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HomeMy WebLinkAboutDocumentation_Regular_Tab 7A_10/9/1997 A VILLAGE OF TEQUESTA VILLAGE COUNCIL MEETING MINUTES SEPTEMBER 23, 1997 I. CALL TO ORDER AND ROLL CALL The Tequesta Village Council held a meeting at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Tuesday, September 23, 1997 . The meeting was called to order at 7 :01 P.M. by Mayor Elizabeth A. Schauer. A roll call was taken by Betty Laur, Recording Secretary. Councilmembers present were: Mayor Elizabeth A. Schauer, Alexander W. Cameron, Joseph N. Capretta, and Ron T. Mackail. Also in attendance were: Village Manager Thomas G. Bradford, Village Attorney John C. Randolph, Village Clerk Joann Manganiello, and Department Heads. Vice Mayor Carl C. Hansen was absent from the meeting. II. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Elizabeth Schauer gave the Invocation and led those in attendance in the Pledge of Allegiance to the American Flag. III . APPROVAL OF AGENDA Councilmember Mackail made a motion to approve the Agenda as submitted. Councilmember Cameron seconded the motion. The vote on the motion was: Elizabeth A. Schauer - for r Village Council • Meeting Minutes September 23, 1997 Page 2 Alexander W. Cameron - for Joseph N. Capretta - for Ron T. Mackail - for The motion was therefore passed and adopted and the Agenda . was approved as submitted. IV. COMMUNICATIONS FROM CITIZENS (NON-AGENDA ITEMS) Erick Gunn, 80 Pine Hill Trail •East, explained that he had started a petition for paving Tequesta Pines Road, which was becoming a dangerous place for children to play, bike, and skateboard due to the sharp surfaces which caused scrapes and cuts; and sinkholes which threw riders off their bikes. Fifty six children living in Tequesta Pines had signed the petition and requested that the Tequesta Village Council consider paving Tequesta Pines Road. Mayor Schauer clarified that when a big dip had occurred in the street in front of Erick's house that ENCON had been contacted and the dip was now fixed, and Erick was requesting that the rest of the street be paved. Mayor Schauer advised Erick that the Village Manager would write a letter advising what the Village Council intended to do regarding the children's request. Wade Griest, 494 Dover Road, commented that many residents of the Village felt the Board of Adjustment should be discontinued and its responsibilities handed over to the Village. Council. One extremely important reason was because the Board of Adjustment's decisions overrule the Village Council. Mr. Griest commented that the present Board of Adjustment had had a very difficult time getting members to attend the meetings, a vacancy was still unfilled, and it was unfair if only a quorum. was present because all must vote affirmatively for an issue to be passed. Mr. Griest commented that decisions were usually based on advice from either .Clerk of the Board Scott D. Ladd or the Village Attorney; therefore, they could as easily pass on their advice to the Village Council, and the Board of Adjustment could be eliminated, which would save time and money for the Village. Mayor Schauer requested that the Village Manager get back to Mr. Griest on this matter after consulting with staff. • Village Council Meeting Minutes September 23, 1997 • Page 3 • V. PUBLIC HEARING A) Review of Proposed Village General Fund, Improvement Bond Revenue Fund, Community Development Special Revenue Fund, • Capital Improvement Fund, Bond Construction Fund, Water Enterprise Fund, Refuse & Recycling Enterprise Fund, Stormwater Utility Enterprise Fund, and Special Law Enforcement Trust Fund for Fiscal Year 1997/1998. 1) Announcement of Village of Tequesta Proposed Millage Rate (6.6310) and Percent (4.99%) by which the Proposed Millage Rate Exceeds the Rolled-Hack Millage Rate (6.3160) • Village Manager Bradford explained that the law • required the first substantive issue to be discussed • at Public Hearings for the Budget is a discussion regarding the proposed millage rate increase over the prior year rolled-back rate. Village Manager Bradford announced that the proposed millage rate is 6. 6310, or 4 . 49% over the prior year rolled-back rate. The rolled-back rate is 6.3160, which was the rate which would raise the exact same amount of money as in the prior fiscal year from ad valorem property • taxes. The reason there is a 4 . 49% • increase over the rolled-back rate is to provide revenue sufficient to balance the Village budget and to enable the Village to meet expenditures proposed within the General Fund budget. The millage rate increase over the prior millage rate is 2.50% . 