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HomeMy WebLinkAboutDocumentation_Regular_Tab 6A_7/18/1991 --VI A 'a4{y • VILLAGE OF TEQUESTA ,•. Post Office Box 3273 • 357 Tequesta Drive ': .. � t Tequesta, Florida 33469-0273 • (407) 575-6200 FAX: (407) 575-6203 e ,. _.. pM -. MEMORANDUM: , • TO: Village Council FROM: Thomas G. Bradford, Village Manager DATE: July 11, 1991 SUBJECT: Resolution No. 25-90/91; Appendix to Interlocal Agreement With Palm Beach County for E-911 Equipment and Maintenance Expenses; Agenda Item Certain equipment replacement and/or equipment upgrades are necessary for the Village's E-911 System (see attached Appendix for the details of these necessary upgrades) . The total cost of procuring this equipment is $27, 198. The total cost of the recurring expenses associated with this and other equipment is $1, 980. The fee that appears on the telephone bill of residents of Palm Beach County will cover this expense. The Village will pay for the costs up front and Palm Beach County will reimburse the Village. • Resolution No. 25-90/91 approves the Appendix to the Interlocal Agreement approved by the Village Council on May 24, 1990. The expenditures referenced herein have been included in the proposed FY 91/92 Budget. Staff recommends approval of Resolution No. 25-90/91. TGB/krb Attachment Recycled Paper RESOLUTION NO. 25-90/91 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING AN APPENDIX TO AN INTERLOCAL AGREEMENT BETWEEN PALM BEACH COUNTY AND THE VILLAGE OF TEQUESTA REGARDING THE ENHANCEMENT AND MAINTENANCE OF THE E-911 EMERGENCY TELEPHONE NUMBER SYSTEM. WHEREAS, Palm Beach County and Village of Tequesta have agreed upon certain responsibilities for the enhancement and maintenance of the E-911 Emergency Telephone Number Systems as indicated in the attached Appendix marked Exhibit "A"; and WHEREAS, the Village and Palm Beach County have previously entered into an Interlocal Agreement dated November 6, 1990, for the upgrade and maintenance of the Village's Emergency Telephone System; and WHEREAS, the Village and Palm Beach County now desire to modify the applicable equipment and maintenance relative to the Interlocal Agreement dated November 6, 1990; and WHEREAS, approving this Appendix to the Interlocal Agreement is in the best interest of the citizens of the Village of Tequesta as it will benefit the health, safety and welfare of said citizens. NOW, THEREFORE, BE IT RESOLVED by the Village Council of the Village of Tequesta, Florida, as follows: Section 1. The Village Council hereby ratifies and confirms the foregoing recitals. Section 2. The Appendix attached hereto and marked as Exhibit "A" is hereby approved and made a part of the Interlocal Agreement between the Village and Palm Beach County dated November 6, 1990. THE FOREGOING RESOLUTION was offered by Councilmember , who moved its adoption. The Resolution was seconded by Councilmember and upon being put to a vote, the vote was as follows: FOR ADOPTION AGAINST ADOPTION • _ 2 • The Mayor thereupon declared the Resolution' duly. passed and adopted this day of July, 1991. Mayor of Tequesta • Joseph N. Capretta ATTEST: Bill C. Kascavelis Village Clerk • "EXHIBIT A!' APPENDIX As approved by the Board of County Commissioners on the day of 1991, the following nonrecurring ex- penses shall be procured and installed by the VILLAGE OF TEQUESTA and the cost thereof shall be reimbursed by the COUNTY: MAXIMUM COST EQUIPMENT OR SERVICE TO COUNTY Logging Recorder $15,614.00 Instant Playback Recorder $ 9,459.00 Uninterruptible Power Supply $ 1, 625.00 Generator Security $ 500.00 The following recurring expenses will be procured by the VILLAGE OF TEQUESTA and the cost thereof shall be reimbursed by the COUNTY: MAXIMUM ANNUAL COST EQUIPMENT OR SERVICE TO COUNTY Maintenance of Logging Recorder $ 591.00 Maintenance of Instant Playback Recorders $ 480.00 T. D. D. Maintenance $ .200.00 Maintenance of Generator $ 709.00 • 4lo MEMORANDUM °; �o 9 r£cie 11 j �• ;, y9 12 TO: Thomas G. Bradford, Village Manager a - FROM: Carl Roderick, Chief of Police ` , tiO DATE: 05-29-91 SUBJECT: Amendment to EMS 9-1-1 Interlocal Agreement. Attached is an amendment to the existing Interlocal agreement that is necessary to cover increased expenditures for our emergency 9-1-1 equipment. The amendment must be approved by the appropriate village official and all three copies signed and sealed. I will retain one copy and return the other two back to EMS. This years amount is considerably higher than previous years due the replacement of the logging recorder equipment. The state no longer approves the original J.E. I . system that was authorized when we purchased it so it needs to be replaced. All of the noted equipment and service is