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HomeMy WebLinkAboutDocumentation_Regular_Tab 8E_5/13/1993 VILLAGE OF TEQUESTA Post Office Box 3273 • 357 Tequesta Drive Tequesta,Florida 33469-0273 • (407)575-6200 Z'0A .110 Fax: (407)575-6203 i CH COUNT • MEMORANDUM: TO: Village Council FROM: Thomas G. Bradford, Village Manager DATE: May 7, 1993 SUBJECT: Northern Palm Beach County/Southern Martin County Planning Forum; Tequesta Funding Contribution; Agenda Item As you know, the Village Council authorized Tequesta's participation in the above referenced Planning Forum. Tequesta has regularly participated as a Steering Committee Member. The Planning Forum has tentatively scheduled as a three-day event in August of this year. It appears that the event will take place at either the Jupiter Beach Resort or the Palm Beach Gardens Marriot. The Planning Forum is being held in recognition of the growth potential of Northern Palm Beach County/Southern Martin County and to help foster a vision for the future development and redevelopment of the area. A project of this magnitude requires public and private funding. The Steering Committee has determined that the Village of Tequesta's contribution should be $500. This appears to be a fair and reasonable request and, as such, I recommend that the Village Council authorize the Village Manager to commit to the Steering Committee for this amount of money and to make said payment to Florida Atlantic University, which will be conducting this Planning Forum. TGB/krb Attachment . pry 7 3 "� CITY OF PALM BEACH GARDENS ' ► *i. 10500 N.MILITARY TRAIL • PALM BEACH GARDENS.FLORIDA 33410-4698 II �,Il(iil MEMORANDUM i TO: Members, Northern Palm Beach County/Southern Martin County Planning Forum Steering Committe-, and Interested Parties FROM: Linda Monr: %�it , DATE: April 28, 1993 SUBJECT: Planning Forum By now, most of you are aware of the existence of the Northern Palm Beach County/Southern Martin County Planning Forum Steering Committee. The committee has been meeting for several months and has tentatively scheduled the Planning Forum for two and a half days at the end of August. The committee consists of representatives of local governments in Northern Palm Beach County. In addition, there are representatives of Southern Martin County, the South Florida Water Management District, Palm Beach County School Board, area chambers of commerce, the development community,environmental community,Treasure Coast Regional Planning Council,and Florida Atlantic University. Those of us who have a stake in Northern Palm Beach County/Southern Martin County know what a tremendous opportunity and responsibility we have. Only by working together can we make the most of this opportunity. We are optimistic that the Planning Forum will provide a vehicle to move us in the appropriate direction. The enclosed memo from F.A.U. provides you with information on the process we will be using. The planning of an event of this magnitude requires the provision of necessary funding. The steering committee determined that it would be appropriate for the public sector to provide for the basic costs (F.A.U. contract, site for the event). We will make requests of the private sector to fund other needs (breakfasts, lunches, dinner/reception, and break refreshments). Itemized lists of costs and possible sources of funding will be forwarded to you shortly. Please give them serious consideration- both your organization's ability to participate, and your ability to solicit financial assistance from people or businesses. If you are successful in obtaining a commitment for one of the "food events", please contact Marty Hodgkins, Town of Jupiter, 746-5134. Please send your organization's written commitment to Richard Walton, City of Palm Beach Gardens, 10500 N. Military Trail, Palm Beach Gardens, Florida 33410. We need your response by June 15, 1993. You may choose to pay now, or wait to be billed by F.A.U. We are enthusiastic about this project and hope you will help us make it a reality. We look forward to hearing from you. • North Palm Beach County / South Martin County Planning Forum Funding Contributions Palm Beach County $5000 Palm Beach Gardens 2500 Jupiter 2500 South Florida Water Mgt. District 25001 PBC School Board 2500 Riviera Beach 2000 Martin County 1000 Juno Beach 500 Tequesta 500 North Palm Beach 500 Lake Park .500 $20,500 • ' Inclusive of Background Paper printing and mailing. • • SUITE 709 FLORIDA ATLANTIC UNIVERSITY 220 Southeast 2nd Avenue FLORIDA INTERNATIONAL