2) General Fund • Village Manager Bradford. announced that the General Fund was the only fund of the Village which operates on ad-valorem property tax revenues, and that total ad-valorem taxes was $2, 423, 320, and total General Fund Revenue was $4, 641,297 . Total Revenue including fund balance of $710, 822 equaled $5, 352, 119. Village Manager Bradford reviewed the following ,General Fund Expenditures: Village Council $20, 210, Manager's Office $60, 879, Clerk's Office $31, 325, Finance $210, 530, Legal Services $100, 000, Village Council Meeting Minutes September 23, 1997 Page 4 Other General Government $357, 983. Police Department Administration $288,135, Communication Division $211, 554, Compliance Inspection Division $80, 686, Investigative Division $85, 763, Patrol Division $861,356, for a total Police Department expenditure of $1,527, 494 . Civil Preparation $7,825, Fire Rescue $960, 020, EMS Division $204, 615, EMS Transportation $42, 070; making Total Public Safety Expenditures $2,742, 024 (approximately 60% of the total budget) . Public Works Department expenditures totaled $478,736. Health Services (Mosquito Control) totaled $4, 850. Culture & Recreation totaled $230, 013. General Fund Expenditures totaled $4,641,297 . The Total Expenditures and Fund Balance was $5, 352, 119. 3) Improvement Bond Revenue Fund Village Manager Bradford explained that the Improvement Bond Revenue Fund accounted for the revenues of the Village pledged to pay off the 1993 Village Bond Issue. Total revenues .of the fund were $472, 210; total expenditures of the fund were $487,390, and proposed fund balance was $6, 622. 4) Community Development Special Revenue Fund Village Manager Bradford explained that the Community Development Special Revenue Fund was the Building Department's Fund and had total revenues of $284, 405 with a fund balance of $319, 385. Expenditures of the Department were Comprehensive Planning Division $57,530; Building Division $173,632; Inspection Division $37,395; resulting in a total of $268,557 . 5) Capital Improvement Fund • The Village Manager explained that the Capital Improvement Fund was set up for revenue and expenditures associated with major capital expenditures . Proposed revenues were $177, 000; Estimated Fund Balance $90,775; Expenditures existed Village Council Meeting Minutes September 23, 1997 Page 5 of annual paving project $43, 800; Eastwinds Landing Roadway Repair $5,000; Seabrook Road Streetscape from Tequesta Drive to approximately Willow Road $30, 000; County Line Road sign at U.S. One entrance $25, 000; and Country Club Drive landscape architect design fee $25,000. Total proposed expenditures were therefore $128, 800. 6) Bond Construction Fund Bond Construction Fund revenues from Barnett Bank letter of credit proceeds were estimated at $350, 000. Expenditures for project design for Public Safety Facilities was anticipated to be $175,000, and other technical services $165, 000, for a total of $350, 000. 7) Water Enterprise Fund Village Manager Bradford reviewed the Water Enterprise Fund: Total Revenues, including Bond Sale proceeds estimated for Reverse Osmosis, $11, 052, 900. Operating expenses of the Water Enterprise Fund for Pumping and Storage was $1, 358,777; Distribution Division $328,148; Office and Administration $707,560, making Total Operating Expenses $2, 394,486. The Sinking Fund estimated for debt service for the RO was $545, 234 . Renewal and Replacement account $51, 800; Capital Improvement Fund $19, 400; Retained Earnings $52, 600; Bond Construction Fund for Reverse Osmosis was estimated. at $4, 805,000; resulting in a total Capital outlay $4, 928, 800. Aid to Community Organizations was proposed at $10, 000; Interfund Transfers were estimated at $215, 000, so that Total Water Enterprise Expenditures were estimated to be $8,093,520. 8) Refuse & Recycling Enterprise Fund I) Single-Family Home Solid Waste Collection Services Assessment - $146.28 ii) Multi-Family Home Solid Waste Collection Village Council Meeting Minutes September 23, 1997 Page 6 • Services Assessment - $113.16 ' 1 Village Manager Bradford explained that the Refuse & Recycling Enterprise Fund was where non-ad valorem assessments, franchise fees, and interest income were received associated with refuse and recycling, and that the total was estimated at $337,750. Expenditures were to Nichols Sanitation ($308, 000) , and miscellaneous costs, for a proposed total of $333,180. 9) Stormwater Utility Enterprise Fund I) Equivalent Residential Unit Assessment $67.56 The Village Manager explained that the Stormwater Utility Enterprise Fund total expenditures were estimated at $220, 300; and total revenues were estimated at $239,255. 