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HomeMy WebLinkAboutDocumentation_Regular_Tab 6A_11/14/1996 • • 4.. VILLAGE OF TEQUESTA Vi DEPARTktE!v'T OF COI�Q�IUNTIY DEVELOPMENT • A '' .� _ Post Office Box 3273 • 357 Tequesta Drive ',�' �� o Tequesta, Florida 33469-0273•(407)575-6220 ,• ' Fax: (407)575-6239 �� Co • Vil VILLAGE OF TEQUESTA COMMUNITY APPEARANCE BOARD MEETING MINUTES SEPTEMBER 11, 1996 I . CALL TO ORDER AND ROLL CALL The Tequesta Community Appearance Board held a meeting at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Wednesday, September 11, 1996. The meeting was called to order at 9: 33 A.M. by Chair Leslie Cook. Boardmembers present were: Chair Leslie Cook, Vice Chair Vic Strahan, Claudette Dalack, Steve Parker, and Alternate Molly McCormick. Alternate Marcia Nielson was also present and was- available to be seated if needed. Also in attendance was Scott D. Ladd, Clerk of the Board. II. APPROVAL OF AGENDA The agenda was changed to pull the application from Cotleur Hearing, Inc. , for review of landscape plans for Ordinance #377 compliance for The Villager Apartments, 360 Fiesta Avenue, because Mr. Hearing had been unable to attend; two applications submitted by Parker-Yannette Design Group as agent were moved to the bottom of the list under New Business; and Communications from Citizens for Non-Agenda items was inserted as agenda item IV. III. APPROVAL OF PREVIOUS MEETING MINUTES 1 . The minutes of the Community Appearance Board meeting of July 31, 1996 were approved as submitted. IV. COMMUNICATIONS FROM CITIZENS (NON-AGENDA ITEMS) There were no communications from citizens . Recycled Paper Community Appearance Board Meeting Minutes September 11 , 1996 Page 2 V. NEW.BUSINESS 1 . An application from Cotleur Hearing, "Inc. , as agent for DC Land Company, Ltd. , for the erection of two, 12' high, 4 ' x 8' temporary sales signs. for Tequesta Oaks. One sign will be located on Tequesta Drive and the second sign will be located on U.S. One.. William Shannon, Attorney for the Developer, explained that the dimensions of the proposed signs were in accordance with the Village Code requirements . The signs would bear the name of the brokerage company, DiVosta Homes, and the logo color bands which were used on signage throughout the state of Florida within DiVosta developments . Mr., Shannon reviewed graphics depicting similar signs and explained that two signs were requested in lieu of the one allowed by Code because the Tequesta Drive access would be closed during construction of the restaurant, and would reopen to become the major access point during construction of the rest of the development, at which time the U.S. One access would be impeded. Mr. Shannon introduced Charles Hathaway, President of Sunco Building Corporation; general contractor for the project, and Rob Coulter of Coulter Hearing, Inc. , Landscape Architect. In response to concern expressed by Vice Chair Strahan regarding the authority of the Community Appearance Board to approve more than one sign, Clerk of the Board Scott D. Ladd explained that the Village Council had previously approved the number of signs. During ensuing discussion, comments reflected that after this project was complete that the U. S. One access on the property owned by Mr. Nelson would probably be moved to better utilize the median cut. Vice Chair Strahan made a motion to accept the project as presented. Boardmeinber Dalack seconded the motion. The vote on the motion was: Leslie Cook - for • Community Appearance Board Meeting Minutes September 11, 1996 Page 3 Vic Strahan - for Claudette Dalack - for Stephen Parker " - for • Mollie McCormick - for The motion was therefore passed and adopted. 2 . An application from Roy Fisher Associates, for review' of landscape plans for Ordinance #377 oaapliance for Cypress Villas, 414-428 & 429-435 Cypress Drive. Landscape Architect Steve Niedergeses with Roy Fisher Associates explained that this application had been prepared in a unique format which included a letter application as well as related drawings, due to the belief by the applicant that they were very close to compliance. Mr. Niedergeses reviewed the requested waivers . 1 . Request a waiver for terminal island trees where these trees conflict with existing and proposed street trees . 2 . Request a waiver for the size of all of the entrance drives . The maximum allowed is 24 ' • and these are 25' . 3 . Request a waiver for 2 areas without the required 10' buffer between existing parking and the roadway. 4 . Request a waiver for the 2 areas where landscape islands are not provided between every ten parking spaces. Mr. Niedergeses explained that' the landscape islands were not provided because of the negative effect on parking as well as cost; Eugenia hedges would be provided in all areas required by Code; trees would be provided in all required areas except in areas where waivers had been requested; all exotic plants would be removed, and although some of the palms were 8-10' replacement with the required 12 ' would require a great deal of expense Community Appearance Board Meeting Minutes • September 11, 1996 Page 4 with little gain. Additional landscaping with the exception of materials which had already been purchased would be native plants. The plants already purchased for beautification would all be installed. Mr. Niedergeses explained that although the proposal did not exactly meet Code, that the applicant felt they had met the spirit of Ordinance 377 . Vice Chair Strahan commented that this was a nice development with a nice mixture of well- maintained plants, and although not exactly in compliance, they had made an effort. Vice Chair Strahan made a motion to accept the project as presented. Boardmember McCormick seconded the motion. The vote on the motion was: Leslie Cook - for Vic Strahan - for Claudette Dalack - for Stephen Parker - for Mollie McCormick - for . The motion was therefore passed and adopted. 