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HomeMy WebLinkAboutDocumentation_Regular_Tab 7A_11/13/1997 I? �`. • VILLAGE OF TEQUESTA DEPARTMENT OF COMMUNITY DEVELOPMENT G. ` !. Post Office Box 3273 • 357 Tequesta Drive s' ,;� �� Tequesta, Florida 33469-0273 • (561) 575-6220 •',,,. : Fax: (561) 575-6239 VILLAGE OF TEQUESTA • COMMUNITY APPEARANCE BOARD MEETING MINUTES SEPTEMBER 17, 1997 I. CALL TO ORDER AND ROLL CALL The Tequesta Community Appearance Board held a meeting in the Village Administration Office conference room, 250 Tequesta Drive, Suite 300, Tequesta, Florida, on Wednesday, September 17, 1997. The meeting was called to order at 9:30 A.M. by Chair Leslie Cook. Boardmembers present were: Chair Leslie Cook, Vice Chair Vic Strahan, Claudette Dalack, Molly McCormick, and Steve Parker. Also in attendance was Scott D. Ladd, Clerk of the Board. II. APPROVAL OF AGENDA Clerk of the Board Scott D. Ladd requested a discussion of important new business immediately following the applications. Chair Cook announced that the agenda was approved as amended. III. COMMUNICATIONS FROM CITIZENS Wade Griest commented that the Village was supposed to contact the post office regarding the long lines and the Recycled Paper COMMUNITY APPEARANCE BOARD MEETING MINUTES September 17, 1997 Page 2 appearance of their landscaping and questioned whether that had been done. Chair Cook responded that the post office was supposed to be fixing up their landscaping. Mr. Griest commented that the trees needed trimming so that pedestrians and bicyclists could use the sidewalk. Clerk of the Board Ladd commented that was a Code Enforcement issue. IV. APPROVAL OF PREVIOUS MEETING MINUTES There was discussion regarding whether the minutes of the July 16, 1997 and August 6, 1997 had been approved at the previous meeting. Clerk of the Board Ladd advised that it would not matter if the minutes were approved more than once. After discussion, Vice Chair Strahan requested the following changes to the July 16, 1997 minutes: On page 4, replace "objected" with "indicated"; on page 6 replace "Quant" with "Kuoppoula" and "common procedure" with "occasionally happened"; on page 12 replace "Agacanthus" with "Agapanthus". No further changes were requested to the minutes of August 6, 1997 or to the minutes. of August 27, 1997.. Vice Chair Strahan made a motion to approve the minutes of the meetings of July 16, 1997, August 6, 1997, and August 27, 1997 as amended. Boardmember Parker seconded the motion. The vote on the motion was: Leslie Cook - for Vic Strahan - for Claudette Dalack - for Molly McCormick - for Steve Parker for The motion was therefore passed and adopted. 4 COMMUNITY APPEARANCE BOARD MEETING MINUTES September 17, 1997 Page 3 V. NEW BUSINESS 1. An application from USDI/Bureau of Land Management and Palm Beach County Department of Environmental Resources Management, for the installation of perimeter fencing with"posted" signs every 500 feet and at each corner; a 24 foot wide steel swing main entrance gate; one main entrance sign, and one site identification sign, for the Jupiter Inlet Natural Area located at U.S. One and Highway 707. Bob Deacy, Environmental Analyst with Palm Beach County Department of Environmental Resources, explained that this area would be identical to six other natural areas in the County, including Boca Raton, Delray, Boynton Beach, Juno Beach, Jupiter, and Palm Beach Gardens locations, which had been favorably received by the public. Mr. Deacy explained that the fencing and gates blended in with the wooded areas and was very effective in preventing off-road vehicle activity and camping as well as letting the public know that these were areas to be managed in perpetuity as natural areas. Mr. Deacy described the 2-rail split rail fence which would be used in specified areas, and the 3-rail split rail fence with wire mesh backing which would be used behind Coconut Cove. Mr. Deacy explained that the wire mesh could not be seen from 20 feet away and that it would prevent pets from going into the wooded area. Behind the gas station a chain-link fence would be used in the area which had been used for illegal dumping. Mr. Deacy explained that the only vegetation which would be removed in order to install the fencing was if a root or branch happened to be where a fence post was to be placed and that a line of sight line would have to be cleared. Mr. Deacy described the amount of each type of fencing, as well as the signs. Vice Chair Strahan questioned why fences were needed, to which Mr. Deacy responded that people believed access to property was open without fencing and that permission to • COMMUNITY APPEARANCE BOARD MEETING MINUTES September 17, 1997 Page 4 enter was assumed if an area was not fenced or posted. Chair Cook, complimented Mr. Deacy on doing a good job in a natural and beautiful way, but expressed sympathy for the woods people. Mr. Deacy commented that anyone could still have access, that there was always an opening left, and that there was no law against walking on the property; however, the fencing would prohibit vehicles from gaining access and the posting was for no