HomeMy WebLinkAboutAgreement_General_2/8/2024_Sports Tyme Village of Tequesta
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
i
TO: Council Members
Jeremy Allen, Village Manger
FROM: Greg Corbitt, Parks & Recreation Director
DATE: February 8, 2024
SUBJECT: Sports Tyme Summer Camp Facility Use Agreement
Please find attached Facility Use Agreement between the Village of Tequesta Parks &
Recreation Department and Sports Tyme Summer Camp. The agreement permits the renter to
use the Recreation Center gymnasium for 9 weeks, starting June 1, 2024 through August 9, 2024
for$21,300.00. Sports Tyme Summer Camp will meet from 8 am to 5:30 pm Monday through
Friday with campers ranging in age from 5 to 11 years old.
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
PARKS
NO -
VILLAGE ),
OF TEQUESTA PARKS AND RECREATION DEPARTMENT
FACILITY USE AGREEMENT
THIS AGREEMENT FOR use of the Village of Tequesta Rec Center
Gymnasium and Constitution Park ("Agreement") is entered into and effective this 9
day of AI 1 , 20 2-1 (the "Effective Date"), by and between the VILLAGE OF
TEQUESTA, a Florida municipal corporation with offices located at 345 Tequesta Drive,
Tequesta,Florida 33469,organized and existing in accordance with the laws of the State of Florida,
hereinafter the "Village"; and �"stul tn e- I V I with offices located at
42-�' `r rlk a-S 0 C (:k . L,1C{r)C)�EL. S2J Lj hereinafter the "Renter" and
collectively with the Village, the "Parties".
WITNESSETH
The Village and the Renter, in consideration of the mutual covenants contained herein and
for other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged by both Parties, hereby agree as follows:
1. FACILITY INFORMATION AND FEES: The Parties hereby agree to enter into this
Agreement whereby the Village will allow Renter to occupy certain areas in the Village Rec Center
Gymnasium and Constitution Park as further described below, for the purposes of operating a
Summer Camp-type program. The Facility is located at 399 Seabrook Road, Tequesta, FL 33469
("Facility"). Renter agrees to pay the weekly fee of$5 .XVPHD.1590fwfor Facility use during
session operations, totaling $at , 900.00 for C� weeks ("Fee"). Renter agrees to make
payments to the Village by check,with half of the Fee due prior to the first day of facility use, and
the other half due on the Monday of the last week of the camp program. If Facility space is needed
for training or orientation dates for staff, that will be covered by a separate agreement.
2. USE OF FACILITY: The Facility shall be used for the purpose stated in the Agreement
and as further described in the Renter's proposal, attached as Exhibit "A." Renter shall comply
with all local, state, and federal laws related to its program and use of the Facility. The gymnasium
is a secure location in the building and requires a key fob to enter. Only Village staff have access
Dover Road. Renter shall provide a drop off/pick up plan detailing policies and procedures
including time schedules for camp drop off and pick up. This plan must include instruction to
parents of camp participants that parking in an approved parking space is required during pick-up
time. This plan shall be signed by Renter and attached to and incorporated into the agreement as
"Exhibit E".
3. CAMP RULES,REGULATIONS,AND TRAININGS: All Renter's camp staff
("Camp Staff') are required to pass a level 2 background check. Any Camp Staff that fail said
background check are prohibited from working at the Facility under this Agreement. A list or
description of all staff qualifications, trainings, and prescreening is attached as Exhibit "F." A
description of camp rules and regulations will be provided to the Village Recreation Supervisor.
Renter shall develop and maintain an"Emergency Action Plan" with policies and procedures for
how to respond to medical emergencies including ensuring that at least one onsite staff member
maintains access to camp participant medical and emergency contact information in the event of
an on-site medical emergency. Such plan shall be signed by Renter and attached to and
incorporated into this agreement as "Exhibit G". At all times Renter will ensure these rules and
regulations are followed. Renter agrees to provide Village residents priority registration,including
early registration and reduced cost registration. Camp attendees will be dropped off and picked
up in a car line style. Camp Staff will be responsible for the security and safety of the youth at all
times during this process and must have a staff member available to walk the youth into the
building at drop off time. Parents are prohibited from entering the Facility at this time,and it is the
responsibility of the Camp Staff to enforce this rule. All Camp Staff will park in the parking lot
across the street from the Facility on Seabrook Road.
