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HomeMy WebLinkAboutDocumentation_Regular_Tab 10-E_3/5/1998 l ' Memorandum To: Thomas G. Bradford, Village Manager From: Joann Manganiello,Assistant Village Manager/Village Clerk11!ii Date: February 25, 1998 Subject: Resolution No. 15-97/98 Rescinding Resolution No. 5-97/98 and Approving an Installment Purchase Agreement for One(1)Xerox 5820 Photostatic Copier with Xerox Corporation.... and Authorizing the Village Manager to Execute Same; Agenda Item Enclosed, please find an Installment Purchase Agreement for One (1) Xerox 5820 Photostatic Copier from Xerox Corporation (American Document Solutions, West Palm Beach, Florida, Xerox Authorized Sales Agent) for the Police Department. The proposed Agreement provides favorable financing terms over 48 months, a 48 month full on-site service maintenance warranty, and a Total Satisfaction Guarantee. Adoption of Resolution No. 15-97/98 will rescind the previously adopted Resolution No. 5-97/98 which approved an Installment Purchase Agreement for one (1) Xerox 5322 Photostatic Copier for $1,837.20 per year and approve an Installment Purchase Agreement for one (1) Xerox 5820 Photostatic Copier in the amount of$1,788.00 per year. Staff was not satisfied with the Xerox 5322 Photostatic Copier and took full advantage of the Total Satisfaction Guarantee offered by the Xerox Corporation to replace the same. It is my recommendation that the Village Council approve Resolution No. 15-97/98 which also Authorizes the Village Manager to Execute the Installment Purchase Agreement for One (1) Xerox 5820 Photostatic Copier for the Police Department. JM/mk ClatTGBNIceonXmox A RESOLUTION NO. 15-97/98 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, RESCINDING RESOLUTION NO. 5-97/98 AND APPROVING AN INSTALLMENT PURCHASE AGREEMENT FOR ONE (1) XEROX 5820 PHOTOSTATIC COPIER WITH XEROX CORPORATION (AMERICAN DOCUMENT SOLUTIONS OF WEST PALM BEACH, FLORIDA, XEROX AUTHORIZED SALES AGENT) , IN THE AMOUNT OF $1,788.00 PER YEAR, AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE SAME ON BEHALF OF THE VILLAGE. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF 'THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. The Installation Purchase Agreement for One (1) Xerox 5322 Photostatic Copier with Xerox Corporation (American Document Solutions. of Stuart, Florida, Authorized Sales Agent) , in the Amount of $1, 837.20 per Year, Attached Hereto as Exhibit "A" and Incorporated by Reference as Part of this Resolution, is Hereby Rescinded. Section 2 . The Installation Purchase Agreement for One (1) Xerox 5820 Photostatic Copier with Xerox Corporation (American Document Solutions, of West Palm Beach, Florida, Xerox Authorized Agent) , attached hereto as Exhibit "B" and incorporated by reference as part of this Resolution, is hereby approved and the Village Manager of the Village of Tequesta is authorized to execute the same on behalf of the Village of Tequesta. THE FOREGOING RESOLUTION WAS OFFERED by Councilmember , who moved its adoption. The motion was seconded by Councilmember , and upon being put to a vote, the vote was as follows: FOR ADOPTION AGAINST ADOPTION J The Mayor thereupon declared the Resolution duly passed and adopted this 5th day of March, A.D. , 1998 . MAYOR OF TEQUESTA Elizabeth A. Schauer ATTEST: t Joann Manganiello Village Clerk wp60\res\XEROX-2 2 SALE/ MAINTENANCE AGREEMENT THE DOCUMENT COl1 P y XEROX Customer's Legal Name ma V, V di.awe __O_f 7 wads, Check all that apply EXHIBIT Name Overflow(ifneeded) ir Tax Exempt(Certificate Auached) Street Address a2-¢_7 4/t s*Al.S7F?Qo D 'Hoc./Coop.Name: Emil/Routing �Q_(LQZ 3..2.73 Zr Negotiated Contract �1p 9?AO 09 City.State �e � � EG D Attached customer P.O.Na: Supptid: sak: —— —— Malnt.Zp Code 3.3 - State or Lod Government Customer Tax ID* g 9 - ‘O` O g/ D Replacement/Modification of Prior Xerox Agreement Customer Name(Install) Ameement coveting Xerox Equipment Serial#(or 9511): Name Overflow(if