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Home My WebLink AboutDocumentation_Regular_Tab 8A_1/8/1998 • Memorandum To: Thomas G. Bradford, Village Manager � .P. From: Gary Preston, Director of Public Works Date : December 24, 1997 Subject: Village Council Agenda Item for January 8, 1998; Consideration to Award Landscape Architect Services for the Design of Landscaping Improvements for Country Club Drive to Parker-Yannette Design Group, Inc. , in the Amount of $6, 500 Please find attached, the following support documents for Councilmembers ' review for the above referenced agenda item: • Request for Quotation/Scope of Work • Proposals from two (2) local Landscape Architecture Firms as listed below: 1) Parker-Yannette Design Group, Inc . 2) Roy-Fisher Associates, Inc . • Bid Tabulation As you are well aware, during the past several years, both Landscape Architecture Firms presenting proposals for this project have provided this Village excellent service in Ordinance 377 and Streetscape projects . I met individually with both firms and reviewed the "Scope of Work" and advised that I would recommend the low bid to the Village Council . Therefore, I would recommend the Village Council award this design project to Parker-Yannette Design Group, Inc. , in the amount of $6, 500 . The Village Council allocated $25, 000 in the FY 1998 Capital Improvement Fund Budget for the design phase of this beautification project . Please place this item on the January 8, 1998, Village Council Agenda for Councilmembers ' consideration. /mk Attach. PrestonMemo.Ian.8 Agenda VILLAGE OF TEQUESTA PUBLIC WORKS DEPARTMENT REQUEST FOR QUOTATION To: Parker-Yanette Design Group Attn: . Mr. Steve Parker 900 U. S . Highway One Suite 104 Jupiter, FL 33477 From: Gary Preston Director of Public Works P. O. Box 3273 Tequesta, FL 33469 Phone : 575-6240 Fax: 575-6245 Scope of Work: Provide Complete Landscape Design for Beautification Improvements and/or as a Traffic Calming Enhancement for Both Sides of Country Club Drive, a 1 . 5 Mile Roadway. Quotation Received: On or before 2 : 00 p.m. , December 19, 1997 at 136 Bridge Road or Mailing Address of Public Works Department Attn: Gary Preston, P.O. Box 3273 Tequesta, FL 33469 Awarded Landscape Architect Firm Shall : 1. Visit site with Director of Public Works 2. Review Utility Map for Landscape Location Conflicts (Map Provided by Village of Tequesta) 3. Attend Initial Meetings With: • Village of Tequesta Staff • Tequesta Country Club Community Association (Night Meeting) • Tequesta Country Club Pointe Property Owners Association (Night Meeting) • Community Appearance Board VILLAGE OF TEQUESTA PUBLIC WORKS DEPARTMENT REQUEST FOR QUOTATION To: Roy-Fisher Associates, Inc. Attn: Connie Roy - Fisher, Landscape Architect 381 Tequesta Drive Tequesta, FL 33469 From: Gary Preston Director of Public Works P. O. Box 3273 Tequesta, FL 33469 Phone: 575-6240 Fax: 575-6245 Scope of Work: Provide Complete Landscape Design for Beautification Improvements and/or as a Traffic Calming Enhancement for Both Sides of Country Club Drive, a 1 . 5 Mile Roadway. Quotation Received: On or before 2 : 00 p.m. , December 19, 1997 at 136 Bridge Road or Mailing Address of Public Works Department Attn: Gary Preston, P.O. Box 3273 Tequesta, FL 33469 Awarded Landscape Architect Firm Shall : . 