4. TERM; TERMINATION; NOTICE: This Agreement shall be for a term of
q wm s , commencing onlOhe+ a.20° 4 and ending on (-M q i ),QA9 .
This Agreement may be terminated without cause by either party upon 60 days written notice to
the other party.This Agreement may be terminated for cause for(i)either party's failure to comply
with the material terms of this Agreement, or(ii) any representation, guarantee, or warranty made
by the other party in this Agreement or any of its exhibits proving to have been incorrect or false
in any material respect when made. In the event that either party wishes to terminate this
Agreement for cause, that party must give the other party written notice of the alleged cause for
termination and seven(77) days to cure the alleged cause for termination.
3
power to take sworn statements, require the production of records, and to audit, monitor,
investigate and inspect the activities of the Village, as well as contractors and lobbyists of the
Village in order to detect,deter,prevent, and eradicate fraud,waste,mismanagement,misconduct,
and abuses.
10. E-VERIFY ELIGIBILITY: The Contractor warrants and represents that it is in
compliance with Section 448.095,Florida Statutes, as may be amended. No later than January 1,
2021, the Contractor shall: (1) register with and use the E-Verify System (E-Verify.gov) to
electronically verify the employment eligibility of all newly hired workers; and(2) verify that all
of the Contractor's subconsultants performing the duties and obligations of this Agreement are
registered with and use the E-Verify System to electronically verify the employment eligibility of
all newly hired workers. The Contractor shall obtain from each of its subconsultants an affidavit
stating that the subconsultant does not employ,contract with,or subcontract with an Unauthorized
Alien,as that term is defined in Section 448.095(1)(k),Florida Statutes, as may be amended. The
Contractor shall maintain a copy of any such affidavit from a subconsultant for, at a minimum,the
duration of the subcontract and any extension thereof. This provision shall not supersede any
provision of this Agreement which requires a longer retention period. The Village shall terminate
this Agreement if it has a good faith belief that the Contractor has knowingly violated Section
448.09(1),Florida Statutes, as may be amended. If the Contractor has a good faith belief that the
Contractor's subconsultant has knowingly violated Section 448.09(1),Florida Statutes, as may be
amended, the Village shall notify the Contractor to terminate its contract with the subconsultant
and the Contractor shall immediately terminate its contract with the subconsultant. In the event of
such contract termination, the Contractor shall be liable for any additional costs incurred by the
Village as a result of the termination.
11. SCRUTINIZED COMPANIES: For Contracts under $1M, the Contractor certifies that
it is not on the Scrutinized Companies that Boycott Israel List created pursuant to Section
215.4725, Florida Statutes, and that it is not engaged in a boycott of Israel. The Village may
terminate this Agreement at the Village's option if the Contractor is found to have submitted a
false certification as provided under Section 287.135(5), Florida Statutes, if the Contractor has
been placed on the Scrutinized Companies that Boycott Israel List created pursuant to Section
215.4725,Florida Statutes, or if Contractor is engaged in a boycott of Israel. For Contracts over
$1M, the Contractor certifies that it is not on the Scrutinized Companies with Activities in Sudan
5
duplicate public records that are exempt or confidential and exempt from public records disclosure
requirements. If the Renter keeps and maintains public records upon completion of the Agreement,
the Renter shall meet all applicable requirements for retaining public records. Records that are
stored electronically must be provided to the Village, upon request from the Village's custodian
of public records,in a format that is compatible with the Village's information technology systems.
IF THE RENTER HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 1199 FLORIDA STATUTES, TO THE RENTER'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,
PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN
FOR THE VILLAGE, AT (561) 768-0685, OR AT ImcwilliamsC&,teguesta.org,
OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469.
15. HEADINGS: The headings contained in this Agreement are provided for convenience
only and shall not be considered in construing, interpreting or enforcing this Agreement.
16. SEVERABILITY: The invalidity or unenforceability of any provision of this
Agreement shall not affect the validity or enforceability or any other provision of this
Agreement and this Agreement shall be construed and enforced in all respects as if the invalid
or unenforceable provision is not contained herein.