10) Special Law Enforcement Trust Fund The Special Law Enforcement Trust Fund, from which no funds could be drawn except by special request of the Police Chief and Village Council approval, totaled $4, 875. 11) Village Council Comments Councilmember Capretta inquired whether the increase in the Fund Balance for the General Fund reflected an upward trend, since it had increased approximately $100, 000. Councilmember Capretta inquired how much of the Fund Balance was available for use by the Village Council for emergencies. Village Manager Bradford responded that depended upon the time of the year since during the first three months of the fiscal year no ad-valorem taxes were received and the Fund Balance was used for operating expenses, but after ad-valorem tax revenue was received then funds might be available for use. The Village Manager explained that this was the • first year the Fund Balance had increased, and in Village Council Meeting Minutes September 23, 1997 Page 7 the past it had been going down. Mr. Bradford explained that he preferred to have a Fund Balance • equal to 25% of Total Operating Fund Balance, and it now equaled 15%. Village Manager Bradford explained that the Fund Balance of the Water Department, called Retained Earnings, was being depleted .rapidly due to lawsuits, the RO plant, and the new garage • facility on Bridge Road. Councilmember Capretta proposed that the Water Department Fund Balance could be recovered when the Village borrowed to construct the RO plant. The Village Manager verified that cash flow of the Water Department was very tight, and responded to Councilmember Capretta that if more money was needed that rates could be increased and/or an amendment passed to ordinances to allow use of the escrow account being built up from the Jupiter charges. Mr. Bradford explained that the $100, 000 increase in fund balance had come from excess revenues over expenditures in the prior year. Councilmember Mackail questioned whether the EMS transport service was on track with revenues exceeding expenses. Fire Chief Weinand responded that $42, 000 in expenses for EMS transportation was 'anticipated, with revenues projected at $71,340. 12) Public Comments • There were no comments by the public. 13) Adoption of Proposed Millage Rate: Ordinance - Second Reading - Providing for Levying . a Millage Rate of $6.6310 per $1,000.00 of Taxable Valuation for the Fiscal Year 1997/1998; Providing 'an Effective Date. (Staff Recommends Approval) Village Attorney Randolph read the above Ordinance by title only on Second Reading. There were no comments from the public. Councilmember Mackail. made a motion to adopt the Village Council .Meeting Minutes September 23, 1997 • Page 8 above Ordinance on Second Reading providing for Levying 'a Millage Rate of $6.6310 per $1,000.00 of Taxable Valuation for the Fiscal Year 1997/1998, with a Rolled Back Rate of $6.3160. Councilmember • Capretta seconded the motion. The vote on the motion was: Elizabeth A. Schauer - for Alexander W. Cameron - for Joseph N. Capretta - for Ron T. Mackail - for The motion was therefore passed and adopted. 14) Adoption of Tentative Village Budgets: Ordinance - Second Reading - Providing for the Adoption of the Budgets for the Fiscal Year Commencing October 1, 1997; Providing an Effective Date. (Staff Recommends. Approval) Village Attorney Randolph read the above Ordinance by title only on Second Reading. There were no comments from the public. • Councilmember Mackail made a motion to adopt the above Ordinance on Second Reading providing for the Adoption of the Budgets for the Fiscal Year Commencing October 1, 1997. Councilmember Cameron seconded the motion. The vote on the motion was: Elizabeth A. Schauer - for Alexander W. Cameron - for Joseph N. Capretta - for Ron T. Mackail - for The motion was therefore passed and adopted. VI. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and will be enacted by one motion. There will be no • • Village Council Meeting Minutes September 23, 1997 Page 9 separate discussion of these items unless a Village Councilmember so requests, in which event, the item will be removed from the Consent Agenda of Business and considered in its normal sequence on the Agenda. VII.. APPROVAL OF MINUTES AND REPORTS *A)Local Planning Agency; August 28, 1997 *B)Special Master Hearing, August 28, 1997 *C)Communi ty Appearance Board; July 16, 1997 *D)Community Appearance Board; August 6, 1997 *E)Community Appearance Board; August 27, 1997 *F)Village Council Meeting; September 11, 1997 *G)Village Manager's Report; • September 8, 1997 - September 19, 1997 • IX. NEW BUSINESS • *B) Consideration of Twenty-Three (23) Impact Fee Refund Requests, per Village of Tequesta Resolution No. 3- • 95/96. Staff Recommends Approval) *C) Consideration of Expenditure for the Removal/Replacement of Concrete Located at the Entrance to . the Public Services Facility, 136 Bridge Road, to Wynn & Sons of West Palm Beach, Florida, in the Amount of .