HomeMy WebLinkAboutDocumentation_Regular_Tab 10_1/11/2024 Agenda Item #10.
Regular Council
STAFF MEMO
Meeting: Regular Council - Jan 11 2024
Staff Contact: Marjorie Craig, Utilities Director Department: Utilities
Utilities Department Monthly Report
Attached is the monthly Utilities Department update.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET • - •
BUDGET AMOUNT N/A AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT: N/A
FUNDING SOURCES: N/A IS THIS A PIGGYBACK:
❑ Yes 0 N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes 0 N/A
QUOTE 1 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 2 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 3 - BUSINESS NAME N/A QUOTE AMOUNT N/A
COMMENTS/EXPLANATION ON SELECTION Not related to a procurement item
N/A
23.Dec for Jan Mtq VC Mtq Utilities Update JAN
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Agenda Item #10.
Village of Tequesta
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
To: The Honorable Mayor and Village Council
Through: Jeremy Allen,Village Manager
From: Marjorie G. Craig, PE, Director, Utilities Department
Date: December 29, 2023
Re: Utilities Department Monthly Report
The Utilities Department monthly report for January is found below:
Stormwater
• El Portal—joint project with Public Works—includes road/sidewalk improvements
o Paving completed December 14, ahead of schedule
o Road striping and reflectors will be installed a few weeks after the road pavement cures
o New stop signs and street signs will be installed after the holidays
o Punch list items are all but complete
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Page 203 of 428
Agenda Item #10.
• FDEP Vulnerability Assessment Grant/ Project
o Secured an $50,000 of funding from FDEP from the Resilient Florida grant program to fill data
gaps—will be on February Council agenda
o Scope and fee for the gap analysis has been completed and will be on the February consent
agenda
o Gap work is being performed; this will affect the sensitivity analysis so that will be adjusted
o Identifying focus areas
0 2nd public meeting to be scheduled
o Completion still targeted for April 2024
• Dover Ditch—Shared Protect with Town of Jupiter
o Fully executed agreement submitted to FDEP
o Town of Jupiter Utilities kept in the loop
o CMA-final design and permitting with the CORPS permit the mission-critical milestone
Water
• Water Treatment Plant Projects -projects are in ongoing stages for the water treatment plant
o SCADA modifications—contract with Revered approved at December Council meeting to
upgrade the existing 900 MHz system to a 200 MHz system as soon as possible
o Membrane replacement design for train#2—Dover Engineering—design specs complete for
train#2, will use design for train#1; Dover Engineering has provided draft scope for providing
installation specs and bid assistance since the original membranes/sizes are no longer available
and we cannot install new membranes; still negotiating scope, plan to be on February agenda;
strong recommendation to bid for"furnish and install" new membranes for train#2 but also
include train#1 as an "add alternate"; train#2 would be installed and then an option to have
train#1 installed right after train #2 has completed performance testing
o Unregulated contaminant monitoring rule (UCMR)sampling at wells have been conducted and
first results for the tests conducted on all wells were found to be contaminated; sampling of
surficial aquifer wells and point of entry sample completed December 15t and upper Floridan
aquifer well sampling scheduled for December 8th; results for surficial wells and point of entry
received December 26
o Water Treatment Improvements—received plant internal hydraulic model for sizing the high
service pumps; received 90% design plans and specs for review by the Village; review meeting
scheduled in January;final plans and specs anticipated by March
• Water Main Projects
o WM#1 —Tequesta Dr. and Country Club Dr.
• Construction notices sent out on water utility bills December 15, 2023
• 2nd pre-con held December 19, 2023
• Letters to nearest affected residents hand-delivered Friday, December 22, 2023
• Notice to proceed (NTP) is January 8, 2024
• Pre-construction submittals and Village permits complete
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Page of 428
Agenda Item #10.
• Signage to be staged near the construction site
• Request from contractor to work on non-disruptive activities on Village holidays of Martin
Luther King,Jr. Day (Monday,January 15th), President's Day (Monday, February 19th), and
possibly Juneteenth (Wednesday,June 191h) which include mobilization, staking, potholing,
grading, clean-up, and delivery with no road closures or noisy work permitted during those
dates
o WM#2 Beach Rd Phase 2
• "Request for Inclusion" submittal to FDEP goes before the committee at the February
meeting—Palm Beach County permit was not complete by the November meeting, per
Kimley Horn/Holtz
• Design complete with meter and bypass modifications by Kimley-Horn
• KH's updated engineer's opinion of probable cost-$4.1M (May estimate was$3M)
• Bid can move forward once final permit from PBC is received, still anticipate January bid
date
The Utilities Department is looking forward to 2024 and continuing our service
to the leadership, citizens, and customers of the Village of Tequesta!!
AEN
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Page of 428
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