HomeMy WebLinkAboutDocumentation_Regular_Tab 7F_1/8/1998 •
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VILLAGE OF TEQUESTA
,�, Post Office Box 3273 • 357 Tequesta Drive
e a Tequesta, Florida 33469-0273 • (561) 575-6200 �'�i�u i l a I'1.
tali,o' Fax (561)575-6203 ir,:x t,,,m t4 .
+ VILLAGE MANAGER'S REPORT
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December 8, 1997 - January 2, 1998 •
■ Memorandum to Director of Finance Regarding Worker' s
Compensation Policy. •
• Letter to Village Attorney Regarding Sterling House
Indemnification Agreement.
. ■ Letter to City Manager, City of Palm Beach Gardens, Regarding
Holly Drive Design Plan.
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• is Memorandum to Police Chief and Fire Chief Regarding Public
Safety Communications Antennae/Tower.
• Letter to Jupiter Town Mayor Karen Golonka Regarding Jupiter
Offer to Purchase Tequesta Water Department. ' -
■ Letter to Gary Van Brock Regarding Development of Apartment
Complex; Request for. Impact Fee Waiver. •
■ Memorandum to Finance Director and Director of Public Works &
Recreation Regarding Full Cost Accounting for Municipal Solid
Waste Management Workshop.
• Letter to Florida House of Representatives Sharon Merchant
Regarding House Bill 3291; Telecommunications' Rights-of-Way
Act.
• Memorandum to Coordinator, Stormwater Utility and Capital .
Projects, Regarding Dover Ditch .;Drainage Improvement Project;
Notice of Non-Compliance; Army Corps of Engineers.
• Memorandum .. to Coordinator, Stormwater Utility _ and_ Capital
Projects, Regarding. Campbell v. VOT; Seabrook Road Drainage
Improvement Project; Gallery Square North Improvements As-Built
Drawings:
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• Letter to . Scott . Hawkins, Esq. , Regarding Campbell v. VOT;
Seabrook Road Frontage Improvements; Amendments to, Construction
Plan. •
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■ Letter to -Hattie Siegel Regarding Special Master Hearing
Minutes; October 23, 1997.
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■ Memorandum to Village. Council Regarding Franchise Agreement
Between Tequesta and Adelphia Cable. •
• Letter to Nancy Galeta, Palm Beach County Property Appraiser' s
Office, Regarding to City Owned Properties/1998 Tax Roll. •
■ Memorandum to Coordinator, Stormwater Utility & Capital
Projects, Regarding Defined Contribution Plan.
• Letter. to Hattie Siegel Regarding Special Master Hearing
Minutes.
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• Recycled Paper •
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• Memorandum to Code Enforcement Officer Regarding Special Master
Hearing Minutes.
• Memorandum to Coordinator, Stormwater Utility & Capital
Projects, Regarding SFWMD, Environmental Resource Standard
General Permit /50-03947-P; Dover Ditch Discharge.
• Memorandum to Assistant Village Manager/Village Clerk,
Regarding Public Safety Complex 30% Design Development
Documents; Comments.
• Memorandum to Village Council Regarding FPL Transmission Line
Crossing at the ALT AlA Bridge in Jupiter.
• Letter to Village Attorney Regarding Interlocal Agreement for
Dover Ditch Maintenance.
• Attended a Reverse Osmosis Bond Meeting with staff and
consultants at 11:00 a.m. on December 8.
• Attended the Tequesta Country Club Community Association Annual
Meeting at 7:30 p.m. on December 8.
• A Staff Meeting was held at 10:00 a.m. on December 9 wherein
the following items were discussed:
1. All Department Heads were reminded to have their
employees RSVP for Christmas Party.
2. The Director of Community Development was requested to
report on the status of Ordinance No. 377 compliance at
former Claire Malone property.
3. Director of Public Works was questioned as to feasibility
of reissuing annual contract for all Tequesta landscape
work.
4. All Department Heads were advised that Village Manager
approval is not needed to process contractor payments and
that Finance Department will not issue checks to
. contractor until voucher is signed by Village Manager.
5. All Department Heads reminded that change orders are to
be approved by the Village Manager and encumbered prior
to payment.
6. All Departments were advised that Internet surfing during
working hours was prohibited and that viewing of.
pornographic materials on Internet or otherwise is
prohibited and to advise their personnel of same via
memorandum.
7 . Director of Public Works was questioned as to Benoit
response to Capretta entrance amendment proposal.
8. Director of Community Development was reminded of
Hernandez property annexation understanding and to advise
his personnel of the same.
9 . Director of Community Development advised that Library
hedge needed to be fixed on south border.
10. Director of Public Works was requested to provide status
of capital improvement projects pert charts.
11. Director of Public Works requested to have Stormwater
Utility Coordinator report his recommendations on
stormwater certification course for Village purposes.
12. Village Clerk was instructed to get a budget .quote for
creating a Web Page for Village of Tequesta.
13. Director of Community Development was instructed to
schedule separate meetings with South Cypress Drive
property owners to persuade to streetscape vs. individual
Ordinance No. 377 plans and to begin such with
VanderWaal.
14. All Department Heads questioned as to their receipt of
monthly Budget Summary Reports for December. Director of
Finance indicated same would be distributed in two days.
15. Director of Public Works was requested to add sidewalk to
Pinehill Trail West in Capital Improvement Budget plan.
