 p.m. on May 4 . - ■ Attended the Finance and Administration Committee Meeting at 5:00 p.m. on May 4 . • Attended a Staff Meeting concerning Cypress Drive Streetscape Plan at 3 : 00 p.m. on May 5 . • A Departmental Budget Review Meeting was conducted at 10 :00 a.m. on May 6 . ■ Interviewed Accountant applicant at 2 :30 p.m. on May 6 . • Interviewed Accountant applicant at 4 :00 p.m. on May 6 . • Met with Detective Sgt. Friess at 2 :30 p.m. on May 7 . • Interviewed Accountant applicant at 3 :00 p.m. on May 8 . ■ Interviewed Accountant applicant at 4 :00 p.m. on May 8 . • The Department of Fire-Rescue Village Manager' s Report for the month of March 1998 is attached hereto and made a part of this Report. • The Department of Community Development Monthly Report for the month of April 1998 is attached hereto and made a part of this Report. ■ The Water Department Monthly Water Usages Report and Monthly Water quality Analysis Report for the months of March and April 1998 are attached hereto and made a part of this report. docs\vmrep-2.sam VILLAGE OF TEQUESTA DEPARTMENT OF FIRE RES •' ► 2 lage of Tequesta A VILLAGE MANAGERS REP ' T x 3 MARCH 1998 ' APR 0 7 1998 Kry Number of days included in this report Total number of calls 67 Number of medical calls 48 Number of fire calls 7 Number of calls classified as others 12 Resources utilized for incident mitigation Number of Engine company responses 35 Number of ladder company responses 4 Number of times Mutual Aid was received 1 Number of times Mutual Aid was given 3 Total number of hours needed for incident mitigation 262 Average daily staffing Daily on duty firefighting force 5.38 Daily on duty career firefighting force 5.12 Daily on duty volunteer firefighting force 0.2 Average number of volunteer firefighters on duty during daytime hours 0.2 Average number of volunteer firefighters on duty during night time hours 0.2 Fire Code Enforcement Total hours utilized on Code Enforcement 60.5 Hours spent on pre-fire planning 13 Number of violations found this month 22 Number of violations corrected this month 1 Required Duties Hours needed for vehicle maintenance 79 Hours utilized for equipment testing 18 Hours needed for equipment maintenance 41 Hours needed for equipment checks 156 Hours needed for building maintenance 85 Hours needed for hose testing 0 Hours needed for hydrant testing 18 Total gallons of water used 4100 Miscellaneous Hours dedicated to community service 44 Hours required for administrative support 231 Firefighter physical fitness program 56 _ 1 I Village of Tequesta PERMITS ISSUED DURING THE PERIOD 04/01/98 THROUGH 04/30/98 MAY' © 4 7.98 PAGE 1 THIS REPORT WAS PRINTED ON MAY 4, 1998 VILLAGE OF TEQUESTA Village"Managers Office PERMIT TYPE AND DESCRIPTION # OF PERMITS VALUATION FEES DUE FEES PAID BR - BUILDING = NEW RESIDENTIAL 1 158,404.00 2,528.46 2,528.46 CA - COMMERCIAL ALTERATIONS & ADDITION'S 2 94,037.00 1,569.39 1,569.39 DR - DRIVEWAY 1 2 4,400.00 105.00 105.00 EL - ELECTRICAL - MISCELLANEOUS I 10 1,400.00 428-.30 428.30 ER - ELECTRICAL - NEW CONSTRUCTION I 3 0.00 490.00 490.00 LS - LANDSCAPE PERMIT j 1 15,000.00 234.00 234.00 ME - MECHANICAL I 16 76,515.48 1,488.90 1,488.90 MO - MISC. PERMITS 48 210,009.93 4,005.34 4,005.34 PC - PUBLIC CONSTRUCTION 