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MONITORING AND EVALUATION PROCEDURES
The intent of this section is to meet that portion of the General Requirements of the State comprehensive
planning requirements,regarding monitoring and evaluation procedures. Specifically, Chapter
9J5.005(7),MONITORING AND EVALUATION REQUIREMENTS,Florida Administrative Code,
states that: "For the purpose of evaluating and appraising the implementation of the Comprehensive
Development Plan,each Comprehensive Development Plan...shall contain a section identifying five-year
monitoring,updating and evaluation procedures to be followed in the preparation of the required five-year
evaluation and appraisal reports." The Florida Administrative Code further specifies that the following
matters shall be addressed:
1. Citizen participation in the process;
2. Updating appropriate baseline data and measurable objectives to be accomplished in the first five-year
period of the plan,and for the long-term period; •
3. Accomplishments in the first five-year period,describing the degree to which the goals,objectives
and policies have been successfully reached;
4. Obstacles or problems which resulted in underachievement of goals,objectives,or policies;
5. New or modified goals,objectives or policies needed to correct discovered problems;and
6. A means of ensuring continuous monitoring and evaluation of the plan during the five-year period.
Each of the six(6)items identified above are addressed in this section and incorporated as part of the
Village of Tequesta's Comprehensive Development Plan.
Citizen Participation
The Village of Tequesta Village Council approved item VII(A)at the February 10, 1987 Council meeting
which adopted specific public participation procedures to be adhered to in updating its Comprehensive
Development Plan. The procedures are still current today and are listed below and analyzed.
"The Village shall put the real property owners of Tequesta on notice that it has begun to update and
prepare a proposed,revised Comprehensive Development Plan and Evaluation and Appraisal Report in
conformance with the 1985 Land Development Regulation Act.
Notice shall be given by providing an advertisement in a newspaper of general circulation. Such
advertisement will seek to assure that real property owners are put on notice of all events concerning the
preparation of the Comprehensive Development Plan. Said advertisements will be published on several
occasions,and at varying time intervals to insure the widest coverage possible."
"The notice shall inform the property owners that copies of documentation regarding the Comprehensive
Development Plan and Evaluation and Appraisal Report shall be on file at the Village Hall Council
Chambers,357 Tequesta Drive,Tequesta,Florida,33469."
"The notice shall explain that written comments regarding the Comprehensive Development Plan are
encouraged from the public and that written comments shall be forwarded to the Local Planning Agency
(Village Council),357 Tequesta Drive,Tequesta,Florida 33469.
The Village has accomplished this part of the public participation process. The property owners in the
Village have been notified through the multiple advertisements.
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The same procedures shall be followed in future amendments to the Comprehensive Development Plan
and Evaluation and Appraisal Report.
Copies of Support Documentation,and the Comprehensive Development Plan document are to be placed
on file at the Village Hall as they become available. The public is encouraged to review the materials as
they are revised or amended from time to time for public review and inspection. These provisions afford
the citizens of Tequesta the opportunity to participate in the comprehensive planning process. This
opportunity shall remain available to the public as the Comprehensive Development Plan and Evaluation
and Appraisal Report are being developed and amended in the future."
"At a minimum,the Village shall utilize its monthly newsletter to provide a status of the comprehensive
planning program and to keep the residents of Tequesta informed on the progress of the Comprehensive
Development Plan and Evaluation and Appraisal Report. If,and when,deemed necessary and
appropriate,the local media shall be informed and used to keep the public informed on the comprehensive
planning program. Legal ads shall be placed in the Palm Beach Post newspaiA.4 and notice shall be
posted on the bulletin board at the Village Hall Council Chambers which announces the time,date and
location of Local Planning Agency meetings that will be addressing the Comprehensive Development
Plan and Evaluation and Appraisal report."
The Village has already begun to institute these procedures,as well. Times,dates and location of public
meetings are posted at ft Village-Hall Council Chambers for the public's information. Also,posted at
the Village Hall ConncirChambers is a current listing of documentation prepared as part of the
comprehensive planning program that is available for the public's review. The same procedures shall also
be continued in the future.
"At a minimum,the Village shall hold appropriate public hearings as dictated by the 1985 Local
Government Comprehensive Planning and Land Development Regulation Act. However,if deemed
necessary and appropriate by the Local Planning Agency(Village Council),additional public hearings
shall be held to discuss various elements or concerns related to the Comprehensive Development Plan and
Evaluation and Appraisal Report"
"The Local Planning Agency(Village Council),at a minimum,shall provide information to the property
owners of Tequesta consistent with these public participation requirements, Executive summaries will be
prepared only when,and if,deemed necessnry and appropriate by the Local Planning Agency(Village
Council)."