17. WAIVER: No waiver by the Village of any provision of this Agreement shall be
deemed to be a waiver of any other provisions hereof or of any subsequent breach by the Renter
of the same, or any other provision or the enforcement hereof. The Village's consent to or
approval of any act requiring the Village's consent or approval of any act by the Renter shall
not be deemed to render unnecessary the obtaining of the Village's consent to or approval of
any subsequent consent or approval of, whether or not similar to the act so consented or
approved.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
date and year first above written.
WITNESSES: [ ]
7
By:
(Corporate Seal)
VILLAGE OF TEQUESTA
ATTEST: By: Greg Corbitt,Parks and Recreation Director
Recreation Supervisor
Attest: Village of Tequesta
Date: Date:
Y YY� Dig ita I ly signed by Jeremy Allen
J11)I y 1 1 Allen Date:2024.01.1 1 08:39:44
� -OS'00'
Lori McWilliams, MMC Jeremy Allen, Village Manager
Village Clerk
O F
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........
"Po
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(Village Se-l):'. coRPoR4 ED.
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OF
Name of Company 500'(� 4'rr�e- �1r1L
(Project Name) -QNAMhYV. CCUTY
Date: 2_02,`1
_JC_�1�115 F0��.1
Name of person at company responsible for signing title
Exhibit
t�N PARK
�P S
F ,p
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t
MKS 8 H E L Ff.A\
Activity Proposal Form
Camps
Your Name
Company Name
Contact Phone Number - Z
Contact E Mail �"t�ti -� l��, A 1.
Title of Camp
Description of Camp:
Preferred Start Date :T J z,.t) --2-4
Preferred end date S Glt Zo
Preferred room -�-`
Times camp will meet
Ages of campers
Exhibit 6
Exhibit B-Playrground Supervision Plan
Sportstyme staff will do a head count before exiting the TRC gym and as they re-enter the TRC gym.The
Sportstyme Director will also do periodic head counts and remind the staff of the importance of head
counts.
C<
Playground Supervision
All coach protocols will be followed by Sportstyme coaches whether inside or outside.A sight line needs
to be maintained at all times with the individual coaches play groups.All coaches need to maintain a
headcount of their individual group. In case of inclement weather,the group will be moved to a safe
place immediately.
Exhibit C
Exhibit C-Restroom Supervision Plan
Sportstyme Staff will monitor all restroom breaks when campers exit the TRC for bathroom breaks. Staff
will step outside while the camper is using the outside restroom or stand in the doorway of the door
exiting the TRC gym in order to maintain visual contact.
Exhibit D
k
Exhibit D-Heat Advisory Plan
Sportstyme staff will monitor the weather conditions and provide as many water and inside breaks as
needed to maintain our'safe,fun,and secure" motto.
Exhibit E
Exhibit E-Drop off Pick up Plan
Parents will be notified at Monday am drop off that if they have chosen the late stay option they must
park in a TRC parking spot and enter through the Sportstyme door on the side of the building for late
stay pick up.
J C� � �
Exhibit F
Exhibit F-List of staff qualifications,trainings, and pre-screening
All staff must be 16 years of age, apply online, be interviewed and hired after interviewing. They must
be fingerprinted and subsequently background checked. They must attend pre-camp training session
with program director.
G � "
Exhibit G
Exhibit G-Emergency Action Plan
The Sportstyme Director or Director on Duty will have access at all times to the emergency contact
information for Sportstyme parents. If 911 is called the TRC staff and emergency contact will be notified
as soon as possible.
MIND
SPIRTS one
COACH HANDBOOK
How to read this handbook
As you read this handbook, you'll come across sections labeled Mandatory. Mandatories are very
important to the program because they help fulfill our duties and safety standards as childcare providers.
Aside from Mandatories, you'll also find our Best Practices. Best Practices are suggestions rather than
requirements. Every year, we collect and expand our best practices based on coach surveys and feedback.
Please set aside 15-20 minutes to read this entire handbook in one sitting. The end of this handbook
includes a detachable "cheat sheet" to help you retain and quickly review what you have learned.
Legal Disclaimers
All rights reserved. The material in this handbook may not be shared, reproduced, or distributed, in whole or
in part, without the prior written permission of SportsTyme Affiliated Inc.