1. Visit site with Director of Public Works 2. Review Utility Map for. Landscape Location Conflicts (Map Provided by Village of Tequesta) 3. Attend Initial Meetings With: • Village of Tequesta Staff • Tequesta Country Club Community Association (Night Meeting) • Tequesta Country Club Pointe Property Owners Association (Night Meeting) • Community Appearance Board Page 2 - 4. Provide Preliminary Design Based on Initial Meetings 5. Present Preliminary Design to the following: • Village of Tequesta Staff • Tequesta Country Club Community Association (Night Meeting) • Tequesta Country Club Pointe Property Owners Association (Night Meeting) • Community Appearance Board • Public Works Committee 6. Prepare Final Color Design on Poster Boards for Council Presentation 7. Provide twenty-five (25) blueprints for Village Council . Meeting Distribution 8. Present Design Plan to Village Council for Final Approval (Night Meeting) Pertinent Information: 1. Quotation shall be design only. No Village assisted landscape bids or on-site inspection of planting material . 2. Total proposed working budget for landscape is $150, 000, $50, 000 for each of next three (3) fiscal years beginning on October 1, 1998 . Installation to be phased accordingly: 3. Quotation shall be provided on separate sheet and attached to this Request for Quotation. A Purchase Order will be issued to the successful RFO firm. 4. Award for "Landscape Design - Country Club Drive" is tentatively scheduled for the January 8, 1998, Village Council Meeting. 5. Meetings and presentations contemplated in item 3 and 5 above may be reduced and/or consolidated as circumstances may dictate . 6. Proposal should include the design for up to three traffic calming devices as shown on the attached documents . Preston.QuotParker12197 37'R. 200't [37'R. /—25'R. 1 SIGN TYPE "D" CURB 12' ill SIGN ! c 6' 2 4 q a � n SIGN114" 6' 2'R. #2 (TYP.) 12' U J 30' I F SIGN _ i #1—\\1,, _ _1 i 1--- 200't �— --'---------7:\ EDGE OF EXIST. �y :,/, PAVEMENT KEEP ,,, \. ( . ( , , PLAN ` SCALE:1"=10' \R4-7b .' • RIGHT SIGN #2 W6-1 — SIGN #1 ' r 1 1 �, iph-Z fib Fp VILLAGE OF TEQUESTA "o'er ,-m iii PALM BEACH COUNTY.FLORIDA0.6005, : — r1 111 i 0 SI° 1 AIM, OCT �.. MCn lflTlll __. PALM TREE CLUSTERS - 8-12' CLEAR TRUNK - -" - - I) SABAL PALM - $110 eo. • 2) WASHINGTON PALM - $250 co. 3) MERY M (DOUBLES) $ ��_ ` 4) MONTGO CUBAN ROYAL PALMPAL - $600-80- 0 ea.350 eo. c... -;,..4N...r..„„...?-000.1 ,0-irk. . 4.P=-NRIALIIIS,ir. "74 \ . -"IN ,,a,,XA%it y \too- _ i ' ,111.114410111.41N 6" MULCHED BED — — o PALM TREE CLUSTER (SHOWN) OR m (I) CANARY ISLAND DATE PALM 1' ON 2 FT. BERM; 6' CLEAR TRUNK ~_�� ;,. @ $I200-$1400 ea. OR (1) S>rNECAL m so :.�+• (0.-Werei",..Lreglipir.0001.-- DATE PALM CLUSTER. 15'-18', $1000 m gamentOrell - •"WINE „iv' r D • r 3 41111.11166 01,10111)41* disowi Ul ez ""Ntrel:- P 114�� ;;��,��, GROUND COVERS - 12' 0.C. Q� cn o or 1) PURPLE HEARTSHRUBS / , 2) SOCIETY E.G.ARLIC SMALL eiguN ef j 3) SOCIETY L a 2 ROWS MIN. '� I) XANADU PHILIODENDRON 5) TRAILING LANTANA 4) DAYLILY - "STELLA DE ORA' m 2) INDIAN HAWTHORN, WHITE A OARD PALM • 4) DWARF- BROWNBUD ALLAMANDA PLAN - - - - - - 5) SPIDERLILY SCALE:I"=10" c: Y & AaDfiE VILLAGE OF TEaIJESTAI ASON ANM a+e_ PABEACH COU , FLODA3 • ,�1rs,•••At fir r+. AI _ 7»+r rtwna.rtrtue ,-r \ KEEP. _,,t, lit , ; . + • , • RIGHT • i l \,� m J m R4-7b W6--1 Q0 i L15RN #1 - m SIGN ##2 TYPE "D"CIIRB (TYP.) z 0 SIGN #2 200'f Z 40'R. 11, ci m 12' r-3' , — ^ T SIGN #1- 1) D r 25' 25� 12 1...., �' SIGN #2 m SIGN #1 — — — — I — — — 40'R. 80 ro 200't 40 R. EDGE OF EXIST. m i, •-.:i PAVEMENT A • A PLAN . SCALE:1"=20' 2 1 ROVED �� _.- I if1B 'On ern PLOT RI m VILLAGE OF lEOUESTA caw., ,_'�' m U L!� PALM BEACH COUNTY, FLORIDA , _ n 0 , ^r rr-. v.rr.--r...r-es-ni.. wm - mine • PALM TREE CLUSTERS — 8-12' CLEAR TRUNK. ACCENT/COLORFUL LARGE SHRUBS I) SABAL PALM — $110 eo. I) CRAPE MYRTLE -MUSKOGEf=' 2) \1/ASHINGTON PALM — $250 ea. 2) OLEANDER 3) T1ONTGOMERY PALM (DOUBLES) — $350 ea. 3) FIREBUSH 4) CUBAN ROYAL PALM — $600-800 ea. 4) IXORA 'NORA GRANT' 5) HIBISCUS. 6) PLUMBAGO 'IMPERIAL BLUE' 4.0s...... Ar nw. ....:-,-;.c„,.,,• 6 .:./...,,,.. ..;,- ;47-0—f. . :i.e.:.,:•_. -......... ......r..,,-..::::•y, 4 ,, ,'�. �.�1Y�ia�"G� CLEAR—SITE �1� �,� �.