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HomeMy WebLinkAboutDocumentation_Regular_Tab 9B_9/19/1991 4140,, (1, �' VILLAGE OF TEQUESTA � Post Office Box 3273 • 357 Tcqucsta Drive �r,�� r Tequesta, Florida 33469-0273 • (407) 575-6200 a,,' ' .° FAX: (407) 575-6203 h p` . MEMO RAND UM : TO: Thomas G. Bradford, Vi ge � FROM: Bill Kascavelis, Direc-too nande DATE: September 13, 1991 SUBJECT: Lease Purchase NCR 10000/55 Computer Upgrade and 7052D POS Register - Software and Installation It is my recommendation that the Village purchase the NCR 10000/55 Computer System and the 7052D Point of Sale Cash Register System for the purpose of upgrading the Village data processing capabilities. It should also be noted that the POS Register System will include the programing of three (3) Personal Computers which, in effect, will expand revenue processing to four (4) work stations. I have reviewed the various NCR system configurations with Mr. Stephen Wood, NCR Executive Account Manager, and the NCR System 10000 Model 55 was determined to be the best alternative for Tequesta' s future information system needs. Also, it should be noted, that the current I-Tower 250 Computer System has been in service for nearly seven (7) years. We have been notified by NCR that replacement parts are difficult to obtain since only a few such systems are currently in operation. The planned implementation of hand-held meter reading, which will generate greater efficiences in the water billing application, cannot be implemented on our current system. Another reason supporting the proposed upgrade of our data processing equipment with the NCR 10000/55 system is that all of our current software - programs which include: IFMS, Inter-active Financial Management System; IGAS - Payroll System; and custom programs for Occupational Licensing and Water Utility Billing can be converted to the new computer system, thus, eliminating a significant cost-increase for new software programs that could very possibly be equal to, or greater than, the cost of the computer hardware. Also, all peripheral equipment CRT' s and line printers are not being replaced and will be used with the new system. Recycled Paper TO: Thomas G. Bradford, Village Manager RE: Lease Purchase NCR 10000/55 Computer Upgrade and 7052D POS Register September 12, 1991 Page 2 - The Village has been an NCR customer for the past eleven ( 11 ) years. During such time, NCR's total service support concept of providing hardware, software and field engineering maintenance support have been excellent. Accordingly, and without hesitation, I recommend continuing our business relationship with NCR for our computerized information systems. Attached are the contracts for the NCR 60 month lease purchase program which is an agenda item for the September 19, 1991 Village Council Meeting. Also enclosed is information regarding the proposed system and a list of current governments using NCR equipment. The total cost of the upgrade is $78, 948. 70. The initial payment is $45, 466.00 leaving a balance to be financed over sixty ( 60) months at 8.3% of $33, 482.70. The amount of the monthly lease payment is $691. 55. The price quoted the Village for the NCR 10000/55 Computer System is the State of Florida contract price. Funding for this purchase has been provided for in the FY 92 Water Department Budget. BK/mk Attachments NCR CORPORATION Fort Lauderdale District • • ® a® July 26, 1991 Mr. Bill Kascavelis Finance Director Village of Tequesta 357 Tequesta Drive Tequesta, Florida 33469-0273 Dear Bill: The following NCR Credit Corporation documents should be reviewed by your attorney and prepared for signature after final council approval. These contracts represent a fiscally funded 60 month lease purchase program. The plan calls for annual contract funding renewal by the Village Council and after the term is completed, title of the system reverts to the Village. NCC' s current negotiated rate is 8. 3%. The monthly payment is calculated as follows: ( 1 ) 10000/55 computer/software $ 66, 681. 60 (2) 7052 POS register 6, 767. 10 (3) POS software/install/training 5, 500. 