Nothing contained in this handbook is intended to, nor does it create a contract of employment for any specific
duration. Employment can be terminated with or without cause and with or without notice at any time at the
option of either you or the company. No employee of the company has the authority to enter into any
agreement for employment for any specified period of time or to make any agreement contrary to the foregoing.
2
Curriculum (CR) �If�y' 'r,ti
The goal of our curriculum is to create a
relaxing environment where kids can gain
confidence, learn new sports, and make
friends, As coaches, we are responsible for
implementing this curriculum by consistently �r
applying the Mandatories laid out in this �;x4
section.
s�.
CR. 1 Electronic Device Policy for Campers
Mandatory
Campers may bring cell phones and other personal electronics to camp: however, they can only use them
during specific parts of the day- open gym, snack, and lunch breaks.
Campers who abuse this privilege by using their devices during structured activities, or using them for
inappropriate behavior, will have their privileges revoked.
How You Will Demonstrate Compliance
• Campers can only use electronic devices during specific parts of the day- open gym, snack, and
lunch breaks.
CR. 2 Rules of Respect
Mandatory
"Do unto others as you would have them do unto you." At SportsTyme, the Golden Rule informs our Rules of
Respect. The Rules of Respect are as follows:
• Respect Each Other
• Respect the Coaches
• Respect the Equipment
• Respect the Environment
By reciting the Rules of Respect every day, we communicate our expectations to campers and reinforce
those expectations.
How You Will Demonstrate Compliance
• Memorize and recite the Rules of Respect with campers every morning.
3
CR. 3 Discipline Procedure — "3 Strike Rule"
Mandatory
When a child breaks a Rule of Respect, we follow our discipline procedure to ensure that bad behavior does
not continue,
Every camper receives a wristband at the start of the day, which they must wear until they leave. The
wristbands keep parents informed by showing them at-a-glance how their child is behaving at camp.
1 , The first time a child breaks a Rule of Respect,
they get an "X" on their wristband.
2. The second time a child breaks a Rule of
Respect, they get their wristband taken away. K
3. The third time a child breaks a Rule of
Respect, the coach fills out a Behavior Report
Form (see CR. 4) and gives it to the director.
Best Practices
After marking a wristband with an "X," or taking it
away from a camper, ask the group which Rule of
Respect was broken. By doing this, we achieve two
things:
1. We reinforce learning by having campers recite the rule.
2. We show the campers that breaking a Rule of Respect has real consequences.
How You Will Demonstrate Compliance
• Consistently enforce the 3 Strike Rule among campers by carrying a pen or sharpie,
4
���� /1 [���i~��/'��� ��������rf F—���yTl
����, �� Behavior Report Form
/ /
Mandatory
|fa child displays a repeated pattern nf misbehavior bv getting their wristband taken away, a Behavior Report
is filled out and given to the director. Ask your director where forms are located,
BEHAVIOR REPORT
Coach
oach
Best Practices
Filling out Behavior Report Forms is never fun, but it is necessary. If you have a child in your group who is
consistently misbehaving and the parents never find out about it, you are at fault, not the child. If you f||| this
form out, give it tn your director assoon as possib|n, and they will make sure it makes it home.
How You Will Demonstrate Compliance
CR. 5 Religious / Sensitive Topics
Mandatory
SportsTyme is a Christian program, and we are immensely proud of that fact; however, specific topics are
better left for the home or church. Coaches cannot conduct alter-calls or discuss things such as heaven or
hell. The devotional curriculum is the responsibility of our camp directors.
Furthermore, Coaches need to be proactive about shutting down other sensitive discussions. Kids are curious
by nature and are prone to bring up topics such as smoking, drugs, tattoos, body piercings, sexuality, dating,
politics, death, divorce, and the personal lives of staff members, Discussions like these have no place at
camp.
How You Will Demonstrate Compliance
• Stop campers from engaging in sensitive/inappropriate discussions,
CR. 6 Zero-tolerance Policy
Most camper misbehavior is addressed using our wristband system. However, SportsTyme has a zero-
tolerance policy for the following misconduct. If a camper does any of the following, notify your director
immediately.
• A camper physically harms another camper or coach.
• A camper uses profane language or curses.
• A camper, or group of campers, demonstrates a pattern of bullying.
Our zero-tolerance policy is designed to quickly address the worst kind of misbehavior to create a safe and
reputable environment.