UNIVERSITY Fort Lauderdale, Florida 33301 Joint Center for Environmental and Urban Problems Telephone (305) 355,5255 10 11i�. MEMORANDUM cb TO: Members, North Palm Beach/South Martin County Steering Committee and Interes rr '� Parties ` ZR°z r~v 'A" CD FROM: P. Metzger " DATE: 9 April 1993 44/1 RE: FAU/FIU Joint Center's Proposal to Coordinate and Conduct an American Assembly ' Following is a summary of the proposal that the Joint Center has submitted to the Steering Committee for review. This outlines the American Assembly process and the Joint Center's responsibilities in coordinating and conducting an Assembly. The Joint Center charges a standard management fee of $15,000.00 plus all related expenses which Include travel, postage, photocopying, and hotel accommodations for staff during the Assembly Itself. We have estimated these expenses to be around $1700.00 The purpose of the Assembly is to build area-wide consensus on Issues related to the urban form of the north Palm Beach/south Martin area and policies and strategies for addressing those issues. The Joint Center will work with the Steering Committee to determine the scope and content of the Assembly, to identify participants for the Assembly, and to select a site. In addition, the Joint Center will prepare a background report designed to generally familiarize the Assembly participants with the issues and questions to be addressed during the Assembly. Approximately 100 participants representing public and private sector interests In the area will be Invited to attend. • The American Assembly process is a negotiating procedure designed to reach consensus on issues of interest to diverse parties and stakeholders. The Assembly provides a body of knowledge, a setting and a technique for bringing people together to discuss issues, voice their opinions and reach agreement on issues of public policy. This Assembly will be conducted over a two and one-half day period. The attendees are divided into four or five groups of equal size, with each group representing a microcosm of the Assembly participants. All of the discussion groups follow the same agenda and discuss the same questions at the same time. The agenda Issues and questions are developed by the Joint Center in consultation with the Steering Committee. The discussion in each group is led by a facilitator whose role is to stimulate open communication on the issues as well as to provide a sense of direction in bringing the group toward consensus. Each group includes a recorder who Is responsible for distilling that group's discussion into a consensus statement which reflects, as closely as possible, positions articulated during the discussion. The participants in the Assembly meet in small discussion for the majority of the first two days. Following the completion of the discussion sessions, the facilitators and recorders meet with a drafting team to compose a draft policy statement representing consensus of the entire Assembly on each of the agenda Issues. The facilitators, recorders and staff are instructed to use the greatest degree of objectivity in performing these tasks so that the results represent the majority opinion of the group, rather than individual viewpoints. On the morning of the third day, participants are provided with a draft policy statement which is reviewed by the group as a whole at the plenary session, the last step in the two and one-half day process. Decisions to add, delete or amend the policy statement are made by a majority vote of the participants. A senior faculty member of the.Joint Center leads the plenary iEPLY TO: 220 SOUTHEAST 2nd AVENUE,SUITE 709, FORT tAUDERDALE, FL 33301 (305)355-5255, FAX(305)760.5666 FLORIDA ATLANTIC UNIVERSITY,SOCIAL SCIENCE BUILDING. ROOM 386. BOCA RATON, FL 33431.(407)367-3185 FLORIDA INTERNATIONAL UNIVERSITY.ACADEMIC I. ROOM 373A, NORTH MIAMI CAMPUS, NORTH MIAMi.FL 33191 (305i 940-5644 An Affirmative Acrrnn!