HomeMy WebLinkAboutDocumentation_Regular_Tab 11_4/11/2024 Agenda Item #11.
Regular Council
STAFF MEMO
Meeting: Regular Council - Apr 11 2024
Staff Contact: Gus Medina, Police Chief Department: Police
Consider Approval of Contract Between the Tequesta Police Department and Accreditation Colony,
LLC to Continue Overseeing and Coordinating the Police Department's Accreditation's Standards
This is a contract between the Tequesta Police Department and Accreditation Colony, LLC. to
continue overseeing and coordinating the Police Department's accreditation's standards. This is a
continuance of the previous contract with Accreditation Colony, LLC.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET • - •
BUDGET AMOUNT 30000 AMOUNT AVAILABLE 30000 EXPENDITURE AMOUNT:
24960
FUNDING SOURCES: 605-171-534.300 IS THIS A PIGGYBACK:
❑ Yes 0 N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes 0 N/A
COMMENTS/EXPLANATION ON SELECTIONNA
POTENTIAL MOTION - • •
Recommend to approve
Accreditation Colony LLC Contract Eff 05012024-04302025
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Agenda Item #11.
N1 " TEQUESTA POLICE DEPARTMENT
357 Tequesta Drive
® Tequesta,Florida 33469-0273 oc
Phone:561-768-0500
Gustavo Medina Fax:561-768-0696
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MEMORANDUM
To: Manager, Jeremy Allen From: Chief Gus Medin_
Date: 04/01/2024 Regarding:Accreditation Colony Contract
The Accreditation Colony Contract expires April 30, 2024. Accreditation Colony is the company, which
services the Police Department's Florida Law Enforcement Accreditation. The Police Department would
like to renew this contract for the next twelve months. This would activate the contract from May 1, 2024
to April 30, 2025. The rate for the new contract increased slightly. The previous rate is $1,862.00 per
month, which is $22,344.00 annually. The new 2024/2025 rate is $2,080.00 per month, which is
$24,960.00 annually. This is an increase of$2,616.00. This line item (605 Fund)was approved for this
fiscal year(2023-24) during the budget presentation.
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Agenda Item #11.
PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (this "Agreement") is made and entered into as
of the !' a, day of 6(,, , + 20 9 (the `Effective Date"). by and between the
Tequesta Police Department and Jeffrey D. Owens (DBA) "Accreditation Colony, LLC
(the "Service Provider") with an office located at Post Office Box 231 / 3245 NE 106
Street, Anthony, Florida.
WHEREAS the Tequesta Police Department wishes to obtain the professional services
of the Service Provider; and;
WHEREAS, the Service Provider has the knowledge, skill, and capability to perform
such services for the Tequesta Police Department.
THEREFORE, in consideration of the foregoing, the parties, intending to be legally
bound, hereby agree to the following:
1. Services. The Service Provider is hereby retained by the Tequesta Police
Department, and Service Provider agrees to provide the following services:
a. Prepare the Department for accreditation, including coordinating, overseeing,
and planning the Department's adherence to standards set forth by the
Commission for Florida Law Enforcement Accreditation. Inc. (CFA);
b. Maintains the department's policy manual and historical records of revised
policies and procedures. Assists Command Staff with writing and/or reviewing all
policies and procedures to ensure compliance with new or amended CFA
standards and best practices. Recommends policy and procedure revisions as
needed;
c. Responsible for maintaining report files for accreditation, sending out
reminders of proofs of compliance due under the authority of the Chief;
d. Enforce work deadlines as they apply to the accreditation requirements.
Ensures all annual and/or time sensitive reviews, reports, audits, inventories, and
inspections are completed or prepared and are submitted as required by CFA;
e. Responsible for maintaining all files and data entry via PowerDMS software:
f. Provide advice, support and assistance by interpreting policies and
procedures;
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Agenda Item #11.
g. Responsible for adherence to changes in CFA standards and current laws that
pertain to those standards. Attend accreditation-related training and conferences
to remain updated on requirements.
h. Accurately compile "proofs of compliance" for applicable accreditation
standards; and
i. Act as a liaison between the Tequesta Police Department, outside agencies,
and the CFA.
2. Work Made for Hire. The Work Product shall constitute works-made-for-hire
belonging exclusively to the Tequesta Police Department. To the extent that any Work
Product does not constitute a work-made-for-hire owned by the Tequesta Police
Department; Service Provider agrees to assign and transfer all of its rights, title, and
interest in such Work Product to the Tequesta Police Department.
3. Modifications to Work Product. The Tequesta Police Department retains the right
to modify the Work Product or to merge the Work Product into other documents or other
materials owned or utilized by the Tequesta Police Department.
4. Payment. The Tequesta Police Department agrees to pay Service Provider
S 2080.00 monthly for Services completed in accordance with the terms of this
Agreement. The fee shall be payable within thirty (30) days after receipt and approval
by the Tequesta Police Department of Service Provider's invoice. The Service Provider
shall not incur or charge the Tequesta Police Department any other fees or expenses
without the prior written authorization of the Chief. Performance beyond the limitations
set forth in this Agreement (either financial or time period) shall be at the sole risk and
responsibility of the Service Provider, and the Tequesta Police Department shall not be
obligated to pay for Services exceeding the funding or contract period of this
Agreement. If the Service Provider becomes unable to perform services pursuant to this
Agreement by reason of illness, incapacity, or death, compensation shall cease upon
the happening of the event.
S. Term. The term of this Agreement shall commence on May 1, 2024, and shall
continue until April 30, 2025, unless this Agreement is otherwise extended or terminated
in accordance with the terms specified herein.
6. Entire Agreement. This Agreement represents the entire agreement between the
parties hereto and supersedes all prior and contemporaneous written or oral
agreements and all other communications between the parties relating to the Services
to be rendered hereunder. Any additions, deletions, or modifications shall not be binding
on either party unless accepted and approved in writing by duly authorized
representatives of both parties. In the event of any contradictory provisions between this
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Agenda Item #11.
Agreement and the terms or other documents issued by the Tequesta Police
Department or Service Provider in connection herewith, the terms set forth in the body
of this Agreement shall prevail.
IN WITNESS WHEREOF. this Professional Services Agreement has been duly
executed by the authorized representatives of the parties hereto as of the date first set
forth above.
Dated: ' + 20- Village of Tequesta
B :
Title:
Dated: �a��`� ° 20:� SERVICE PROVIDER
Name:
Title;�,��,C��v
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