dumping, no fires, no camping, no littering, and no vehicles. A philosophical discussion ensued regarding whether fencing off land should be done in our country. Clerk of the Board Ladd announced that a clean up day had been scheduled to allow Girl Scouts, Boy Scouts, and other organizations to clean up the area. Chair Cook expressed concern that contractors might cut trees unnecessarily, to which Mr. Deacy responded that he would be on-site at all times when contractors were present. In response to Boardmember McCormick's question of why this project was being done at this particular time, Mr. Deacy explained that during the 1980 ' s areas had been identified for preservation as natural sites and that 95% of those areas contained natural coastal scrub where plants and animals were allowed to exist, some of which were plants and animals that exist nowhere else in the world. When completed, the project would designate 30, 000 acres in Palm Beach County as natural areas. Close to 20, 000 acres in over a dozen sites had been designated up to this point. Mr. Deacy explained that invasive plants such as Brazilian pepper would be removed and that 5, 000 mangrove seedlings would be planted on this site. Vice Chair Strahan expressed concern with the whole concept of fencing off portions of land. Chair Cook commented that as the population of the country grew that all of the land would be used up unless some was protected. Mr. Ladd commented that one of the groups who had wanted the land was the National Coalition of Hobos, and that they would have used the site for their annual meeting place. COMMUNITY APPEARANCE BOARD MEETING MINUTES September 17, 1997 Page 5 Vice Chair Strahan made a motion to accept the application as submitted for the Jupiter Inlet Natural Area located at U.S. One and Highway 707. Boardmember McCormick seconded the motion. The vote on the motion was: Leslie Cook - for • Vic Strahan - for Claudette Dalack - for Molly McCormick - for Steve Parker - for The motion was therefore passed and adopted. Mr. Deacy questioned whether the Village permitting process would allow time to have some fencing installed by the next Saturday' s Clean Up Day operation. Mr. Ladd advised him to get the application to him as soon as possible. 2. An application from Vincent Fiorentino, Lisbon Restaurant & Grille, 560 U.S. One North (County Line Plaza) , for a 6' x 16' white walk-in cooler to be located at the rear of the building. Rudy Arsenicos, Architect, and owner Vincent Florentino were present at the meeting. Mr. Arsenicos presented a photograph to show colors for the project and additional photographs showing coolers at Lord Chumley' s and Winn- Dixie. Mr. Arsenicos explained that he had met with the Fire Marshall and that fire requirements had been met; that a 6-foot cooler was being used so that a wheel stop would not have to be removed, and that an extra foot of pavement was being removed so that a hedge could be added. Mr. Arsenicos commented that the cooler finish would be the standard factory product and he was unsure whether it would be painted white. Mr. Florentino responded to Chair Cook' s question regarding the type of COMMUNITY APPEARANCE BOARD MEETING MINUTES September 17, 1997 Page 6 food to be served in the restaurant that Portuguese food would be served. Boardmember Parker inquired as to whether irrigation was provided for the hedge. Mr. Ladd advised the applicant to check with the property manager to find the location of the closest water connection. Mr. Arsenicos stated that irrigation would be added for plantings made by the applicant. The Board reviewed the plan, discussed where ..rrigation might connect, and the. best type of plant material for the hedge. Boardmember Parker made a motion to approve the application for a 61 x 61 walk-in cooler for Lisbon Restaurant & Grille with the following comments: 1. Irrigation shall be provided to the shrubs. 2. Viburnum or Eugenia shall be used for the hedge in lieu of wax jasmine. Boardmember Dalack seconded the motion. The vote on the motion was: Leslie Cook - for Vic Strahan - for Claudette Dalack - for Molly McCormick - for Steve Parker - for The motion was therefore passed and adopted. Chair Cook discussed the high population of Portuguese people in her native Massachusetts. 3. An application from Randy Hansen, as agent for Andre► Russo, owner of VIP Properties, 110 Bridge Road, to enclose the existing covered area previously used as a bank drive through teller. COMMQNITY APPEARANCE BOARD MEETING MINUTES September 17, 1997 Page 7 Mr. Hansen explained that this building had formerly been occupied by a bank and was now a real estate office. The owner, Andy Russo, desired to enclose the existing drive through area by filling in between the arches with walls. He planned to add landscaping around the perimeter of the enclosed drive through area. Based on review by the Development Review Committee (DRC) , Mr. Russo planned to remove some asphalt and replace it with sod. The existing hedge separating the property from the gas station would remain. The applicant proposed to also leave the existing curb which acted as a short