$9, 751 . 75 with Funding Provided from the Water Enterprise Fund Retained Earnings Account, Garage Facility Line Item, Having a FY 1997 Account Balance of $16,137. (Staff Recommends Approval) Motion was made by Councilmember Cameron to approve the Consent Agenda as presented. The motion was seconded by Councilmember Mackail. The vote on the motion was: Elizabeth A. Schauer - for Alexander W. Cameron - for Joseph N. Capretta - for Ron T. Mackail - for The motion was therefore passed and adopted and the Consent Agenda was approved as presented. • Village Council Meeting Minutes September 23, 1997 Page 10 VIII. DEVELOPMENT MATTERS A) Special Exception Use Public Hearing, Modified Site Plan Review, and Landscape Waiver Request for the Village of Tequesta for the Expansion of an Existing Special Exception Use, Public Utility Structures and Buildings, for the Construction of a New Water Treatment Facility to be Located at 951 Old Dixie Highway, within the C-2 Community Commercial District. (A Quasi-Judicial Hearing) • 1) Swearing-In of Witnesses, if Required. Village Clerk Joann Manganiello conducted the swearing-in of all those who intended to speak during the hearing. Tom Jenson, William Reese, Tom Hall, and Scott D. Ladd were those sworn. 2) Disclosure of Ex-Parte Communications. A poll of the Village Councilmembers revealed that none • had had ex-parte communication. 3) Testimony of Witnesses and Cross Examination, if Any. Building Official Scott D. Ladd provided background information for this application, and explained that the proposed project was to be located at 951 Old Dixie Highway North at the site of the existing Water Department building. Mr. Ladd explained that the project was being proposed to provide increased capacity to the Village's water delivery system, and that any addition or change to a Special Exception Use requires a Special Exception Public Hearing. William Reese. of Reese Macon and Associates presented a rendering of the proposed building with colors selected by staff. Water Department Manager Tom Hall provided a photograph of an existing treatment plant in Wellington with the same roof color and very similar stucco texture. Councilmember Cameron commented that the . Community Appearance Board had had a number of comments regarding Village Council Meeting Minutes September 23, 1997 Page 11 this project, and questioned Building Official Ladd regarding the status of this project with the Community Appearance Board. Mr. Ladd responded that the Community Appearance Board had not met on this project yet, but it had come before them just for color selection, which had not been a part of the agenda and was discussed under Any Other Matters just to get a feel for colors in advance so that the applicants would not be off-base on which color schemes to consider. Mr. Ladd stated that the Community Appearance Board had made comments regarding the building but their comments were not placed into any formalized statement due to the fact that this was not an agenda item at their meeting; and it was supposed to be before them • just for color selection. Councilmember Cameron stated that he understood the Community Appearance Board had made comments about the roofing and had been unhappy with it. Mr. Ladd responded that was true, however, the Community Appearance Board had not put it to a vote and therefore the opinion of all of the Boardmembers was not known--some didn't like the roof, some didn't like the colors, some didn' t like the shape of the building. Councilmember Cameron inquired what happens now if the Community Appearance Board did not like the roofing material. Mr. Ladd responded that this project would go to the Community Appearance Board next and they would review it and then the Village would respond accordingly. Mr. Ladd explained that the Village could either accept the recommendations of the Community Appearance Board and make changes, or they could appeal back to the Village Council to override the decision of the Community Appearance Board. Councilmember Cameron thanked Mr. Ladd for clarifying the process. Councilmember