> — • TRIANGLES �� >.I' r.A� . / . ,t �i �*•�`►.'4111i / erg \,..:, -•40,1,,,,.....4, p, 014% ) ' A ofN Itip) ..:.....4..for 41L% ....0.w.,..,(47 ------------A—T—si\— 6" MULCHED BED • SMALL SHRUBS ALUM. EDGER GROUND COVERS — 12" O.C. I) XANADU PHILSODENORON I) PURPLE HEART 2) INDIAN HAWTHORN, WHITE — — — — — 2) SOCIETY GARLIC 3) CARDBOARD PALM 3) LIRIOPE E.G. 4) DWARF BROWNBUD ALLAMANOA PLAN 4) DAYLILY — 'STELLA DE ORA' 5) SPIOERLILY SCALE:I"=20' 5) TRAILING LANtANA .0) GEE & fRID U7RID CAD FIX 111K-1.1/M — JENSQN VILLAGE OF TE�UESTADEMPAD Kull MEET 1 ,,,�,�,u _ PALM BEACH COUNTY, FLORIDA ""' air Of ri `"a,bC. — -_- •r nreo WA Of1CT11011 M.11 'O•n — ...+r-..,,ri..ni... 1 •.rr1C�+A r c D1 A 1.1 _-ro,- V`A 1 •rl-i /C MT r++M rrAnr.Drava _ __ , -, . KEEP - if .. RIGHT _ ‘,_ ., R4-7b SIGN EDGE OF EXIST. SIGN #2 W1—SRC 1ENTTY PE "D"CURB SIGN #1 200't SIGN #2 3'7 / �12. . . _ _ i _ _ q 6. i 72, SIGN #2 - SIGN • 13 200't 60' - 60' 60' PLAN SCALE:1"=20' . rLDrIED 1`.224.1 Wiflrnrn 2 VILLAGE of , STA "rK•CD. ,_X- - i U) m PALM BEACH COUNTY, FLORIDA • I�� . �.�.. PALM TREE CLUSTERS — 8-12' CLEAR TRUNK PLANS ARE CONCEPTUAL — . ACCENT/COLORFUL LARGE SHRUBS I) SABAL PALM — $110 eo. NOT SITE SPECIFIC. PALMS 1) CRAPE MYRTLE 'MUSKOCEt^' 2) WASHINGTON PALM $250 eo. REQUIRE A 5' CLEARANCE 2) OLEANDER 3) MONTGOMERY PALM {DOUBLES) - $350 ea. TO UNDERGROUND UTILITIES 3) FIREBUSH 4) CUBAN ROYAL PALM — $600-800 eo. OVERHEADARANCE 4) IXORA ORA GRANT' UTIL T ES,O TYP. 5) HIBISCUS 6) PLUMBAGO 'IMPERIAL BLUE' • I Z. ....mob. 110111161011:1112( 4441411014m1111 —.46' — ' — — — 'NOI^/ .. / ,,T��A�\ 15)::: ::: O� \{ram �� Wi '...-; ma.. _dA) 1.4-N 4)air176,41,4 •N/ - -).10°-:10rbdelMitr,AtAreaM Oita '3%-di. orN .0 6" MULCHED BED \ . ALUM. EDGER SMALL SHRUBS GROUND COVERS — 12" O.C. I) XANADU PHILIODENDRON I) PURPLE HEART 2) INDIAN HAWTHORN, WHITE • 2) SOCIETY GARLIC 3) CARDBOARD PALM 3) LIRIOPE E.G. • 4) DWARF BROWNBUD ALLAMANDA PLAN 4) DAYLILY — 'STELLA DE ORA' 5) SPIDERLILY 5) TRAILING LANTANA SCALE:1"=20' .xa►a 57-0003 GEE. - I � LLAGE of TEQUESTAfl( . Endneer7I80N s WELT r .- PALM BEACH COUNTY, FLORIDA - ET 2 OF 5 $. ILN. CEOWTOR i+� OM e;C, mot ritlp cw374011keti 411 rilkaisietaitia PARKER.•YANNETTE design group, inc. December 19, 1997 Mr. Gary Preston Director of Public Works • • Village of Tequesta P. O. Box 3273 Tequesta, FL 33469 RE: Country Club Drive Landscape Design Our Project No.: 97-667 Dear Mr. Preston: This proposal is submitted by Parker-Yannette Design Group, Inc., hereinafter referred • to as the"Consultant", to the Village of Tequesta hereinafter referred to as the "Client". It is our understanding that we will provide landscape architectural services as'outlined below for approximately 1.5 miles of streetscape for both sides of Country Club Drive in the Village of Tequesta. SCOPE OF SERVICES PART A • Our responsibilities under this agreement shall include the items listed in the attached "Request for Quotation"provided by the "Client." The "Client" shall provide necessary basemap materials including surveys and engineering plans. FEE SCHEDULE The consultant estimates the following costs for completion of the Scope of Services: PART A $6,500.00 The above fees shall be payable upon a percent completion and approval of each section. The above fees include necessary minor revisions to the plans as the job progresses. LANDSCAPE ARCHITECTURE • PLANNING • GRAPHICS 900 South U.S. Highway One Suite 104 • Jupiter, Florida 33477 561/747-5069 Lic.