The URL can be used to link to this page

Home My WebLink AboutAgreement_General_2/8/2024_Jones Edmunds & Assoc VILLAGE OF TEQUESTA CONSULTING SERVICES WORK AUTHORIZATION DATE: January 4, 2024 VILLAGE RFQ.NO.: UTIL 06-20 WORK AUTHORIZATION NO. JE STW22.01 FOR CONSULTING SERVICES PROJECT No. G/L CODE: 403-250-531.302 JONES EDMUNDS PROJECT NO.: 20850-002-01 PROJECT TITLE: VILLAGE OF TEOUESTA VULNERABILITY ASSESSMENT AND ADAPTATION PLAN—ADDITIONAL DATA GAP FULLFILLMENT This Work Authorization,when executed, shall be incorporated in and shall become an integral part of the Agreement for Professional Services dated October 8, 2020(as amended)between the Village of Tequesta ("VILLAGE"), and Jones Edmunds & Associates, Inc. ("CONSULTANT") hereafter referred to as the Agreement. I. PROJECT DESCRIPTION The CONSULTANT will perform data gaps fulfillment for the existing Vulnerability Assessment for the VILLAGE. II. SCOPE OF SERVICES The following is a description of the services to be provided under this Task Order. TASK 1 —VERFIY AND COLLECT LOCATIONAL INFORMATION The CONSULTANT will provide FTC with a list of critical assets data that have been identified as low quality and missing.FTC will verify and collect locational information of those data.Those data are listed below. Low Ouality Critical Assets Data: Schools Daycares Health Care Facilities Missing Data.: Disaster debris management sites WORK AUTHORIZATION NO.JE STW22.01 Page ] of 4 Affordable Public Housing Risk Shelter Inventory State Government Facilities The CONSULTANT will incorporate the data into the Vulnerability Assessment project's critical assets database as defined in s. 380.093(2) 1-4,F.S. GIS files and associated metadata will adhere to the Resilient Florida Program's GIS Data Standards,and raw data sources will be defined within the associated metadata. TASK 2—COLLECT SURVEY DATA The CONSULTANT will compile a survey plan for confirming the location and collecting elevations and dimensions information of the stormwater infrastructure that were estimated in the Exposure Analysis inland model.Of those estimated,we propose to survey the stormwater outfalls and associated structures from the Village's database and the stormwater pipes that were estimated based on aerial and DEM. Approximately 260 survey locations were identified; survey of those pipes and structures will depend on accessibility. The CONSULTANT will perform the survey according to the survey plan. The CONSULTANT will provide the labor,materials,equipment,transportation,and incidentals necessary to survey the stormwater pipes and structures. The services to be performed and/or provided are: 1. Elevations(invert, rim, etc.) and opening dimensions at the locations identified on the survey plan. At least two photographs (one looking upstream and one looking downstream) of each structure will be included. These data should include sufficient detail to characterize the structure conditions. 2. Elevations will be referenced to NAVD 88 with a vertical accuracy for hard surfaces not to exceed 0.20 feet+/-. 3. Horizontal coordinates will be referenced to the Florida State Plane Coordinate System,NAD 83,Florida East Zone with a horizontal accuracy generally not to exceed 1 foot+/-,with 5 foot +/-be acceptable where levelling is required. 4. Survey data will be provided in a comma delimited text file stating the Structure Id,Northing, Easting,Elevation,Descriptor and Comment. 