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Home My WebLink AboutDocumentation_Regular_Tab 10B_11/13/1997 T 4 Village o TequestaMemo M Villas To: Thomas G. Bradford, Village Manager Village - ,vllll e From: Thomas C. Hall, Water System Manager Date: Thursday, October 30, 1997 Subject: Annual Contract for Landscape Maintenance On Sunday, September 28, 1997, the Village of Tequesta Water Department advertised a "request for quotes" from Contractors regarding annual landscape maintenance of Water Department properties. On October 15, 1997, these bid / quotes were opened, and the attached tabulation summarizes quotes received. • Based on the foregoing,we recommend award of our annual landscape maintenance to Rood Landscape Company, Inc., of Jupiter, Florida in the amount of.$14,970. This new contract amount represents a savings of$7,410 over last years contract. Funding will be provided by the Water Enterprise Fund, Building and Facility Maintenance line item, having an FY 98 budget amount of$25,500. Please place this item on the Village Council Agenda of November 13, 1997, for Council review and approval. TCH/tls Attachment 1030971anscapcontrac Fax i 1 Bid/Quote Tabulation For Landscape Maintenance Quote#1-97/98 Company Quote Custom Care,Inc. None L.D.Maintenance,Inc. $23,400.00 Luis Cintrons Lawn Service $28,006.00 Gazebo Landscape Maint.,Inc. $20,251.00 Rood Landscape Co.,Inc. $14,970.00 • • • • • REQUEST FOR • Village of Tequesta Water Department QUOTATION 250 Tequesta Drive,Suite 300 Tequesta FI.33469-0474 561-575-6234 The following number must appear on all quotations and related correspondence. REQUEST FOR QUOTATION: 01-97/98 REQUEST DATE: September 28, 1997 ADDRESS CORRESPONDENCE TO: • TO: Name Thomas C.Hall Mr. Rich Hanzel Tequesta Water Department Rood Landscape Co.,Inc. PO Box 3474 PO Box 3768 Tequesta Fl.33469• Tequesta,Fl.33469-0768 PHONE 561-575-6234 FACSIMILE 561-575-6203 • • REQUIREMENTS: Reply Required October 15, 1997 Terms Annual Contract Earliest Shipment F.O.B. Village of Tequesta Delivery Required Ship Via ITEM QTY DESCRIPTION COMMENT 1 42 cuts/yr. Front half of Water Plant and front half of 136 or as needed to maintain a proper appearance Bridge Road. (lawn areas) including all plant beds. 2 Twice/month Mow and trim the following sites: 1. Back half of Water Plant 2. Back half of 136 Bridge Road. 3. Around Well 7 Building • • 4. Around Well 8 and Building 3 42 cuts/yr. 5. Inside and around Well 23 6. Well 25 lawn area and perimeter Maintain hedges at fence height and 4 ft height 7. WeU 26 lawn area and perimeter Maintain hedges at fence height 4 As Needed 8.Well 27 hedge and plant bed Maintain hedges at fence height • 5 Specifications See attachment IPA 11// September 28, 1997 - _ c R DATE yam.""y '°..`fir �� -"��"�,.'.`-,i�" ". ,�_ 1 VILLAGE OF TEQUESTA WATER DEPARTMENT SPECIFICATIONS FOR LANDSCAPE MAINTENANCE Annual Contract All grass around walls,trees,bushes and fences shall be cut with a weed eater when grass areas are cut. All fence lines except those around well sites,may be sprayed with a herbicide. Fences shall also be kept clear of weeds and vines from top to bottom. All sidewalks, driveways,roadways, bedding areas etc., shall be edged at each cutting. Grass clippings and other debris shall be removed from sidewalks,lawn areas, and pavement areas promptly at each cutting. • All hedges and plantings shall be trimmed as needed to maintain height designated by the owner. All hedges and plant beds shall be kept clean and free of weeds as needed at time of cutting. Removal of dead material from trees shall be performed as needed at each visit. Any damage to irrigation systems, structures,plants, shrubs,and trees during performance of landscape maintenance, shall be restored to the owners satisfaction at the expense of the contractor. Fertilization of lawns(sodded areas)and shrubs will be required four(4)times per year. Lawns,trees and shrubs shall be sprayed as needed for fungus and insects at an additional cost. Owner may contract with separate contractor for this service. Contractor shall have General Public Liability Insurance pursuant to State Statutes naming the Village of Tequesta as additional insured. Copies shall be supplied to the Village prior to commencement of any work. Contractor must be licensed in the Village of Tequesta Owner reserves the right to cancel Purchase Order and/or Contract at any time without cause after 30 days written notice to contractor. Prior to submitting a quote, contractor must arrange with the Water System Manager a visit to all sites listed on the attached RFQ. • 0 fr ROOD LANDSCAPE Co., Inc. Established 1946 P.O. Box 3768 (561) 746-5186 Tequesta, Florida 33469-0768 (561) 546-2241 4546 County Line Rd. FAX (561) 743-0139 Jupiter, Florida 33469 October 15, 1997 Mr. Thomas C. Hall Tequesta Water Department P. O. Box 3474 Tequesta, Florida 33469 Re:RFQ#01-97/98 Dear Mr. Hall: Thank you for your invitation to bid RFQ #01-97/98. After careful inspection of each site, we are pleased to submit our bid for maintenance according to your specifications. For Items 1 - 5: $ 1,247.50 Per Month $ 14,970.00 Per Year Signed Rich Hanze, Maintenanc- Department Manager Jenn inez, Admini-ive Assistant Accepted by(Signature) (Please Print or Type Name) Date RH.jm Note: if accepted,please sign and return one copy. Certificate of insurance furnished upon request.