retaining wall between the two properties. In response to .a question regarding the DIC committee, W. Ladd explained that this committee consisted of seven department heads and met regarding every project to iron out all technical difficulties before the project was presented to the Community Appearance Board or any other Village board. The landscaping around the perimeter of the new walls was discussed. Chair Cook commented that a few pentas that had died needed to be replaced in existing beds. Boardmember Parker suggested Viburnum Suspensum for the hedge, and leaving the two Crepe Myrtles on the corners but replacing the others with two Pygmy Date Palms. • Boardmember Parker made a motion to approve the application to enclose the existing covered area previously used as a bank drive through teller area at 110 Bridge Road with the following comments: 1. Change two Crepe Myrtles on the north side to single stem Pygmy Date Palms 4' to 5' in height. 2. Change the Max Myrtle Hedge to Sandankwa Viburnum hedge. vice Chair Strahan seconded the motion. The vote on the motion was: h COMMUNITY APPEARANCE BOARD MEETING MINUTES September 17, 1997 Page 8 Leslie Cook - for Vic Strahan - for Claudette Dalack - for Molly McCormick - for Steve Parker - for The motion was therefore passed and adopted. Clerk of the Board Scott D. Ladd stated that the new business he wished to discuss was regarding the scope of the Community Appearance Board, which he had discussed with the Village Manager. The Board was requested to deal with only applicants and their applications, and not to go outside the scope of the Board by becoming involved in the other issues which had been discussed at each meeting under Unfinished Business. Mr. Ladd explained that the Community Appearance Board was an advisory board and that advisory boards could not manage. In this case, the Board was managing Mr.. Ladd's work, since he ended up doing all of the research and reporting back on each item. Mr. Ladd explained that minutes of the meetings of the Board could mention things the Community Appearance Board would like Village management to address, and that the Village Manager would then have the choice of giving those items to other departments or to Mr. Ladd to handle. Chair Cook commented that she was always seeing landscaping that looked bad, to which Mr. Ladd responded it would be better for her to present that in a letter to Village management as an individual rather than as an action of the Board. Chair Cook questioned whether when individuals approached Boardmembers with items they were concerned about if they should be advised to write a letter to the Village Manager, to which Mr. Ladd responded affirmatively. Issues• such as the ENCON lift station were discussed, and Chair Cook suggested that the Board write a letter to the Village Manager stating that it had come to the attention of the Community Appearance Board that certain items needed attention. Mr. Ladd COBM.UNITY APPEARANCE BOARD MEETING MINUTES September 17, 1997 Page 9 advised that would be proper as long as this was done for informational purposes only, stating items that the Board had observed. Mr. Ladd expressed concern that the Board should try not to get caught up in politics of Village residents and that some group could easily use the Board to get to the Village Council. Mr. Ladd explained that management was trying to protect the Board from exposure. Chair Cook questioned what to do about the things on the list that were actually unfinished business, to which Mr. Ladd responded that unfinished business was supposed to be unresolved items pertaining to an application, not unfinished business all over the Village. Chair Cook expressed concern that the Code Enforcement Department would not pick up on some of the items that the Community Appearance Board would notice. Vice Chair Strahan suggested writing to the Village Manager. Boardmember McCormick suggested that at each Community Appearance Board meeting those types of items be listed in a letter to the Village Manager. Boardmember Parker stated that in the letter a response should be requested, so that at the next Community Appearance Board meeting the Board would know what was being done. Mr. Ladd advised that the Board would need to do that without bim present at the meeting; and commented that since he was only acting as a technical advisor to the Board regarding Code requirements, he needed to leave after the applications were finished. Chair Cook agreed that was fine and that Mr. Ladd would be excused immediately after the applications were heard. Chair Cook commented that the work of the Board was fast coming to an end in regard to Ordinance 377 projects and that the Board wished to follow through and see those projects implemented. Mr. Ladd advised that Code Enforcement, consisting of Sgt. Iravando with assistance from other Police Officers, was being trained so that an annual inspection could be conducted. Mr. Ladd advised that the Board should not write to the Code Enforcement Officer, but that any items in the letter to the Village Manager that should be COMMUNITY APPEARANCE BOARD MEETING