£aub.t npnnrrun,ry ln.chtrrhnn Page 2 Linda Monroe session. The final policy statement, including the recommended amendments, is adopted as a whole at the end of the plenary session. The responsibilities of the Joint Center will include: o Providing staff support for the Steering Committee; o Preparing the final agenda of issues and agenda questions (in consultation with the Steering Committee) for the Assembly; o Assisting the Steering Committee In the selection of participants to assure that appropriate sectors of the community are represented; o Handling the logistical arrangements for the Assembly, Including reserving meeting facilities and food services; o Preparing and mailing Steering Committee materials, Assembly participant invitations, and background materials; o Selecting (in consultation with the Steering Committee) and briefing the facilitators of the Assembly's small group sessions; o Providing recorders for the small group discussions; o Assembling the draft policy statement for review by participants at the Assembly's final plenary session; and o Distributing the final policy statement to Assembly participants. • FUTURE GROWTH AND DEVELOPMENT OF NORTH PALM BEACH/SOUTH MARTIN COUNTIES • • MISSION STATEMENT Recognizing the growth potential of the North Palm Beach/South Martin County area, a Strategic Growth and Development Plan must be adopted to provide a "vision" and sub-regional framework for future development and redevelopment, The plan development process will involve broad public participation from, at a minimum, the residents of the area, the elected officials, local governments, the school boards, the South Florida Water Management District, Treasure Coast Regional Planning Council, state agencies, the business community, and other interested stakeholders. The participants in the process will evaluate alternative scenarios and create the most livable, equitable, economically viable, and environmentally protective infrastructure systems and patterns of development for the area. The Strategic • Growth and Development Plan will illustrate, both with text and with pictures, how the area could look and function at. buildout, The plan could depict the following: Desirable patterns and types of development, with identification of • * The preferred sites for regional facilities, such as public schools and universities, parks and recreation, and LULUS * The preferred sites for regional activity centers * Areas and natural resources to be preserved and/or acquired, such as aquifer recharge areas, greenways and green spaces, historic resources, and regionally important habitat. * The regional thoroughfare system • * Future regional transit systems, corridors, and stations • Desirable land uses and densities, with identification of * Areas to be reserved for agricultural uses * Areas to sustain urban and suburban development * The phasing of development Opportunities for economic development and provision of affordable housing The jurisdictional boundaries of municipalities at buildout Mechanisms for implenienting the Strategic Growth and Development Plan, such as * Intergovernmental agreements • * Sub-plan within the Treasure Coast Regional Policy Plan * Overlay plan for the local government comprehensive plans SUITE 709 FLORIDA ATLANTIC UNIVERSITY 220 Southeast 2nd Avenue FLORIDA INTERNATIONAL UNIVERSITY Fort Lauderdale, Florida 33301 Joint Center forEnvironmental and Urban Problems Telephone [305) 355-5255 MEMORANDUM TO: Steering Committee, North Palm Beach/South Martin County Planning Forum FROM: P. Metzger DATE: 28 April 1993 RE: Preliminary Agenda for Assembly • Based on the work of our Research Sub-committee, I have prepared a preliminary agenda for the proceedings of the Assembly. This includes the goals of the Assembly, the issues that ought to be addressed, and the format and general schedule for the two and one-half days Assembly. This agenda is subject to your review and comments. • • • REPLY TO: 220 SOUTHEAST 2nd AVENUE, SUITE 709, FORT LAUDERDALE, FL 33301 (305)355-5255, FAX(305)760-5666 FLORIDA ATLANTIC UNIVERSITY, SOCIAL SCIENCE BUILDING, ROOM 386, BOCA RATON, FL 33431,[407]367-3185 FLORIDA INTERNATIONAL UNIVERSITY,ACADEMIC I, ROOM 373A, NORTH MIAMI CAMPUS, NORTH MIAMI, FL 33181 [305]940-5844 An Affirmative Action/Equal Opportunity Institution , Preliminary Agenda for North Palm Beach/South Martin County Assembly 28 April 1993 la9YST1F Registration/Continental Breakfast Morning Session: EDUCATION Goal: To educate one another regarding the choices and options for future growth and development and to understand the environmental, economic, and social contexts of those choices and options. Format: Participants will convene for presentations on the following subjects. The presentations will provide background and a context for the small group discussions that follow the presentations. About one week prior to the Assembly, participants will receive a Background Paper that will provide information and data relevant to the subject matter of the Assembly. Presentations made at the beginning of the Assembly will be a more detailed version of the