HomeMy WebLinkAboutDocumentation_Regular_Tab 7-F_4/9/1998 . \ VILLAGE OF TEQUESTA
Post Office Box 3273 •250 Tequesta Drive•Suim 300
`' �'�• Tequesta, Florida 33469-0273 • (561) 575-6200
•;?f + Fax:(561)575-6203
h c,' , VILLAGE MANAGER'S REPORT
March 2, 1998 - April 3, 1998
■ Letter to Village Attorney Regarding Interlocal Agreement for
Joint Funding of Maintenance of Dover Ditch.
■ Memorandum to Village Council Regarding Tequesta Drive
Diversion Project; Agenda Item..
• Memorandum to Village Council Regarding Agreement to Release
the Code Enforcement Lien on 347 Country Club Drive; Agenda
Item.
• Memorandum to Village Attorney Regarding Expansion of Tequesta
Water Department; F.S. 180 .02 (3) .
• Memorandum to Water System Manager Regarding Training of Water
Treatment Plant Personnel in All Aspects of R.O. Water
Treatment.
II Memorandum to North County City Managers/Finance Directors
Regarding City Manager/Finance Director Luncheon.
• Memorandum to Director of Community Development Regarding
Applicability of Ordinance No. 377 to ENCON Lift Stations.
• Memorandum to Director of Community Development Regarding
Sterling I & II; Final Revised Plat.
• Letter to Louise Murtaugh, President, Jupiter/Tequesta/Juno
Beach Chamber of Commerce Regarding Student Leadership Program;
VOT Contribution.
• Memorandum to Director of Finance Regarding Student Leadership
Program; VOT Donation.
• Memorandum to Coordinator of Stormwater Utility Regarding
Tequesta Drive Drainage Diversion Project; Palm Beach County
Housing & Community Development Contract Award Approval.
• Letter to John Glicksman, Esq. , Regarding. Franchise Agreement
Between Adelphia and Village of Tequesta.
• Letter to Lorin Brissett, Kimley-Horn, Regarding Town of
Jupiter Northwest Area Transportation Evaluation Study;
Tequesta Comments.
• Memorandum to Director of Finance Regarding Actuarial Services
Agreement.
• Memorandum to Director of Community Development Regarding Draft
Right-of-Way Procedures. •
Recycled Paper
• Memorandum to Village Council Regarding Resolution Authorizing
the Issuance of Water Revenue Bonds; Agenda Item.
• Memorandum to Jennifer West, Accountant, Regarding Payroll
Deduction of Union Dues.
• Memorandum to Director of Public Works & Recreation Regarding
Interlocal Agreement for Joint Funding of the Maintenance of
Dover Ditch; Section 1 (d) .
• Memorandum to Director of Community Development Regarding
ENCON's Public Facilities Report.
• Memorandum to Village Council Regarding Village Council
Priorities and Village Manager Objectives; Status Report.
• Memorandum to Chief of Police Regarding Monthly Code
Enforcement Report.
• Letter to Molly McCormick and Sharon Walker Advising of Their
Reappointment to. a One-Year Term as Alternate Member of
Community Appearance Board.
• Memorandum to Village Council Regarding Water Improvement
Revenue Bonds, Series 1998 .
• Memorandum to Director of Community ` Development Regarding
Applicability of Ordinance No. 377 to ENCON Lift Stations.
• Letter to Village Attorney Regarding Agreement for Financial
Advisory Services.
• Letter to Carlton Stoddard Regarding ENCON Watershed Management
Meeting.
• Letter to Cheryl McKee, Ecosystem Management Coordinator, Waste
Management Program, Florida Department of Environmental
Protection, Regarding Loxahatchee River Watershed; Ecosystem
Management Planning Committee.
• Memorandum to Director o.f Community Development Regarding Palm
Beach County School District; Request for Copies of CO.
• Memorandum to Director of Finance Regarding Employee 's Pension
Trust Fund; General. Employees Accrued Benefits as of April 10,
1998 .
• Memorandum to Department Heads Regarding Village Council
Actions; March 5, 1998,. Village Council Meeting.
• Letter to John Zuccare.11i, President, JMZ Properties, Regarding
Village of Tequesta, Tequesta Plaza and Bridge Road Conceptual
Plans.
• Letter to State Representative Tom Warner Regarding HB 3075 and
SB 270 (Police and Fire Pension Legislation) .
• Met with Vice-Mayor Hansen on March 2 at Noon.
• A Staff Meeting was held at 10:00 a.m. on March 3, 1998,
wherein the following items were discussed:
1 . All Departments were questioned relative to glass and
debris pick-up procedure at accident sites.