#LA1089 Mr. Gary Preston December 19, 1997 Page 2 • • Major revisions caused by circumstances beyond the control of Parker-Yannette Design Group, Inc. are not included and will be billed at the rate listed in the"Additional Work" portion of this proposal. These fees do not include other consultants fees, filing fees, or normal reimbursable expenses which will be itemized on the monthly bill. Reimbursable expenses shall include printing and reproduction,photo enlargements,courier charges, facsimiles, and any other normal direct expenses. • ADDITIONAL WORK At the request of the "Client", Parker- Yannette Design Group, Inc. shall provide additional work not listed under"Scope of Services" on an hourly basis. Our hourly rate is : Professional $60.00/hour. TERMS Fees shall be billed as designated in the fee schedule. All balances shall be due upon. receipt. Fees shall be considered past due thirty(30) days form the billing date. Invoices. remaining unpaid for Over thirty(30) days will result in cessation of work on the project and withholding of plans. .Interest will be charged and added to the balance of the account commencing and to the extent that the same remains unpaid thirty days after the rendering of said bills. Fees are subject to re-negotiation if scope of services is not- completed within six (6)months due to delays beyond the Consultant's control. Payment of fees does not in any way depend upon development approval by the County or any other reviewing body. At the discretion of the Consultant, the terms of this agreement may be null and void if not accepted within thirty(30) days. • If the Consultant is prevented from continuing service for reasons beyond the Consultant's control for more than 120 days, then this contract may be terminated by the Consultant. If the Client wishes to terminate the Consultant's services,the Client must give ten (10) working days written notice to the Consultant. In either case;the Consultant shall be entitled to full compensation based on the percentage completion of services or on a time and materials basis, whichever is greater, up to the date of termination. Client agrees Consultant may use this project for professional award competitions. All designs, ideas, arrangements, and plans that are created by Consultant for use on and in connection with this project are owned by and are the property of the Consultant. However, reproducible copies of these drawing will be provided at cost upon the Client's request. • Mr. Gary Preston December 19, 1997 Page 3 • All changes to this contract shall be in writing and executed by all parties. If the terms of this proposal are acceptable,please have an authorized representative of the Client sign one copy and return•to Parker-Yannette Design Group, Inc. Sincerely, / 141(('I - 1:rM4--- Stephen J. P k , ASLA Principal I(we) guaranty to the offices of Parker= Yannette Design Group, Inc. the payment of all sums due them by the Client in accordance with the above agreement and accept the terms and conditions contained herein. I(we)understand that non-payment of fees as outlined above will result in the immediate cessation of work on this project. By: Date: Title: . a1 ;3: Gary Preston Director of Public Works P.O. Box 3273 Tequesta, FL 33469 December 17, 1997 ROY-FISHER ASSOCIATES,INC. Dear Gary: - 1 ! On behalf of Roy-Fisher Associates, I am pleased to present. � -. our qualifications and fee proposal for Landscape =�:�► �� Architectural Services for Country Club Drive. Country Club Drive presents many design challenges as well as opportunities. The traffic calming devices proposed by 381 TEQUESTA DRIVE the village provides a forward thinking solution to the traffic TEQUESTA, FL problems perceived by the residents. 33469 tel 561.747.3462 fax561.747.0281 Our goal will be to develop a safe, high quality and sustainable streetscape. This streetscape can present a rhythm of street trees interrupted by an organized presentation of color. The planting should promote a sense LANDSCAPE ARRCHHITTECTURE& VillageTequesta. communityand connection to the of Te uesta. LAND PLANNING, ENVIRONMENTAL The Village needs a landscape architect that has a variety of artistic and technical skills, in depth knowledge and experience with roadway plantings and a proven track record in accomplishing public projects. Please allow a moment to review our strengths: • We dedicate the majority of our business to satisfied governmental clients: the cities of West Palm Beach and Palm Beach Gardens, the towns of Jupiter, Gulf Stream and Greenacres, South Florida Water Management and Northern Palm Beach County Water Control District. We are currently working on over two miles of landscaping on State Road A1A in Gulf Stream that includes a series of Public workshops and surveys. Let us put this experience to work for you! • Roy-Fisher Associates is the only landscape firm in the area with a database program that can project maintenance costs and list monthly maintenance activities. This program not only helps in preparing your budget but also makes us more aware of materials that are low maintenance and sustainable. • We present a strong staff of technically and artistically oriented professionals with a variety of computer and software applications available to quickly produce plans and documents for public presentations. • Roy-Fisher Associates has been honored with many professional awards for design skills. Most recently we were honored with two "Best of Category" Awards of Excellence by the Florida Nurserymen and Growers Association. • Our office is minutes away from the project site. Not only will we be able to provide service more efficiently, but we will also have a high interest in the quality of the project as it is in our back yard. • We want this assignment. We are ready to work with you • • to provide planning and design services. Our firm has a history of giving 200% on public sector projects. We give you our commitment to design excellence as well as professional and effective service. Thank you for considering our team. Please don't hesitate to call me if you have any questions at 747-3462. Sin,rely elly yours, / Connie Roy-Fisher, President Table of Contents 1 Work Examples 2 Letters of Reference 3 Fee Schedule 4 Request for Proposal Fee Schedule Items 1-8 as described in attached Request for Quotation $8,250 Supplementary Services - These services can be provided by Roy-Fisher Associates if requested. Survey 129 residents affected by landscaping, summarize survey results for use in design $750 Prepare Maintenance Manual for distribution to residents along Country Club Drive to ensure consistency of maintenance practice after installation is complete. Conduct a public meeting to, review this Manual $1 ,500 Hourly Rates These rates will be used for additional work that is not specifically requested within the Request for Quotation. Principal $95.00/hour Senior Landscape Architect $85.00/hour Professional Staff $65.00/hour Computer Drafting $50.00/hour Technical Staff $35.00/hour VILLAGE OF TEQUESTA COUNTRY CLUB DRIVE LANDSCAPE IMPROVEMENT DESIGN BID TABULATION BIDDER BID AMOUNT Parker-Yannette Design Group, Inc . $ 6, 500 Roy-Fisher Associates, Inc. $ 8, 250 1 . VILLAGE OF TEQUESTA CAPITAL PROJECT PERT CHART COUNTRY CLUB DRIVE LANDSCAPE DESIGN TASK • DATE 1 Village Staff Sends "Request for Quotation" Dec. 8, 1997 2 Quotations Received Dec.22, 1997 3 Village Council Awards Contract Jan. 8, 1998 4 Notice to Proceed Jan. 15, 1998 5 Landscape Architect Reviews Site and Project with Director of Public Works Jan. 28, 1998 6 Landscape Architect&Director of Public Works Attends Initial Meeting Feb.4 through with: (1) Village Manager (2) Country Club Community Organizations(3) Mar. 10, 1998 (3)Community Appearance Board(CAB) 7 Landscape Architect Provides Preliminary Design Apr. 1, 1998 8 Landscape Architect&Director of Public Works Attends Second Meeting with: (1)Village Manager (2) Country Club Community Organizations(3) Apr. 8 through (3) Community Appearance Board(CAB) (4)Public Works Committee May 8, 1998 9 Landscape Architect Provides Color Design to Village Council for Final Approval June 11, 1998 /mk 12/22/97 Pceston.Pat Chart(6&7)