Background Paper. Presentation: a. Overview of the region (visual presentation): history, geography, form of government b.Demographic/socio-economic makeup and projections (including types of households; levels of income; lifestyles; etc) c. Environmental Context (including costs/benefits associated with environmental degradation and protection) (1) Potable water supplies (2) Air quality (3) Natural habitat (4) Flooding/water management (5) Cumulative impacts of automobile use d. Economic Context (including costs/benefits associated with job loss, diverse job base, locally generated wealth, etc.) (1) Job opportunities (2) Tourism (3) Agriculture (4) Regional/national/international competition (5) Educational opportunities e. Social Context (including associated costs/benefits) (1) Public safety (2) Neighborhood integration/segregation (3) School integration/busing (4) Commuting (5) Recreational opportunities: neighborhood and regional (6) Housing affordability and home ownership (7) Pedestrian/bicyclist mobility and safety (8) Community life ti f. Results of Palm Beach County Urban Form Study (1) Urban form choices and benefits/costs associated with each (2) Current land use and development patterns (3) Land use and development pattern options for Palm Beach County PARTICIPANTS BREAK FOR LUNCH Afternoon Session: VISION Goal: To create a vision of how the north Palm Beach/south Martin region should function at buildout. Format: Participants will break into four to five small groups to address the following issues and produce a consensus statement. Each small group drafts a consensus statement and submits at the end of the session to Drafting Team for incorporation into overall consensus statement. Discussion: a. CRITICAL REGIONAL COMPONENTS AND SYSTEMS:Some components and land uses are too infeasible or expansive to include in every community. Some systems are necessary to link communities together as part of a region. Which are vital to the north Palm Beach/south Martin area? Consider the following: (1) Regional transportation system: major roadways, transit corridor, airports, bikeways (2) Higher education facilities (3) Major public facilities, such as regional hospitals, bus transfer stations (4) Major shopping facilities/regional• malls (5) Conservation/preservation areas (6) Large-scale agriculture (7) Regional parks and linked open spaces (8) Large commercial/employment centers (9) Other MID-AFTERNOON BREAK Discussion: CRITICAL COMMUNITY COMPONENTS:Which functional and structural components are critical to every community in the region, whether it's PGA National, Jupiter Farms, or Riviera Beach? Consider the following: (1) Access to major roadway, highway, or transit facility (2) Public schools (3) Facilities that provide goods and services needed on daily/weekly basis (such as day care, mini-mart, bank, post office, etc.) 2 (4) Jobs/employment center (5) Large expanses of open space (6) Availability of or access to alternative modes of transportation (walking, bicycling, buses, commuter rail) (7) Recreational facility (e.g., golf course, park, community rec center, horse stables, bikeway/greenway, beach) (8) Streets/sidewalks that can accommodate pedestrians and bicyclists (9) Social services (10) Diversity of housing (11) Other PARTICIPANTS ADJOURN FOR DINNER DAY TWO Morning Session: LAND USE AND DEVELOPMENT PATTERNS Goal: To reach consensus on future pattern of land use and development for north Palm Beach/south Martin in order to fulfill vision for the region. Format: Small group discussions and consensus (similar to Day 2, Afternoon Session). Includes a mid-morning coffee break. Each small.group drafts a consensus statement and submits at the end of the session to Drafting Team for incorporation into overall consensus statement. Discussion: a.Which general areas should be designated as: (1) Redevelopable areas? (2) Infill areas? (3) New growth areas? b. Should a mass transit system serve the north Palm Beach/south Martin region? Which corridor is most appropriate for mass transit? c. Where should mixed-use developments, such as Traditional Neighborhood Developments, be encouraged? d. Which natural systems and resources should be acquired, protected, or preserved? e. Where should large-scale employment or commercial centers be located? f. Which agricultural areas should be retained? • g. Based on the consensus for a vision for north Palm Beach/south Martin, which land use and development pattern is appropriate for fulfilling that vision? (List four land use patterns identified by the Palm Beach County Urban Form Study.) 