HomeMy WebLinkAboutDocumentation_Regular_Tab 18_3/14/2024 Agenda Item #18.
Regular Council
STAFF MEMO
Y
Meeting: Regular Council - Mar 14 2024
Staff Contact: Jeffery Snyder, Finance Director Department: Finance
RESOLUTION NO. 02-24, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2023/2024
GENERAL FUND BUDGET, AND BUILDING FUND BUDGET; PROVIDING AN EFFECTIVE DATE;
AND FOR OTHER PURPOSES.
SUMMARY_�.
Periodically Staff finds the need to request an amendment to the planned spending budget and
increase appropriations, the legal authority to spend public funds. Generally, this is due to new
grants awarded to the Village, new plans/improvements to operations, emergencies, or simply costs
that were under estimated during the original creation of the budget. The significant increase for
budget amendment #1 relates to two new grant opportunities obtained by the efforts of the Tequesta
Police Department ($80,728). Also included are a direct result of hiring a new Director in the Building
Fund. The Director is in the process of automating plan review by purchasing new software to
provide electronic plan review.
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BUDGET INFORMATION
BUDGET AMOUNT $129,098 AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT: N/A
FUNDING SOURCES: Grants, Donations, & IS THIS A PIGGYBACK:
Reserves (Building) ❑ Yes M N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑X N/A
COMMENTS/EXPLANATION ON SELECTIONN/A
POTENTIAL MOTION /-DIRECTION REQUEST"M. W �
Please consider adopting resolution 02-24 amending the Fiscal Year 2023-24 budget.
Page 183 of 209
Agenda Item #18.
FY 2023-24 BA#1
RESOLUTION 02-24 Amending FY 2023-24 Budget
Page 184 of 209
Agenda Item #18.
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BUDGETVILLAGE OF TEQUESTA
Uses Sources
GENERAL•P •00
(A) Police Department-#175
-Uniforms-BLM Marine Vests $ 20,000
-Personnel Overtime-FDLE Firearm Grant 26,785
-Printing and Binding-FDLE Firearms Grant 2,000
-Office Supplies and Equipment-Firearms Grant 3300
-Small Tools-FDLE Firearms Grant 20,462
-Other Misc.-FDLE Firearms Grant 7,810
-Uniforms-FDLE Firearms Grant 371
-Contributions,Donations,&Sponsors 20,000
-FDLE Firearm Grant 60,728
To record state and local grants for the Tequesta Police Department.
BUDGET AMENDMENT TOTAL-FUND#001: $ 80,728 $ 80,728
Use of General Fund Reserves $ -
(A) BUILDING& ZONING-#180
-Increase in Other Contractual Services $ 14,370
(Consultant services approved under the consent agenda on December 14th to examine processes,evaluate internal
controls,and provide suggestions for enhancements within the Building Department.)
-Increase in Computer Maintenance&Supplies 2,000
(Non-Capital Portion of EPlanSoft migration noted below.)
-Increase in Computer Equipment 32,000
(Purchase of EPlanSoft to provide electronic plan review software as a service to multiple departments,which will
facilitate and upgrade the Village's permitting process.)
-Increase in use of Restricted Reserves $ 48,370
BUDGET AMENDMENT TOTAL-FUND#101 $ 48,370 $ 48,370
Use of Building Fund Reserves $ 48,370
Total Use of Reserves 48,370
BUDGET AMENDMENT#1 GRAND TOTAL/NET INCREASE TO BUDGET $ 129,098 $ 129,098
Page 1 Page 185 of 209
Agenda Item #18.
RESOLUTION NO. 02-24
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, AUTHORIZING AN AMENDMENT TO THE
FISCAL YEAR 2023/2024 GENERAL FUND BUDGET, AND BUILDING
FUND BUDGET; PROVIDING AN EFFECTIVE DATE;AND FOR OTHER
PURPOSES.
WHEREAS, the Village Council of the Village of Tequesta, Florida has determined that
the Budget for Fiscal Year 2023/2024 should be amended; and,
WHEREAS, Florida Statutes, Section 166.241(7) provides that the governing body of
each municipality at any time within a fiscal year or within 60 days following the end of the fiscal
year may amend a budget for that fiscal year as follows:
a) Appropriations for expenditures within a fund may be decreased or increased by
motion recorded in the minutes if the total appropriation of the fund is not changed.
b) The governing body may establish procedures by which the designated budget
officer may authorize budget amendments if the total appropriations of the fund is
not changed.
c) If a budget amendment is required for a purpose not specifically authorized in
paragraph(a) or paragraph(b), the budget amendment must be adopted in the same
manner as the original budget unless specified in the municipality's charter.; and,
WHEREAS, the Village Council adopted the final budget for Fiscal Year 2023/2024
through resolution on September 21, 2023;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 Resolution 02-24, amending the Fiscal Year 2023/2024 Budget is hereby
adopted in accordance with the attached"Exhibit A"'
Section 2 This Resolution shall become effective immediately upon passage.
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