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HomeMy WebLinkAboutDocumentation_Regular_Tab 9E_11/14/1996 1 Memorandum To: Thomas G. Bradford, Village Manager From: Thomas C. Hall, Water System Manager Date: October 25, 1996 Subject: Engineering Services Agreement for Reverse Osmosis Well No. 2 Attached for your review and Council approval, you will find two original proposals from Mr. Bill Reese, of Reese, Macon & Associates, Inc. , of Lake Worth, Florida, in the amount of $20, 000 . Execution of this Agreement will allow Mr. Reese to continue design and permitting of RO Well No. 2 . The addition of this well proposal does not change Mr. Reese' s recommendation of a budget allocation of $300, 000 as referenced in my Memorandum of October 17th concerning the engineering services agreement Phase 2, of the Reverse Osmosis Treatment Plant. This is a lump sum fee for design through permitting and bidding. Mr. Reese has indicated that on both projects, he will endeavor to expedite the proposed completion schedule as stated in order to meet the plant construction commencement target of August 1997. Funding for this work will be provided by the Water Enterprise Fund, Retained Earnings Account with a funding balance to be confirmed. Please place this item on the Village Council Agenda of November 14, 1996, for review and approval . Mr. Reese will be in attendance at that meeting to answer any questions or concerns the Council may have. TCH/ mk Attached. c: Bill Kascavelis, Director of Finance Mr. Bill Reese, RMA RMA Reese,Macon and Associates,Inc. October 24, 1996 Village of Tequesta P.O. Box 3474 Tequesta, FL 33469-0474 ATTN: Mr. Thomas C. Hall RE: Reverse Osmosis Well No. 2 Engineering Services Gentlemen: We are pleased to submit this proposal for engineering services in connection with engineering services related to the Village's second Floridan well for the reverse osmosis treatment plant. REESE, MACON and ASSOCIATES, INC., hereinafter referred to as the Engineer, shall perform the services as documented below for the Village of Tequesta, hereinafter referred to as the Client. SCOPE The Engineer and Client understand that this work shall be for engineering services related to the design and permitting of R.O. Well No. 2. Note that the permitting portion of this project, shall entail acquiring FDEP's approval for temporarily discharging the development/pump test water from this well and Well No. 1 through the proposed reject main to the point of discharge within the Jupiter Inlet. The following specific tasks will be performed by the Engineer: 1. Prepare final well design schematics and specifications. 2. Prepare an updated construction cost estimate based upon the final design. 3. Prepare and submit permit applications to FDEP for the temporary discharge of well development/pump test water for Well No. 1 and No. 2. 4. Advertise the project, attend bid opening, evaluate the bids and make a recommendation of award. 5. Prepare contract documents for execution by the Village and successful Contractor. 6. Perform construction contract administration services to include all engineering duties set forth in the General Conditions and Supplementary General Conditions. 7. Provide a part-time resident project representative. 6415 Lake Worth Road • Suite 307 • Lake Worth,FL 33463-2907 Telephone(561)433-3226 • Facsimile(561)433-8011 • Mr. Thomas C. Hall Village of Tequesta RE: Reverse Osmosis Well No. 2 Engineering Services The above scope is predicated on the assumption that the Client shall furnish, at no cost to the Engineer, all available pertinent information including previous reports, plans, specifications, permits and other data relevant to the performance of the above services for the project. The following specific information and/or items shall be furnished at no cost to the Engineer: 1. Surveys: topographic, property, boundary and right-of way. 2. Appropriate professional interpretations. 3. Data prepared by or services rendered by others such as subsurface explorations laboratory tests and inspections of samples. 4. All permit application and government inspection fees. TIME OF PERFORMANCE The Engineer will commence work within thirty(30) days of receipt of an executed authorization. The Engineer acknowledges that the design, permitting and construction is to run commensurate with the reverse osmosis treatment plant project, except for delays beyond the control of the Engineer. FEES For Scope Items 1 through 5, the Engineer shall be paid a lump sum fee of twenty thousand dollars ($20,000). For Scope Items 6 and 7, the fee cannot be fully determined until the specifics of the design are completed. Therefore, the fee associated with these scope items will be determined forty-five (45) days prior to a Contractor award. Invoices for services rendered are issued on a monthly basis and are due within thirty(30) days of the invoice date. Interest at a compound rate of one and one-half percent per month shall be charged to any past due statements. Interest shall be computed on past due statements from the date of the invoice. -2- Mr.Thomas C. Hall • Village of Tequesta • RE: Reverse Osmosis Well No. 2 Engineering Services COST ESTIMATES Construction cost estimates are developed from knowledge of market conditions and based on the experience of the Engineer. However, the Engineer exercises no control over the competitive bidding process and, therefore, makes no guarantee of the accuracy of the estimate when compared to previous estimates or actual bids. TERMINATION This agreement may be terminated by either party by giving thirty(30) days written notice. The Engineer shall be paid for all services rendered prior to the termination date. ACCEPTANCE Acceptance of this proposal may be indicated by executing this document in the space provided below. This contract shall be considered void if not executed within thirty(30) days from the above date. Upon execution of this agreement the Client shall return one copy to the Engineer. Very truly yours, REESE, MACON and ASSOCIATES, INC. William D. Reese, P.E. President Accepted By: VILLAGE OF TEQUESTA BY: DATE: Thomas G. Bradford, Village Manager Prop\Teq.ROWell2 -3-