Cameron stated that considering the usage of the building and the size required that he liked the building and thought , the design was a good job. Councilmember Capretta inquired whether this project was on schedule, to which Mr. Reese responded that it was and that it should be advertised about November 1st. Only one other permit was yet to be received, so that permit-wise and design-wise, the project was on-track. Councilmember Capretta inquired whether the Village was still on schedule to get the money for this project, to which Mr. Village Council Meeting Minutes September 23, 1997 Page 12 • Reese responded that a plan with everything sequenced together had been developed and that January 2 was the date for obtaining funds. Capacity was discussed. Mr. Reese clarified that the plant had a 3. 6 million gallon capability and would initially be equipped at 1.2 million gallons; however, with some addition to the building it could go to 4 . 8 million gallon capacity. Councilmember Mackail questioned the addition to the building. Mr. Reese explained that every projection which had been done indicated that build-out of this utility would be around 6 million gallons per day. The Village now had 2.7 million gallons, adding the 3. 6 capability of this plant would make a total of 6.3 million gallons, which should be adequate according to everything that could now be identified. With a small addition extending part way across the back of the building, another 1. 2 million gallon capability could be realized if circumstances ever warranted that. Councilmember Capretta inquired as to the best estimate of probable cost per thousand gallons of water. Mr. Reese responded that the power and chemical . costs were estimated at $1.15 to $1. 20, and that labor would be additional. Councilmember Capretta inquired whether this plant could produce water at a cost comparable to what the Village could purchase water from Jupiter, to which Mr. Hall responded that it was believed to be comparable, and labor would be somewhere around 15 cents. Councilmember Mackail recalled that a total cost of $1. 05 had been discussed some time ago. Mr. Hall indicated that several water plants on the west coast of Florida were producing water for that amount, and $1 . 05 was an average throughout the state. Mr. Hall commented that there were additional costs that would come to approximately 5 cents per gallon. Councilmember Capretta commented that Jupiter was saying they would appeal the rate case and one of their appeals was that it costs them more to produce water than they charge Tequesta, so that it is important that the Village know they can produce water for less than the cost of buying water from Jupiter. Councilmember Capretta commented that since Jupiter had a much larger plant that there should be some economies of scale. Mr. Reese explained that there were not many economies of scale. Mayor Schauer inquired as to the possible rear expansion. Mr. Reese explained that if the Village Council Meeting Minutes September 23, 1997 Page 13 Village went beyond what was currently projected as ultimate that an addition 30' out from the back corner and partway across the back of the building, but that would only be if needed, and nothing that could be currently projected indicated that would ever be needed. Mayor Schauer inquired why metal roofing had been chosen over barrel tile. Village Manager Bradford responded that the, metal roofing was cheaper and required less maintenance. The Village Manager reported that the Community Appearance Board had preferred cement tile; however, that had been determined to be more expensive. The metal roofing could be purchased and installed at a cheaper price and also maintenance costs would be lower. Mr. Hall commented that maintenance was a driving force since the Village wanted to operate this building efficiently with the minimum amount of staff necessary, and it would be less hazardous to go up on the roof to clean it with a metal roof; also, barrel tiles could be blown off in storms. Village Manager Bradford commented that the Community Appearance Board had expressed concern with the architectural features of the building. Mayor Schauer commented that the design was simple but that it fit in with the whole area. Mr. Reese explained that they had tried to spend dollars where it counted rather than on appearance. Mr. Reese explained that the louvers were functional and there were not many architectural features that were not useable and used. Mr. Reese commented that the Community Appearance Board's initial thoughts on the architecture were