HomeMy WebLinkAboutDocumentation_Regular_Tab 8B_4/16/1992 j 5111 g
ip.).
A
VILLAGE OF TEQUESTA
/�* Post Office Box 3273 • 357 Tequesta Drive
7.1V
" j Tcquesta. Florida 33469-0273 • (407) 575.6200
fµ�t a ° FAX (407) 575.6203
CN co Mt
NIEMOI . 1s4r3 JM :
TO: Village Council
FROM: Thomas G. Bradford, Village Manager —7--
DATE: April 9, 1992
SUBJECT: Resolution No. 14-91/92 Approving An Interlocal
Agreement Between the Board of County. Commissioners
of Palm Beach. County and the Village of Tequesta
For the Enhancement and Maintenance of the E-9-1-1
Emergency Telephone Number System; Agenda Item
This is the annual Interlocal Agreement for the E-9-1-1 System,
spelling out the responsibilities of Palm Beach County and the
Village of Tequesta pursuant to the Florida Emergency Telephone
Act. The Agreement provides for the obligations of both the
Village and the County.
The new format allows for the annual budgeting and reimbursement
process to continue forward without the necessity of annually
revising the Interlocal Agreement Appendix. This should make for
an improved process.
This matter has been thoroughly reviewed by the Chief of Police
and is recommended that it be approved by the Village Council by
the adoption of Resolution No. 14-91/92.
TGB/krb .
Recycled Paper
1
RESOLUTION NO. 14-91/92
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY,
FLORIDA, APPROVING AN INTERLOCAL AGREEMENT
BETWEEN PALM BEACH COUNTY AND THE VILLAGE OF
TEQUESTA REGARDING THE ENHANCEMENT AND
MAINTENANCE OF THE E-911 EMERGENCY TELEPHONE
NUMBER SYSTEM.
WHEREAS, Palm Beach County and the Village of Tequesta have
agreed upon certain responsibilities for the enhancement and
maintenance of the E-911 Emergency Telephone Number Systems
as indicated in the attached Interlocal Agreement marked
Exhibit "A"; and
WHEREAS, the Village and Palm Beach County have previously
entered into an Interlocal Agreement dated November 6, 1990,
for the upgrade and maintenance of the Village's Emergency
Telephone System; and
WHEREAS, approving this Interlocal Agreement is in the best
interest of the citizens of the Village of Tequesta, as it
will benefit the health, safety and welfare of said citizens.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1. The Village Council hereby ratifies and confirms
the foregoing recitals.
Section 2. The Interlocal Agreement attached hereto and
marked as Exhibit "A" is hereby approved and the Mayor is
authorized to execute the same on behalf of the Village.
THE FOREGOING RESOLUTION WAS OFFERED by
Councilmember , who moved its
adoption. The motion was seconded by
Councilmember and upon being
put to a vote, the vote was as follows:
FOR ADOPTION AGAINST ADOPTION
The Mayor thereupon declared the Resolution duly passed and
adopted this day of , A.D., 1992.
MAYOR OF TEQUESTA
Earl L. Collings
ATTEST:
Joann Manganiello
Village Clerk
044
MEMORANDUM At-PUCF4�C'
M q�qiq 199� 9
TO: Thomas G. Bradford, Village Manager ? „ Qe
OF,vFR,
FROM: Carl R. Roderick, Chief of Police ,` op,
sji
O
DATE: 02-05-92
SUBJECT: Renewable revised E-9-1-1 Interlocal Agreement Effective
10-01-92.
Attached are three (3) copies of the renewable revised E 9-1-1
Interlocal Agreement. This- agreement is renewed every Two (2) years,
however, this agreement allows simple budget adjustment requests each
year without having to revise the contract . This renewable revised
agreement also has added the new "Call Taker Reimbursement" statute
which does not effect our department due to the low level of E-9-1-1
calls. The obligations of each party (County and. Village) have been
expounded, particularly the county, but the village's are basically
unchanged and have all been accomplished .
To comply with the contract, the county requests the following:
1 . The date on the front page be left blank, it will be supplied by
the county when the contract is executed.
2. Page Five (5) , paragraph Five (5) under "Notices", allows two
parties to receive notice required by contract. I request the Chief
of Police be the second party with yourself as first being the
village representative.
3. Page Seven (7) , is a standard signature block.
Two copies of the signed contract must be returned to the county prior
to July 1st, 1992. I am sending a copy to Mr Randolph for his approval
as to form and legal sufficiancy and he can sign it at the council
meeting when it is approved. Please review and present to council upon
your convenience and agreement of the Village Attorney.
Board of County Commissioners County Administrator
Karen T. Marcus, Chair Robert Weisman
Carole Phillips, Vice Chair
Carol A. Roberts
Carol J. l:lmciuist Department of Public Safety
Mary McCarty Division of
13
Ken Foster � Emergency Medical Services
Maude Ford Lee U!!-
r U U N`S�
MEMORANDUM
TO: All Municipal PSAPs DATE: January 31, 1992
FROM: Mark Adler
9-1-1 Coordinator
RE: Revised Interlocal Agreements effective October 1992
The 9-1-1 Operations Committee has labored long and hard to revise the interlocal
agreements to streamline procedures and accommodate the funding of call takers as
provided by the recently amended Florida Emergency Telephone Act. The enclosed
documents allow 9-1-1 Management and the municipal PSAPs to continue with the
budgeting and reimbursement process without the annual revising of the interlocal
agreement appendix. This, along with other refinements, make this agreement a further
improvement over the previous interlocals. -
Enclosed you will find three copies of the interlocal agreement for your municipality. We
have attempted to fill in as many of the blanks as possible, but a few still remain for you
to complete before returning the appropriate copies. The blank space on the first page, at
the beginning of the document for a date, will be completed by the county when the
agreement is executed. Page five (5) paragraph five (5) under the heading "Notices" allows
for two parties within the municipality to receive notice required by the contract. If you
desire to have copies of relevant materials sent to a second party, please have the second
party's complete address typed into the space below"with a copy to:". The last two lines of
the text of the agreement also contain blanks. The first blank should be filled in with the
name and office of the person executing the agreement. The second blank is to contain the
agency that this individual represents, such as the city counsel or commission. The
remainder is a standard signature block. The above mentioned blanks should be completed
on all three agreements.
•
"An Equal Opportunity - Affirmative Action Employer"
3111 South Dixie Highway, Suite 208, West Palm Beach, FL 33405
(407)3SS-6050
printed on recycled paper
After all three copies have been completed and executed by the appropriate authorities
within your municipality, return two (2) of the copies, to 9-1-1 Management by
registered mail no later than July 1, 1992. This will enable us to get these revised interlocals
in place before the beginning of the new fiscal year. We will operate the 9-1-1 budget for
the 1992/93 fiscal year under the instructions provided in these interlocal agreements.
Please submit your projected budgets for FY 1992/93 as soon as possible and no later than
March 15, 1992.
If there are any questions, please feel free to contact jne at 355-6050.
P.S. Don't forget the Meeting of the 9-1-1 Operations Committee at Greenacres Public
Safety on Thursday, February 13, 1992, at 1:30 PM. Remember to bring your
copy of the revised R&G Manual for consideration.
' 4
INTERLOCAL AGREEMENT
BETWEEN THE BOARD OP COUNTY COMMISSIONERS OP
PALK BEACH COUNTY, FLORIDA AND
THE VILLAGE OP TEQUESTA
FOR THE ENHANCEMENT AND MAINTENANCE OP THE
E 9-1-1 EMERGENCY TELEPHONE NUMBER SYSTEM
•
THIS AGREEMENT is made and entered into this day of
, 1992, by and between the Board of County
Commissioners of PALil BEACH COUNTY, a political subdivision of the
State of Florida, whose address is 301 North Olive Avenue, West Palm
Beach, Florida 33401, hereinafter referred to as the COUNTY and the
Village of Tequesta, a Florida municipality, whose address is, 357
Tequesta Drive, Tequesta, Florida 33469, hereinafter referred to as
the CITY/TOWN.
WITNESSET $
WHEREAS, pursuant to Section 365.171(13) , Florida Statutes, and
consistent with the State-approved County Plan for the E 9-1-1
System, the COUNTY is authorized to establish, upgrade, coordinate
• and take other appropriate actions, in pursuance of which authority,
among other things, the COUNTY imposes a "9-1-1 Fee" paid by the
local telephone exchange subscribers within the COUNTY boundaries,
which fee is deposited in a special fund, expenditures from which
are authorized for the acquisition (lease and/or purchase) ,
installation, operation and maintenance of E 9-1-1 system service
and equipment; and
WHEREAS, Section 365.171(13) (a) (6), Florida Statutes,
acknowledges the legislative intent that the "9-1-1" fee imposed and
collected by the COUNTY will not necessarily provide the total
• funding required for establishing or providing the "9-1-1" service;
and
• WHEREAS, the COUNTY is authorized, pursuant to the provisions
of Chapter 163, Florida Statutes, to enter into agreements with
other governmental agencies in Palm Beach County on a basis of
mutual advantage; and
• 1
WHEREAS, the COUNTY desires to assist in the enhancement of the
CITY/TOWN's Public Safety Answering Point, which enhancement may
include the acquisition, installation and/or maintenance of selected!
equipment, and is authorized under Section 365.171, Florida Statutes
and the County budget adopted or to be adopted for the 9-1-1 system,
and for which enhancement the CITY/TOWN desires to be reimbursed in
accordance with this Agreement; and
WHEREAS, the COUNTY and the CITY/TOWN consider entering into
and performing this Interlocal Agreement to be in the best interests
of their respective citizens and the health, safety and welfare of
such citizens;
NOW THEREFORE, in consideration of the premises and promises
herein contained, it is mutually agreed between the parties as
follows:
1. Purpose. The background and purpose of this Interlocal
Agreement are as set forth in the above recitals incorporated herein
by reference. This Agreement provides for reimbursement and
establishes reimbursement procedures, minimum performance standards
and other related procedures, and defines responsibilities
pertaining to the E 9-1-1 Emergency Telephone Number System as they
relate to the parties hereto. The subjects addressed herein and the
responsibilities assigned are not all inclusive and it is
anticipated that the E 9-1-1 Emergency Telephone Number System in
Palm Beach County will require future revisions and modifications.
Accordingly, this document does not represent a limitation of
E 9-1-1 subjects and may be amended by mutual agreement of the
parties.
2. The Term. This Contract shall be effective from October
1, 1992 to September 30, 1993, and shall be automatically renewed
and extended for one (1) year unless either party gives written
notice to the other of its intention to terminate this Contract at
least ninety (90) days prior to the date of expiration.
2
•
3. Obligations of the CITY/TOWN.
a. The CITY/TOWN shall submit to the COUNTY, no later
than March 15, 1992 ' and March 15th of each succeeding year
thereafter, the anticipated maximum 9-1-1 costs requested to be
reimbursed to the CITY/TOWN during the term of the Contract. For
purposes of this Contract, 9-1-1 costs means costs eligible for
reimbursement and shall include costs for those items specified in
Section 365.171(13) , Florida Statutes, as the same now exists or may
hereafter be amended.
b. The CITY/TOWN shall promptly report to the COUNTY any
equipment or database failures as per the Responsibilities and
Guidelines Manual, which is in effect and furnished to the
CITY/TOWN.
c. As between the CITY/TOWN and the COUNTY, the CITY/TOWN
shall be responsible for purchasing and acquiring any 9-1-1 related
equipment for which reimbursement has been requested and approved of
by the COUNTY pursuant to this Agreement. As between the CITY/TOWN
and the COUNTY, the CITY/TOWN shall be responsible for repairing any
9-1-1 related equipment for which sufficient funds are available,
subject to reimbursement by the COUNTY in accordance with this
Agreement. All requests for reimbursement must be submitted to
• 9-1-1 Management no later than July 31, 1993 and July 31, of each
succeeding year thereafter.
d. The CITY/TOWN shall notify the COUNTY of any service
boundary changes within fourteen (14) days of adoption of the
Ordinance setting forth such change.
e. The CITY/TOWN shall provide security and back-up power
to its 9-1-1 system in accordance with the State 9-1-1 plan.
f. The CITY/TOWN shall provide call takers sufficient to
meet the requirements of the State of Florida, Division of
Communications, pursuant to State 9-1-1 Plan.
g. To the extent permitted by law, the CITY/TOWN shall
indemnify and hold harmless the COUNTY from and against any
liability, cost or expense arising from any act or negligence of the
CITY/TOWN, its agents and employees incurred in connection with the
3
performance of this Contract. For purpose of liability, the
CITY/TOWN and COUNTY are covered by the provisions of Section
768.28, Florida Statutes, and this Contract shall not be deemed a
waiver of Sovereign Immunity by either party.
h. The CITY/TOWN shall comply, at minimum, with all
standards established for public safety answering points by the
Division of Communications of the State of Florida.
i. Commensurate with the capabilities of the CITY/TOWN
Public Safety Answering Point equipment, consistent with the County
Approved Plan, and with no additional liability, expense or cost to
the CITY/TOWN, the CITY/TOWN shall establish and maintain alternate
routing to another answering point with Automatic Number
Identification (ANI) and Automatic Location Information (ALI)
capabilities.
