HomeMy WebLinkAboutDocumentation_Environmental Advisory Committee_Tab 04_1/10/2024 Agenda Item #4.
Environmental Advisory Committee (EAC)
STAFF MEMO
Meeting: Environmental Advisory Committee (EAC) - Jan 10 2024
Staff Contact: Jay Hubsch Department: Community Development
ITOMM
Review 2023-2024 Strategic Plan and discuss EAC initiatives for the Village Council to Consider
Including in the 2024-2025 Strategic Plan
FW . -
Each year the Council meets to discuss the strategic priorities for the Village in the coming year.
Attached you will find the 2023-2024 adopted Strategic Planhttps://village-teguesta-fl-
cleardoc.cleargov.com/45/261/d . The 2024-2025 Strategic Planning Workshop will be held on March
26, 2024.
During the February or at the latest March EAC meeting, EAC can formally adopt recommendations
of strategic initiatives they would like Council to consider including in the 2024-2025 Strategic Plan.
The formal recommendation will need to be submitted to Council prior to March 26, 2024 for
consideration.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
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ATTACHMENTS: f
Cleargov strategic plan 1-5-24
Page 8 of 31
Agenda Item #4.
Page 9 of 31
Agenda Item #4.
Village of Tecl uesta Strategic Plan
Tequesta, Florida
Page 10 of 31
Agenda Item #4.
.1 W-i
TABLE OF CONTENTS
IntroductionLetter.......................................................................................................... 3
PlanningProcess............................................................................................................4
LeadershipTeam............................................................................................................ 5
Mission,Vision and Values...................................................................................................7
Plan Status and Progress. ..................................................................................................8
FocusAreas................................................................................................................. 9
MAINTAIN AND ENHANCE THE DISTINCTIVE CHARACTER AND CULTURE OF THE VILLAGE...............................10
MAINTAIN LEVEL OF SERVICES ATHE INTENDED LEVEL OF OPERATIONAL EXCELLENCE................................ 13
MAINTAIN AND STRENGTHEN THE FINANCIAL STABI LITY OF TH E VILLAGE............................................... 15
UPDATE INFRASTRUCTURE..............................................................................................17
Page 11 of 31
Agenda Item #4.
Introduction Letter
Welcome to the strategic plan for the Village of Tecluesta.This document
outlines our vision,mission,and strategic direction for the coming years. It
r serves as a roadmap that will guide us in achieving our long-term goals and
positioning our organization for success.
In this strategic plan,we have carefully analyzed our current state,identified
areas for improvement,and defined specific goals and objectives that will guide
our decision-making and resource allocation.Through a collaborative and
Village Council (Left-Right):Rick forward-thinking approach,we aim to leverage our strengths,address
Sartory,Mayor Molly Young,Patrick weaknesses,and embrace opportunities to adapt to a dynamic and evolving
Painter,Vice-Mayor Laurie environment.
Brandon,Frank D'Ambra
Our strategic plan represents our commitment to excel,innovate,and create a
sustainable future for our organization and the communities we serve. By
working together,embracing change,and staying true to our vision and
mission,we are confident in our ability to achieve our goals and make a lasting
impact.
As we embark on this transformative journey,we extend our gratitude to all our
stakeholders,whose support and dedication are vital to our success.Together,
we will navigate the path ahead and emerge as a stronger,more resilient
organization.
Note:The strategic plan should be a dynamic and living document,subject to
periodic review and updates to remain relevant and responsive to changing
circumstances and opportunities.
Village of Tequesta Strategic Plan I Tequesta Pagegj� of 31
Agenda Item #4.
Planning Process
In the Village of Tequesta,staff's efforts are focused and intentional to meet expectations of the Strategic Plan. The Plan's
pillars are the foundation for the initiatives and action items to allow us to be transparent about our goals,focused on
efforts and accountable for our results.
As reflected in the 2023-2024 plan,the Village has targeted meaningful projects that will continue to move the Village
forward and benefit those who live,work and visit the Village of Tequesta.
Developing a strategic plan is a critical process that requires careful analysis,collaboration,and a clear roadmap for the
future.
By following a systematic and inclusive planning process,the Village of Tequesta can develop a robust strategic plan that
guides their actions and helps them achieve their long-term objectives while remaining agile and responsive to a dynamic
business environment.
Village of Tequesta Strategic Plan I Tequesta Pa MU of 31
Agenda Item #4.
