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HomeMy WebLinkAboutDocumentation_Regular_Tab 10-K_2/12/1998 VILLAGE OF �. MEMORANDUM TEQUESTA February 4, 1998 To: Thomas G. Bradford,Village Manager From: Allan Oslund, Coordinator Storm Water Utile./Capital Projects Subject: Village Council Agenda Item for February 12, 1998; Consideration to award Contract to Cherie Soya P.E.for Engineering Study of a portion of the Country Club Community,in the Amount of$15,000. Please find attached the following support documents for Council member's review of the above referenced agenda item. • The Engineering Study proposal from Ms. Cherie Soya Dated February 3, 1998. • Memo to Thomas Bradford from Allan Oslund containing additional backup information and recommendation. Please place this item on the February 12,1998 Village Council Meeting Agenda for Council member's consideration. VILLAGE OF MEMORANDUM TEQUESTA February 4, 1998 To: Thomas Bradford,Village Manager From: Allan Oslund, Coordinator Storm Water Utile./Capital Project CC: Gary Preston, Director Of Public Works Subject: Storm Water Utility Engineering Study For LOS Enclosed please find the proposal from Cherie Soya, P.E. who specializes in Water Management.I have met with Ms. Soya and discussed this project in detail. It is my belief that she has the knowledge to perform the tasks listed in a timely manner and deliver a report that will assist us in making the proper decisions to eliminate further flooding in the two areas of study. The two (2) areas of study are as follows: • Area one takes in the northwest portion of the Golf Course bounded on the east by Fairway East and Fairway West, bounded on the south by Bunker Place, on the west by River Drive and on the north by Fairway North. • Area two takes in the southwesterly portion of the Country Club Community,bounded on the east by Country Club Drive, on the south by El Portal Drive, on the west by River Drive and on the north by a line intersecting Palmetto Way and Club Place. The Village Attorney(Mr. John C. Randolph Esq.)has reviewed and accepted this proposal for legal form and sufficiency for the Council member's consideration. This study does not require the Village to solicit proposals under the"Consultants Competitive Negotiation Act" (CCNA)under Florida Statute 287.055 Section(3)paragraph(a) wherein we do not meet the thresholds for CCNA. The Storm Water Utility budget has $15,000 available to perform this work.Although I did not solicit proposals from other firms ,I believe this is a very competitive price to complete this study.; and would recommend acceptance. Should you have any questions or need additional information please advise. RESOLUTION NO. 13-97/98 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, APPROVING A PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH CHERIE SOYA, P.E. , OF WEST PALM BEACH, FLORIDA, FOR A LEVEL OF SERVICE DRAINAGE STUDY IN THE AMOUNT OF $15,000 AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE SAME ON BEHALF OF THE VILLAGE OF TEQUESTA. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. The Professional Engineering Services Agreement with Cherie Sova, P.E. in the Amount of $15, 000 for a Level of Service Drainage Study, attached hereto as Exhibit "A" and incorporated by reference as part of this Resolution, is hereby approved and the Village Manager of the Village of Tequesta is authorized to execute same on behalf of the Village of Tequesta. THE FOREGOING RESOLUTION WAS OFFERED by Councilmember , who moved its adoption. The motion was seconded by Councilmember , and upon being put to a vote, the vote was as follows: FOR ADOPTION AGAINST ADOPTION The Mayor thereupon declared the Resolution duly passed and adopted this 12th day of February, A.D. , 1998. MAYOR OF TEQUESTA Elizabeth A. Schauer ATTEST: Joann Manganiello Village Clerk wp60\res\13-98 Feb 04 98 07: 55a me (561 ) 689-6068 p. 2 Cherie Soya,P.E. 4047 Okeechobee Blvd., Suite 221 West Palm Beach, Florida 33409 February 3, 1998 Thomas G. Bradford,Village Manager • Village of Tequesta 357 Tequesta Drive Tequesta,Florida 33469 Re: Village of Tequesta Drainage Improvements Dear Mr.Bradford: • Thank you for the opportunity to present this proposal to provide professional civil engineering services to the Village of Tequesta. Enclosed is a description of the Scope of Services to be provided for an assessment of two existing drainage systems within the Village. Per your approval,the services submitted herewith as Exhibit A will be provided on a lump sum basis for$15,000. Billing will be monthly based on percentage of completion. Payment is due upon receipt of invoice. Payment for services provided is not contingent upon procurement of permits, approvals,.. or consent of or from any governmental body or other party involved. Additional services not outlined in Exhibit A and requested by the Village can be provided at an hourly rate of$75 an hour or a lump sum can be negotiated when a clear scope is developed. I am prepared to proceed immediately with the project and will complete all work by March 30th. Your endorsement below will serve as agreement by you for compensation of services rendered and,when one signed copy of this agreement is returned,will serve as a Notice to Proceed. Fees and times for performance are subject to renegotiation if agreement is not executed within thirty days. • I look forward to working with you on this project and should you have any questions • concerning this proposal please call me at 689-9878. Very truly yours, Cherie Soya,P.E. Enclosure cc: Allan F. Oslund ACCEPTED AND AGREED: Thomas G.Bradford, Village Manager. Date Village of Tequesta Feb 04 98 07: 55a me (561 ) 689-6068 p. 3 1 • EXHIBIT A Scope of Civil Engineering Services for the Village of Tequesta A. Project Description Investigate two existing drainage systems within the Village Country Club community and prepare report of findings and recommendations for improvements. B. Services Included 1. Consult with client to determine requirements for the project and identify problem areas. . 2. Coordination with client to acquire and review all previous studies,plans, and documents pertaining to the project. 3. Review South Florida Water Management District(SFWMD)permit files. 4. Coordination with SFWMD to identify and analyze permitting requirements. 5. Coordination with client to obtain additional survey as needed to supplement available data. 6. Site evaluations and water management analyses of two(2)existing drainage systems within the Village Country Club community: (1.)Outfall B system including Ponds 2, 5,and 6;and(2.)Outfall E system including Pond 12. 7. Review findings with client and determine alternatives for improvements. • 8. Analyze alternatives. • 9. Prepare preliminary cost estimates of prospective improvements. 10.Prepare a report containing recommendations and findings(including level of existing service),preliminary cost estimates,and conceptual design criteria with appropriate exhibits to indicate the alternative solutions available to client. 11. Submit draft copy of the report to client for review and comments within seven weeks of Notice to Proceed. 12.Finalize report incorporating client's comments. Submit five(5)copies of final • report to client within two weeks of receiving comments. Feb 04 98 07:56a me (561 ) 689-6068 p. 4 13.Present report to Village Council. (Note: Times for performance agreed to herein shall be extended to the extent necessary for delays due to circumstances over which the Engineer has no control.) C. Data Provided by Client In addition to any responsibilities specifically described above,the client shall provide any independent services(such as surveying or geotechnical services)which are beyond the scope of this agreement and may be required for this project. D. Estimated Hours Item Professional No. Engineer 1 12 2 12 3 6 4 4 5 6 6 . 48 7 8 8 36 9 12 10 24 11 4 12 20 13 8 Total 200 .