needed) is hereby D modified D replaced. Effective Date: / / • Installed at Street Address Cotes fir g 'Installment Sala Information Total Int. Ciry,State Install.Sale Term:3 esma Inc Raee:7,A %Payable:S zi p — —— CI Prepaid Invoice: month: Zip Code Installed O Refit.of Mar Agrmt.: 0 Xerox(MkO 3rd Party Eq. CountAmt Refire S Int Rate: %Total Int Payable:S Customer Requested Install Date /1 /2.L/1C 1 ilr Maintenance Information Maintenance Temr 36 maadr, 0 Supplies included in Base/Print Charges Cash Sale/Instalment Sale-Pa ..eat Information Prodtrx Qty Prey Fiat Can Warr# Litt Prise Down Total Discormt Net Price with serial number if in .lace-.1.,. .. Install In Install mo oral Trade-In oral - a a a MIEMEMIENIMINI. $ D a a $ D D a $ $ D O D $ D a a $ $ /53 L!. :MONTHLY INSTALLMENT SALE PAYMENT (excl.of applies.taxes) . Maintenance Agreement Price Information Cl Adjustment Period(Maintenance Agreement Only) Period -Mot Maned: Period B-Mot.Affected: Monthly Base Charge S 530-- Monthly Base ChargeMoc s - Print Charge Meta 1: ' Mot Charge Meta 1: Print C y Banc Charge Prints - Print Charge Meter l: s d Prints 1 - S Punts 1 - Prmn s Max - $ P $ Prints - $ Prints _ - Print Charge Meta 2: Metess Prins - S Print 2• Print Charge Meta 2: Prints I _- — S Prints 1 - S Prints 1 - Prints S palms - S Prints - s Ma ben,of Prints Mo.Mai of Prints Mo.hen i of Prins (based on Meter 1 Print Charges) (based on Meter 1 Print Gages) (based on Metier 1 Pint Charges) 0 Purchased Supplies O cash D Fetsaced D Contract* ❑ Appl ration Software Reoadei i Qty Description Palm Sotlwae Artie Initial License Fee Annual Renewal Fee .� . $• • D Cub D Fatale D Support Only. s $ $ $ $ $ "`s Total Ptioe= s $ I . . `• S Total Initial Lice=Fees= 0 Trade-In Allowance Flnar Prhripl Papaws! Q H 16 Billing Additional Manufacnner M�i �,� Suspension th Elm (check all that apply) ..;:`/',. .,:` $ (ched:l as required) 0 .�°� D Fixad Price Plan (check 1 as requced D Per-Rice� D Anal Claw Plan S D Jame only 0 Extended Service Harms' 0 JodyDesecipticr /S m only a Total Allowance=. SD Comp. p S Total Allowance Implied D Tado-In F+quipmwt Balance S . D August only 0 Sod.Maki.Amur_S /year D Pace of Rept'oemwe F.gtrip, t 0 June-Ally CI Attached Addled' D July-Augmt fad (_J font* Agreement - Agreement Presented By: Customer Name eecies,z 14 aNIA A Porrie(s6/, Z/9-my Name VII-LAOE' oP 'IEc+ate 5i74 Phone 0-61)S75.-6100 Xerox Corpmotion-Acceptance By: Name ///,F 92 title V t L.t. 641 MAN A Cre?2 Date // /IA Signature Sigmmte/Q� A--! 1"'I. 101 Form 51 ass(t/97) ,p 5 Oi? / G(,,,// fps j fv de 1451)vt c---- e%ti ei..1- 0 XE ©X,g-S':-= eller EXHIBIT "B" I) LEASE AGREEMENT THE DOCUMENT COMPANY XEROX Customer's Legal Name(Bill to) V i.�i e` 0-- Check all that apply Name Overflow(ifneeded) g Tax gxempt(Cat-'flcate Attached) Street Address ,Sti ❑ Assoc/Coop Name _���_� � �1• in Negotiated.Cca�act#: O/© ?7 70 ^cD? Box#/Routing — o QX 3-?Z.2 ❑ Attached CustomerP.O.#s• Supplies: City,State _- (C li Lease: Zip Code _`'�''16———— 0 State or local Government Customer Tax ID# _ 5 tVideselo Int.Rate: % Total Int.Payable:$ Customer Name(Install) 0 Replacement/Modification of Prior Xerox Agreement Name Overflow(ifneeded) Agreement covering Xerox Equipment Seriat#'(or 5/5#): Installed at Street Address is hereby 0 modified. 0 replaced" Effectr"4e Date: t /_ Floor/Room/Routing —— Comments: -Lease Information City,Slate Lease Term: p�. 4/6 months Zip Code - ❑ Supplies included in Base/Print Charges County Installed In CI Refui.ofPridr Agm't: 17 Xerox(95#) O 3idPaity Eq. Customer Requested Install Date Z IJ4 j - Ant Refm:$ Int Rate: % Total Int.Payable:$ Lease Payment Information Product Purchase . . -Down ., Prev - -Pie/I- tut (with serial number,if in place equipment) ` Option Payment Install' Intern `Install ✓5 7-45 $ -$ , 0 E9 S ❑ D- $ , ..❑ . 0 4l :: ` - _a::fl..::;:t3:--:El - El *.:i: :� -`�ti:-'�• ']J�11�--. - W 6 _'.may 4- `,: -"^.�^;!j•.� ,l © ❑ Price Information U Adjustment Period Period-A.