Leadership Team
The leadership team plays a pivotal role in the success and effectiveness of any organization.They are the group of
individuals who hold executive or senior management positions and are responsible for guiding the organization towards
its strategic goals.The importance of the leadership team stems from the following key aspects:
1.Setting Vision and Direction:The leadership team is responsible for defining and communicating the organization's
vision, mission,and strategic objectives.They provide a clear sense of direction, purpose,and long-term goals that inspire
and align all members of the organization.
2.Decision Making and Strategy Formulation:Leaders are involved in critical decision-making processes,such as
setting priorities,allocating resources,and formulating strategies.Their experience and expertise enable them to make
informed and effective decisions that steer the organization in the right direction.
3.Inspiring and Motivating Employees:Strong leadership inspires and motivates employees to give their best. Leaders
lead by example and foster a positive and empowering work culture that encourages creativity,innovation,and
collaboration.
4.Creating a Cohesive Team:The leadership team must work cohesively as a unit to ensure effective communication,
coordination,and synergy among different departments and functions.A united leadership team sets a positive example
for the rest of the organization.
S.Driving Change and Adaptation:In today's dynamic business landscape,organizations must adapt quickly to
changes and challenges.The leadership team plays a vital role in driving change initiatives and encouraging a culture of
continuous improvement and learning.
6.Building and Nurturing Relationships:Leaders represent the organization to external stakeholders such as
customers,investors,partners,and regulatory authorities. Building and nurturing strong relationships with these
stakeholders are essential for the organization's success and reputation.
7.Managing Risks and Challenges:Effective leaders anticipate potential risks and challenges and develop strategies to
manage them.They are prepared to face uncertainties and make timely adjustments to steer the organization towards
success.
S.Talent Development and Succession Planning:The leadership team is responsible for identifying and developing
high-potential employees and future leaders within the organization. Effective succession planning ensures the continuity
of leadership and knowledge transfer.
9.Enhancing Organizational Performance:Strong leadership enhances overall organizational performance by
fostering a culture of accountability,encouraging high levels of employee engagement,and promoting innovation and
efficiency.
10.Long-term Sustainability:Leaders focus on the long-term sustainability of the organization by balancing short-term
goals with broader,strategic objectives.They ensure that the organization remains relevant,competitive,and financially
stable in the face of market changes.
Village of Tequesta Strategic Plan I Tequesta Pagegl 4 of 31
Agenda Item #4.
Staffing by Department
FTE's by Department - All Funds
Dept.192 Fire 2.7.84
Dept.175 Police 21.84
Dept.242 Water Production 8.80
Dept.231 Leisure Services 8.50
Dept.210 Public Works 6.85
Dept.243 Water Distribution 6.30
Dept.180 Building 5.51
Dept.130 Finance 5.00
Dept.241 Water Administration 2.75
Dept.111 Human Resources 2.70
Dept.120 Village Clerk 2.68
Dept.244 Water Cusotmer Service �;; 2.50
Dept.150 Community Developm... 2.00
Dept.161 I.T. 2.00
Dept.110 Village Manager 1.75
Dept.250 Storm Water 1.70
Dept.181 Code Compliance 01.00
Values
Leadership Team
In summary,the leadership team serves as the guiding force that drives an organization towards its vision and objectives.
Their ability to lead effectively,inspire employees,make sound decisions,and adapt to change is essential for the success
and growth of the organization in a rapidly evolving business environment.
Administration: Merlene Reid-Risk Management/HR Director, Greg Corbitt-Leisure Services Director, Gus Medina-Police
Chief, Brad Gomberg-.LT Director, Jose Rodriguez-Building Director,Jeff Snyder-Finance Director,Lori McWilliams-Village
Clerk, Marjorie Craig-Utilities Director,James Trube-Fire Chief Nilsa Zacarias-Planning Director, Doug Chambers-Public
Works Director, Debra Telfrin-Administrative Assistant
Village of Tequesta Strategic Plan I Tequesta Paggj 5 of 31
Agenda Item #4.
Mission, Vision and Values
Documenting your vision,mission and values is an important part of the planning process. It helps to provide clarity and
direction to your organization,and allows you to measure progress towards achieving your goals. It also helps to ensure
that everyone involved is working towards the same goals,and that all decisions are made with the same objective in
mind.
Our Mission Our Vision
We will protect the health,safety and well- We will preserve and enhance the unique
being of the community,provide exceptional, o character,community spirit,small town
fiscally sound and efficient customer service, MISSION values,and superior quality of life for all
uphold the public interest,and advance the who reside,visit,and work in the Village of
community's vision. Tequesta.
