HomeMy WebLinkAboutAgreement_Water Service_3/14/2024_Chen Moore & Wright Pierce VILLAGE OF TEQUESTA
CONSULTING SERVICES WORK AUTHORIZATION
DATE: J ` - ° `� VILLAGE RFQ. NO.: UTIL 06-20
WORK AUTHORIZATION NO. FOR CONSULTING SERVICES
PROJECT No. G/L CODE:
CHEN-MOORE PROJECT NO.: 492.014
PROJECT TITLE: Water Treatment Plant Process and Control Improvements Amendment#3
This Work Authorization, when executed, shall be incorporated in and shall become an integral
part of the Agreement for Professional Services dated September 10, 2021, between the Village of
Tequesta ("VILLAGE"), Chen-Moore & Associates ("CONSULTANT"), and Wright-Pierce
(SUB CONSULTANTS) hereafter referred to as the Agreement.
I. PROJECT DESCRIPTION
The Village of Tequesta (Village) requested the Chen Moore and Associates, Inc. (CMA) team
to perform professional services required to implement improvements to the Water Treatment
Plant (WTP), with an agreement dated, November 12, 2021, Amendment No. 1 dated July 20,
2022, and Amendment No. 2 dated July 6, 2023. Wright-Pierce, Inc. (W-P) is providing services
to assist CMA with this project.
During the design of the improvements, it has been determined that additional professional
services are required for the work. The Village has requested an amendment for services that
generally include process, automation and electrical engineering as required to design
modifications to incorporate variable frequency drives (VFDs) to the existing Finished Water
Transfer Pumps and to upgrade the existing SCADA system with VTScada. These improvements
will help reduce the starts/stops on the transfer pumps and provide a means to allow the ground
storage tank(GST)to be bypassed. Additionally, replacing the existing SCADA system with an
"off the shelf' style system will allow the Village to get competitive pricing on SCADA services,
more reliable and quicker response when issues arise, and eliminate existing SCADA concerns
about historical trending, report exporting, and control strategies.
The scope of services shall be comprised of the following tasks:
TASK 1 —Project Management and Meetings
WORK AUTHORIZATION NO. 1 of 4
TASK 2—Support Services
TASK 3 —Final Design Services
TASK 4—Permitting Services
II. SCOPE OF SERVICES
TASK 1—Project Management and Meetings
A. Project Management
The CONSULTANT and SUBCONSULTANT will perform project management activities
for the project. The activities include contract administration,budget management, invoicing,
monthly status reports, scheduling, and coordination with the Village.
B. Meetings
SUBCONSULTANT will attend a 90% Design Review Meeting, virtually, to discuss
comments on the updated 90%design submittal. SUBCONSULTANT will prepare a meeting
agenda and meeting summary.
TASK 2—Support Services
No additional services are included.
TASK 3—Final Design Services
The additional final design efforts will be for the HVAC and electrical requirements for the existing
Maintenance Building for the addition of VFDs for High Service Pumps Nos. 1-4.
A. 60% Design
No additional services are included.
B. 90% Design
The CONSULTANT shall provide additional design services to modify the latest 90%design
submittal. CONSULTANT shall provide coordination, quality management, and technical
review and provide an updated set of 90%design documents, consisting of the following:
1. Add variable frequency drives (VFDs)to the existing Finished Water Transfer Pumps.
• The existing pumps will be reviewed to determine if they have inverter-duty rated
motors or if they will have to be replaced.
• CONSULTANT will perform the design to add an outdoor VFD control cabinet,
outdoors, near the clearwell, that will consist of a NEMA 4X, full-standing enclosure
with sunshields,VFDs, and an air conditioning unit.
• The CONSULTANT will determine if the existing MCC buckets can be reused
WORK AUTHORIZATION NO. 2 of 4
for the VFDs prior to designing a new, outdoor panel.
• The design will include updates to the site plan, riser diagram, cable schedules,
schematics,Network Diagram and Loop drawings, and specification revisions.
2. Update the specifications to include provisions to replace the existing SCADA system
with VTScada.
• CONSULTANT will update the specifications such that the selected contractor can
obtain the services of a system supplier for the new control system programming.
• Update the control loop descriptions to account for the updated control strategies for
the HSP VFDs and RO modifications.
3. Update the Bid Form and Opinion of Probable Construction Cost.
4. CONSULTANT will remove the proposed containment area expansions from the design
and move the proposed mezzanine area electrical equipment to the south and west areas.
The additional design drawings will be incorporated into the existing 90%design submission,
and a complete 90% design submittal package will be distributed to the Village for a single
review. The Village will provide a consolidated matrix of comments to discuss at the 90%
Design Review Meeting.
C. 100% Design
After reviewing comments with the Village on the updated 90% Design Review Submittal, the
SUBCONSULTANT shall progress the additional design documents to the 100%design completion
level. SUBCONSULTANT shall provide coordination, quality management, and technical review
and provide the additional 100%design documents, consisting of the following:
1. Address City comments on the 90%Design Submittal.
2. Provide a final Bid Form and Opinion of Probable Construction Cost.
Task Assumption(s): The Scope of Services associated with this task assumes the following:
• None.
Tasks Deliverable(s): W-P will submit the following to the Village and CMA:
• Electronic copies of each submittal in PDF format.
TASK 4—Permitting Services
No additional services are included.
III. SCHEDULE
The Project will begin immediately after SUBCONSULTANT receives a written Notice-to-Proceed
(NTP)and an executed AGREEMENT. SUBCONSULTANT will coordinate the Project schedule
with the Village but assumes the 90%design submittal will be submitted within 60 calendar days of
receiving NTP. The 100%design submittal will be submitted within 30 calendar days of the 90%
Design Review Meeting.
WORK AUTHORIZATION NO. 3 of 4
IV. COMPENSATION AND PAYMENT
CONSULTANT and SUBCONSULTANT proposes to complete the Scope of Service described
herein on a lump-sum basis for a not-to-exceed fee of $40,790. Table 1 summarizes
CONSULTANT's and SUBCONSULTANT's total not-to-exceed fee and breakdown of fees by task.
TABLE 1
SUMMARY OF ENGINEERING FEE
Task Fee
Task 1 —Project Management and Meetings $5,350.00
Task 2—Support Services -
ask 3—Final Design Services $35,440.00
ask 4—Permitting Services -
Total Not-to-Exceed Fee S40,790.00
IV. EXCLUSIONS
No additional exclusions included beyond original agreement.
V. AGREEMENT REFERENCE
The work authorized under this Work Authorization shall be performed under the terms and
conditions described within the Professional Services Agreement dated September 10,2021, by and
between the Village of Tequesta("VILLAGE")and Chen-Moore&Associates("CONSULTANT").
Compensation shall not exceed the hourly rates currently in effect under this Agreement.
CHEN-MOORE & ASSOCIATES VILLAGE OF TEQUESTA
By: By:
Molly Young, ayor
Print Name: Jose L. Acosta, P.E., EVP- CMA Village of Tequesta
Title: Executive Vice President Date: 3` i y"� D
WORK AUTHORIZATION NO. 4 of 4
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