-Mos.Affeded: . - PeriodB.,Mos.Affe4ted:- - Monthly-Base Charge $ / 9 —. Monthly Base-Charge IS MonthlyBase'tharge $ -, Print Charge Meter l: `' Print.ChargeMder 1: _ PrintChar8 Teter I: prints 1.- 3 :Prints :1 - $ -Puts I--- _`.$ Prints - ...-S .)cats Prints - .2' Prints '$ Prints. .. - ' PEW-Charge Meter 2: p, :; PriutQharge.Metcr2: ', Prnt�eMeter S . 51, _ -Prints I'- '•S -Prints I:.. ...S Prints. •I- Prints $ Prints- - -$ Prints- _ $ - Mo.Mm.#of Prints Mo.Mm.#of Prints - - - - Mo.Mm.#of Prints (based on Meted Print Charges): (based_mMeter 1.Prntatargws):: (basedeaMetet.1.PriniC harges): ['Purchased Suppliesflcash--. lFinanced fcootrad# ❑ Application Software Reorder# Qty - Description -Price -Software Title `.Initi I LLice nseFee Am mal°Rernewal Fee $ ❑.Cash El Finance -EI SuppoitOnly - S $ $ $ $ - $ $ $ $ Total Price= '$ Total Initial License Fees= $ 0 Trade-In Allowance -Piinci alPayment# UK-16Billing Additional Options(dieckallttiat.Oply) Manufamuer .Model/Serial.# - Allowance Suspension a Run length Plan- L•I:Fixer-Price Plan '.•$' (chi is ❑- Per-Fopt:Pricing .. $ Months affected El Extended Service Iiours: $ El Jane only Deicripticn: •/$ mo. Total Allowance= $ E3'rilyonly 0 Comp:Replacement Program:$ ! EJ August only 0 Attached-Addenda Total Allowance Appliedto: 0 Trade-In-Equipmemt Balance: .$ E}hoe-July� form#- (-_ )farint - ❑ Price of Replacement Equip:: $ El July-August Agreement Presented By: Customer:• V;l lw t o --TettAas+a Name ". u ie_ Aow,Gf c✓,r/7f 677 NameTie)vikaS BMA-Carl. Phone(55l,57S-60100 Xerox Cotporatiah-Acceptance By: Title V i l l A e 1d10.�G. Qt' Date Name --'"•�_ Z.- c r7-�'.. Signature Stature 0 maintenance,and supply charges];(c)15%of item(b)above as an early purchase. with Xerox and/or Xerox'licensors. You agree that(1)your acquisition of the charge,and(d)the applicable Purchase Option. When these amounts have been Equipment does not grant you a license or right to use the Diagnostic Software in fully paidtitle.to theEquipment willtransfe r to you.. any manner and(2)that unless separatelylicensedby.Xerox to do so,you•will not 19. PROTECTION OF XEROX RIGHTS: Unless and until:you the use,reproduce,distribute,or discloseihe•Diagaestie.Sofware€or.aay-purpese(or Yon" albo¢vthird parties:to do so). Yon agree at all times(including-subsequent to the leased Equipment,you hereby authorize Xerox.or its egad&to execute.on your behalf all documents net awry to protect Xerox'rights as the Equipment Lessor expiiratke ofihis.Agreement)to allow-Xerox to access,=actor,and-artherwire take (including the perfection of Xerox'purchase money security interest that shall steps to prevat unauthorized use or reproduction of the 1?iagnostii:Software attach to all Equipment for which the Purchase Option is aset dollar amount). GOVERNMENTAL TERMS: The following additionaltams applyaalyto SOFTWARE TERMS:The following additional terms apply only to transactions state and local g overnmatt customers: covering Application Software and/or Xerox-brand Printing System,DoduTedh, 23: GOVERNMENT CUSTOMER TERMS Color,High-Volume and Digital Copier-Duplicator,or Document Centre Products: A FUNDING. You state that it is your intent to make all payments required 20. SOFTWARE LICENSE. The following tams apply to copyrighted software under this Agreement.In the event that(1)through no adieu initiated_by you. and the accompanying documentation, including but not limited to operating your legislative body does not appropriate fiords for the continuation of this systemsoftware,provided with or within the Equipment("Base Software").as well Agreement for any fiscal year after the first-fiscal year and has no funds to do as software specifically set out as "Application Software" on the face of this • so from other sources and(2)you have made a reasonable but unsuccessful Agreement This license does not apply to any Diagnostic Software.nor to any effort to find a.viable assigoee:within your general organ 7atinn who can. software and accompanying documentation