5. Final deliverables will consist of an Engineering Survey Report stating survey methodology, control monuments used, survey accuracies, and the horizontal and vertical coordinates of the surveyed points. TASK 3—UPDATE VULNERBAILITY ASSESSMENT WITH NEW DATA The CONSULTANT will update the Sensitivity Analysis to measure the impact of flooding on the revised and new assets collected from Task 1 of this scope and apply the data from the exposure analysis created in the Exposure Analysis Task.The Sensitivity Analysis will include an evaluation of the impact of flood severity on each asset and at each flood scenario and assign a risk level based on percentages of land area inundated or depth of critical asset inundation and number of critical assets affected. Exposure Analysis will not be revised under this scope. WORK AUTHORIZATION NO.JE STW22.01 Page 2 of 4 TASK 4—ADA Compliant Deliverables The CONSULTANT will convert deliverables of this Vulnerability Assessment project into ADA compliant format. The items to be converted are : 1) Engineering Survey Report 2) Public Outreach Meeting#2 presentation, invitation, sign-in sheet,and minutes. 3) Initial Adaptation Plan report 4) Vulnerability Assessment Report III. DELIVERABLES • Task 1 —A list of critical assets data that have been identified as low quality and missing will be provided to FTC. • Task 2—Survey data will be provided in a comma delimited text file stating the Structure Id,Northing,Easting, Elevation,Descriptor(TOE, TOB,water,etc.)and Comment.An Engineering Survey Report will also be provided stating survey methodology,control monuments used, survey accuracies, and the horizontal and vertical coordinates of the surveyed points. • Task 3 —An updated report details on the findings of the sensitivity analysis findings and includes visual presentation of the data via maps and tables,based on the statutory- required scenarios and standards. • Task 4—Vulnerability Assessment deliverables in ADA compliant format IV. SCHEDULE Upon receipt of Notice-To-Proceed the CONSULTANT will complete the services identified in this Work Authorization within the schedule outlined in Table 1. Table 1 Schedule Cumulative Time to Time to Task Task Title Complete Complete No. Calendar ( (Calendar Days)' Days)' 1 Verify and Collect Locational Information' 30' 302 2 Collect Survey Data 28 28 3 Update Vulnerability Assessment with New 14 42 Data WORK AUTHORIZATION NO.JE STW22.01 Page 3 of 4 4 ADA Compliant Deliverables' 101 101 ' The schedule is based on receiving review comments from the VILLAGE within 10 calendar days after receiving the draft submittals. An adjustment to the overall schedule may be required in the event the obtaining comments takes longer to receive. 'To be performed by FTC. 'To be performed by vendor. V. COMPENSATION AND PAYMENT The CONSULTANT will perform the tasks as outlined in the scope of services for a Lump Sum Fee of $50,000.00 as outlined in Table 2. The rates and estimated level of involvement are summarized in Table 3. Table 2 Budget Summary Task No. Task Title Total 1 Verify and Collect Locational Information' $6,160.002 2 Collect Survey Data $38,560.00 3 Update Vulnerability Assessment with New Data $1,605.00 4 ADA Compliant Deliverables $3,675.00 TOTAL $50,000.00 1 To be performed by FTC. 2 Includes cost plus 10%. Table 3 Hourly Breakdown Summary Senior Project Project Senior Tech. Survey Taks Manager Engineer Editor Total No. $225/hr $150/hr $135/hr $125/Location Task 2 2 32 6 260 $38,560 Task 3 0 8 3 0 $1,605 VI. ASSUMPTIONS Exposure Analysis will not be updated under this scope. WORK AUTHORIZATION NO.JE STW22.01 Page 4 of 4 VII. AGREEMENT REFERENCE The work authorized under this Work Authorization shall be performed under the terns and conditions described within the Professional Services Agreement dated October 8, 2020 (as amended), by and between the Village of Tequesta (`VILLAGE") and Jones Edmunds & Associates, Inc. ("CONSULTANT"). Compensation shall be as set forth in the Agreement. JONES EDMUNDS& ASSOCIATES, INC. VILLAGE OF TEQUESTA .Q� P er're-i�'�, • Jeremy Allen,1,,.12,2 D,4°;3757119 gym' By:Stanley F.Ferreira,Jr.(Jan 4,2024 11:35 EST) By: Print Name: Stanlev F. Ferreira.Jr.. PE Title: President&CEO Date: I G 1HG WORK AUTHORIZATION NO.JE STW22.01 Page 5 of 4