essentially moving a couple of the columns and an attempt had been made to meet their suggestions. • There were no comments from the public. Motion was made by Councilmember Mackail to approve the Special Exception Use. The motion was seconded by Councilmember Cameron. The vote on the motion was: Elizabeth A. Schauer - for Alexander W. Cameron - for Joseph N. Capretta - for Ron T. Mackail - for Village Council Meeting Minutes September 23, 1997 Page 14 The motion was therefore passed and adopted. • Motion was made by Councilmember Mackail to approve the Modified Site Plan. The motion was seconded by Councilmember Cameron. The vote on the motion was: Elizabeth A. Schauer - for Alexander W. Cameron - for Joseph N. Capretta - for Ron T. Mackail - for The motion was therefore passed and adopted. • Motion was made by Councilmember Mackail to approve the • Landscape Waiver Request. The motion was seconded by Councilmember Capretta. The vote on the motion was: Elizabeth A. Schauer - for Alexander W. Cameron - for Joseph N. Capretta - for Ron T. Mackail - for • The motion was therefore passed and adopted. 8) Consideration of Request to Exempt Parcel Adjacent to Sterling House Property from Zoning-In-Progress • Declaration Pertaining to ACLF/ECF in the Mixed-Use Zoning District. Building Official Scott D. Ladd explained that Sterling House I wanted to expand and add on to their Special Exception Use at 205 Village Boulevard to add Sterling House II, which would be essentially an identical 42-unit • facility added to the existing 42 units, giving them 84 units of the 100 units which their initial marketing study had indicated that the Village of Tequesta could .absorb. The proposed parcel of land on which to locate Sterling House II has no public road right-of-way frontage and therefore was very limited as to use other than to add to the existing facility. Mr. Ladd explained that the Village would require unity of title for the two parcels. The • Village Council Meeting Minutes September 23, 1997 Page 15 zoning in progress was established in July, 1996 for adult congregate living facility (ACLF) and extended care facility (ECF) uses within the Mixed-Use Zoning District. Mr. Ladd explained that new State law did away with the ACLF classification and that everything was considered an ALF--assisted living facility. Mr. Ladd advised the Village Council that staff recommended approval of this application based on an analysis of the site which • indicated the best use would be to allow the Sterling House expansion, and with proof of Unity of Title indicating the two parcels were under the same unified Sterling House ownership. Mr. Ladd commented that the Village Council could still consider restricting ALFs within the Village in order to someday acquire the type of facility that the Village Council originally wanted to attract, which was a Waterford-type facility. Councilmember Cameron expressed his opinion that the expansion was an excellent idea since the first one was sold out early and he was in favor of granting approval, particularly since it would utilize a piece of land unsuitable for anything else. Councilmember Capretta agreed, but indicated that he still wanted a Waterford- type facility, but this site was ideal for Sterling House to expand. Joseph W. Capra, Engineer, agent for Sterling House of Tequesta II, verified that Sterling House I was occupied and became occupied rather quickly after its completion. Mr. Capra indicated that Sterling House II would be a separate building. Councilmember Capretta discussed parking for the facility and expressed concern that if the buildings were ever sold for a different use that there might not be enough parking, although it seemed • that there were more spaces than needed for this use since the parking lot was never full . Mr. Ladd responded that there were 1-1/2 spaces per room, which was very limited, since other facilities were required to have two parking spaces per room. This was done because it was recognized that many of the residents would not drive, and those who did would only have one car. Councilmember Mackail made a motion to approve the special exception. Mayor Schauer questioned how one would drive by Sterling House I to get to Sterling House II . Mr. Capra showed a drive aisle on the plans and explained that Village Council Meeting Minutes September 23, 1997 Page 16 the existing cul-de-sac would be removed for access to the new building. Mr. Capra commented that Pete Russell, who had presented the Sterling House I application, would be back at the next meeting, and had asked Mr. Capra to