2 . Water System Manager requested to report on status of
privatization of water operations.
3 . Water System Manager requested to report on expansion •
plan and grants for water main extension to Tropic Vista
and Jupiter Heights.
4 .' Finance . Director asked status of formal Worker's
Compensation Policy.
5 . Director of Public Works questioned as to five and ten
year plans on Tequesta Drive for intersection
improvements.
6. Director of Public Works requested to meet with Finance
Director to find funds for Recreation Center
construction.
7 . Finance Director questioned as to United Healthcare
Network Plans in Martin and St. Lucie Counties .
8 . Finance Director requested to control comp time .
9 . Chief of Police and Fire Chief questioned relative to
computer network administrator.
10 . All Departments provided with copy of draft Agenda Item
Request Form.
11. Director of Public Works requested to have Recreation
Center renovations at 4/9/98 Village Council Meeting.
12 . Director of Finance to have a Finance & Administration
Committee Meeting for audit review and acceptance before
4/9/98 Village Council Meeting.
13 . Fire Chief requested to provide status report on Medicare
payment status.
14. Water System Manager requested to have sale of land ready
for Village Council approval on 4/9/98.
15 . Fire Chief reported on the Mitigation Strategy Workshop.
16 . Fire Chief reported on BLM burn and insurance issues.
2 . Director of Public Works directed to extend landscaping
on Seabrook Road beyond Roderick estate.
3 . Director of Community Development questioned as to comp
time procedure for part-time personnel.
4. Director of Public Works requested to provide cost
estimate for Cypress Drive landscaping and drainage
improvements .
5 . Director of Public Works directed to schedule and use
Palm Beach Orchestra for next Concert in the Park.
6 . Director of Public Works requested to provide Worker's
Compensation Status Report on employee.
7 . Director of Public Works questioned as to status of
Recreation Center funding.
8 . Director of Public Works advised that hedges at Tequesta
Park need fill-in.
9. Water System. Manager instructed to make arrangement for
programmer to do capacity reservation fee to be billed
effective May 13 . •
10 . Finance Director and Water System Manager advised to have
budget revision for April 9 Village Council Meeting.
11. Director of Community Development requested to provide
status of issuance of occupational licenses for this
fiscal year.
12 . .Water System Manager requested to provide status report
on Drug-Free Workplace Policy.
13 . Village Clerk solicited articles for newsletter.
14. Director of Community Development advised that Tequesta
Oaks infrastructure had been accepted.
15 . Water System Manager advised that he had scheduled
meetings with Town of Jupiter officials for reverse
osmosis training.
16. Chief of Police sought direction relative to funeral
leave request. •
17 . Chief of Police provided spreadsheet for Ordinance No.
377 inspections.
18 . Chief of Police advised that mutual aid amendment
approved by Village Attorney
1 . Advised all Departments to relinquish Staples credit
cards pending receipt of credit application.
2 . Director of Community Development questioned as to
inspection procedures for water conservation devices
outside of Village of Tequesta.
3 . Director of Community Development questioned as to
acceptability of prescriptive easement for allowing
development of property.
4 . Director of Community Development reminded that annual
report for concurrency due on June 1, 1998.
5 . Director of Community Development requested to provide
status report on Cypress Drive landscaping.
6. Finance Director requested to provide health plan cost
up-date for budget prep.
7 . Director of Community Development asked if he had any
questions relative to development project spreadsheet
requested.
8. Reviewed Travel Policy with all Department Heads.
9 . Reviewed draft Purchasing Policy with all Department
Heads.
10. Director of Community Development sought direction
relative to permit application for Recreation Center.
11. Director of Public Works announced Open House for YMCA on
6/13/98 .
12 . Director of Public Works advised that Country Club Drive
landscaping to be reviewed by Village Manager.
13 . Director of Public Works provided Worker's Compensation
status report.
14. Village Manager directed equipment check-out procedures
and automatic gate closure at all times for Public
Services Facility.
15. Director of Finance reviewed ability to produce budget
amendment for 4/9/98 Village Council Meeting.
16. Fire Chief reported on mitigation strategy; VOT to get
some funds .
17 . Fire Chief announced a fire watch at 100 Beach Road.
18 . Fire Chief reviewed computer network cost distribution
formula.
