HomeMy WebLinkAboutDocumentation_Miscellaneous_Tab 6_9/9/1993 WATER DEPARTMENT/PUBLIC WORKS GARAGE
VILLAGE OF TEQUESTA, FLORIDA
PROJECTED PROJECT EXPENDITURES
1993 1994
TASKS FEES/COST SEPT OCT NOV DEC JAN FEB MAR APR MAY JUNE JULY
Sit.Survey '$2,000 2,000 ,
Soils Tests '$2,500 2.500 ,
Prelim Design S12,320 7,000 5,320
Final Design/Doc: S14,000 5,000 9,000
Bidding S1,680 1,200 480
Const Admin. S12,740 '1,500 -. 3,500 2.300 2,300 3,
Reimbursable: S4,500 200 400 800 2.000 100 200 200 200 200 200
General Contractor ■5360.000 30.000 70.000 150,000 75.000 35,000
Testing During Const. '52,500 500 1.000 1,000
- Permits/Misc Cont. '$9,700 • 1,000 1,000 1,000 1,000 1,000 1,000 1,000 2,700
Estimated Project Cost $421.940 , •
Total Monthly Cost 11,700 s 10,720 10,800 • 4,200 1,580 33,200 75,700 154,500 78,500 41.040
Cumulative Cost S421,940 S11,700 S22,420 S33,220 S37,420 S39,000. S72,200 S147,900 S302,400 S380.900 S421,940
NOTES: • Estimated Allowance/Service by Others
•Estimated Construction Cost: -
Bldg. 6,120 SF® $32/SF $195,840 `
Mezz. 1,200 SF® $12/SF 14,400
Chemical Storage Building 8,000
Sitework/Utilities 90,000
Landscape/Irrigation 20.000
$328,240
±10% Contingency - 31.76Q
$360,000
s •
Water Department/Public Works Garage
Village of Tequesta, Florida •
•
Preliminary Project Schedule
1993 1994
Task Sept Oct Nov. Dec. Jan. Feb. March April May June July
• U 20 27 4 11 16 25 6 15 22 2• 6 13 20 27 3 10 17 24 7 14 21 7 14 21 26 4 11 16 25 2 9 16 23 30 6 13 20 27 4 11 1825
Site Survey(Others) is
II
Soil Test&Report(Others)
Preliminary Design
Owner Review/C.A.B.Approval ,
•
Final Design/Documents '
•
Owner Review
Advertise for Bids • .
Bidding
.
Pre-Bid Meeting u
Review Bids&Approveli . (Feb.10
Pre-Construction Meeting
• . . .. It I
Construction(20 Weeks) I
Permitting
�-Assumes Sept.9,1993 Village Council Approval for Engineering Services
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August 11, 1993 % ONCE telephone(407,583-3301
Q Fax(407,586 7446
Village of Tequesta
Village Hall
P.O. Box 3273
Tequesta, FL 33469-6203
Attn: Thomas G. Bradford, Village Manager
Re: Water Department/Public Works Garage
Dear Mr. Bradford:
We are pleased to submit the following proposal for professional services in connection with the
design of,a new Public Works Garage and related site improvements on Village property south
of Bridge Road.
Gee & Jenson Engineers-Architects-Planners, Inc., hereinafter referred to as the Consultant,
proposes to furnish professional services for The Village of Tequesta, hereinafter referred to as
the Owner for the scope outlined below for the fees stipulated herein. These services will be
performed in accordance with Section 2 and payment will be in accordance with paragraph 4C,
of our Ongoing Services Agreement between the Village of Tequesta and Gee & Jenson dated
October 31, 1989.
Scope of Services
Project to include design of a pre-engineered metaVmasonry garage building of approximately
6,120 SF (60' x 20' bays) plus a mezzanine storage over one end bay. Building is to have roll-up
garage doors in 4 bays on each side. One end bay to include meter test room, 2 offices, 2 parts
rooms, break room,toilets, lockers and showers.
Also included is a 200± SF separate storage building for chemicals, etc.