Our Values
• Excellence
We value excellence in all things. Professionalism,courtesy,accountability,and innovation drive our
commitment to the delivery of exceptional customer service. •
• Ethics and Transparency
We set high standards and are responsible for our personal, professional and organizational conduct and act with
integrity.We provide open access,encourage community involvement and promptly respond to requests for information.
• Quality of Life
We value maintaining a safe,family-friendly and healthy environment to build our future and conduct business.We
foster recreation,public safety,youth activities and events that benefit the entire community.
• Employees
We recognize that our diverse staff is invaluable and we provide a work environment that emphasizes teamwork,
respect,dignity and support.We attract the best recruits, retain top-level employees and invest in their professional
growth.
• Communication
As a value,communication plays a significant role in fostering healthy relationships, resolving conflicts,and building trust
among people.
• Compassion
Compassion extends beyond just feeling sympathy or pity;it involves a genuine desire to help and support others in their
times of need.
Village of Tequesta Strategic Plan I Tequesta Pagegj� of 31
Agenda Item #4.
Plan Status and Progress
The Plan is broken into Four Focus Groups:
Overall Plan Status
• Update Infratructure
• Maintain Level of Service At the Intended Level of
Operational Excellence I
• Maintain and Strengthen the Financial Stability of the
Village
• Maintain and Enhance the Distinctive Character and ��Q/O
Culture of the Village
Complete
Complete 30 Action Items(34%)
EVERYTHING OK 15Action Items(17%)
SOME DELAY 10 Action Items(11%)
Major Disruption 2 Action Items(2%)
® Not Started 8 Action Items(9%)
WORKING TOWARD 22 Action Items(25%)
Focus Areas Progress Over Time
100%
75%
u. 50%
ks:>
25%
0% —
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan
UPDATE INFRASTRUCTURE
-4- MAINTAIN AND STRENGTHEN THE FINANCIAL STABILITY OF THE VILLAGE
MAINTAIN LEVEL OF SERVICES A THE INTENDED LEVEL OF OPERATIONAL EXCELLENCE
MAINTAIN AND ENHANCE THE DISTINCTIVE CHARACTER AND CULTURE OF THE VILLAGE
(IJ Village of Tequesta Strategic Plan I Tequesta Pafgj 7 of 31
Agenda Item #4.
Focus Areas
2 --Q MAINTAIN AND Overall Progress Priorities
ENHANCE THE 49% 13
DISTINCTIVE
CHARACTER AND
CULTURE OF THE
VILLAGE
MAINTAIN LEVEL OF Overall Progress Priorities
SERVICES A THE 88% Jr
INTENDED LEVEL OF
OPERATIONAL
EXCELLENCE
MAINTAIN AND Overall Progress Priorities
STRENGTHEN THE 75% 2
FINANCIAL STABILITY
OF THE VILLAGE
UPDATE Overall Progress Priorities
INFRASTRUCTURE 71% 6
Teq—W
To,
1
Village of Tequesta Strategic Plan I Tequesta Paggj of 31
Agenda Item #4.
Focus Areas
MAINTAIN AND ENHANCE THE DISTINCTIVE CHARACTER AND
CULTURE OF THE VILLAGE
The ongoing efforts and actions taken by a community or governing body to preserve the unique qualities and traditions
that make a particular village special and different from other areas.This goal typically involves a combination of
conservation and development strategies that aim to safeguard and nurture Architectural Heritage, Natural Environment,
Local Traditions and Festivals, Local Businesses and Crafts,Community Engagement, Preservation of Local Stories and
Knowledge,Sustainable Development.Overall,the objective is to strike a harmonious balance between progress and
preservation,allowing the village to evolve while retaining the essence of its unique identity and cultural heritage.This way,
future generations can continue to appreciate and cherish the village's character and the richness of its traditions.
Overall Progress
a
49%
Complete
/ 0 Complete 12Action Items(24%)
0 EVERYTHING OK 5Action Items(10%)
SOME DELAY 7Action Items(14%)
Major Disruption 2 Action Items(4%)
ti Not Started 5 Action Items(10%)
WORKING TOWARD 19 Action Items(38%)
Priorities
Complete EVERYTHING OK 0 SOME DELAY Major Disruption ® Not Started 0 WORKING TOWARD
(Pl) (2)DEVELOP U Action Items 8 Progress Status
REMEMBRANCE PARK 52%
(P2) (4)ADVANCE CODES Action Items 19 Progress Status
AND ORDINANCES 53%
CONSISTENT WITH
MASTER PLAN
Village of Tequesta Strategic Plan I Tequesta Pa@§e119 Of 31
Agenda Item #4.