How You Will Demonstrate Compliance
• Notify your director immediately if a camper physically harms someone, uses profane speech, or
bullies.
6
Code of Conduct (CC)
At SportsTyme, we teach our campers a philosophy of respect, but we can't champion that philosophy
unless we practice it ourselves. We must create a working environment where mutual respect can grow and
flourish. This section will highlight what it means to be a responsible team member.
CC. 1 Availability & Hours
Mandatory
Work schedules are managed by the director using an online platform called 'When I Work.' You must check
upcoming camp dates on the SportsTyme website and submit for time-off you might need before the season
starts. Time-off requests submitted after the season starts are subject to director approval,
• View camp dates by location:
http://sporLsi.ymecamQs.com/camp-info/
• How-to: Request Time-off on PC/MAC:
h[LQs://hellQ.wheniwork.com/articles/requesting-
time-off-computer/
• How-to: Request Time-off on Android:
hlaosT//hel//help.whcniwork.com/articles/requeslinQ--
time-off-android/
• How-to: Request Time-off on iPhone:
hops://hclQ.whcniwork.com/articles/requesting_
time-off-!Qhone-ipad/
How You Will Demonstrate Compliance
• Submit time-off requests via When I Work for director approval.
CC. 2 Basic Clock-in/Clock-out Etiquette
Mandatory
Check When I Work and adhere to the schedule by arriving on time for your shift each day. Inform the
director before leaving at the end of each shift if they are still on campus.
How You Will Demonstrate Compliance
• Arrive for work on time and notify the director before leaving at the end of each shift if they are on
campus.
CC. 3 Break Time
Mandatory
Every coach working a full shift (8.5 hours) must take a 30-minute break each day. This break is unpaid, so
you are welcome to come and go from the campus as you please, Ask your director when your break is
scheduled.
How You Will Demonstrate Compliance
• Know when your 30-minute break is scheduled,
CC. 4 Electronic Device Policy for Staff
Mandatory
WARNING: Bring electronics to camp at your own risk. You and you alone will be responsible for damages,
replacements, or repairs, Coaches who bring their cellphone to camp must also abide by the rules outlined
below:
✓ The only time a coach can use a phone within eyesight of a camper or parent is if he or she is using
it for something directly camp-related.
✓ The only time a coach can use their phone for recreation is during their allotted 30-minute break
(see CC. 3).
How You Will Demonstrate Compliance
• Only use a phone within eyesight of a child/parent if it is for something directly camp-related.
8
CC. 5 Dress Code & What to Bring
Mandatory
Coaches must wear a SportsTyme shirt, close-toed
shoes, and shorts every day, Use common sense
when choosing clothing appropriate to a childcare j
setting,
Coaches who want to get wet on water day should
bring their bathing suits, but they must arrive at
camp wearing their SportsTyme shirts.
Best Practices
We recommend bringing a whistle to camp. Why?
Because a coach who utilizes a whistle correctly never has to raise their voice.
For example, before starting your first activity on Monday, let your group know that whenever they hear the
whistle blown three times, everyone needs to freeze. Suddenly, getting quiet is a fun game. Practice this
game a few times until your group gets the idea,
How You Will Demonstrate Compliance
• Adhere to the dress code.
CC. 6 Staff-to-Staff Communication
Mandatory
For the safety of our children and fellow staff members, all coaches must carry a two-way radio while on
campus (provided). Radios keep the team in constant contact for the day-to-day stuff and emergencies.
Camp emergencies include, but aren't limited to;
• Missing Child
• Camp Intruder
• Severe Weather
• Major Injury or Medical Issue
How You Will Demonstrate Compliance
• Always carry a two-way radio.
9
CC. 7 Staff-to-Parent Communication
Mandatory
If a parent needs to be contacted(emergency or not), please alert your director. Unless your director gives
you explicit instructions to the contrary, contacting a parent is their responsibility,
How You Will Demonstrate Compliance
• Do not contact a parent without permission from the director.
CC. 8 Equal Distribution of Workload
Mandatory
Coaches need to support fellow staff members by sharing the workload. Coaches need to share
responsibilities, so no one coach carries the team,
Best Practices
If you find yourself melting into the background while other coaches take the lead, be more proactive by
offering help. Conversely, if you continually take the lead, you should step back and encourage your fellow
coaches into more active roles.