The site is approximately one acre (173.76' x 250') in size located 180' south of Bridge Road.
Sitework to include vehicle wash pad, site drainage, asphalt paving and vehicle parking, security
fencing, landscaping and irrigation.
No fueling/fuel storage or emergency generator is included in project scope.
- No access road construction or modification to Bridge Road.
Site boundary and topographic survey provided by Owner.
Geotechnical engineering and report provided by Owner/coordinated by the Consultant.
Village of Tequesta
Attn: Thomas G. Bradford, Village Manager
August 11, 1993 - Page 2
The Consultant will perform the`following:
1. Preliminary Design Phase
a. Provide coordination of Geotechnical Engineer hired by the Owner.
b. Review program and budget requirements and review understanding of such
requirements with the Owner. Provide schedule with sixty (60) days update during
design process.
c. Based upon mutually agreed upon program and project budget requirements, the
Consultant shall prepare for approval by the Owner, preliminary design documents
consisting of drawings and other documents illustrating the scale and relationship
of project building and site components, and describing the size and character of
the project as to architectural, mechanical, electrical and structural systems,
materials and such other elements as may be appropriate.
d. The Consultant shall submit to the Owner a Statement of Probable Construction
Costs based on current area, volume or other unit costs.
2. Final Design/Construction Documents Phase
a. Based on the approved Preliminary Design Documents, the Consultant shall
prepare, for approval by the Owner, Construction Documents consisting of
drawings and specifications setting forth in detail the requirements for the
construction of the project.
b. The Consultant shall assist the Owner in the preparation of the necessary bidding
information, bidding forms, the Conditions of the Contract, and the form of
Agreement between the Owner and the Contractor.
c. The Consultant shall advise the Owner of any adjustments to previous statement
of Probable Construction Cost indicated by changes in requirements or general
market conditions.
d. The Consultant shall assist the Owner in connection with the Owner's responsibility
for filing documents required for the approval of the governmental authorities
having jurisdiction over the project.
OFN
Village of Tequesta
Attn: Thomas G. Bradford, Village Manager
August 11, 1993 - Page 3
3. Bidding or Negotiation Phase
The Consultant, following the Owner's approval of the Construction Documents and the
latest Statement of Probable Construction Cost shall assist the Owner in obtaining bids
or negotiated proposals, and assist in awarding and preparing contracts for construction.
Attendance at a Pre-Bid Conference is included. Owner will bear cost of bid
advertisement and publication.
4. Construction Phase
a. The Consultant shall review and process Contractor's submittals such as shop
drawings, product data and samples, for the limited purpose of checking for
conformance with information given and the design concept expressed in the
Contract Documents.
b. The Consultant shall visit the site an average of 5 hours per week for a twenty (20)
week construction period. This includes field visits by structural, mechanical and
electrical engineers and Substantial and Final Inspection (see Attachment 'A').
On the basis of on-site observations, the Consultant shall keep the Owner
informed of the progress of the work.
c. The Consultant shall select and submit materials/samples/colors for the Owner's
approval.
d. The Consultant shall provide in-office project management including phone calls,
faxes, project correspondence, the equivalent of 1 hour per week for 20 weeks per
attached schedule.
e'. Based on the Consultant's observations and evaluations of the Contractor's •
Application for Payment, the Consultant will review and process the amounts due
the Contractor for the Owner's approval.
f. The Consultant shall receive and forward to the Owner, for the Owner's review and
records, written warranties and related documents required by the Contract
Documents and assembled by the Contractor, and shall issue a final Certificate for
Payment upon compliance with the requirements of the Contract Documents.
it J
Village of Tequesta
Attn: Thomas G. Bradford, Village Manager
August 11, 1993 - Page 4
Items to be Furnished by Owner
At No Expense to the Consultant
Assist Consultant by furnishing, at no cost to the Consultant, all available pertinent information
including site survey, all permit application and governmental inspection fees; and any other data
relative to performance of the above services for the project. It is agreed and understood that
the accuracy and veracity of said information and data may be relied upon by Consultant without
independent verification of the same.