(P3)(8)CREATE AND FUND Action Items 1 Progress Status
TO PURCHASE CRITICAL 25%
LAND AREAS THAT SERVE
TO MAINTAIN THE
VILLAGE'S DISTINCTIVE
FEATURES: PARKS,OPEN
S PACE,AND NATURAL
HABITAT
(P4) (10) EXPAND TREE Action Items 4 Progress Status
PLANTING EFFORTS 88%
(PS)ANNEX PROPERTIES Action Items 2 Progress Status
TO SQUARE OFF 3%
TEQUESTA; DEVELOP
PLANS TO ATTRACT
AN N EXATI O N
(P6) ENHANCE DOG Action Items 2 Progress Status
PARKS 26%
(P7)ADVANCE Action Items 1 Progress Status
DISCUSSION AND 29%
PLANNING OF ENTRY
FEATURES ON USl/OLD
DIXIE
(P8) COMPLETE Action Items 4 Progress Status
UPDATING THE 26%
COMPREHENSIVE PLAN
(P9) IMPROVE Action Items 1 Progress Status
COMMUNICATION WITH 75%
PUBLIC DEVELOPMENT
(P10) DEVELOP Action Items 1 Progress Status
VOLUNTARY DESIGN 100%
GUIDELINES FOR
RESIDENTIAL
REDEVELOPMENT JUST
AS BEACH RD.AND
COMMERCIAL DISTRICTS
HAVE BEEN PLANNED
(Pll) DEVELOPMENT OF Action Items 3 Progress Status
CYPRESS PROPERTY 66%
Village of Tequesta Strategic Plan I Tequesta Page,2-I of 31
Agenda Item #4.
(P12) CONSI DER TRAFFIC Action Items 1 Progress Status
SAFETY SOLUTIONS TO 60%
REDUCE SPEEDS IN
RESIDENTIAL
NEIGHBORHOODS
(P13) SEEK INITIATIVES TO Action Items 3 Progress I Status
REDUCE THE VILLAGE'S 42%
CARBON FOOTPRINT
Village of Tequesta Strategic Plan I Tequesta Pag§e211 of 31
Agenda Item #4.
Focus Areas
MAINTAIN LEVEL OF SERVICES A THE INTENDED LEVEL OF
OPERATIONAL EXCELLENCE
The objective of consistently delivering high-quality services or products to customers or clients while adhering to
established standards of operational efficiency and effectiveness.This goal is essential for businesses,organizations,or
service providers aiming to achieve and sustain a competitive advantage and meet the expectations of their stakeholders.
Key components involved in maintaining a high level of service include:Service Quality,Operational Efficiency,Ongoing
Improvement, Performance Metrics,Customer Feedback and Engagement, Employee Training and Development,Quality
Assurance and Control, Risk Management,Technology and Innovation,Alignment with Business Objectives. By focusing on
maintaining services at the intended level of operational excellence,organizations can not only meet the demands of their
customers but also build a reputation for reliability and high-quality performance in their respective industries.This,in turn,
can lead to increased custom
Overall Progress
A!
V %
8
Complete
Complete 6Action Items(50%)
EVERYTHING OK 6Action Items(50%)
SOME DELAY 0 Action Items(0%)
Major Disruption 0 Action Items(0%)
Not Started 0 Action Items(0%)
WORKING TOWARD 0 Action Items(0%)
Priorities
Complete ® EVERYTHING OK SOME DELAY Major Disruption Not Started `) WORKING TOWARD
(Pl) (1) CONTINUE TO Action Items 2 Progress Status
MOVE TO 8 MAN SHIFTS 100%
FOR THE FIRE SERVICES
(P2) (6) MEET ° Action Items 3 Progress Status
UNASSIGNED FUND 100%
BALANCE
wP1J Village of Tequesta Strategic Plan I Tequesta Pag§e22 of 31
Agenda Item #4.
(P3) IMPROVE Action Items 1 Progress Status
BACKGROUND ANALYIS 50%
AND DUE DILIGENCE
EFFORTS AND POLICY
OPTIONS RE:AGENDA
(P4) INCREASE Action Items 1 Progress Status
COMMUNICATION AND 100%
EDUCATION EFFORTS
REGARDING
REDEVELOPMENT,
BRIDGE, ETC...
(PS) MITIGATE THE IMPACT Action Items 5 Progress Status
THATTHE USl BRIDGE 78%
HAS ON LOCAL
BUSINESSES
Village of Tequesta Strategic Plan I Tequesta Pa e�� of 31
Agenda Item #4.
Focus Areas
MAI NTAI N AN D STRENGTH EN TH E FI NANCIAL STABI LITY OF
THE VI LLAG E
The efforts and actions taken by local authorities,community leaders,and residents to ensure that the village's financial
health remains stable and resilient over time.This goal is essential for the overall well-being of the community,as financial
stability enables the village to meet its financial obligations,fund essential services and projects,and weather economic
challenges effectively. Key components to maintain and strengthen the financial stability of the Village: Budgeting and Fiscal
Responsibility, Diversified Revenue Streams, Reserve Funds, Economic Development, Financial Transparency, Debt
Management, Long-term Planning, Efficient Government,Collaboration and Partnerships,Investments and Infrastructure.
By prioritizing financial stability,the village can build a strong foundation for its future growth and development.A financially
stable village can better address the needs.
Overall Progress
75%
Complete
Complete 1 Action Items(50%)
EVERYTHING OK 0 Action Items(0%)
SOME DELAY 1 Action Items(50%)
Major Disruption 0 Action Items(0%)
Not Started 0 Action Items(0%)
WORKING TOWARD 0 Action Items(0%)
Priorities
Complete EVERYTHING OK SOME DELAY Major Disruption 0 Not Started 0 WORKING TOWARD
(Pl) (8) CREATE AND FUND Action Items 1 Progress Status
TO PURCHASE CRITICAL 50%
LAND AREAS THAT SERVE
TO MAINTAIN THE
VILLAGE'S DISTINCTIVE
FEATURES: PARKS,OPEN
SPACE, NATURAL HABITAT
wP1J Village of Tequesta Strategic Plan I Tequesta Pag§e214 of 31
Agenda Item #4.
(P2) (11) FORMALLY Action Items 1 Progress Status
ESTABLISH A VEHICLE 100%
AND OTHER
REPLACEMENT FUND
Village of Tequesta Strategic Plan I Tequesta Pag§e45 of 31
Agenda Item #4.
Focus Areas
UPDATE INFRASTRUCTURE
The process of making improvements,modernizing,or renovating the fundamental physical and organizational systems that
support and enable the functioning of a community,city,or organization. Infrastructure can encompass a wide range of
essential facilities,services,and structures that are vital for economic,social,and environmental well-being. Upgrading and
maintaining infrastructure is crucial to keep pace with technological advancements,population growth,and changing
needs.Categories for Updating Infrastructure:Transportation,Water and Sanitation, Energy,Telecommunications, Public
Buildings and Facilities,Waste Management,Green and Sustainable,Smart Cities Solutions, Emergency and Disaster
Preparedness. Updating infrastructure is a continuous process that requires careful planning,adequate funding,and
coordination among various stakeholders,including government authorities, private sector entities,and community
members to improve quality of life.
Overall Progress
71%
Tequesta Complete
' 0 Complete 11 Action Items(48%)
EVERYTHING OK 4Action Items(17%)
SOME DELAY 2Action Items(9%)
Major Disruption 0 Action Items(0%)
Not Started 3 Action Items(13%)
WORKING TOWARD 3 Action Items(13%)
Priorities
Complete EVERYTHING OK SOME DELAY Major Disruption 0 Not Started 0 WORKING TOWARD
(Pl) (S)CONTINUE Action Items 4 Progress Status
REPLACEMENT OF 94%
UTILITIES
INFRASTRUCTURE
(WATERAND
STORMWATER)
(P2) (3) PURSUE STATE OF Action Items 6 Progress Status
FLORIDA FUNDING (WITH 92%
MATCH CONSIDERATION)
FOR TEQUESTA PARK
Village of Tequesta Strategic Plan I Tequesta Pa@§e7a6 of 31
Agenda Item #4.
(P3) (7) CONDUCT FISCAL Action Items 3 Progress Status
ANALYSIS REGARDING 67%
THE COST OF BURYING
POWER LINES AND
INFORM RESIDENTS OF
FINANCING OPTION
(P4) (9) CONTINUE ROAD Action Items 4 Progress Status
MAINTENANCE PLAN 46%
(PS) CONTINUE SIDEWALK Action Items 3 Progress Status
PLAN 40%
(6) ESTABLISH SAFE AND Action Items 3 Progress Status
QUI ET RAI LROAD 72%
CROSSING
Village of Tequesta Strategic Plan I Tequesta Pa,ge27 of 31