assure the Village Council that he planned to comply with the same architectural features approved for Sterling House I. Village Attorney Randolph clarified that this was not an approval of a special exception, which would. come at a later time. The Village Attorney stated that this was an approval of a request to exempt Sterling House from zoning-in-progress subject to the conditions that the • exception only apply to the parcel identified which is due north of the existing facility, and that unity of title be provided for the two parcels.. Mr. Capra commented he had spoken to the Sterling House owners and they had no problem with the unity of title requirement. Councilmember Capretta commented regarding a letter from Mr. Van Brock in which he discussed zoning-in-progress and water in connection with the possibility that he might build 200 apartment units. Councilmember Capretta commented that he had never heard a discussion regarding whether any development in the downtown area might be constrained by lack of water. Mr Ladd clarified that Mr. Van Brock had discussed with him building 200 apartment units and Mr. Ladd had indicated that the Village must be working on getting a RO plant or some other form of expansion in order for that to occur, based on the fact that the Village level of service for water was very close to the point requiring the Village to be in the engineering phase of an expansion to the Tequesta Water Facility so that by the time a developer needed water for that many units the Village would have expansion-- otherwise there would be a concurrency problem. Councilmember Mackail restated his motion as follows: Councilmember Mackail made a motion to approve the request to exempt Sterling House from zoning-in-progress subject to the conditions that (1) the exception only apply to the parcel identified, which is due north of the existing facility, and (2) that unity of title be provided for the two parcels. Councilmember Cameron seconded the motion. The vote on the motion was: Village Council Meeting Minutes September 23, 1997 • Page 17 Elizabeth A. Schauer - for Alexander W. Cameron - for Joseph N. Capretta - for Ron T. Mackail - for The motion was therefore passed and adopted. IX. NEW BUSINESS A) Consideration of Village Manager Performance Evaluation. Village Manager Bradford commented that the Village Council was currently in the process of establishing new goals and objectives for the upcoming fiscal year and had recently completed the annual Village Manager Performance Evaluation. Village Manager Bradford stated that he had provided each Councilmember with the evaluations done by each member of the Village Council. Village Manager Bradford assured the Councilmembers that he would take the comments they had made into consideration during the year ahead. The Village Manager explained that he hoped to bring the new goals and objectives before the Village Council at their next meeting. Village Manager Bradford stated that all of the Councilmembers had recommended a pay increase for the Village Manager and this item was presented so that a decision could be made on the amount to be granted, if any. Mr. Bradford commented that based on the average of all of the recommendations added together the recommended merit increase for the Village Manager would be 4 .3%. Councilmember Cameron inquired if the increase would include COLA, to which the Village Manager responded that came automatically to all employees and would be effective October 1. Councilmember Cameron stated he would be more than satisfied with the 4.3% increase. Councilmember Capretta inquired whether Village Manager Bradford had ever received a weight spread and range for Village Managers in comparable cities. Mr. Bradford indicated that he had, and based on a survey of five cities there would be a spread of $57,000 to $81,000; however, most cities did not have a spread. Councilmember Capretta inquired when the Village Manager had last received a merit increase, to which Village Manager Bradford responded that was July, 1996. Mayor Schauer Village Council Meeting Minutes September 23, 1997 Page 18 reminded the Village Councilmembers that before that the Village Manager had not had a merit increase for eight years. Councilmember Capretta commented that was why the increase had been substantial, and agreed that 4 .3% was satisfactory. . Councilmember Mackail agreed with the 4 .3%. Mayor Schauer inquired how the pay scale for the Village Manager could be changed. Village Manager Bradford responded that he could amend the scale based on what information he received back