refundable. Attached also is a copy of the original agreement. Board of County Commissioners County Administrator Karen T. Marcus, Chair Jan Winters Carole Phillips, Vice Chair Carol A. Roberts Carol J. Elmquist Department of Public Safety Mary McCarty Division of Ken Foster U �� Emergency Medical Services Maude Ford Lee 0. \ CiOVN`� MEMORANDUM TO: All PSAPs DATE: May 13, 1991 FROM: Mark Adler WZ 9-1-1 Coordinator RE: Interlocal Agreement Appendices for the FY 1991/92 The Florida Emergency Telephone Act Budget for the period of October 1, 1991 to September 30, 1992, has been submitted to the State Division of Communications for approval. The fee that will appear on the telephone bill of residents of Palm Beach County is projected to increase to $0.26. This .in- crease is due in part to the purchase and replacement of equipment because of obsolescence and to meet State 9-1-1 Plan standards. Enclosed is the Appendix to your Interlocal Agreement which establishes projects and funding levels for the above men- tioned 1991/92 fiscal year. It is your responsibility to ac- quire the necessary approvals from municipal officials such as city commission, town clerk, etc. Return two of the en- closed copies of the Appendix with a cover letter or resolu- tion by municipal officials approving the Appendix by regis- tered mail. In order to receive reimbursements during the upcoming fiscal year, these materials must be received by 9-1-1 Management no later than August 1, 1991. If there are any questions about the enclosed documents, please call me at 355-6050. "An Equal Opportunity - Affirmative Action Employer" . 3111 South Dixie Highway, Suite 208, West Palm Beach, FL 33405 407 *• 35S-60S0 grin►ed on recycled paper R90 19230 INTERLOCAL AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS OF PALM BEACH COUNTY , FLORIDA AND THE VILLAGE OF TEQUESTA FOR THE ENHANCEMENT AND MAINTENANCE OF THE E-9-1-1 EMERGENCY TELEPHONE NUMBER SYSTEM THIS Agreement is made and entered into this day of NOV0 6 EGO, 1990, by and between PALM BEACH COUNTY, a political subdivision of the State of Florida, whose address is 301 North Olive Avenue , West Palm Beach , Florida 33401 , hereinafter referred to as the COUNTY and the VILLAGE OF TEQUESTA, a Florida municipal corporation , whose address is 357 TEQUESTA DRIVE , TEQUESTA, FLORIDA 33469 herein referred to as the CITY/TOWN. WHEREAS , the COUNTY , pursuant to F . S . 365 . 171 ( 13) , has been authorized by the State of Florida to upgrade and coordinate the Emergency Telephone System (E911 ) throughout the COUNTY , and WHEREAS , the parties have previously entered into an Interlocal Agreement dated July 12 , 1988 for the initial upgrading and maintenance of the CITY/TOWN's Emergency Telephone System, and WHEREAS , parties now desire to continue and clarify their agreement , and WHEREAS , entering into this Interlocal Agreement is in the best interests of the citizens of Palm Beach County as it will benefit the health, safety and welfare of said citizens . NOW THEREFORE , in consideration of the premises and promises herein contained , it is mutually agreed between the parties as follows : 1 . The purpose of this Agreement and its accompanying appendix ( es ) is to establish not-to-exceed funding levels ; equipment acquisition costs ; maintenance and recurring cost responsibilities ; completion dates of equipment installations and pgrades ; reimbursement procedures ; establish minimum performance •standards and related procedures ; and define provisions i• ertaining to the E 9-1-1 Emergency Telephone Number System as it relates to the parties hereto. The items listed herein and the responsibilities assigned are not all inclusive and it is anticipated that the E 9-1-1 Emergency Telephone Number System in Palm Beach County will require future revisions and modifications . Accordingly , this document does not represent a limitation of E 9-1-1 needs or requirements and may be amended by mutual agreement of the parties. 2 . The provisions of this Agreement are subject to COUNTY ' s fund availability . If COUNTY shall not have funds available to fulfill the fiscal requirements of the projects and procurements set forth herein , it shall have no obligation to fund or complete any of the projects or to procure equipment and its maintenance . Recurring costs herein described shall not exceed the amount assigned to each item or project and the COUNTY shall not be liable for and pay any additional costs . 3 . Term - The term of this Agreement shall be from October 1 , 1990 through September 30 , 1991 , and shall be automatically renewed and extended for one year terms unless either party shall give written notice to the other of its intention to terminate this Agreement as of a date not less than ninety ( 90 ) days subsequent to the date of such notice . The appendix will be revised at least 60 days prior to October 1st , annually to reflect the anticipated maximum costs for recurring and non-recurring expenses to be reimbursed to the CITY/TOWN during the term of the appended agreement . Upon approval of the appendix by the CITY/TOWN, the COUNTY will present the revised costs to the Board of County Commissioners for approval and attachment to the agreement. • 4 . Notwithstanding any other provisions of this Agreement, the COUNTY'S maximum obligation during the annual terms of the Agreement shall be in agreement with the attached appendix. It is anticipated that the parties will review the Agreement at least annually to establish changes in equipment services required , to add or delete services and to reflect changes in charges and the COUNTY's maximum obligation hereunder. 5. Upon installation of any equipment or initiation of any service in accordance with this Agreement the CITY/TOWN .shall assume all liability pertaining to the procured items or projects and the COUNTY shall be relieved from any liability, under any theory of law, whatsoever. Any claim or action based upon faulty manufacture , construction , or performance shall be against the manufacturer or the contractor performing the work as the case may be . The CITY/TOWN shall assume all risk of loss or damage to equipment and shall maintain insurance or a self insurance program covering the equipment in accordance with the normal practices of the CITY/ TOWN. 6. The CITY/TOWN shall maintain , at minimum, the following level of service to those residents within its jurisdiction : A. Calls placed on the E 9-1-1 system must be answered on the average within the first three ( 3 ) rings , or within twelve ( 12 ) seconds of the beginning of the first ring . B. Each 9-1 -1 telephone line orposition P must be recorded with the capability of instant playback and analog recording . C. Alternate routing will be established to another answering point with Automatic Number Identification and Automatic Location Information capabilities . D. A Telecommunications Device for the Deaf will be ' maintained and operated continuously. E. All equipment failures will be reported promptly to ,9-1-1 Management . 7 . The CITY /TOWN shall comply , at minimum, with all standards established for public safety answering points by the Division of Communications of the State of Florida. 8 . Payment in reimbursement of costs incurred by the CITY/TOWN. in accordance with the attached appendix will be made upon receipt of invoices , including copies of the applicable bill from the equipment /service provider , delivered to the : 911 Management Office , 3111 S . Dixie Highway, Suite 208, West Palm Beach , Florida 33406 . Payment will normally be made by the COUNTY within forty-five (45) days of receipt of the invoices and' supporting materials . 9 . Written notice under this Agreement shall be delivered by certified mail or hand delivered to the parties at the following locations : CITY/TOWN: VILLAGE OF TEQUESTA 357 TEQUESTA DRIVE TEQUESTA, FLORIDA 33469 COUNTY: EMERGENCY MEDICAL SERVICES 3111 S. DIXIE HIGHWAY WEST PALM BEACH, FLORIDA 33405 10 . Questions concerning the terms or operation of this INTERLOCAL AGREEMENT between the COUNTY and the CITY/TOWN, or any other related matters , shall be submitted to the COUNTY's 911 Management Office in writing . Any unresolved disputes shall be ultimately determined by the governing body of the COUNTY, whose decision shall be final and conclusive unless reconsidered and amended. IN WITNESS WHEREOF , the parties hereto have set their hands and seal the day and year first above written. ATTEST : CITY/TOWN OF VILLAGE OF TEQUESTA By: ���irrir- w4/0 -�✓ ty erk DATE: /74'1"-7 2 s / 7 D R90 1 9 2 3 D PALM BEACH COUNTY, FLORIDA, BY ITS BOARD OF COUNTY CO SSIONERS Chaff DATE: NOV 0 6 1990 JOHN B. DUNKLE, Clerk As authorized for execution by the Board of County Commissioners at Re u meeting on NU/ (l b } B Y: (_,. �('./'e i ����l�t l,,,�7�Approv as to form DeputyClefl�' and legal sufficiency Qini-iN Tid—aQ ounty Attorney APPENDIX As approved by the Board of County Commissioners on the day of NOV 06 1990 , 1990 , the following non—recurring expenses shall be procured and installed by the VILLAGE OF TEQUESTA and the cost thereof shall be reimbursed by the COUNTY: MAXIMUM COST EQUIPMENT OR SERVICE TO COUNTY None .00 The following recurring expenses will be procured by the VILLAGE OF TEQUESTA and the cost thereof shall be reimbursed by the COUNTY : MAXIMUM ANNUAL COST EQUIPMENT OR SERVICE TO COUNTY Maintenance of Logging Recorder $576.00 Maintenance of Generator $505.00 T.D.D. Maintenance $200.00