3 • PARTICIPANTS BREAK FOR LUNCH Afternoon Session:STRATEGIES FOR IMPLEMENTATION Goal: To develop a strategy for guiding future growth and development in north Palm Beach/south Martin. Format: Continuation of small group discussions and consensus building, with mid- afternoon coffee break. Each small group drafts a consensus statement and submits at the end of the session to Drafting Team for incorporation into overall consensus statement. Discussion: What will it take to implement a unified strategy for guiding future growth and development of the region? Consider the following: (1) Regional policy (2) Local policy (3) School Board policy (4) Land use and development codes (5) Transfer of Development Rights program (6) Intergovernmental agreements (7) Other PARTICIPANTS ADJOURN. OPTIONAL DINNER/COCKTAIL HOUR. DAY THREE Morning: Plenary Session Goal: To review draft Policy Statement, which represents overall consensus of each of the small group discussions from Days One and Two, and to amend the statement. Format: Participants reconvene as a whole to review and amend draft Po icy Statement, prepared by Drafting Team. Plenary session is led by Facilitator and fol ws Rdbeit's Rules of Order. At the end of the Plenary Session (usually lasts three to four hours),; participants adopt the Policy Statement as a whole. J 'J p 4 ij • SITE INFORMATION FOR NORTH PALM BEACH COUNTY FORUM April 27, 1993 The following are estimated costs for sleeping rooms, meeting rooms, and meals based on proposals received from the hotels. (If a presentation is made which requires audio/visual equipment, additional charges will be incurred.) Proposals were requested for August 25 - 28, •1993, only. Two IOG staff members visited all three sites on April 26 . The PGA Sheraton Resort is booked the week of the proposed assembly. The Embassy Suites in Riviera Beach never submitted a proposal despite repeated follow-up calls from the IOG. These estimates are based on sleeping rooms for FAU staff only; the Committee might want to consider booking rooms for facilitators, too, since they will be working very late. All rates are subject to final agreement with the hotels; we will negotiate to secure the most reasonable prices with the site the Committee selects. • Comment: One hotel suggested having a reception with a cash bar and providing chips, etc. That might be one way to have a social function that is not very expensive. Jupiter Beach Resort: Sleeping rooms : $101/double, $105/single 5 X 3 X $101 $1515.00 1 X 3 X $105 313.00 Breakouts: (1) $150 each/day X 4 X 2 or (2) $150 each/day X 2 X 2 _ 600.00 Flip charts 100.00 Workroom: $50/day X 3 150.00 • General mtg. room: (1) $500 for Thursday or (2) No charge if use lunch set up for charge Plenary session Saturday 500.00 Meals: Cont. breakfast: $5.00 X 3 X 110 1650.00 Lunch: $12.00 X 2 X 110 2640.00 AM & PM breaks: $2.50 X 5 X 110 1375.00 Dinner: $20.00 X 1 X 110 2200.00 Reception: $7.50 X 110 825.00 TOTAL: $11, 868.00 ti NOTES: The Jupiter Beach has the best set up for an assembly. The hotel is also more remote than the PGA Boulevard sites, which can certainly be an advantage. Palm Beach Gardens Marriott: Sleeping rooms: $63 .00/single or double X 6 X 3 1134.00 Breakouts:. $75 each/day X 4 X 2 600.00 Flip charts 100.00 Work room: $50.00 set up charge 50.00 General mtg. room: No charge Meals: Cont. breakfast: $5.00 X 3 X 110 1650.00 Lunch: $12.00 X 2 X 110 2640.00 AM & PM breaks: $2.50 X 5 X 110 1375.00 Dinner: $20.00 X 1 X 110 2200.00 Reception: $7.50 X 110 825.00 TOTAL: $10,574.00 PGA Radisson: Sleeping rooms : $65. 00/double, $75.00/single 5 X 3 X $6 5 975.00 1 X 3 X $75 225.00 Set up charge for lunch: $100 each day X 2 200.00 Work room: $50.00/day X 3 150.00 Meeting room for plenary: $100.00 100.00 Flip charts 100.00 Package price: $29.95/person per day X 2 X 110 (cont. breakfast, morning and afternoon breaks, buffet lunch, and meeting rooms) 6,589.00 Dinner: $20.00 X 1 X 110 2200.00 Reception: $7.50 X 110 825.00 Meals Saturday: Cont. breakfast: $5.00 X 110 550.00 AM break: $2.50 X 110 275.00 TOTAL: $12,189.00 NOTES: Will have to use Boston's Restaurant for the charge on Thursday morning. If there are presentations on the first morning, this will not work. Lunch will also be in Boston's. (Boston' s is not open to the public during the day.) Dinner and/or reception would have to be in the Atrium, which is an open area and part of the lobby (it is not open to the public in the evening) .