made subject to a separate license continue this Agreement,this Agreement may be terminated. To effect this agreement terminatien;_-yer}.shall,30 days-priorto the beginning_ofthe fiscal year for. A. Xerox.grants you.a non-exclusive,non-transferable license to use the..Base which your legislative body does.not appropriate fiends,send.Xe:nx_lariten Software only on or with the Equipment with which(or within-which)a was - notice-statagthat•ywrr legeslative'body-failed.to•appropriate finds and that delivered and to make one bade up-copy. For Application•Software-Xerox• you have-madethe required effort-to find an assignee..Your-notice_mat be grants you a non-exxdusive,non-transferable lieemseto use this Software an any - accompanied•by payment of all sums then owed-Xerox-under this Agreement single unit of equipment you-desire along with the'rightto make-one bade-up-• and.must certify..that.the-canceled.Equipment is not being_replaced.by copy for as long as you are current in the payment.of my indicated-software. - g sib functions during the ensuing fiscal yeti, In license fees{mduiiimgihe Annual Renewal Fees;if any).•Yoiu.have.no ether addition,you agree a your expaisetcrutnn the Equipment ingood condition rights to the Base or Application Software and, in particular,.may not f 1)-. to.alocation designated by Xerox andthat,when rrtumed_the Eq uip will • distribute,modify,aeate derivatives of;dcoompile,.or reverse.engineer.the be-free of all liens andencumbrance.: You then be releasedEom-your Base or Application Software,or-(2)allow others to engage in same Title to "to makeatty further-payments to Xerox-(with.Xerox retamhng.all_• the Base and App1ieationSoftwara.any bath-up oopyofit,and.all-copyrigiats. pa ). • • and other intelledual property rids in it,shall at all times residesolely with, a TAX TREATMENT This Agtr aneat•.hns"been'aeeePted on•the basis of .Xerox and/or its licensors. - Xerox elaimingany interest.paid.by.ytuh.as wept firm federaLiocometax B. Xerox may terminate your leaned-or any Base Software(I)rimmediately if -under.Sediea 103(e)of-the-Internal.Revenue Code of"19S6..Shedd,.Xerox you.noloogausesr possess the.g»nt or are a]1ssoroftheEgaipnrent leselhebenefdofihis examiner air a murk-elf yonrfaihuoelocaplywiShor and your-firs lessee no lmgeruses or possesses it er(2).upnalhe.-date of- be-aweredby.Section 103(c)or.its, pratirerg then,subjedtathe availability termination of any agreement under which you have"rented or leased the_ of funds anhupee demand by-Xerox,.you shall pay__:Xerox.an amount equal to Equipment: • Aslossinthis C. if you transfer possession of-the Equipment,Xerox will-offesthetransferee a. -C•' ASSIGNMENZ NerseithStendiiganY.Providans ifl ibis Ag€eement 14 the • see to use she Bane Software m;.or with it,subject 3o Xerox!.then- . ors:Xerox may net sell,.a.sigrr er transfer-this Agreement,and,any applicable terms and license.fees,if my,and provided the transfer is'tut in- . attemptedsale.assignmentortransfecshalLhe_voidand.withouteEfect. violation ofXerox'rights. . D. PAYMENT.Your payment is due within 30 days of our invoice date D. Xerox warrants that the Base and Application Software will_Perform in. ADB OVAL TERMS: The.foIlewingadditienaltemonsapply-mlyto theext®t material conformity with its publisheri g,ecaficatimsior a"99--day 1 . --that youhave-aggeedtoene ormoreef-the ptions desailed below: . the-date it is delivered or,for software installed by Xerox,the date of software. installation. Neither Xerox nor its licensers warrant that the•Base or 24: SUPPLIES"INCLUDED IN BASE/1911 T.CE KGES...If-this-optima has. Application Software will be free from errors or that its operation wily be been_selected,Xerox will-provide you with.Black.Toner,Black_Developer, -Cartridg :and.Fuser:("Consumable Snpplial-throughout the"term of this Agreement.For:full-color Equipment,.C"narn oabte Supplies shall also include 2k SOFTWARE SUPPORT. Outing the period.that Xerox provides"Basic Color Toner-and'Developer. Yon.agroetbat