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HomeMy WebLinkAboutDocumentation_Regular_Tab 11A_12/10/1992 f / /_.•. . VILLAGE OF TEQU . , k j // /_ Post Office Box 3273 357 TequesL Drive _�'-+— � � I Tcquesta,Florida 33469 0273 (407)575-6200 � .tt � 4 Fax: (407)575-6203 44 CN C0.0 { MEMORANDUM TO: Village Council FROM: Thomas G. Bradford, Village Manager --7-'i!,73 DATE: December 4, 1992 SUBJECT: Discussion of Tequesta Fest; Agenda Item At the Village Council Meeting of October 8, a discussion regarding Tequesta Fest and Village ,participation was on the Agenda. A copy of the applicable portion of those Minutes is attached for your review. It was suggested that this matter be handled on a businesslike basis . Mayor Collings_ suggested that those in charge of Tequesta Fest make a formal request to the Village for the amount of money they needed and to outline clearly and specifically what plans there are for Tequesta Fest. Subsequent to the October 8 Meeting, I wrote a letter to Mary Seay, copy attached, suggesting how to proceed in a businesslike manner. As of this writing, nothing has been received by this Office as requested by the Village Council or suggested in the letter to Mary Seay. Mayor Collings has requested that this item be placed on the Agenda of the December 10 Village Council Meeting for your consideration. TGB/krb Attachment Recycled Paper Village Council Meeting Minutes October 8, 1992 Page 7 *D) Authorisation to Purchase Three (3) Additional Silent Partner II Mobile Video Systems at $1,895 plus $10.00 Shipping Each for Police Department Pursuant to the FY 93 General Fund Budget, Totaling $5,715. (Staff Recommends Approval) . Approved under the Consent Agenda. • E) Discussion Regarding TequestaFest and Village Participation. Mary Imle, gave a brief background on when and how TequestaFest came about and stated that since the idea was borne of the Village Council, their continued financial support is still needed until such time as the Fest can become self-supportive. Mary Seay purported that she was told the Village does not have a policy on donating funds to support a local event and that the Village did not intend to willingly fund the TequestaFest nor participate in any form. Mayor Collings answered Mary Seay by stating she had been misinformed. It was Mayor Collings ' position that it was incumbent upon the Village and Village Council to have a line item in the Budget (perhaps of $25, 000) which is for Village promotion and cultural development. He felt determinations needed to be made of: how much the TequestaFest required of the Village, how it plans to submit its regular account to the Village, and what the TequestaFest objectives are to become self-supporting. Councilmember Mackail stated he would have trouble with donations until accounting records are received. Councilmember Capretta felt the issue needed to be placed on a business-like basis: 1) Full Council needs to be present to properly discuss the Village's donation policy and who will monitor such policy; 2) and discuss the role of project management. He felt the Village needed a specific plan, a stated policy, and play a declining role in such projects. Mr. Bradford• reported that last year's TequestaFest event was conditioned upon the provision of a Certificate of Insurance being supplied by all abutting property owners, naming the Village as additionally insured. Faye Schrecengost and the Lighthouse Gallery showed much responsibility and were the only ones to provide such insurance. Village Council Meeting Minutes October 8, 1992 Page 8 Mayor Collings suggested that those in charge of the TequestaFest: 1) make a formal request to the Village for the amount of money they needed donated to augment the retained earnings from the past; 2) and outline clearly and specifically what the plans are for TequestaFest. IX. COMMUNICATIONS PROM CITIZENS All communications from citizens were received under previous items. XII. ANY OTHER MATTERS A) Councilmember Capretta felt the Village did a poor communications job regarding water chlorination process of the Village Water Department. Tom Hall advised the Council that a Press Release was submitted to the Courier Journal and the Palm Beach Post. However, a reporter submitted only excerpts from that Press Release. A formal Press Release is scheduled for Sunday, October 11, to all newspapers, fully stating the purpose of the chlorination process. Mr. Bradford stated there will be an article in the October issue of the Village Newsletter fully explaining the chlorination and the health benefits of why it is done. B) Councilmember Capretta felt it was important that progress reports be received by Council from the Downtown Task Force and the Fire-Rescue Task Force. Mayor Collings assured Mr. Capretta that the Task Forces are each up to speed and will be making those reports to the Village Council. Village Manager Bradford felt it was important for: 1) Dover-Kohl Partners, Scott Ladd and himself to sit down, individually, with each Councilmember to review the concepts of the Master Plan and the different zoning principles which can be used to accomplish the Plan; and 2) since each Task Force has a member of Council who serves as a liaison, that liaison could report, under a specific Agenda item, at each Village Council meeting, to allow a systematic mechanism of keeping every Councilmember fully apprised. Ts 14" VILLAGE OF TEQUESTA Post Office Box 3273 • 357 Tequesta Drive Tequesta,Florida 33469-0273 • (407) 575-6200 t Fax: (407)575-6203 Cif C CO October 14, 1992 Mrs. Mary Seay 161 Chapel Lane Tequesta, FL 33469 RE: TequestaFest 1993 Dear Mary: At the Village Council Meeting of October 8, 1992, it seemed to be the consensus of the Village Council that TequestaFest should be approached in a "business like manner" . In this regard, as a suggestion, I think it might be beneficial if we follow the format used by the Lighthouse Gallery, Inc. each year in their request for usage of the Gallery Square North parking lot for the Annual Arts and Crafts Festival. Each year, Mrs . Schrecengost writes a letter to me requesting items pertinent to the event such as : 1) Barricade Tequesta Drive from Venus Avenue West to Seabrook Road. 2 ) Use of the Gallery Square North parking lot area for exhibitors and activities . 3) Display of regulation signage on Tequesta Drive to advertise the event. 4) Per Mayor Collings ' request, you should also describe the plans for the event. Thereafter, the request is forwarded to the Village Council on a Village Council Agenda for their consideration. Staff always makes recommendations regarding conditions to be imposed for the Arts and Crafts Festival . Such conditions include: 1) Prior to the event, provide the Village with a Certificate of Liability Insurance in the amount of one million dollars, naming the Village of Tequesta as an additionally insured. 2 ) Lighthouse Gallery be responsible for clean-up. 3) Provision of a minimum of two (2) off-duty Tequesta Police Officers for proper control . Per-rrlyd Paper Mrs. Mary Seay October 14, 1992 Page 2- 4 ) Provision of necessary barricades and traffic control signs for the event. ( I believe we usually loan these to the Lighthouse Gallery) . I would recommend that the TequestaFest Committee draft a letter to me, requesting use of the Village parking lot at Gallery Square North for the TequestaFest event, request the sum of money that you are seeking from the Village, and whether of not you wish to close off Tequesta Drive during the event. Once I receive your written request, we will treat the matter in the same way that we do the Lighthouse Gallery Arts and Crafts Festival request, with the final decision made by the Village Council at one of their Meetings . I think this suggestion will move us in the right direction. If you have any questions, please feel free to contact me. Sincerely, Thomas G. Bradford Village Manager TGB/ab c: Village Council . . . .. \ . •i, it . . . . . . . . . , . . . . . . . . _ . . . . . . . . . . . . .. . . . . . . . . . . . . . .. . . . . • .. . , .,, . . . ram . . . . ..,- . •. . • . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . . . . . . . . . . . . . . .