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HomeMy WebLinkAboutAgreement_General_2/8/2024_Fastenal Village of Tequesta 345 Tequesta Drive 561-768-0700 Tequesta, FL 33469 www.tequesta.org ti N STAFF MEMO Date: December 29, 2023 To: Jeremy Allen,Village Manager From: Nate Litteral, Water Plant Manager, Utilities Department Through: Marjorie G Craig, PE, Director, Utilities Department Re: Consider Approval of Fastenal Company Credit Account Application The Utilities Department recommends approval of a credit account application from Fastenal, a company that provides industrial hardware and supplies that are resistant to harsh or corrosive environments that can be found at the water treatment plant. Some of the conditions that require specialty hardware and supplies include the proximity to saltwater, water treatment plant chemicals, wind, vibration, and other industrial environments in which the water plant exists. CC: Jeff Snyder, Director, Finance Department MGC/mgc/nl This document may be reproduced upon request in an alternative format by contacting the Village Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4 FL W E 1/RBFL 1 C 7656 Byron Dr Riviera Beach,FL 33404 Ph:334-566-3278 INDUSTRIAL&CONSTRUCTIONSUPPLIES 11/29/2023 CREDIT APPLICATION AND GUARANTY AGREEMENT Date APPLICANT: Village of Tequesta Years in Business 66 Tax Exempt? ❑ No Ek Yes ID# 59-6044081 If yes;Please include copy of tax exempt certificate. ❑ Corporation ❑ Partnership ❑ Individual/Sole proprietor ❑ Other Government ❑ Contractor ❑ Manufacturer ❑ Maintenance and Repair ❑ Other Annual Revenue(figures Low 5 ❑ High 5❑ Low 6❑Mid 6 ❑ Iligh 61:11 7+ Number of Employees 345 Tequesta Drive Tequesta FL 33469 Business Address City State Tip ( 561 ) 768-0700 (_) jmccorkle@tequesta.org Phone Fax Account Payable Email Address(required) 136 Bridge Road Tequesta FL 33469 Mailing Address City State Zip Phone Fax Contact Name 901 Old Dixie Highway Tequesta FL 33469 Shipping Address(if other than business address) City State Zip (--AL) 766-262-1044 (_) Juan Rivas _ Phone Fax Contact Name PRINCIPALS: Name of Principal Position Address Phone Name of Principal Position Address Phone Has the Applicant,ur any principal ever filed for bankruptcy? When? FINANCE: Bank Account Number Type Address Phone Fax REFERENCES: 1. TDBank Business Name Phone Fax 2. Advantage Bundling ( 866) 286-3546 (_) Business Name Phone Fax 3, Terracon Services,Inc. ( 561) 743-1079 (_) Business Name Phone Fax Terms: Fastenal credit terms are Net 30 days from receipt of invoice. Fastenal reserves the right to charge interest at the rate of 18%per annum(1.5% monthly)or at the highest rate available under applicable law,to any account balance exceeding 30 days Net. Statements and invoices will be paid in accordance with terms set firth by Fastenal. Guarantee:It is(ally understood and agreed that upon approval of this application or reapplication and in consideration of credit being extended,the undersigned Principal(s)will unconditionally,individually,and jointly and severally guarantee fall payment of the purchase price of goods and merchandise so delivered. It is understood and agreed that the purchaser will pay,to the extent permitted under applicable law,all reasonable collection fees, attorney fes, and court costs incurred by Fastenal in connection with any collection action. Certification:I/We certify that all inbrmation on this application is correct and the listed bank and ref fences are authorized to release appropriate inf)rmation to Fastenal,which will be held in confidence, necessary fir credit approval and that an authorized officer, owner,partner or representative has signed this application. By signing below,I/we acknowledge and agree to the foregoing conditions. The following are authorized to purchase: Applicant:JeremyAllen _Jeremy Allen Digitally signed byleremy Allen Juan Rivas By; Date:2w3.rl.2grl:4r.4s-os'oo' Nate Litteral Title:Village Manager Date:11/29/2023 Joe O'Connor Principal: ❑ All employees authorizedto purchase Credit amount requested: $ TO BE COMPLETED BY BRANCH PERSONNEL SIC CODE Branch Manager 00009 12/17/21 DR-14 Consumer's Certificate of Exemption R.01/18 oil Issued Pursuant to Chapter 212, Florida Statutes FLDRIDA 85-8015833079C-7 02/28/2022 02/28/2027 MUNICIPAL GOVERNMENT Certificate Number Effective Date Expiration Date Exemption Category This certifies that VILLAGE OF TEQUESTA 345 TEQUESTA DR JUPITER FL 33469-3062 is exempt from the payment of Florida sales and use tax on real property rented, transient rental property rented, tangible personal property purchased or rented, or services purchased. a] 11 DR-14 Important Information for Exempt Organizations R.01/18 FLORIDA 1. You must provide all vendors and suppliers with an exemption certificate before making tax-exempt purchases. See Rule 12A-1.038, Florida Administrative Code(F.A.C.). 2. Your Consumer's Certificate of Exemption is to be used solely by your organization for your organization's customary nonprofit activities. 3. Purchases made by an individual on behalf of the organization are taxable, even if the individual will be reimbursed by the organization. 4. This exemption applies only to purchases your organization makes. The sale or lease to others of tangible personal property, sleeping accommodations, or other real property is taxable. Your organization must register, and collect and remit sales and use tax on such taxable transactions. Note: Churches are exempt from this requirement except when they are the lessor of real property(Rule 12A-1.070, F.A.C.). 5. It is a criminal offense to fraudulently present this certificate to evade the payment of sales tax. Under no circumstances should this certificate be used for the personal benefit of any individual. Violators will be liable for payment of the sales tax plus a penalty of 200% of the tax, and may be subject to conviction of a third-degree felony. Any violation will require the revocation of this certificate. 6. If you have questions about your exemption certificate, please call Taxpayer Services at 850-488-6800. The mailing address is PO Box 6480, Tallahassee, FL 32314-6480. PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES,TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics,text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/."