MINUTES September 17, 1997 Page 10 handled by Code Enforcement would be delegated by the Village Manager. Mr. Ladd explained that the process must be followed in order to protect the Board. Chair Cook announced that New Business was finished and that Mr. Ladd was excused. Boardmember Parker questioned Mr. Ladd regarding when the meeting on Cypress Drive properties would be held, to which Mr. Ladd responded it would probably be in October. Mr. Parker advised that he had not received a letter regarding the meeting. Clerk of the Board Ladd reported that Mr. Porter of Rinker needed consensus of the Board regarding the paint color for the building. It was the consensus of the Board that the lighter shade of gray presented by Mr. Ladd was the preferred shade. Vice Chair Strahan questioned whether the meeting had taken place with the Felhabers. Mr. Ladd reported that the meeting had been held and that changing the pylon sign to a monument sign had been discussed, that the applicant had been advised the Village preferred Mediterranean style architecture, that parking had been discussed, that the applicant seemed very receptive, that the applicant understood the Village had a wedge because of the outparcel they wished to create, and that the project was now in the hands of the applicant. Chair Cook questioned whether a deadline had been set for response, and expressed her opinion that this applicant was stalling. Vice Chair Strahan questioned whether the Code Enforcement order giving this applicant a certain number of days to comply had been revoked. Mr. Ladd explained that it had not been revoked, but had been stayed, and that Village management had been represented at the meeting by the acting Village Manager in the absence of Village Manager Bradford, Village Clerk Manganiello, so that management was aware of the COMMUNITY APPEARANCE BOARD MEETING MINUTES September 17, 1997 Page 11 situation. Chair Cook commented that a long time ago the village Council had been very firm, had run the Village Council like a business, and had had no patience for excuses. Mr. Ladd advised that a different approach was .being taken so that hopefully another lawsuit could be avoided. , and explained that the laws had changed in regard to property owners and property rights. Mr. Ladd commented that the Village had tried to involve property owners by holding the charrette, since if people were a part of something they would tend to agree. The charrette was briefly discussed and the fact that the Village had not spent much money for the charrette was brought out. Chair Cook stated that Mr. Ladd was excused. Mr. Ladd left the meeting. VI. UNFINISHED BUSINESS Chair Cook questioned whether, in light of the discussion with Mr. Ladd, the Board wished to continue with the unfinished business to pass along information from residents or if a Boardmember was curious as to why something had not been done. Boardmember McCormick expressed her opinion that the role of the Community Appearance Board was being confused, and that the Board was to act only as an advisory board to the Village Council--not to act as spokesperson for the community. Boardmember Parker commented that when a resident brought something to the attention of a member of the Board that member should respond by saying that they were not the one to approach, but that the resident should write a letter to the Village Manager. Chair Cook questioned what should be done regarding applications approved by the Community Appearance Board where nothing had been done. Boardmember McCormick suggested that at the end of each meeting the things that were really unfinished issues should be listed in a letter to the Village Manager. COMMUNITY APPEARANCE BOARD MEETING MINUTES September 17, 1997 Page 12 Boardmember Parker commented that a response should be requested regarding what would be done regarding those issues. Chair Cook stated that the Board would review the list of items on the agenda under Unfinished Business, and that Item 5, Housekeeping for landscaping in front of Village Hall, would be the first item discussed. Boardmember Parker commented that Public Works and Recreation Director Gary Preston had requested that he present sketches to Mr. Preston regarding how to fix the landscaping in front of the Village Hall. Mr. Parker reviewed the sketches he had provided to Mr. Preston, which included placing a bed of lirope around each oak tree which weed eaters had damaged, using jasmine and Agapanthus plants, replacing eight dead ilex and replacing dead sod around the sign and removing the remaining 2 or 3 lantana plants that had not died and replacing them with 30 ruellia brittoniana `Compacta Katie' plants. Chair Cook commented that the plants had been changed around the Village entrance sign at U.S. One and Tequesta Drive, which had not been brought to the Community Appearance Board for approval. Boardmember McCormick requested that the Board question why that was done without approval. Chair Cook commented that the plants used as replacements were not good choices, and that the silver buttonwood would grow too large for that location. Vice Chair Strahan