1 4,780.00 80.00 80.00 PL - PLUMBING - RESIDENTIAL & COMMERCIAL 8 0.00 451 .00 451 .00 RA - RESIDENTIAL ALTERATIONS & ADDITIONS 1 20,000.00 314.00 314.00 SB - SIGN PERMITS , 1 1,250.00 45.00 45.00 TOTALS FOR ALL PERMIT TYPES 94 585,796.41 11,739.39 11,739.39 1 - • • • • y • PERMITS ISSUED DURING THE PERIOD 10/01/97 THROUGH 04/30/98 PAGE 1 THIS REPORT WAS PRINTED ON MAY 4, 1998 VILLAGE -OF TEQUESTA • PERMIT TYPE AND DESCRIPTION # OF PERMITS. VALUATION FEES DUE FEES PAID BC - BUILDING -COMMERCIAL NEW 2 • 2,852,090.44 45,621.44 45,621 .44 BR - BUILDING - NEW RESIDENTIAL 7 1 ,618,318.91 25,851.09 25,851.09 CA - COMMERCIAL ALTERATIONS & ADDITIONfS 9 896,246.29 14,514.34 14,514.34 • DM - DEMOLITION _ 1 • • 495.00 .: 35.00 - 35.00 DR - DRIVEWAY • 16 65,284.00 1 ,355.38 1,355.38 EL - ELECTRICAL - MISCELLANEOUS 60 16,630.00 3,022.70 3,022.70 ER - ELECTRICAL - NEW CONSTRUCTION 12 0.00 3,775.00 3,775.00 • LS - LANDSCAPE PERMIT 12 88,628.50- 1 ,623.80 1,623.80 ME - MECHANICAL 73 677,153.48 12,385.52 12,385.52 ---MF - MULTI FAMILY NEW/ABBITION LT 4 9,550:00 • 315.00 • 315.00 • MO -. MISC. PERMITS 248 1,435,063.14 48,827.18 48,827.18 PC - PUBLIC CONSTRUCTION II-- - 2 9,380.00 • 160.00 160.00 PL - PLUMBING - RESIDENTIAL & COMMERCIAL • ' 49 2,000.00 5,162.00. • 5,162.00 • RA - RESIDENTIAL ALTERATIONS & ADDITIO S 14 349,525:00 5,665.80 5,665.80 SB - SIGN PERMITS 9 • 10,619.00 405.00 405.00 SP - SWIMMING POOLS 7 112,881:00 - 1,764.10 1,764.10 • • TOTALS FOR ALL PERMIT TYPES 525 8,143,864.76 170,483.35 170,483.35 • • • • PERMITS ISSUED DURING THE PERIOD 01/01/98 THROUGH 04/30/98 PAGE 1 THIS REPORT WAS PRINTED ON MAY 4, 1998 VILLAGE OF TEOUESTA PERMIT TYPE AND DESCRIPTION # OF PERMITS VALUATION FEES DUE FEES PAID BR - BUILDING - NEW RESIDENTIAL 4 698,590.59 11,153.44 11,153.44 CA - COMMERCIAL ALTERATIONS & ADDITION 4 771,337.00 12,471.39 12,471.39 DR - DRIVEWAY I 10 23,959.00 650.00 650.00 EL - ELECTRICAL - MISCELLANEOUS 30 13,150.00 1,445.10 . 1,445.10 ER - ELECTRICAL - NEW CONSTRUCTION 7 0.00 1,710.00 1,710.00 LS - LANDSCAPE PERMIT 5 38,811.00 650.80 650.80 ME - MECHANICAL 57 547,938.48 9,972.98 . 9,972.98 MF - MULTI-FAMILY NEW/ADDITIONS/ALT. 1 2,150.00 55.00 55.00 MO - MISC. PERMITS 151 933,650.63 39,066.89 39,066.89 PC PUBLIC CONSTRUCTION • 2 9,380.00 1G0.00 1G0.00 PL - PLUMBING - RESIDENTIAL & COMMERCIAL 33 0.00 2,446.00 2,446.00 RA - RESIDENTIAL ALTERATIONS & ADDITIONS 9 294,725.00 4,771 .80 . 4,771 .80 SB - SIGN PERMITS 4 2,479.00 155.00 155.00 SP - SWIMMING POOLS 5 61,631.00 956.10 956.10 TOTALS FOR ALL PERMIT TYPES 322 3,397,801.70 85,664.50 85,664.50 • VgeofTeofTequesta Memo i - LI LA To: Thomas G. Bradford, Village Manager .4 From: Thomas C. Hall, Water System Manager Date: April 13, 1998 Subject: Monthly Water Usages for the Month of March 1 through March 31. 