00 Project total $ 78, 948. 70 Lease contract first payment $ 45, 466. 00 $ 33, 482. 70 balance to finance over (59) monthly payment $ 691. 55 Please contact me if you should have any questions. Thank you for your continued interest. Sincerely, cr404,„ ('dD.rzi. Stephen Wood Executive Account Manager 1500 North Federal Highway Fort Lauderdale,Florida 33304-1493 Telephone Sales:305 566-3271 Telephone Service:800 262-7782 NCR CORPORATION Fort Lauderdale District Mao August 15, 1991 Mr. Bill Kascavelis Finance Director Village of Tequesta 357 Tequesta Drive Tequesta, FL 33469-0273 Dear Bill, RE: NCR COMPUTER The I-TOWER computer currently in use has been a valuable tool for the past seven years. The NCR 250 cash register has been in use since 1980. The Village should be proud of the extended utilization of these systems. However, due to the age of the I-TOWER/250 and the few number of these units still in use, NCR must notify you of our increasing difficulty in obtaining replacement parts. As a result NCR' s ability to supply you with quality maintenance service is being adversely affected. This problem is particularly acute when massive damage occurs as did this summer as a result of a lighting strike. NCR will continue to make our best effort to maintain your systems, however the average time to repair may suffer. We urge you to consider the equipment replacement proposal presented to you. The proposal recommends a cost effective solution for upgrading to new technology, increasing reliability and improving employee efficiencies. We value the Village of Tequesta as a customer and are ready to assist you in any way possible. Sin a ely, 6.1)/ ep en Wood Executive Account Manager 1500 North Federal Highway Fort Lauderdale,Florida 33304-1493 Telephone Sales:305 566-3271 Telephone Service:800 262-7782 Im®® 10000 Reasons Why The I-TOWER computer in use today has been a valuable tool for the past six years. However, as a result of the advancements in computer technology and the increase in productivity to be gained, an upgrade should be considered. The System 10000 model 55 offers a cost effective upgrade to the Village' s current NCR I-TOWER system. The model 55 represents the processing throughput of approximately four times that of the TOWER computer. The Village can take advantage of the many years of experience gained in the use of the current NCR system. Your staff will require only minimal retraining. All of the current application software and all of the peripheral equipment can be utilized on the new System 10000. With the additional capacity and speed, new applications can be added to further automate information systems. Examples such as online county tax roll information and the availability of additional historical, financial and customer data. With the new system, information can be transferred directly to a personal computer' s spreadsheets for further analysis and reporting. NCR Credit Corporation will lease the upgrade project to the Village. This will allow Tequesta to implement the new system immediately under your current budget constraints. The lease can be bought out in future years with no prepayment penalty. At the conclusion of the lease period all titles revert to Tequesta. ® M NCR GOVERNMENT USERS FLORIDA MUNICIPAL GOVERNMENT SYSTEMS: City of Arcadia 9020 City of Boca Raton Police Department 9832, TOWER 700 City of Belle Glade Housing Authority TOWER 32/650 City of Chiefland I-TOWER XP City of Clermont I-TOWER XP City of Clewiston 9400 City of Cocoa Beach 10000/35 City of Cooper City 10000/55 City of Crescent City I-TOWER XP City of Crestview 9300 City of Crystal River 9300 City of Daytona Beach Shores I-TOWER City of Deland 9400IP City of Dunedin 9400IP City of Eustis 9300IP City of Fort Lauderdale (7) 3445 City of Fort Lauderdale Police TOWER 32/850 32/700, (3) 3445 City of Fort Lauderdale Utilities (2) 3445 City of Haines City 9300IP Town of Havana 9300 City of Holly Hill 10000/35 . . . • . .. in -2- City of Key West 8555 City of Key West Utility Board 9822, TOWER 32/700 Town of Lake Park I-TOWER City of Lake Wales TOWER 32/650 City of Lake Wales Police Department TOWER City of Lake Worth 10000/55 City of Lauderhill 9050, TOWER 32/700 City of Lighthouse Point I-TOWER XP City of Live Oak 9300 City of Miami Springs 9300 City of Milton I-TOWER City of Miramar 10000/55 City of North Bay Village I-TOWER City of North Port 9300 City of North Lauderdale 9400IP City of Oakland Park 9400 City of Ocoee 10000/55 City of Oldsmar 10000/55 City of Oviedo Police Department TOWER 32/400 City of Palatka 10000/55 City of Parkland 3386 Town of Pembroke Park I-TOWER City of Pembroke Pines 10000/65 I i -3- City of Pensacola 8555 City of Pensacola Police Department TOWER 32/825 City of Port St. Joe 10000/35 City of Port St. Lucie 9822 City of Riviera Beach 9400 City of Sebastian I-TOWER Sebring Utilities Commission 9400 City of South Bay 9300IP City of Stuart TOWER 32/700 City of Sylvestor, GA 10000/55 City of Sweetwater 9020 Tampa Sports Authority TOWER 32/400 Village of Tequesta I-TOWER City of Thomasville, GA 10000/65 City of Treasure Island TOWER 32/650 City of Wachula TOWER 32/650 City of Waycross, GA 10000/55 City of Waycross Police Department TOWER 32/600 City of West Palm Beach 9843, 7770, 32/700 City of West Palm Beach Police Department 9844„ 32/650 City of Wilton Manors 10000/55 City of Winter Springs 10000/55 e w 1 CEI®® -4- COUNTY AND OTHER GOVERNMENT SYSTEMS Broward County Judicial Information 9400 Broward County Revenue Collector 7770, 7052 Broward County Housing Authority 10000/55 Broward County Environmental Services 9500/7770 Charlotte County School Board 10000/75 Charlotte County Clerk of Circuit Court 9842 Charlotte County Building Department TOWER 32/650 Citrus County Clerk of Circuit Court (2)TOWER 32/700 Citrus County Sheriff' s Department 8545, 32/650/700 Clay County 10000/65, TOWER 300 Columbia County Tax Collector 32/650 Collier County Shiriff' s Department 9822 Collier County Tax Collector 9800 AP4 Collier County Property Appraiser 9822 Dade County Clerk of Courts 9400 Dade County Department of Records 10000/75 Dade County Public Schools (300) PC 286 Dade County Tax Collector 9300, (2) 7770 Dade County Aviation Department 10000/65, 9500, 94IP Dougherty County Board of Education, GA 9500 Flagler County Board of County Commissioners 9300IP Flagler County Sheriff' s Department TOWER 32/700 7 r ® ® -5- Florida Department of Revenue ( 17) 7770, 10000/55, 9500 Florida Department of Business Regulation 9300 Florida Department of Law Enforcement TOWER32/850, (2) 32/825 (2) 32/700, (2) 32/650 Florida Department of Transportation 3000s Glades County Board of County Commissioners 9300IP Highlands County 8565 Lake County Tax Collector TOWER 32/825 Leon County Sheriff' s Department 9300IP Levy County Sheriff' s Department 8645 Manatee County 8645 Manatee County Pharmacy TOWER Manatee County Sheriff' s Department 8575 Marion County Sheriff' s Department 9822, TOWER 32/700 Marion County Board of County Commissioners 8555-II Marion County Supervisor of Elections 9300 Marion County Tax Collector 9822 Martin County Tax Collector 8835 Monroe County Clerk of Courts 9832 Mobile County E911 9833 Okaloosa County Gas District 8565 Okeechobee Beach Water District TOWER XP Okeechobee Board of County Commissioners 10000/55 Okeechobee County Sheriff' s Department 9300 Osceola County Tax Collector TOWER 32/825 MEM -6- Palm Beach County Tax Collector 7052 Palm Beach County Health Care District TOWER 32/700 Pinellas County Tax Collector 9020 Polk County Clerk of Circuit Court 10000/55 Polk County Tax Collector TOWER 32/850 Polk County Sheriff' s Department 8565 Putnam County Sheriff' s Department 9822 Sarasota County Clerk of Courts 8575-MP Sarasota County Solid Waste TOWER XP Sarasota County Sheriff' s Department 8545, 9822 Sarasota County Tax Collector TOWER 32/850 Seminole County Clerk of Circuit Court 10000/75 Seminole County Sheriff' s Department 93001P, 9822 St. Lucie County Automated Services 9845, 8845 St. Lucie County Sheriff' s Department 9822 St. Lucie County Utilities TOWER 32/700 St. Lucie County Tax Collector TOWER 32/500 St. Lucie County Landfill TOWER 32/450 Sumter County Clerk of Circuit Court 9300 Sumter County Supervisor of Elections 10000/35 Sumter County Tax Collector TOWER 32/450 Treasure Coast Job Training TOWER 32/650 Tri County Transit (Orlando) TOWER 32/600 Tri Rail (Ft. Lauderdale) 3445 Worth County, GA 9300 6 SEP 13 '91 15:50 NCR FT,LAUDERDALE FL. P. 1 NCR CORrORAYION Fort l uuderdale District • • _ teee"_ % nla September 13, 1991 FAO * .1 , 4 le w Mr. . Thomas G. Bradford Village Manager1411E00 Village of Tequesta 357 Tequesta Drive Tequesta, Florida 33469-0273 Dear Mr. Bradford, Thank you for your consideration of NCR to supply a new computer system to meet your data processing needs. Enclosed is additional information relative to your system migration. The NCR System 10000 model 55 offers a cost effective upgrade to the Village' s current NCR I-TOWER system. The model 55 is a state of the art system with the processing throughput of approximately four times that of the TOWER computer. The System 10000 is currently available on the State of Florida General Services Contract 4 250-000-91'--1. All of the current application software can be utilized on the new System 10000. This software is conservatively valued at $ 60, 000. With the custom modifications made over the years, this value could be considerably higher. Certainly, the replacement cost with complete retraining of your staff would greatly exceed this estimate. X am available to discuss any questions you may have concerning this very important project. Sinc r ly, Ste en Wood Executive Account Manager 1500 North Federal Highway Port Lauderdale,Florida 33304-1493 Telephone Salee:305 566-3271 Telephone Service:800 262-7782 SEP 13 '91 15:51 NCR FT.LAUDERDALE FL. P.2 .r . F'LB 22 '91 12:24 NCR TALLAH SSEE.FL P. 1, 1 TO: — STA'IC OF 1LURIDA ©Of MAR/INEZ adv[Anou 1 JIM &M11M st.cael •A'' QV 47AT[ 17:7- ,.;,, • D I ARTAIE:�1T OF GENERAi. ►�. EKV1cEs aae�aT A 9uTTEAwo�'►+ Ar+oANCf OCrfOAA� � rl KOGEH EXECUTIVE CENTER ccAe 1.twls �' -�� 2791 CENTEK�'lEW UHlYE 6�A1c Gu.AC 4 t� ", �:DT P TOM GALIAGHEA \".. .-_ IF, KNIGHT BUILDINU• SL')7E flu Tr cAsvHc� ``L,:;.0,- Oor1LE CONi el4 TALLAHASSE:E, FLORIDA 32399•O956 Corwm,ss,01.6rI uP AGRI4QL1vAc eZTTV CAS1Ga • COUMILbiON(A OF E'4v4Af!ON • PI.J:;MGE AI)u tCSS REPLY TO; Suite 220 • . • C(RT I F I CAT I ON QF_ fd R Jf f--. • TITLE: Computer Terminals CONTRACT NO. : 250-000-91-1 8IO NO. : 157-250-000-E EFFECTIVE: August 14, 1990 through August 13, 1992 CONTRACTOR(S) : See Attached List SUPERSEDES: 250-000-90-1 . ., --- ANY QUESTIONS. SUGGESTIONS, OR CONTRACT SUPPLIER PROBLEMS WHICH MAY ARISE . SHALL BE BROUGHT TO THE ATTENTION Of TONY A. MENDOZA AT (904) 488-7515 SUNCOM 278-7515 A. AUTHORITY - Upon affirmative action taken by the State of Florida Department of General Services on June 12, 1990, a contract has been executed between the State of Florida and the designated contractors. B. ,>SFFECT, - This contract was entered into to provide economies in. the purchase of Computer Terminals by all State of Florida agencies and institutions. Therefore, in complianCe with Section 287.042, Florida Statutes, all purchases of these commodities shall -be made under the terms, prices. and conditions of this contract and with the suppliers specified. C, QROERtNG . STRUCTIONS - All purchase orders shall be issued in accordance with the attached ordering instructions. Purchaser shall order at the prices indicated, exclusive of all federal . state and local taxes. All contract purchase orders shall show the Division of Purchasing contract number, product number, quantity, description of item, with unit prices extended and purchase order totaled. (This requirement may be waived when • purchase is made by a blanket purchase order. ) Upon issuance, one copy of each purchase order shall be forwarded to this office, as provided in the Division of Purchasing Rule 13A-1.008, Florida Administrative Code. AI•,tlny,I•..9.1r.• uu•,,,1•IC-xi ••,•111,t`,I.I n•..i, .•IIf,v•I 'Sir.rin`••I.% .N.1'III•.+is' %I.ENIk.VI ISIfnc.1^11.Iv•.1'tt4uIIti • xt ' . IrII,I •Irl,Ill..I\,.•.11I'IIAI,IIMIFIIII%ISIII,1•'.FI,PI,Ic1'1I.1,IIII\ I...