Vwr � -gin:Irial ,61.-4 VILLAGE OF TEQUESTA Village of Teques ti
DEPARTMENT OF FIRE RESC
/ f VILLAGE
_ez : MANAGERS REPOR
APR 0 2 1998
FEBRUARY 1998
F ` Y Villa:a Mau:er's • ^e
Number of days included in this report 28
Total number of calls 68 Number of medical calls 40
Number of fire calls 12 Number of calls classified as others 16
Resources utilized for incident mitigation
Number of Engine company responses 26 Number of ladder company responses 10.
Number of times Mutual Aid was received 0 Number of times Mutual Aid was given 6
Total number of hours needed for incident mitigation 221.5
Average daily staffing
Daily on duty firefighting force 5.30
Daily on duty career firefighting force 5.05
Daily on duty volunteer firefighting force 0.2
Average number of volunteer firefighters on duty during daytime hours 0.1
Average number of volunteer firefighters on duty during night time hours 0.2
Fire Code Enforcement
Total hours utilized on Code Enforcement 28 Hours spent on pre-fire planning 20
Number of violations found this month 4 Number of violations corrected this month 6
Required Duties
Hours needed for vehicle maintenance 56 Hours utilized for equipment testing 25
Flours needed for equipment maintenance 53 Hours needed for equipment checks 140
Flours needed for building maintenance 68 Hours needed for hose testing 0
Flours needed for hydrant testing 0 Total gallons of water used 1075
Miscellaneous
Flours dedicated to community service .21
Flours required for administrative support 205.5
7irefighter physical fitness program 54
PERMITS ISSUED DURING THE PERIOD 02/01/98 THROUGH 02/28/98
PAGE 1
THIS REPORT WAS ,PRINTED ON MARCH 4, 1998
VILLAGE OF TEQUESTA
PERMIT TYPE AND DESCRIPTION . # OF PERMITS: VALUATION FEES DUE FEES PAID
CA - COMMERCIAL ALTERATIONS &ADDITIONS 1 675,500.00 10,802.00 10,802.00
DR - DRIVEWAY 3 7,960.00 175.00 175.00
EL - ELECTRICAL - MISCELLANEOUS 5 500.00 215.00 215.00
ER - ELECTRICAL - NEW CONSTRUCTION 1 0.00 210.00 210.00
LS - LANDSCAPE PERMIT :: 1 1,486.00 45,00 45.00
ME - MECHANICAL 18 1.29,408.00 . 2,384.00 2,384.00
MO - MISC.. PERMITS 35 243,521.00 4,402.45 4,402.45
PC - PUBLIC CONSTRUCTION 1 4,600.00 80.00 80.00
PL - PLUMBING - RESIDENTIAL & COMMERCIAL 4 0.00 297.00 297.00.
RA - RESIDENTIAL ALTERATIONS & ADDITIONS 2 118,000..00 1,876.00 1,876..00
SS - SIGN PERMITS 1. 180.00 3$.00 35.00.
SP - SWIMMING POOLS 2 23,.000.00 356.00 356.00
TOTALS FOR ALL PERMIT TYPES 74 1,204,125.00 20,877.45 20,877.45
-.- , PERMITS ISSUED DURING THE PERIOD 10/01/97 THROUGH 03/81/98
THIS REPORT WAS PRINTED ON APRIL 2, 1998 . PAGE 1
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PERMIT TYPE AND DESCRIPTION # OF PERMITS VALUATION FEES DUE FEES PAID
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BC - BUILDING - COMMERCIAL NEW • • 2,852,090.44 45i621.44- --------441-644---,-------
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BR - BUILDING - NEW RESIDENTIAL 6 1,459,914.91 23,322.63 25,322i4Si:.
CA - COMMERCIAL ALTERATIONS & ADDITIONS 7 802,209.29 12,944.95 •:. 11,444;48 . --'-
DM - DEMOLITION ------ 1 495.00 • ,
DR - DRIVEWAY 14 60,884.00 1,250.38 1,250.38
• EL - ELECTRICAL - MISCELLANEOUS 50 15,230.00 2,594.40 2,594.40
'- - ER - ELECTRICAL - NEWCONSTRUCTION - .
- - 9 0.00. -- ' • 34285:00- 7 ----- •---3-7-268-:00-7-7----7-
1 ' LS - LANDSCAPE PERMIT • .
11 73,628..50 1,384..80 '.1;211930 -
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ME - MECHANICAL. • . .