commented that this might be a maintenance issue which did not need a formal application. After further discussion, consensus was to mention this item to the Village Manager. Item (1) on the agenda under Unfinished Business was Review hedge material at Mobil Station. After discussion, the Board agreed that the hedge material used was acceptable even though it might not be what the Board had requested, and that this item would be dropped. COMMUNITY APPEARANCE BOARD MEETING MINUTES September 17, 1997 Page 13 Item (2) , Further discussion on site plan procedure, was dropped. Vice Chair Strahan commented that the application the Board had considered at today's meeting had already been approved by the Village Council. Chair Cook reported regarding agenda item (3) , Letter regarding maintenance and landscaping around ENCON lift stations, that she had written a letter to ENCON which was being typed by her husband' s secretary, and she would add this item to the list for the Village Manager's information with her letter attached. Item (4) , Press for immediate installation of the sign at D'equesta Plaza and a hedge along the road: Boardmember McCormick commented that this was out of the Community Appearance Board' s hands at this point. Vice Chair Strahan requested that the Board make a recommendation to the Village Manager, stating that the Board understood the applicant not wanting to put in landscaping before the building renovation was complete, however, it would be nice to do a hedge before the renovation. Agenda Item (6) , Inform all Ordinance 377 applicants that they must receive Village Council approval and obtain a building permit before any installation of landscaping: Chair Cook stated that the Community Appearance Board was doing this. Agenda Item (7) , Plants in U.S. One Median. Chair Cook stated that she was still going to measure the median in Stuart and then this item could be brought to the attention of the Village Manager. Agenda Item (8) , Ideas for RO Plant: Chair Cook commented that the Board should still consider this item. Boardmember Dalack commented that although the marina on U.S. Highway One was a warehouse that it had a Key West appearance, which might be appropriate for a water plant. Chair Cook COMMUNITY APPEARANCE BOARD NESTING MINUTES September 17, 1997 Page 14 requested that all of the Boardmembers go look at that building. Boardmember McCormick commented that the marina had a seamed metal roof, and she believed it looked all right on the water but would not look good at the water plant site. Vice Chair Strahan commented that at the last Village Council meeting several residents were there because of Country Club Drive, and he had heard comments from people in the audience as well as those who spoke publicly and everyone was commenting about how nice the Village looked, that they were comfortable with the Police Department and the security of the Village, and that was why they lived in the Village. Vice Chair Strahan expressed his opinion that if a monstrosity was allowed to be built everyone would be upset. Vice Chair Strahan commented that the budget had been passed with large amounts spent and no one had objected. A very small tax increase had been necessary to balance the budget. Chair Cook commented that the Village was now realizing the tax income from Tequesta Oaks. The Board agreed that the RO plant should be attractive, since it was not out of sight like most water departments. Vice Chair Strahan commented that the Community Appearance Board had asked that the RO plant be brought back before the Board with a sketch plan. Boardmember Dalack suggested driving by the Jupiter Water Plant to see how it looked. Boardmember Parker asked that a request to see a black and white sketch of the revised design for the RO plant be included in the letter to the Village Manager. Agenda Item (9) , Followup on Fashion Mall landscaping, was discussed. Chair Cook commented that this item would take more time because two property owners were involved, and asked that Boardmembers keep this item it their own minds to follow up on later, since Village administration sometimes became overloaded with too many items. Agenda Item (10) , Landscaping at property next to Norton Tire: Chair Cook stated that this was a Code Enforcement issue. COMMUNITY APPEARANCE BOARD MEETING MINUTES September 17, 1997 Page 15 Agenda Item (11) : Research on how Juno Beach obtained federal grant money for brick paving: Vice Chair Strahan commented that he had spoken to Gail Nelson, who had promised to find out where the money came from and let W. Strahan know. Chair Cook commented that when the information was received, it could be passed on to the Village Manager. Vice Chair Strahan reported Jupiter was doing something similar to get funds. Chair Cook reminded the individual Boardmembers that as Village residents they could call their Village Council representatives regarding issues of concern. VIII. ADJOURNMENT The meeting was adjourned at 11:11 A.M. Respectfully submitted, pkz_AA'A.,/ Betty Laur Recording Secretary ATTEST: )d1t di W Scott D. Ladd Clerk of the Board DATE APPROVED: /(*f Q7