the Consumable'Supplies A-exam Ser<vioes-farthe Equipment;Xerox-will also provide soltwaresuppert-for-the-Base property until used by you,that you:will usetheni.iwiiithihe.Equipment,that Softwarennderthefollowinglams For Application Software,Xerox will.pravide"" you milt:ffiirmaIIractr3dgRstoJfcroxfoi.iiriggmeetheyEavebgeg non this same level of support provided you are enrent in the paymert.of-all Initial- . to-their cease-fimetioa'point,and that yew-will Mum-any.unused.Consumable License and AnnualRemewalFees(or,for programs not requiring AnnualRaiewsl • Swirliest°Xerox_atthe.emd'ofthis.Agreement-Sheath!your useof_Consumable Fees,the payment ofthe Initial License Fee and the annual"Support Ofly"Fees): Supplies exceed the typical use pattern(as determined by Xerox)"fertheseitems by A. Xerox will assure that'Base and Application Software performs in material . more.than 10%,you agree that Xerox shall•bave_the right to charge-you for any conformity with its published specifications and will maintain a toll-free suds excess usage hotline during standard business hours for responding to questions regarding. 25: REPLACEMENT/MODIFICATION OF PRIOR-XEROX AGREEMENT.If • Base and Application Software this option•has been..:selected,this-Agreement will-replace..or:modify a.prior • B. _Xerox may maks available new-releases of the Base or Application_Software - •agreement between you and Xerox-covering the specified equipment.]fit'is a that exclusively incorporates coding error fixes ("Maintenance Releases").- the prior Maintenanee•Rdeases are provided at no charge and mustbeimplea�ted author anull and t Ifv isa modification,tht'~prier agreement shallremain is effect except ihataay_.new terms within six (6) months after being-made available.to you.. Each. new presented shalt lm -fe&,1?rx�duration,.omfiguratnoa} • Maintenance Release accepted by You shall be considered Base or Application take precedence-over.theprior terms for thebalanoe of the Agreement_AlIpattt or Software governed by the Software License terms. • • assemblies removed as"part of an upgrade shall li000me the property ofXerox. C. Xerox will use reasonable efforts,either directly and/or"with its vendors,to resolve coding errors or provide workarounds err patdies,providedyou report 26. XEROX AS :FINANCIAL INTERMEDIARY. If this.option.has been problems in the manner specified by Xerox. selected,you are teasing pecificallyida tifiehdproduds'that.were selee#ed't s.you D. Xerox shall not be obligated to remedy coding"errors if you have made and that'are not sold-by Xerox in the normal course of its business(ie:,geode for modifications to the Base or Application Software - whith Xerox is acting as'a'Fmmaucial.lnteamediary). With regard to theseproduds, E.'. Xerox may annually adjust the Annual Renewal and Support-Only Fees,.each. . yen agree than Xerox-is leasing them_to-you"As is" and without warranty.or. suds increase netto exceed 10%. (For state and local-government customers, liabil¢Y.(either direct or indirect)of any kind-As such,and with rngardso.hese this adjustment shall take place at the commencement of each of your mmual products,- YOU"HEREBY WAIVE' THE IMPLIED WARRANTY OF contract cycles.) ' MERCHANTABILITY. Xerox assigns to•you,.to.the extent•asvgnahlP„my 22: DIAGNOSTIC SOFTWARE Software used to maintain the Equipment • warranty rights-it has to these produds"(wlii rights shall revertto'Xerox if you breach this agree You agree‘ that.these products are not covered_try and/or diagnose its failures or substandard performance(collectively."Diagnostic Xerox'obligation to provide Basic Services;(i).to maintain a service agreement Software")is embedded in,resides on,or may be loaded onto the Equipment The Diagnostic Software and method of entry or access to it constitute valuable trade for these products with a service provider relit ox this. secrets of Xerox. Title. e.to the Diagnostic Software:shall at all times remain solely Ag henistecmT(c)to pay Pt a1plop •Y t > to the p' :