How You Will Demonstrate Compliance
• Support fellow staff members so work feels equally distributed,
CC. 9 Staff Write-up Procedure
Mandatory
Each coach's responsibility is to ensure they are fulfilling the mandatories outlined in this handbook. Any staff
member who is not meeting their responsibility to the team is subject to a write-up. A write-up usually comes
from a director after a verbal warning. A formal write-up may become grounds for dismissal, especially if the
pattern of misconduct continues.
How You Will Demonstrate Compliance
• Uphold the Coach Handbook and fulfill camp duties to avoid a write-up.
10
CC. 10 Coach Participation
Mandatory
Coaches need to engage during structured and unstructured activities. Kids need guidance and should not be
left alone to figure things out independently.
• Coaches should play alongside campers, not sit on the sidelines, including structured and
unstructured time, such as open gym,
• If a child is sitting out, go out of your way to make them feel welcome and included. Make things
fun for campers, which is particularly important during open gym.
Best Practices
While it is true that the director sets the activity
schedule, coaches have a lot of control over how
each activity gets played. The best coaches can
sense when campers are not engaged, and they
use their creativity to put a spin on things, For
example, tell campers that the first person to
make a basket in basketball wins candy. Or put a
spin on a soccer game by pitting the boys : q , ,
against the girls (with the coach playing on the �"� r«
y
weaker team). The only limit to an activity is your F.
imagination!
How You Will Demonstrate Compliance
• Do not sit unless campers are sitting, and actively engage with campers during structured and
unstructured time.
CC. 11 Sexual Harassment
Mandatory
If you or a fellow team member is the target of sexual harassment, we want to know about it. Contact your
camp director or the camp owners directly to submit your complaint. You can choose to remain anonymous.
How You Will Demonstrate Compliance
• Submit sexual harassment complaints to either the director or camp owners.
11
Safety Policies and Procedures (SP)
Safety is our top priority.
SP. 1 Headcounts
Mandatory
Once coaches are assigned a group, they are responsible for ensuring that no child wanders off without
supervision. All coaches must take a headcount to establish the number of kids in their group and then
recount their kids before each activity.
If you perform a headcount and find you are missing a child, please stay with your group and contact your
director for assistance.
How You Will Demonstrate Compliance
• Perform a group headcount at the start of the day and again before each activity.
SP. 2 Hydration
Mandatory
Keep your group hydrated. Coaches need to encourage campers to
bring their water bottles to each activity by having structured water
breaks throughout the day.
How You Will Demonstrate Compliance
• Have campers take regular water breaks.
�rw.
i�
S��I
SP. 3 Bathroom Procedure
Mandatory
When monitoring bathroom breaks, coaches must ensure that privacy is always maintained. If kids misbehave
in the bathroom, call them outside and deal with it there, Never accompany a camper to the bathroom alone
(see SP. 4). IV kids should have a volunteer or coach escort them to the bathroom,
Best Practices
If you lead a group of IV kids (5-8), take regular bathroom breaks- preferably between each activity. Younger
children are less attuned to their bodies, but a child says they must go right away, take their word for it. It is
better not to risk an accident.
For older campers (9-13), you do not need to take regular bathroom breaks. If an older camper needs to go
immediately, you may send them using the buddy system, Make sure campers are not gone too long. Kids
like to cause trouble in the bathrooms, where they know adults are not watching. Call your director if you
need assistance,
How You Will Demonstrate Compliance
• Make sure privacy is maintained for campers while monitoring bathroom breaks.
SP. 4 One-on-One Policy
Mandatory
Coaches should never place themselves in a situation where they are one-on-one with a camper. If a coach
needs to address a camper one-on-one, they need to make sure it is within eyeshot of another coach or
group.
Best Practices
If you need to escort a child to the bathroom or somewhere other people won't be around, ask the child to
bring a friend or two with them. As always, call your director if you need assistance.
How You Will Demonstrate Compliance
• Never create a situation where you are entirely alone with a camper.
13
SP. 5 Safety Certifications
Mandatory
Every staff member must obtain their certifications and keep those certifications current; otherwise, they will
not be allowed to coach at SportsTyme.
• First-Aid Certification
• CPR/AED Certification
How You Will Demonstrate Compliance
• Obtain certification in First-Aid/CPR/AED and keep it current.