3. An application from Parker-Yannette Design Group, as agent, for review of landscape plane for Ordinance #377 compliance for Whitehall Condo, 478 Tequesta Drive. Boardmember . Stephen Parker recused himself and ' was replaced by Alternate Marcia Nielson, who sat as a Boardmember during presentation of both applications presented by representatives of Parker-Yannette Design Group. Stephen Parker, Landscape Architect with Parker=Yannette Design Group, announced that a representative from Whitehall Condominium was present at the meeting. Mr. Parker reviewed the requested landscape waivers: • NORTH PROPERTY LINE 1 . 10' Buffer required, 4 ' provided. 2. 13 trees required, 9 palms provided .(additionally, Community Appearance Board Meeting Minutes September 11 , 1996 Page 5 4 Oak trees, 3 Royal Palms, 6 Bottlebrush, 2 Cabbage Palms and 1 Seagrape provided in right- of- way) . WEST PROPERTY LINE 3 . 10 ' Buffer required, 4 ' provided. 4 . 10 trees required, 2 palms provided (additionally, 1 Cabbage Palm provided in right-of-way. SOUTH PROPERTY LINE 5 . 5' buffer required, 2 ' provided. 6. 2 trees required, no trees provided (1 Cabbage Palm is on the adjacent property) PARKING AREA 7 . 3 landscape islands and 3 trees required, 0 provided. 8 . 1 landscape island and 1 tree required, 0 provided. Mr. Parker explained that an existing power line right over the west property line prohibited planting trees which would grow to interfere with the power line, and that plantings had been added to offset this situation. • Mr. Parker commented that this development only had 1-1/2 parking spaces per dwelling unit instead of the usual 2 per dwelling unit, so that they could not afford to lose any parking. Chair Cook suggested adding trees in the right-of-way on the west property line. Discussion ensued regarding the appropriateness of planting within the right-of-way. Mr . Ladd explained that others had added trees in the right-of-way, and that the Village had requested that Tequesta Country Club plant in the right-of-way in order to slow traffic. Mr. Ladd commented that Director of Public Works Gary Preston controlled where such plants would go since roadway requirements must be met . Chair Cook suggested the possible addition of either bottle brush or ligustrum along Point Drive to match other areas. The representative from Whitehall commented that Community Appearance Board Meeting Minutes September 11, 1996 Page 6 adding trees would make maintenance of the 7-foot ficus hedge harder because it was done from a truck. After further discussion, Vice Chair Strahan suggested a shrub bed instead of trees, to be located away from the hedge. During discussion of the missing landscape islands every 10 parking spaces,` it was pointed out that this development could not afford to lose any parking, and upon suggestion of possible additional plantings, the representative present explained that they already had so much landscaping that they would like to add the least amount required and keep it low on the terminal islands so that visibility would not be blocked. Mr. Parker explained that proposed terminal island plantings being added to create beds would spill out into the right-of- way. Vice Chair Strahan commented that the parking was screened by a substantial hedge. Mr. Ladd requested the total percentage of native plants, ' which Mr. Parker agreed to provide. Mr. Parker explained that of the plants which would be added the percentage of native was. 87% . Mr. Parker reported that the applicant had removed all exotics from their property. Boardmember Nielson made a motion to accept the project as presented. Boardmember McCormick seconded the motion. The vote on the motion was: Leslie Cook - for Vic Strahan - for . Claudette Dalack - for ,Mollie McCormick - for Marcia Nielson - for The motion was therefore passed and adopted. 4 . An application from Parker-Yannette Design Group, as agent, for review of landscape plans for Ordinance #377 compliance for Tequesta Insurance Agency, 393 Tequesta Drive. Chuck Yannette, Landscape Architect with Parker-Yannette Design Group, reviewed the requested waivers: Community Appearance Board Meeting Minutes , September 11, 1996 , Page 7 1 . 10 ' landscape strip required, 1 ' provided for 22 ' of north. perimeter, 2' provided for 120' of east perimeter. 2 . One canopy tree per 30 1. f. of landscape area: 5 required, 0 provided (trees to be provided in right-of- way by Village per agreement with Village Staff) . Mr. Yannette explained that an irrigation system would be added as a part of the agreement and would extend to the swale area. , and a Viburnum hedge would be provided along the North Dover property line. 3. Two 6' x 20' landscape islands with 1 tree each required, 0 provided. 