Designate in writing a person to act as the Owner's representative with respect to the services
to be performed under this Agreement. Such person shall have complete authority to transmit
instructions, receive information, interpret and define the Owner's policies and decisions with
respect to materials, equipment, elements and systems pertinent to the Consultant's services.
Time of Performance
Items 1 through 4 of the Scope of Services will be completed as follows:
Item 1 and 2 - 45 calendar days
Item 3 - 30 calendar days
Item 4 - 140 calendar days
(except for delays beyond the reasonable control of the Consultant).
Fees to be Paid
For Items 1 through 4 of the Scope of Services, the Consultant shall be paid a lump sum fee of
Forty Five Thousand Two Hundred Forty Dollars ($45,240.00).
1. , Preliminary Design $12,320.00
2. Final Design/Construction Documents 14,000.00
3. Bidding 1,680.00
4. Construction Observation (20 week contract period) *12,740.00
5. Reimbursable Expenses 4,500.00
$45,240.00
*See Attachment 'A' •
Village of Tequesta
Attn: Thomas G. Bradford, Village Manager
August 11, 1993. - Page 5
Additional Services
The Consultant will provide any additional services for other portions of work and for fees mutually
• agreed to by the Owner and the Consultant.
Added to this labor fee are normal reimbursables for direct nonsalary expenses as listed in 'Fees
to Be Paid'.
In addition to the fees specified above, the Consultant shall be reimbursed for direct nonsalary
expenses, including, but not limited to, data processing, equipment rental, automobile travel at
$0.33 per mile, long distance telephone, subsistence, printing and reproduction, plus Florida ,
sales taxes, if applicable.
Invoices for services rendered are prepared monthly and are due and payable within thirty (30)
days from date of the invoice. Payments which are not received within sixty (60) calendar days
from the date of invoice will be considered sufficient cause for Consultant to discontinue
performing and providing services until payment in full is received. If Consultant is required to
take action to collect past due invoices, the Owner will pay all legal fees and costs.
Termination
This Agreement may be terminated by either party by giving thirty (30) days advance written
notice. The Consultant shall be paid for services rendered to the date of termination on the basis
of a reasonable estimate of the portion of services completed prior to termination and shall be
paid for all reasonable expenses resulting from such termination and for any unpaid reimbursable
expenses.
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9110
Village of Tequesta
Attn: Thomas G. Bradford, Village Manager
August 11, 1993 - Page 6
Acceptance
Acceptance of this proposal may be indicated by the signature of a duly authorized official of the
Owner in the space provided below. One signed copy of this proposal returned to the Consultant
will serve as an Agreement between the two parties and as Notice to Proceed. This contract will
be binding on the parties hereto and the parties' successors and assigns. Should this proposal
not be accepted within a period of sixty (60) days from the above date, it shall become null and
void.
Very truly yours,
GEE & JENSON
Engineers-Architects-Planners, Inc.
, /,(01/-/
Thomas C. Orlowski, AIA
Vice President
Accepted by:
VILLAGE OF TEQUESTA, FLORIDA
By:
(Print Name)
Date:
TCO/rd l
cc: Addressee -
Proposal No. 50101
c
ATTACHMENT "A"
PUBLIC WORKS GARAGE
TEQUESTA. FLORIDA.
Construction Administration (Basic Services)
(20 weeks construction time - 140 days)
• Attend Pre-Construction Meeting and Preparation 4 hrs •
• Color Boards/Samples 4 hrs
• Shop Drawings: Architecture 16 hrs
Mechanical 8 hrs
Electrical 8 hrs
Structural 8 hrs
• Field Visits: 18 weeks X 5 hrs avg/week 90 hrs
• 5 Monthly Pay Requests 10 hrs
• Substantial Completion and Punch List 12 hrs
• Final Completion 12 hrs
• Minimum In-Office Construction Administration
Time (calls/fax, etc.) 1 hr/ wk x 20 weeks 20 hrs
■ Project Close Out/Documents to Owner 4 hrs
Total Labor 196 hrs
Total Fee $12,740
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