1998 The following is a summary of water pumpage for the above referenced month. TEQUESTA WATER TREATMENT PLANT MARCH 1998 1997 Target Pumpage 43.000 m.g. 43.000 m.g. Actual Pumpage 30.433 m.g. 41.860 m.g. Maximum Day 1.372 m.g. 1.975 m.g. Minimum Day 0.629 m.g. 0.826 m.g. Average Day 0.982 m.g. 1.350 m.g. Backwash Water Used 5.421 m.g. 3.362 m.g. Hydrant Flushing .457 m.g. 0.330 m.g. WATER PURCHASED FROM JUPITER MARCH 1998 1997' Target Pumpage 47.000 m.g. 47.000 m.g. Actual Pumpage 50.836 m.g. 44.893 m.g. Maximum Day 1.822 m.g. 1.797 m.g. Minimum Day 0.901 m.g. 0.298 m.g. Average Day 1.639 m.g. 1.448 m.g. TOTAL DISTRIBUTION SYSTEM PUMPAGE MARCH 1998 1997 Total Pumpage 81.269 m.g. 86.753 m.g. Maximum Day 2.894 m.g. 3.291 m.g. Minimum Day 1.715 m.g. 1.990 m.g. Average Day 2.262 m.g. 2.798 m.g. Page 2 - April 13, 1998 1998 1997 Metered Service Connections 4,873 4,677 Rainfall 5.04" 3.71" WATER SALES DATA Total Water Sales (FYTD) $1,312,792 $1,318,468 Target Sales (FYTD) $1,400,000 $1,352,496 Jupiter Purchased Water - Annual Contract 547.500 m.g. Water Received from Jupiter to-date 359.579 m.g. Contract Balance 187.921 m.g. MONTHLY WATER QUALITY ANALYSIS PARAMETER 1998 1997 Ph 7.6 7.5 Total Alkalinity 190 mg/1 203 mg/1 Total Hardness 197 mg/1 212 mg/1 Calcium Hardness 186 mg/1 201 mg/1 Color 6 pcu 6 pcu Iron 0.08 mg/1 0.03 mg/1 Chlorides 65 mg/1 59 mg/I Turbidity 0.16 ntu 0.13 ntu Chlorine (total) 3 .4 mg/1 3.2 mg/1 DISTRIBUTION SYSTEM MAINTENANCE Meters Replacements 8 New Installs 0 Hydrants Flushed: 31 Replaced: 0 Serviced: 0 Blow-offs Flushed: 85 /mk c: Bill Kascavelis, Director of Finance Roy Fallon, Chief Operator . Tom Jensen, P.E. , Reese, Macon & Associates Mo.uoage.$.i3.9e Village ofTequesta Memo V111age of: suesta MAY07 To: Thomas G. Bradford, Village Manager Village Manager's Office From: Thomas C. Hall, Water System Manager Date: May 7, 1998 Subject: Monthly Water Usages for the Month of. April 1 through April 30, 1998 The following is a summary of water pumpage for the above referenced month. TEQUESTA WATER TREATMENT PLANT APRIL 1998 1997 Target Pumpage 43 . 000 m.g. 43 . 000 m.g. Actual Pumpage 43 . 919 m.g. 36 .534 m.g. Maximum Day 2 .120 m.g. 1 . 898 . m.g. Minimum Day 0 .709 m.g. 0 .709 m.g. Average Day 1 .464 m.g. 1.218 m.g. Backwash Water Used 5 .301 m.g. 2 .456 m.g. Hydrant Flushing 0 .130 m.g. 0 .100 m.g. WATER PURCHASED FROM JUPITER APRIL 1998 1997 Target Pumpage 50 .500 m.g. 50 . 500 m.g. Actual Pumpage 54 .797 m.g. 47.333 m.g. Maximum Day 2 .106 m.g. 2 .117 m.g. Minimum Day 0 .911 m.g. 0 .875 m.g. Average Day 1. 827 m.g. 1 .578 m.g. TOTAL DISTRIBUTION SYSTEM PUMPAGE APRIL 1998 1997 Total Pumpage 98 . 716 m.g. 84 .321 m.g. Maximum Day 4 . 015 m.g. 3 .782 m.g. Minimum Day 2 .257 m.g. 1. 993 m.g. Average Day 3 . 184 m.g. 2 .811 m.g. Page 2 - May 7, 1998 1998 1997 Metered Service Connections 4, 875 4, 677 Rainfall 3 .18" 10 . 97" WATER SALES DATA Total Water Sales (FYTD) $1, 550, 738 $1, 545,455 Target Sales (FYTD) $1, 631, 000 $1, 577, 912 Jupiter Purchased Water - Annual Contract 547, 500 m.g. Water Received from Jupiter to-date 416, 017 m.g. Contract Balance 131,483 m.g. MONTHLY WATER QUALITY ANALYSIS PARAMETER 1998 1997 Ph 7.5 7.5 Total Alkalinity 205 mg/1 204 mg/1 Total Hardness 207 mg/1 210 mg/1 Calcium Hardness 198 mg/1 201 mg/1 Color 10 pcu 4 pcu Iron 0 . 15 mg/1 0 . 03 mg/1 Chlorides 62 mg/1 53 mg/1 Turbidity 0 .20 ntu• 0 . 07 ntu Chlorine (total) 3 .5 mg/1 3 . 0 mg/1 DISTRIBUTION SYSTEM MAINTENANCE Meters Replacements 0 New Installs 2 Hydrants Flushed: 0 Replaced: 0 Serviced: 2 Blow-offs Flushed: 1 /mk c: Bill Kascavelis, Director of Finance Roy Fallon, Chief Operator Tom Jensen, P.E. , Reese, Macon & Associates Mo.Usage.5.7.98