As particular issues are matters of an expressed community concern arise,the Local Planning Agency
(Village Council)shall,if it deems it necessary,hold public meetings,or hearings,to address such
concerns. This will further enhance the citizens'participation in the planning process.
Depending on the detail and need for summaries,the Local Planning Agency(Village Council)shall
decide if,and when,to prepare Executive Summaries of Comprehensive Plan elements and
documentation.
This process for Comprehensive Plan EAR-based amendments continue to be in effect in the Village. •
Updates to Baseline Data And Objectives
All data and background information that form the basis for the Comprehensive Development Plan
(Support Documentation)shall be updated at least once every five(5)years. It is further recommended
that data and background information for all elements of the Plan be updated at the same time,rather than
at suggested intervals. By doing so,the Village will establish a data base that will be internally consistent
for the entire Comprehensive Development Plan. This will provide a specific break-off point for the
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collection and analysis of data,information and matters of fact upon which the Plan documents can be
developed.
This process shall be formalized at least once every five(5)years for a rational and methodical
presentation of information,but the Local Planning Agency(Village Council)shall assemble data,
information for each five(5)year planning increment and develop historical trends to be analyzed for the
long-term planning period.
Based on this compilation of information,the Village chaff be able to develop a logical,systematic
methodology to measure the objectives and implementation activities proposed in Tequesta's
Comprehensive Development Plan. Data will be evaluated and assessed against those objectives of the
Plan that are quantifiable. Updates to matters of fact and basic background information will help qualify
or nullify those objectives and implementation activities that are non.quantifiable.
Obstacles.Problems and Accomplishments
When baseline data,background information and matters of fact are periodically updated and analyzed,
the successes and failures of the Comprehensive Development Plan shall become evident. The obstacles
and problems witnessed by the Village that have effected implementation of Plan directives shall be
identified and reviewed. Based on the evaluation and assessment of those problems and subsequent
underachievement of adopted goals,objectives and policies,the Village shall strive toward correcting
those shortcomings. Each goal,objective,and policy of every Comprehensive Development Plan element
shall be reviewed and as"ssed according to its current adequacy. If the directions for growth and
development have changed in Tequesta or the emphasis has shifted,the goals,objectives and policies will
be modified or deleted. Likewise,new goals,objectives or policies will be incorporated into the Plan to
reflect new directions and intentions. When the Evaluation and Appraisal Report(EAR)is prepared,it
shall follow the procedures described above. This methodology and procedure will keep the Village
abreast of its problems and concerns while providing for current and up-to-date growth and development
directions established in its Comprehensive Development Plan.
Continuous Monitoring and Assessment
Although a formalized Evaluation and Appraisal Report(EAR)is only required to be prepared at least
once every five(5)years,Tequesta's Comprehensive Development Plan shall be continually scrutinized
and reviewed for current applicability.
Additionally,the Village shall coordinate data base collection activities with Palm Beach County,
Treasure Coast Regional Planning Council,its municipal neighbors,appropriate.State agencies and any
other jurisdictions/entities that effect Tequesta's growth and development. These activities will enhance
the comprehensive planning in general and foster increased intergovernmental coordination activities.
Monitoring and Evaluating Capital Improvements
In addition to the General Requirements for monitoring and evaluation procedures identified in Chapter
9J5.005(7),I.A.C„it is further required that the Capital Improvements Element be reviewed on an
annual basis(Ref. Chapter 9J5.016[5],REQUREMENTS FOR MONITORING AND EVALUATION).
Therefore,it is mandatory that the Village review the Capital Improvements Element of the
Comprehensive Development Plan each year to evaluate and assess what has been accomplished during
the past year.
Each capital expenditure and project chall be reviewed to determine what has been accomplished. Those
capital projects that have been accomplished can be reported as implemented Those projects that have
not been accomplished or that have been partially accomplished shall be re-assessed for current
applicability. If determined to still be a valid concern and applicable,then those capital improvements
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shall be re-prioritized and re-scheduled appropriately for inclusion in the Plan's Capital Improvements
Element. Those that no longer are valid or do not apply shall be deleted in future plans and projections.
These decisions and actions shall be compiled,reported and utilized for inclusion in the Village's annual
budgetary process. It is incumbent upon the Village to have the Council,staff;and its consultants review
the Comprehensive Development Plan at budget preparation time to determine which capital projects have
been accomplished in the current year and what they anticipate capital needs are for the ensuing fiscal
year. If these needs conflict with what is in the adopted Capital Improvements Element of the Plan,then
appropriate adjustments to the Capital Improvements Element shall be accomplished.
Annual review of the Capital Improvements Element in conjunction with review and assessment of other
elements of the Village of Tequesta Comprehensive Development Plan shall concur with the monitoring
and evaluation requirements established in Chapter 9J5,F.A. C.
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