4. Obligations of the COUNTY.
a. The COUNTY shall assist the CITY/TOWN, to the extent
practical, in the identification and designation of appropriate
9-1-1 costs for which reimbursement may be requested pursuant to
this Agreement.
b. The COUNTY shall submit to the CITY/TOWN, no later
• than May 31, 1992 or May 31st of each succeeding year thereafter,
the anticipated maximum 9-1-1 costs to be budgeted for reimbursement
and to be reimbursed by the COUNTY to the CITY/TOWN during the term
of the Contract.
c. The COUNTY shall reimburse CITY/TOWN for legitimate
9-1-1 costs incurred during the term of, and in accordance with the
provisions of, this Contract, provided the invoices for which are
submitted to the COUNTY as soon as practical but no later than
thirty (30) days of expiration of this Contract. Reimbursement of
costs incurred by the CITY/TOWN in accordance with this Contract,
• and budgeted and approved of by the COUNTY, will be made upon
receipt .of invoices, including copies of the applicable bill from
the equipment or service provider, delivered to:
9-1-1 Management Office
3111 South Dixie Highway - Suite 208
West Palm Beach, Florida 33405
4
Payment will normally be made by the COUNTY within forty-five (45)
days of receipt of the invoices and supporting materials.
d. The COUNTY shall give priority, in the allocation of
9-1-1 fee revenue, to recurring project expenses and costs over new
capital (equipment) expenditures, new non-recurring expenses or
costs, and new recurring expenses and costs (including call takers) .
e. The COUNTY shall notify the CITY/TOWN within sixty
(60) days, in the event sufficient funds are not available to
reimburse any of the anticipated maximum 9-1-1 costs requested.
f. The COUNTY shall be responsible for establishing and
maintaining current a Master Street Address Guide (MSAG) .
g. The COUNTY shall provide a means, whenever practical,
for expediting repair to the 9-1-1 equipment.
h. The obligations of the COUNTY are subject to the
availability of sufficient funds collected from the "9-1-1" fee.
5. Notices. All notices required under this Contract shall
be forwarded, in writing, to:
CITY/TOWN:
Village of Tequesta
357 Tequesta Drive
Tequesta, Florida 33469
with a copy to:
COUNTY:
Emergency Medical Services - 911 Management
3111 South Dixie Highway - suite 208
West Palm Beach, Florida 33405
with a copy to: •
County Attorney
301 N. Olive Avenue - Suite 601
West Palm Beach, Florida 33401
6. Waiver of Breach. It is hereby agreed to by the parties
that no waiver of breach of any of the covenants or provisions of
this Agreement shall be construed to be a waiver of any succeeding
breach of the same or any other covenant.
5
7. Legal Effect. This Agreement shall not become binding and
effective until approved by the respective governing bodies hereto,
and filed with the Clerk of the Circuit Court of the Fifteenth
Judicial Circuit, in and for Palm Beach County, Florida, pursuant to
Section 163.01(11) , Florida Statutes.
8. entirety of Agreement. The CITY/TOWN and COUNTY agree
that there are no promises or understandings other than those
identified or stated .herein. None of the provisions, terms or
obligations in this Contract may be added to, modified, superseded,
or otherwise altered, except by written instrument executed by the
parties hereto.
•
(REMAINDER OF PAGE INTENTIONALLY LEFT BLANK)
•
•
IN WITNESS WHEREOF, the County of Palm Beach, Florida, has
caused this Contract to be signed by the Chair of the Board of
County Commissioners, and the seal of said Board to be affixed
hereto and attested by the Clerk of said Board, pursuant to
authority granted by said Board, and the CITY/TOWN has caused this
Contract to be signed by and attested by
the Clerk, pursuant to authority granted by said
•
ATTEST: VILLAGE OF TEQUESTA
BY: BY:
City Clerk
DATE: DATE:
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
BY:
City Attorney
ATTEST:
MILTON T. BAUER, CLERK PALM BEACH COUNTY, FLORIDA,
BY ITS BOARD OF COUNTY
COMMISSIONERS
BY: BY:
Deputy Clerk Chair
DATE: DATE:
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
BY:
County Attorney
7