4 . One 6' x 20' landscape island with 1 tree every 10 parking spaces required, 0 provided (11 parking spaces) . 5. 4 ' landscape strip between parking and building required, 0' provided for 20' length of north side of building, 3' provided for 25' length of east side of building. 6. Maximum 24 ' accessway width required, 30' provided. 7 . 60% of landscaping indigenous to South Florida required, 0% of shrubs provided. Justification of Waivers #1 -6: The parking area and building on this site are existing. Adding landscape islands and additional landscape buffer area would render most of the parking area unusable. The proposed plan adds . as much planting as possible while retaining enough space to provide a safe parking area with a minimal number of parking spaces. Justificatjpn of Waive #7 : Due to limited existing space, the landscape buffer on the east side of the site is 2' wide and situated between an asphalt parking lot and a new concrete sidewalk. A buffer hedge is required in this tight space. In reviewing the suggested plant list, it is the applicant's opinion that the Viburnum suspensum would be the shrub best suited to remain healthy and look good in the harsh conditions described above. The code calls for 60% of required plantings to be indigenous to South Florida. The r' • • Community Appearance Board Meeting Minutes September 11 , 1996 Page 8 buffer hedge is the only required shrub proposed. Over 60% of the tree species proposed are indigenous.` During discussion of the streetscape, Mr. Ladd commented that a future phase of the Village streetscape would add landscaping on the east side of the road behind the building owned by Dottie Campbell . Mr. Yannette explained that the present dumpster would be removed, which had been approved by Mr. Ladd. It was explained that the project presently had a large rollaway bin for recycling paper, which was the bulk of their trash, and they would add another rollaway bin for bagged trash which would be rolled out on trash days and kept inside at other times. Mr. Yannette commented that the existing fence around the dumpster would be removed. Mr. Yannette reviewed the trees proposed to be added. At the corner of Tequesta Drive and Seabrook Road, Queen Palms would continue the theme and additional plantings would be added at the corner where the Acacia tree was to be removed. Chair Cook commented that the landscaping would need to be very heavy in that area, and requested another plant to replace the proposed Crinum Lily. Mr. Yannette explained that the St. Christopher Lily was a different variety of the Crinum Lily and looked similar but had a different flower and did not get leaf spot and did not look shabby like the Crinum Lily. Mark Cassidy from Tequesta Agency commented that the corner was heavily planted with Queen Palms. Mr. Yannette explained that although the native percentage was below 60%, the native hedge options would not look as good or survive as well in the poor conditions as the Viburnum. The Community Appearance Board discussed the 30' exit on North Dover Road. Mr. Ladd suggested that the grassy area be extended approximately 5 feet into the exit drive by removal of existing asphalt and underlying shell rock, which would provide the convenience store property owner across the road with motivation to do the same thing. Vice Chair Strahan requested that the hedge be allowed to grow high. Mr. Ladd commented that the soil must be properly prepared by adding good soil after removal of the asphalt and shell rock. Recycling the shell rock was discussed. Boardmember Dalack made a motion to accept the plan as Community Appearance Board Meeting Minutes • September 11, 1996 Page 9 proposed with the exceptions of reduction of the width of the northern entrance from 30 feet to 24 feet, and with substitution of the typical Crinum Lily'with St. Christopher Crinum Lily. Vice Chair Strahan seconded the motion. The vote on the motion was: Leslie Cook - for Vic Strahan - for • Claudette Dalack - for • Mollie McCormick - for Marcia Nielson - for The motion was therefore passed and adopted. V. UNFINISHED BUSINESS Boardmember Stephen Parker rejoined the Board. Detour signs were discussed. Mr. Ladd explained that no prior notification was required in the case of emergency work such as the collapse of a sewer system. The withdrawal of the Villager application from the agenda was discussed. Mr. Ladd explained that Mr. Hearing had been unable to attend this meeting, and wanted to be present when this application was heard by the Board. Mr. Ladd commented that there was a problem since all of the parking backed out on Fiesta, which the Village wanted the applicant to address, and they had made no effort to address. Mr. Ladd explained that the Stormwater Utility imposed fees on impervious surfaces, and that the Village desired more pervious areas for better drainage. Options for the parking problem which were briefly discussed were a solution similar to that designed by Ms. O'Mahoney for another property and reduction of the size of parking spaces . Vice Chair Strahan questioned Mr. Ladd regarding the new • Stormwater Utility, to which Mr. Ladd responded that Mr. Strahan might like to attend the Village Council Meeting the next night since the Council would be considering a resolution to establish Stormwater Utility rates. Community Appearance Board Meeting Minutes September 11, 1996 Page 10 Vice Chair Strahan questioned why the Village had not renewed the lease on the parking lot next to the Village property proposed for the new garage facility. Mr. Ladd reported that the permits would be issued soon for the new garage and it was his understanding that the parking lot property was needed. The Board discussed the matter and did not understand why all of the parking lot property would be needed, and expressed concern that the Village would lose the income from leasing the parking lot. Chair Cook commented that this matter should be brought to the attention of the Village Manager. Ms. Nielson suggested that it be presented publicly to the Village Council . Vice Chair Strahan commented that the application received on the 222 Plaza was completely illegible. Mr. Ladd commented that Mr. Shaw, who was a landscape contractor, had not used a landscape architect; that Mr. Shaw felt he was in compliance; and that Mr. Shaw had not proposed any improvements . The Board discussed the lack of room for further landscaping. Marcia Nielson commented that the center median could be landscaped with shrubs. Vice Chair Strahan suggested that some applications be made available for Boardmembers before distribution of the entire packet to provide two weekends instead of one for visits to the properties. After discussion of the impact on staff and suggested procedures which included pickup of materials by the Boardmembers instead of delivery by either the Community Development Department or the Police Department, Mr. Ladd recommended that the Board contact Joanne McCabe to discuss the matter and see if a solution could be found. Mr . Ladd requested that the Boardmembers keep the applications for the Villager Apartments and Plaza 222 . Mr. Ladd distributed to the Boardmembers copies of a status report for Ordinance 377 compliance. In response to Boardmember McCormick' s question whether any fines had been imposed for lack of compliance, Mr. Ladd explained that two property owners were scheduled to appear before the Special Master at the next hearing, one of which was Lawrence J. Timan, owner of the property formerly leased to BRITT. Mr. Ladd reported that no one had filed suit in regard to Community Appearance Board Meeting Minutes September 11, 1996 Page 11 Ordinance 377. Mr. Parker reported that Mr. Timan had just recently retained Parker-Yannette Design Group to do his,. work. • Marcia Nielson left the meeting at 10: 56 A.M. Mr. Ladd advised Mr. Parker that his projects should be kept moving, especially since he was a member of the Community Appearance Board. Mr. Parker provided an update on the Presbyterian Church project . During discussion of removing asphalt, Mr. Ladd commented that the older the project was, the better the likelihood was that the underlying shell rock was true shell rock, which no longer existed since the shell rock had all been mined, and that there was a possibility it could be valuable to be recycled. Boardmember McCormick presented a copy of Soil Sentinel , which contained information on a free service provided by the County to survey all sprinkler heads and plants on a homeowner' s property, set up a small cache system on a portion of the property, and provide a full report on any adjustments needed. Ms . McCormick had had the service performed on her own property and displayed the report she had received. Mr. Ladd suggested that this information be provided to Village Clerk Joann Manganiello so that it could be included in the Village newsletter. Boardmember McCormick reported that the contact person was Yvonne Hedrick, Project Manager, at the Mobile Irrigation Laboratory serving Palm Beach County, telephone number 233- 1720, and that she would come and speak free of charge to any Village group and to Associations regarding their common property. Ms. McCormick explained that Ms. Hedrick was trying to inform people about the existence of this service. During discussion of plant abbreviations, Mr. Parker explained that there were no standard abbreviations, and that some landscape architects would use an abbreviation for the Latin name and others would use the abbreviation for the common name. Mr. Ladd reported difficulty in locating certain plants in the Xeriscape manual. Mr. Ladd suggested that the Community Appearance Board could formulate their own "real time" plant list of what plants they were accepting, and update their preferred plant list. • Community Appearance Board Meeting Minutes September 11, 1996 Page 12 Vice Chair Strahan suggested landscape islands as an addition to plans proposed by The Villager Apartments . • VII. COMMUNICATIONS FROM CITIZENS There were no communications from citizens . VIII . ANY OTHER MATTERS There were no other matters to come before the Board. IX. ADJOUR2NT The meeting was adjourned at 11 : 10 A.M. Respectfully submitted, Betty Laur Recording Secretary ATTEST: c(1, rgsiCZO Sco t D. Ladd Clerk of the Board DATE APPROVED: IO.9- iV