57 ' 600,638.00 10,89642. : -. : .1.0;186.A2 : -?' •':' ' '
z- MF - MULTI-FAMILY'NEW/ADDITIONS/ALT.• - • -4. • 9.,55000 -315..00 31!"t:00 : -
MO - MISC. PERMITS
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200 1,225,053.21 44,821.84 44,821.84
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PC - PUBLIC CONSTRUCTION 1 4,600.00 80.00 80.00
„,--Plr- PLUMBING-- RESIDENTIAL-&-OGRWERCIAL 41 2i000.00 • 4,111v01 : . . '7470,a344P.,: :. .
m RA - RESIDENTIAL ALTERATIONS S ADDITIONS 13 325,525'.00 : 5e351,80.:,' ., : •.•... .:,.:,,,.$A5140: ,:::::::: .:...
2, SE - SIGN PERMITS ' • a 9,368.00 • . 3.60.0.0 . .. .:', 7'.100;47'
- ---S WIMMING-POOLS. I '112,881..00- ' -1-7-7-647-1G - .-1:i7G4i-145'•—• -
i TOTALS FOR ALL PERMIT TYPES 431 7,558,068.35 •
158,743.96 158,743.96
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-4 PERMITS ISSUED DURING THE PERIOD 01/01/98 THROUGH 03/31/98
PAGE 1
I 111 THIS REPORT WAS PRINTED ON APRIL 2, 1998
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ILLAOE-dt TEQUESTA
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P PERMIT TYPE AND DESCRIPTION _. __ . .__ # OF PERMITS VALUATION FEES DUE FEES PAID
- BUILDING - NEW-•RESIDENTIAL- .3 540-'186..69 •8-,62-4.98 8-(62-4-..98
.2-1 CA - COMMERCIAL ALTERATIONS & ADDITIONS 2 677,300.00 10,902.00 .10..9111.40-. . •
. .1 DR - DRIVEWAY 8 19,559.00 545.00 545:00-
-- EL - ELECTRICAL - MISCELLANEOUS • •- -• • •.-- • 11;150:00 - -1,-016.80 1-,846-:-80------ •-
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-1 ER - ELECTRICAL - NEW CONSTRUCTION 4 0.00 1,220.00 1,220.00
1.1 'LS - LANDSCAPE PERMIT 4 23,811.00 416.80 416.80
- MECHANICAL .
41 . - --• • --4-74423.00• • - •11-e413-41-98--•-• .,.-
1 MP - MULTI-TAMILY NEW/ADD/TIONS/ALT. 1 2,150.00 ' 55.00 . .'. .. 500:
--, MO - MISC. PERMITS 103 723,640.70 35/06I.*H•5
1:•--PC - PUBLIC CONSTRUCTION ...- - ---• 4,600.00 —eo.00 - . - . -60;00
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--, PL - PLUMBING - RESIDENTIAL & COMMERCIAL 25 0.00 1,995.00 1,995.00
i:-I RA - RESIDENTIAL ALTERATIONS & ADDITIONS 8 274,725.00 4,457.80 4,457.80
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SP 4. SWIMMING POOLS
61,631.00 95E.It)' ' .':./'..':.'SST4.1:1'•''''
TOTALS FOR- ALL •PERMIT- -T-YPE-S-- ---•• •- - -228- 2,812 405.2-9 --• - • 43,925.11 73;926:11 --- -
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Page 2 -
March 6, 1998
1998 1997 .
Metered Service Connections 4,873 4, 672
Rainfall 7.78" 2 .76"
WATER SALES DATA
•
Total Water Sales (FYTD) $1, 100,289 $1, 106, 675
Target Sales (FYTD) $1, 166, 665 $1,127, 080
Jupiter Purchased Water - Annual Contract 547. 500 m.g.
Water Received from Jupiter to-date 308.743 m.g.
Contract Balance 238.757 m.g.
MONTHLY WATER QUALITY ANALYSIS
PARAMETER 1998 •
1997
Ph - 7.4 7.4
Total Alkalinity 218 mg/1 204 mg/1
Total Hardness 243 mg/1 218 mg/1
Calcium Hardness 230 .mg/1 209 mg/1
Color 7 pcu 4 pcu
Iron 0 .16 mg/1 0 .04 mg/1
Chlorides 79 mg/1 60 mg/1
Turbidity 0.22 ntu 0 .10 ntu •
Chlorine (total) 3 .4 mg/1 3 .2 mg/1
DISTRIBUTION SYSTEM MAINTENANCE
Meters . Replacements 0
New Installs 1
Hydrants Flushed: 0
•
Replaced: 0
Serviced: 0
Blow-offs Flushed: 0
/mk
c: Bill Kascavelis, Director of Finance
Roy Fallon, Chief Operator
Tom Jensen, P.E. , Reese, Macon & Associates
Mo.Usage.Feb.9B