from , other cities. Councilmember Mackail commented that the range of pay from other municipalities helped the Village Council in their decision. Mayor Schauer commented that at the Florida League of Cities she attended a National Civic League • meeting mostly attended by town managers and most of the questions had been regarding evaluations. Many there were impressed• with the information Village Manager Bradford had provided the Village Councilmembers in order to do his evaluation. Councilmember Cameron commented that he and Councilmember Capretta were experienced with. the evaluation process in large companies and that the form used here was comparable and very professional. Village Manager Bradford commented that Councilmember Capretta had originally guided him in putting together the evaluation form. Councilmember Capretta expressed favor for a weight • spread since if no range was available a new employee might be hired at more than the current Village Manager after he had been with the Village for more than eleven years. Councilmember Mackail restated his motion as follows: Councilmember Mackail made a motion to approve a 4% merit increase for Village Manager Bradford. Councilmember Cameron seconded the motion. Councilmember Mackail amended the motion to approve a 4.3% merit increase for Village Manager Bradford. Councilmember Cameron seconded the amended motion. The vote on the motion was: Elizabeth A. Schauer - for • Alexander W. Cameron - for Joseph N. Capretta - for Ron T. Mackail - for • Village Council Meeting Minutes September 23, 1997 Page 19 . The motion was therefore passed and adopted. It was established that the merit increase would be effective the next day following this meeting. X. UNFINISHED BUSINESS Ordinance - Second Reading - Amending Chapter 6 of the Code of Ordinances, Buildings and Building Regulations Article VIII, Permit Fees, Section 6-142, Permit Fees--Buildings and Other Structures, by amending paragraphs (a) and (e) and by adding a new paragraph (L) ; Amending Section 6-143, Plumbing, by amending paragraph (1) , (6) , (8) and (16) amending Section 6- 144 , Electricity, by amending paragraph (a) , (c) , (d) , (e) 1 and 3, (g) and (j) amending Section 6-145, Air Conditioning, by amending paragraph (1) ; amending section 6-146, Gas, by amending paragraph. (a) ; Providing for Severability, Providing for Repeal of Ordinances in Conflict; Providing for • Codification; Providing an Effective Date. (Staff Recommends Approval). Village Attorney Randolph read the above Ordinance on Second Reading by title only. Councilmember Mackail made a motion to adopt the above Ordinance on Second Reading by title only. Councilmember Capretta seconded the motion. The vote on the motion was: Elizabeth A. Schauer - for Alexander W. Cameron - for Joseph N. Capretta - for Ron T. Mackail - for • The motion was therefore passed and adopted. XI. ANY OTHER MATTERS Peggy Verhoeven requested to do speak since she was late and not present during the agenda item Communication from Citizens. Mrs . Verhoeven inquired whether any of the Village Councilmembers were communicating with Commissioner Marcus regarding the County Commissioners' proposed tax increase, to • Village Council Meeting Minutes ,September 11, 1997 Page 20 do which the response was negative. Mrs. Verhoeven commented that Tequesta had no recognition at the County Commission meetings,. indicated that there was slack within that could be shaved and distributed a handout in case any of the Councilmembers were contacted by the Commissioner. Mrs. Verhoeven explained that an 11% tax increase was being planned. Mrs. Verhoeven expressed concern that the Commissioners did not seem adverse to do the bullet train and inquired whether this would be forced upon the residents. Mayor Schauer responded that Councilmember Cameron was representing the Village in the matter of the bullet train. Councilmember Cameron stated that he would be attending a meeting on this subject on October 1. Mrs. Verhoeven discussed the Palm Tran bus system and indicated that the cost was $9,0,00 per passenger. • XII.ADJOURNMENT • Councilmember Mackail moved that the meeting be adjourned. Councilmember Capretta seconded the motion. The vote .on the motion was: Elizabeth A. Schauer - for • Alexander-W. Cameron - for Joseph N. Capretta - for Ron T. Mackail - for the motion was therefore passed and adopted and the meeting was , . adjourned at 8:34 P.M. Respectfully submitted, • Betty Laur Recording Secretary Village Council Meeting Minutes September 11, 1997 Page 21 ATTEST: Joann Manganiello Village Clerk DATE APPROVED: