HomeMy WebLinkAboutDocumentation_Regular_Tab 7B_10/10/1996 n.. ' 115::
UESTA VILLAGE OF TEQUESTA
Oink 11,,x 2-; • ;;- Ie'luc,l.l I)n 'e
z.
s � . o mqueNt.1. Fiona' ;;.11,ki_ c-..; • (-;(.1)
OM C
.VILLAGE MANAGER'S REPORT
SEPTEMBER 23, 1996 - OCTOBER 4 , 1996
During this reporting period, there were 391 recorded telephone
calls to the Village Manager' s Office and 114 citizen inquiries
at the lobby counter.
• Met with Gary Van Brock at 2 : 30 P.M. on September 23 to discuss
Dorner Land and Tequesta Fashion Mall .
• Attended a meeting of Officials of tri-party Agreement for
Cypress Drive Drainage Project at Town of Jupiter at 4 : 00 P .M.
on September 23 .
• Attended the Village Council Meeting at 7 : 00 P .M. on September
24 .
•
• Met with Robert Fehlhaber and Mayor Mackail regarding Tequesta
Plaza and Central Business District activities on September 26
at 1 : 00 P .M.
• Attended Public Safety Committee Meeting at 5 : 00 P .M. on
September 26 .
•
• Participated in teleconference with Scott Hawkins and Jim Macon
regarding ENCON defense at 2 : 30 on October 1 .
• Attended a meeting at 10 : 30 A.M. on September 30 with
Councilmember Capretta and Fire Chief Weinand at Jupiter
Medical Center regarding ambulance transport issue .
• Met with Councilmember Hansen at 2 : 30 P.M. on September 30 .
■ ' Attended the Finance and Administration Committee Meeting at
5 : 00 P.M. on September 30 .
• Conducted a . Staff Meeting at 10 : 00 A.M. on October 1 wherein
the following items were discussed:
1 . The Director of Finance was reminded to call an
Employee ' s Pension Trust Fund ' Board of Trustees Meeting
prior to October 31, 1996 .
2 . The Director of Finance was . reminded to advise all
employees of the direct deposit option with the second
payroll in October.
3 . All Department Heads were advised of the Inaugural Issue
of the Employee ' s - Newsletter and its anticipated content
for the future.
4 . A discussion was held with the Building Official relative
to his Planner hiring recommendation.
5 . Village Clerk reminded to complete Community Map Project.
6 . All Department Heads reminded that any ENCON sewer
extension, specifically the Tequesta Peninsula Project,
must be approved by the Village Council .
7 . Director of Public Works and Village Clerk requested to
initiate contract for mid-week cleaning schedule in
Village office buildings .
8 . Director of Public Works and Water System Manager were
requested to review plans for clean-up and removal of all
non-living junk and surplus property at vacant land
adjacent to Village Hall .
9 . Director of Finance was questioned relative for need to
insure all Village vehicles for $2 million.
10 . Director of Finance reminded to rake General Fund
transfer authorized by Village Council to Stormwater
Utility Fund in such a fashion where funds are provided
to the Utility Fund prior to receipt of non-ad valorem
proceeds to enable salaries and equipment to be paid .
11 . The Finance Director was requested to rectify Recreation
Impact Fee Account.
12 . Water System Manager requested to provide status of RO
Well Project on Old Dixie Highway.
13 . Water System Manager requested to provide status of
Garage Project.
14 . Water . System Manager requested to advise of formal leak
detection program for River. and Intracoastal crossings .
15 . A discussion was held of all Department Heads relative to
need for post office boxes .
16 . Village Clerk advised of dead oak at ambulance squad
site.
2
17 . Director of Finance provided with telephone numbers to
contact Arthur J. Gallagher or Gallagher-Bassett for self
insurance review.
18 . All Departments were advised of proper way to submit
monthly reports pertaining to Village Council Priorities .
19 . All Departments advised that sale of property at 370
Maple Avenue closed on September 30 .
20 . Chief of Police inquired as to what deadlines were facing
the Code Enforcement Officer since CEO was on leave due
to death in family.
21 . Chief of Police inquired as to process for disposal of
impounded car located on Water property.
22 . Chief of Police advised that Arts & Crafts Festival
personnel had been advised of proper contact persons at
Martin County and other agencies for Festival vehicle
control arrangements .
23 . Chief of Police inquired as to acceptability to process
officer uniform allowances .
24 . Chief of Police spoke of previous conversations with Hugh
Elliot .
25 . Building Official presented copy of proposal for
infrastructure engineering observation at Tequesta Oaks .
26 . Village Clerk advised of citizen concerns regarding
licensing and need for to-do list .
27 . Village Clerk discussed renewal and term of contract for
storage units in light of anticipated Central Garage
completion.
• Attended meeting at Village Attorney' s Office with Plans
Examiner to review Landscape Ordinance No. 377 requirements
with legal representative of owner of Village Square Shopping
Center on October 3 at 3 : 30 .
• Attended Chamber of Commerce Government Committee Meeting at
7 : 45 A.M. on October 3 .
•
• Left for ICMA Conference on October 4 .
• Memorandum to Village Council Regarding Automated Clearing
House (ACH) Agreement with Palm Beach County; Agenda Item.
3
• Memora-.dum to Village Council Regarding Discussion of a
Visioning Process .
• Letter to Mrs . & Mrs . Tony Gomez .
• Memorandum to Finance Director Regarding ACH Agreement with
Barnett Bank of Palm Beach County.
• Letter to Scott Hawkins, Esq. , Regarding ENCON Proposed
Sewering of Tequesta Peninsula; Study of Impact of Septic Tanks
on Pollution of Loxahatchee River.
• Letter to Kenneth Meinken Regarding LaMar Condominium;
Ordinance No. 377 Compliance.
• Letter to Jerry Bressin, Director, Good Shepherd Church,
Regarding Request for Crosswalk to Constitution Park.
• Memorandum to Village Council Regarding Consideration of
Appointment to Community Appearance Board; Agenda Item.
• Letter to President of Communications Workers of America Local
3:81 Regarding CWA/VOT Grievance Form.
• Letter to all Bidders Regarding Contract for Sale & Purchase of
Single-Family Home ( 370 Maple Avenue) in Tequesta, Florida;
Return of Bid Deposit .
• Memorandum to Village Council Regarding Village Manager
Attendance at ICMA Conference in Washington, D. C.
• Memorandum to Village Council Regarding Consideration of
Village Council Appointment to Employee ' s Pensions Trust Fund;
Agenda Item.
• Memorandum to Village Council Regarding Consideration of
Ratification of Articles of the Collective Bargaining Agreement
Between the Village of Tequesta and the Communications Workers
of America; Agenda Item.
• Letter to Von Connell, Fundraising Chairman, Jupiter-Tequesta
Junior Woman ' s Club, Regarding Jupiter-Tequesta Junior Woman' s
Club" 12th Annual Arts & Crafts Festival; November 3 , 1996,
Tequesta Park; Request for Temporary Signage .
• Letter to Jeremiah Hayes, CWA Representative, Regarding Alleged
Grievance No. TEQ960002-3181; Andrew Howard, Sr./Suspension.
• Memorandum to Village Council Regarding Cypress Drive Drainage
Project; Property Owner Approval .
4
• Letter to Ms . Anna Lamprecht Regarding Request for Plantings at
Palm Beach County Fire-Rescue Station 11 .
• Letter to Richard Dent, Executive Director, ENCON, Regarding
Proposed Tequesta Peninsula Sewering Project; Roadway and
Utility Requirements .
• Letter to Scott Hawkins, Esq. , Regarding Town of Jupiter vs .
Village of Tequesta (RO Challenge) .
• Memorandum to Patricia Ogozaly, Al Oslund and Jennifer West
Regarding General Employee Appointment to the Board of Trustees
of the Employee ' s Pension Trust Fund.
• Memorandum to James M. Weinand, Fire Chief, Regarding Election
of Firefighters to the Employee ' s Pension Trust Fund Board of
Trustees .
• Memorandum to Director of Public Works and Recreation Regarding
Mobil Oil Service Station with Convenience Store and Car Wash;
Entrance Wall Sign and Associated Easement .
• Memorandum to Building Official Regarding Mobil Oil Service
Station with Convenience Store and Accessory Car Wash; Easement
as Condition of Approval .
• Letter to Harry Goodheart, III , Mediation Services , Inc .
Regarding Roadway Issues Mediation; Participants ' Lists,
Additions and Deletions .
• Letter to Harry Goodheart, III , Mediation Services , Inc. ,
Regarding Roadway Issues Mediation; Templates .
• Letter to Harry Goodheart, III , Mediation Services, Inc. ,
Regarding Progress Report and Notice of Next Meeting.
• Memorandum to Village Council Regarding Draft Article for Smoke
Signals; Visioning.
• Memorandum to Police Chief, Water System Manager and Director
of Public Works/Recreation Regarding Collective Bargaining
Agreement with CWA; Article 8, Uniforms .
• Memorandum to Finance Director Regarding Conversion of Sick
Leave.
• Memorandum to Water System Manager Regarding Request for
Proposal for Final Design of Reverse Osmosis Treatment Plant
Facility.
5
• Memorandum , to Finance Director Regarding Reverse Osmosis
Interim Financing; RO Treatment Plant Final Design.
• Memorandum to Director of Public Works & Recreation Regarding,
Cost Estimates for Potential Special Assessment Projects in the
Central Business District of Tequesta.
• Letter to Scott Hawkins, Esq. , Regarding Town of Jupiter v.
Village of Tequesta (RO Discharge Permit) ; Tequesta
Present/Projected Demands and Connections 1993-2001 .
• Memorandum to Village Council Regarding Consideration of
Purchase of Ambulances; Agenda Item.
• Letter to Scott Hawkins , Esq. , Regarding Town of Jupiter v.
Village of Tequesta (RO Challenge)
The Water Department Monthly Water Usages Report and Monthly
Water Quality Analysis Report for the Month of September 1996 is
attached hereto and made a part of this Report.
The Department of Fire-Rescue Village Manager ' s Report for the
month of September 1996 are attached hereto and made a part of
this Report .
:he Department of Community Development Monthly Report for the
month of September 1996 is attached hereto and made a part of
this Report .
i k r c
Attachments
•
MEMORANDUM
TO: Thomas G. Bradford, Village Manager
FROM: Thomas C. Hall, Water System Manager go;
DATE: . October 4, 1996
SUBJECT: Monthly Water Usages
The following is a summary of water pumpage for the month of
September 1 through September 30, 1996 .
•
TEQUESTA WATER TREATMENT PLANT
SEPTEMBER 1996 1995
Target Pumpage 37 . 500 m.g. 37 . 500 m.g.
Actual Pumpage 41 . 897 m.g. 40 . 413 m.g.
Maximum Day 1 . 800 m.g. 1 . 807 m.g.
Minimum Day 0 . 751 m.g. 0 . 781 m.g.
Average Day 1 . 397 m.g. 1 . 347 m.g.
Backwash Water Used 2 . 541 m.g. 2 . 242 m.g.
Hydrant Flushing . 500 m.g. 1 . 350 m.g.
WATER PURCHASED FROM JUPITER
SEPTEMBER - 1996 1995
Target Pumpage 35 . 000 m.g. 35 . 000 m.g.
Actual Pumpage 38 . 748 m.g. 36. 130 m.g.
Maximum Day 1 . 696 m.g. 1 . 634 m.g.
Minimum Day 0 . 800 m.g. 0 .443 m.g.
Average Day 1 .292 m.g. 1 . 204 m.g.
October 4, 1996
Page 2 -
TOTAL DISTRIBUTION SYSTEM PUMPAGE
SEPTEMBER 1996 1995
Total Pumpage 80 .645 m.g. 76 . 543 m.g.
Maximum Day 3 . 238 m.g. 3 .363 m.g.
j Minimum Day 1 . 973 m.g. 1.860 m.g.
Average Day 2 . 688 m.g.• 2 . 551 m.g.
1996 1995
Metered Service Connections 4, 652 4, 595
Rainfall 4 . 94" 6 . 34"
Jupiter Purchased Water - Annual Contract . . . 547 .500 m.g.
Water Received from Jupiter to-date . . . 79 .905 m.g.
Balance 467 .595 m.g.
MONTHLY WATER QUALITY ANALYSIS
SEPTEMBER
. PARAMETER 1996 1995
Ph 7.6 . 7 . 6
Total Alkalinity 197 mg/1 182 mg/1
• Total Hardness 192 mg/1 190 mg/1
Calcium Hardness 186 mg/1 186 mg/1
Color 7 pcu 5 pcu
Iron 0 . 04 mg/1 0 . 03 mg/1
Chlorides 53 mg/1 53 mg/1
Turbidity 0 . 10 ntu 0 . 07 ntu
Chlorine (total) 3 . 1 mg/1 3 . 6 mg/1
DISTRIBUTION SYSTEM MAINTENANCE
Meter Installation - Replacements: 9
New Installs: 2
Hydrant Maintenance - Flushed: 3
Replaced: 0
Serviced: 10
Blow Offs Flushed: 4
/mk
c : Bill Kascavelis, Director of Finance
Roy Fallon, Chief Operator
Tom Jensen, P.E. , Reese, Macon & Associates
}w VILLAGE OF TEQUESTA
w vk; DEPARTMENT OF FIRE RESCUE F 'v`" VILLAGE MANAGERS REPORT
SEPTEMBER 1996
Number of days included in this report 30
Total number of calls 38 Number of medical calls 20
Number of fire calls 3 Number of calls classified as others 15
Resources utilized for incident mitigation
Number of Engine company responses 35 Number of ladder company responses 7
Number of times Mutual Aid was received 0 Number of times Mutual Aid was given 1
Total number of hours needed for incident mitigation 110
Average daily staffing
Daily on duty firefighting force 5.30
Daily on duty career firefighting force 5.00
Daily on duty volunteer firefighting force 0.3
Average number of volunteer firefighters on duty during daytime hours 0.34
Average number of volunteer firefighters on duty during night time hours 0.27
Fire Code Enforcement
Total hours utilized on Code Enforcement 69.5 Hours spent on pre-fire planning 5
Number of violations found this month 16 Number of violations corrected this month 21
Required Duties
Hours needed for vehicle maintenance 67 Hours utilized for equipment testing 14
Hours needed for equipment maintenance 36 Hours needed for equipment checks 141
Hours needed for building maintenance 86 Hours needed for hose testing 0
Hours needed for hydrant testing 23.5 Total gallons of water used 32700
Miscellaneous
Hours dedicated to.community service 44.5
Hours required for administrative support 144
Firefighter physical fitness program 48
PERMITS ISSUED DURING THE PERIOD 09/01/96 THROUGH 09/31/96
PAGE 1
THIS REPORT WAS PRINTED ON OCTOBER 1. 1996
VILLAGE OF TEUUESTA
PERMIT TYPE AND DESCRIPTION N OF PERMITS VALUATION FEES DUE FEES PAID
BR - BUILDING - NEW RESIDENTIAL 3 479.477.36 7. 192.. 16 7. 192. 16
CA - COMMERCIAL ALTERATIONS & ADDITIONS 2 26.500. 00 397.50 3(17. 50
DM - DEMOLITION 1 1.30.000.00 50.00 50.00
EL - ELECTRICAL - MISCELLANEOUS 7 0.00 175.00 175.00
LS - LANDSCAPE PERMIT 3 18.500.00 290.00 290.00
ME - MECHANICAL 3 15, 190.00 230.50 230. 50
M0 - MISC. PERMITS - 25 254.054.50 5.527.66 5.527.6E
PC - PUBLIC CONSTRUCTION 5 5.'2.t,2R. 00 0.00 0.00
PL - PLUMBING - RESIDENTIAL & COMMERCIAL 3 0.00 75.00 75.00
SB - SIGN PERMITS 6 4.580.00 185.00 185.00
SP - SWIMMING POOLS I 8.000.00 120.00 120.00
TOTALS FOR ALL PERMIT TYPES • 59 1.458.929. Br, 14.242.02 14.242. 82
• PERMITS ISSUED DURING THE PERIOD 01/01/96 THROUGH 09/30/96
PAGE 1
THIS REPORT WAS PRINTED ON OCTOBER 1, 1996
VILLAGE OF TEOUESTA
PERMIT TYPE AND DESCRIPTION * OF PERMITS VALUATION FEES DUE FEES PAID
BC - BUILDING - COMMERCIAL NEW 2 1.948.277.50 29.224. 16 29.224. 16
BR - BUILDING - NEW RESIDENTIAL 9 1,664,096. 12 24,961. 44 24.961. 44
CA - COMMERCIAL ALTERATIONS E. ADDITIONS 21 317,400.00 5,037. 50 5,037. 50
DM - DEMOLITION _ ____. ______ 5 141.500.00 250.00 250.00
EL - ELECTRICAL - MISCELLANEOUS 100 9,628. 20 7,064.01 7.064. 01
ER - ELECTRICAL - NEW CONSTRUCTION 1 0.00 165.00 165.00
LD - LAND DEVELOPMENT 1 2,400.00 40.00 40.00
LS - LANDSCAPE PERMIT 19 215,086. 50 4,495. 42 4.495. 42
ME - MECHANICAL 65 266,665.00 4,412.65 4,412.65
MF - MULTI-FAMILY NEW/ADDITIONSTALT. ' 2 10,000.00 110.00 110.00
MO - MISC. PERMITS 328 2, 162. 407.09 36,019.91 36,019.91
PC - PUBLIC CONSTRUCTION 35 1,571,327. 80 0.00 0.02
PL - PLUMBING - RESIDENTIAL & COMMERCIAL 50 3, 152.00 4,n10.00 4,010.00
RA - RESIDENTIAL ALTERATIONS E. ADDITIONS 15 :71. 314.85 4.225. 13 4,225. 13
SB - SIGN PERMITS 24 2.0.2.35.00 740.00 740.00
SP - SWIMMING POOLS - 12 137,2'19. 00 2,094.36 2.084.36
TOTALS FOR ALL PERMIT TYPES 689 8,745,809.06 122,839. 58 122,839.60
- PERMITS ISSUED DURING THE PERIOD 10/01/95 THROUGH 09/30/96
PAGE 1
THIS REPORT WAS PRINTED ON OCTOBER 1. 199E
VILLAGE OF TEGUESTA
PERMIT TYPE AND DESCRIPTION $1 OF PERMITS VALUATION FEES DUE FEES PAID
BC - BUILDING - COMMERCIAL NEW ?. 1,948,277. 50 29.224. 16 29. 224. 16
BR - BUILDING - NEW RESIDENTIAL 12 2.072.900. 22 31.093. 51 31.093. 51
CA - COMMERCIAL ALTERATIONS 6 ADDITIONS 23 336.900.00 5.527. 50 5,527. 50
DM - DEMOL ITION - - - - -- --- --- 5 141.500.00 250.00 2 50.00
EL - ELECTRICAL - MISCELLANEOUS 135 9.793. 20 6.693.01 8.693.01
ER - ELECTRICAL - NEW CONSTRUCTION 1 0.00 165. 00 165.00
LD LAND DEVELOPMENT 1 2.400.00 40.00 40.00
L6 - LANDSCAPE PERMIT 25 290.067. 69 5,642.75 5.642. 75
ME - MECHANICAL 85 317. 367.00 5.26'.. 15 5. 2. 5. 15
MF - MULTI-FAMILY NEW/ADDITIONS/ALT. a 10.000.00 110.00 110.00
MO - MISC. PERMITS 420 2.671.767.09 44.388.73 44. 388. 73
PC - PUBLIC CONSTRUCTION 39 1.596.577.80 0.00 0.03
PL - PLUMBING - RESIDENTIAL L COMMERCIAL 67 3. 152.00 4.963.00 4.963.00
RA - RESIDENTIAL ALTERATIONS 6 ADDITIONS 16 292.3 )4. 85 4.465. 13 4.465. 13
SB - SIGN PERMITS 28 266.'. 15. 00 875.00 875. 00
SP - SWIMMING POOLS 14 156.299.00 2.369.36 2.369. 36
TOTALS FOR ALL PERMIT TYPES 875 9.875.851. 35 143.072. 30 143.072. 33