Emergency and Medical Procedures (EM)
Knowing our emergency and medical procedures will help keep you, your kids, and your team prepared for
the unexpected.
E M . 1 Intruder & Active Threats
Mandatory
It is everyone's responsibility to stay vigilant for potential intruders and active threats,
How You Will Demonstrate Compliance
• Identify adult visitors who are not accompanied by a coach and contact the director about any
suspicious activity occurring on or around campus.
EM . 2 Injuries/Illness
Mandatory
Coaches can and should treat campers for minor scratches, bumps, and bruises, Coaches are encouraged to
use their best judgment and training in healthcare matters and always use caution. Do not attempt anything
outside our scope to handle. Ask the director where first-aid kits are located and do not hesitate to ask for
assistance.
SportsTyme does not retain an on-site nurse. In the event of a significant injury, coaches should do
everything to aid and assist. Coaches should use their best judgment and contact emergency services if they
believe that time is of the essence. Coaches also need to contact the camp director as soon as possible. In
the event of any injury or illness, coaches must complete an Accident-Injury Form (see EM. 3).
How You Will Demonstrate Compliance
• Use your best judgment and training to aid and assist with injuries/illness.
15
EM . 3 Accident-Injury Report Form
Mandatory
For injuries big or small, fill out an Accident-Injury Report Form, Also, if a child gets hit by another child, fill
out a form. It is better if a parent hears of an incident from us directly. The director knows where these forms
are located, Give completed forms back to the director so they can send them home.
SP
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How You Will Demonstrate Compliance
• For injuries big or small, fill out an Accident-Injury Report Form and give it to the director.
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EM . 4 Weather and Natural Disasters
Mandatory
If weather conditions and the like become a concern during camp, please contact the director. In the event of
a thunderstorm or other more extreme weather event, calmly move your group to safety first, then contact
the director. Safe locations include a cafeteria or gym (away from windows).
How You Will Demonstrate Compliance
• Keep campers safe from bad weather conditions by moving them to safety and contacting the
director.
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Coach Handbook Cheat Sheet
Curriculum
• CR. 1 Campers can only use electronic devices during specific parts of the day-open gym, snack, and lunch
breaks.
• CR. 2 Memorize and recite the Rules of Respect with campers every morning,
• CR. 3 Consistently enforce the 3 Strike Rule among campers by carrying a pen or sharpie.
• CR. 4 Fill out Behavior Report Forms when needed and give them to your director,
• CR. 5 Stop campers from engaging in sensitive/inappropriate discussions.
• CR. 6 Notify your director immediately if a camper physically harms someone, uses profane speech, or bullies.
Code of Conduct
• CC. 1 Submit time-off requests via When I Work for director approval.
• CC. 2 Arrive for work on time and notify the director before leaving at the end of each shift if they are on
campus.
• CC. 3 Know when your 30-minute break is scheduled.
• CC. 4 Only use a phone within eyesight of a child/parent if it is for something directly camp-related.
• CC. 5 Adhere to the dress code.
• CC. 6 Always carry a two-way radio.
• CC. 7 Do not contact a parent without permission from the director.
• CC. 8 Support fellow staff members so work feels equally distributed.
• CC. 9 Uphold the Coach Handbook and fulfill camp duties to avoid a write-up.
• CC. 10 Do not sit unless campers are sitting, and actively engage with campers during structured and
unstructured time.
• CC. 11 Submit sexual harassment complaints to either the director or camp owners.
Safety Policies and Procedures
• SP. 1 Perform a group headcount at the start of the day and again before each activity.
• SP, 2 Have campers take regular water breaks.
• SP. 3 Make sure privacy is maintained for campers while monitoring bathroom breaks.
• SP. 4 Never create a situation where you are entirely alone with a camper..
• SP. 5 Obtain certification in First-Aid/CPR/AED and keep it current.
Emergency and Medical Procedures
• EM. 1 Identify adult visitors who are not accompanied by a coach and contact the director about any
suspicious activity occurring on or around campus.
• EM. 2 Use your best judgment and training to aid and assist with injuries/illness.
• EM. 3 For injuries big or small, fill out an Accident-Injury Report Form and give it to the director.
• EM, 4 Keep campers safe from bad weather conditions by moving them to safety and contacting the director.
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