16. Director of Public Works reminded of concerts in the Park
and to schedule same.
17 . Director of Community Development was questioned
regarding desire to hook his Department into existing
computer network.
18. Water System Manager was requested to report on water
demand for November, monitor monthly and report problems
and results to village Manager via monthly Water Report.
19. Water System Manager requested to get a quotation from
Robert Orie for comprehensive rate review, including
capital connection charges, with goal of eliminating or
significantly altering step-rates upon RO implementation.
20. Director of Finance reminded of Charter required Interim
Financial Report to be provided by December 31, 1997 .
21. Director of Public Works was advised of plans to schedule
Public Works Committee Meeting as soon as possible to
advise of Project funding shortfall for Recreation Center
construction and report on fund sources with Director of
Finance input on same.
22 . Water System Manager was questioned as to whereabouts of
letter to all reserved capacity owners advising of
forthcoming monthly charge for same.
23 . Water System Manager was requested to provide a cost
estimate for water mains in Tropic Vista.
24. Chief of Police was requested to have the Code
Enforcement Officer make recommendation on minutes for
Special Master.
25. Water System Manager was questioned as to whereabouts of
yellow flasher on white Jeep.
26. Director of Public Works was questioned as to when
Stormwater Coordinator would construct weir and rip-rap
in Dover Ditch.
27 . The Director of Community Development. was reminded of
need to process Tequesta' s permit for Reverse Osmosis
Plant.
28. Director of Finance suggested that all Departments add
vendor numbers to pay approvals. Memorandum from
Director of Finance for instructions on same to follow.
29 . The Fire Chief provided Fire Department data.
30. Director of Public Works advised of desire to hold Bike
Rodeo on February 21 at Recreation Center and inability
to commit to same until Construction Fund analysis done.
31. Director of Public Works advised of seminar attendance.
32 . Director of Public Works advised of request for seagrapes
at southeast corner of Tequesta Drive Bridge.
33. Director of Public Works sought okay to remove lights at
Village Hall.
34. Chief of Police questioned need for a fire lane at
Gallery Square North.
35. Chief of Police expressed concern relative to style of
parking signs at Tequesta Oaks.
36. Chief of Police expressed employee concerns relative to
Doctor changes under medical plan.
37. Water System Manager posed a question relative to
reporting on monthly water sales.
38. Director of Community Development sought direction
relative to address stencils, same rejected by Village
Manager.
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• Met with the new Palm Beach Post reporter at 3:30 p.m. on
December 9 .
• Attended the Village Council Meeting at 7 :00 p.m. on December
11.
• Attended the Employee' s Pension Trust Board Meeting at 9 : 00
a.m. on December 15.
• Attended the FPL Meeting at the Town of Jupiter at 2 :00 p.m. on
December 15.
• Attended the Chamber of Commerce Board of Directors Meeting at
7:45 a.m. on December 17 .
• Attended the Manager/Finance Director Monthly Meeting in
Jupiter at 12:00 Noon on December 17 .
■ Met with potential purchaser of Tequesta Plaza at 10:00 a.m. on
December 18.
• Met with Vice Mayor Hansen at Noon on December 18.
• Attended the Chamber of Commerce Open House at 4:00 p.m. on
December 18.
• Attended the Employee Christmas Party at 2:00 p.m. on December
19.
■ A Staff Meeting was held on December 23 at 10:00 a.m. wherein
the following items were'discussed:
1. The Director of Community Development was requested to
look into the possibility that underground tank removal
was required in all instances by December of 1998.
2. Director of Community Development was requested to
provide a status report relative to the CDBG Grant
Program for Tequesta Drive Drainage Diversion Project.
3. Director of Public Works was requested to add Tequesta
Oaks streets to the 15-year Repaving Plan effective
12/11/12.
4. Director of Public Works advised that Public Services
Facility condition was unacceptable.
5. Chief of Police and Fire Chief were questioned relative
to location of new communications antennae.
6. All Department Heads were reminded that personnel within
their Departments on the Safety Committee were required
to attend Safety Committee Meetings.
7. Director of Finance was questioned relative to
disposition of non-refunded $7 .00 Jupiter surcharge upon
settlement of rate dispute.
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8 . Director of Public Works was requested to provide status
of worker' s compensation case and to make regular contact
with employee.
9. Director of Finance was requested to ensure reduction of
sick leave balances for those choosing to convert.
10. Director of Finance was asked as to whereabouts of
promised monthly Budget Summary Report for December.
11. Director of Finance once again reminded of Interim
Financial Report requirement prior to close of calendar
year.
12 . Director of Community Development was requested to
provide computation method for comp time for part-time
personnel.
13. Director of Community Development was requested to
respond to DEP Brownfield's Survey.
14. Fire Chief sought direction relative to employee computer
services off-hours.
15. Director of Community Development submitted pert charts
for all capital projects.
16. Director. of Public Works sought input relative to
proposed concerts in Park.
17. Chief of Police requested Village Manager execution of
Service Agreement for emergency generator.
18. Chief of Police sought direction relative to sick leave
usage.
19 . Village Clerk advised all Department ' Heads of
geotechnical services to be provided at Village Hall
property. .
• Memorandum to Director of Community Development and Planner
Regarding Tequesta Drive Master Drainage System Improvements
Per Chart; CDBG Programs. •
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