HomeMy WebLinkAboutDocumentation_Regular_Tab 6F_12/12/1996 VILLAGE OF TEQUESTA
� ,. 1.41r,
Post Office Box 2 i • 3;' Tequesta Drive
' �� Tequesta. Florida 33-f6)-0_•3 • (561) 57S- 2(X)
;• �11i�_ � Fax: (561) ;-3-6203
VILLAGE MANAGER'S REPORT
NOVEMBER 11 , 1996 - DECEMBER 6, 1996
During this reporting period, there were 816 recorded telephone
calls to the Village Manager' s Office and 202 citizen inquiries
at the lobby counter.
• Letter to Preston Mighdoll, Assistant State Attorney, Regarding
Municipal Attorney Directory.
• Memorandum to Sgt. Morrill and Sgt. Ricciardi Regarding
Collective Bargaining Negotiations .
• Letter to Gail Dyal, First United Bank, Regarding Agreement
Between' First United Bank and Village of Tequesta.
• Letter to Peter Elwell, Chairman, Palm Beach Countywide Beaches
& Shores Council, Regarding Relocation of Coastal Construction
Control Line Throughout Palm Beach County.
• Memorandum to Police Chief Regarding Citizen Request for
Placement of. Stop Sign.
• Memorandum to Department Heads Regarding November 26, 1996,
Staff Meeting.
• Memorandum to Stormwater Utility Coordinator Regarding NPDES
Final Draft Project.
• Letter to Village Attorney Regarding ICMA Retirement
Corporation Section 457 Deferred Compensation Plan.
• Letter to Village Attorney Regarding Adelphia Cable
Communications Request for Commencement of Franchise Renewal
Proceedings.
• Memorandum to Village Council Regarding Increasing the Cost of
Holding Vacant Land; Cost Estimates for Various Projects;
Agenda Item.
• Letter to Village Attorney Regarding Request for Copies of
Court Decisions .
• Memorandum to Building Official Regarding Building Department
Procedures .
• Memorandum to Village Council Regarding Preparation of the EAR
Based Amendments to the Comprehensive Plan; Schedule of
Activities .
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■ Letter to Scott Hawkins, Esq. , Regarding ENCON; Tequesta
Peninsula Sewering Information.
■ Letter to Dennis Whitt, City Manager, City of South Miami,
Regarding Request for Information on Transit-Oriented
Development.
■ Memorandum to Finance Director Regarding Florida Tax Watch
Survey of Municipal Police and Fire Pension Plans .
■ Memorandum to Councilmember Capretta Regarding Donation to
Tequesta Branch Library.
■ Memorandum to All Department Heads Regarding Prior Approval of
Village Manager for Furniture, Decor and Renovations to Office
Areas .
■ Letter to Village Attorney Regarding Quasi-Judicial
Proceedings. •
■ Letter to Emily VanWinkle, First Presbyterian Church of
Tequesta, Regarding Request for Temporary Signage.
■ Memorandum to Building Official Regarding Amendment of Permit'
Form to Include National Holidays Wherein Construction Work is
Not Allowed.
■ Letter to Governor Lawton Chiles Regarding Loxahatchee River
Environmental Control District Area No. 2; Gubernatorial
Appointment.
■ Memorandum to Village Council Regarding Village Manager' s
Absence.
■ Memorandum to Water System Manager Regarding Conditional
Approval to Operate Potable Supply Well Nos. 26 and 27 from
DEP.
■ Letter to Susan Cook, Division of Housing and Community
Development, Department of Community Affairs, Regarding
Allocation of Supplemental Community Development Block Grant
(CDBG) Funds for Recovery from Hurricane Opal and Southeast
Florida Flooding.
■ Memorandum to Stormwater Utility Coordinator Regarding
Allocation of Supplemental Community Development Block Grant
(CDBG) Funds for Recovery from Hurricane Opal and Southeast
Florida Flooding.
■ Memorandum to Village Council Regarding Addendum to Collective
Bargaining Agreement with Fraternal Order of Police; Agenda
Item.
2
ti
• A Staff Meeting was conducted at 10: 00 A.M. on November 12
wherein the following items were discussed:
1 . Relative to code enforcement enhancement, the Chief of
Police was questioned on whether police officers are
evaluated on code enforcement activities and, if so, if
spot checks were undertaken to monitor effectiveness .
2 . Water System Manager questioned on efforts for leak
detection of pipes crossing Intracoastal Waterway.
3 . Chief of Police requested to review Bird Lady case and
pursue any discovered problems with Special Master.
4 . Chief of Police requested to have Code Enforcement
Officer proceed to next step for Ordinance 377
enforcement.
5. Water System Manager asked to provide status of debris
removal adjacent to Village Hall.
6 . Building Official requested to provide up-date on
Comprehensive Plan EAR pert chart and budget.
7 . Building Official requested to provide an assignments
list for the Planner for Village Manager review.
8 . Finance Director reminded that sick leave conversion and
bonus compensation plan monies were due with first
paycheck in December.
9 . All Departments were questioned about Village United Way
participation.
10. Water System Manager was requested to provide status of
Safety Committee via the required Bi-Annual Report.
11 . Water System Manager requested to provide up-date on Drug
Free Workplace Policy amendments.
12 . Chief of Police was instructed to implement directed
patrol on Country Club Drive for seasonal traffic
increase.
13. Chief of Police was requested to do enforcement sweep on
No-Thru Truck Ordinance at 7:00 a.m.
14 . Finance Director was requested to provide the additional
insurance card for spouses.
15 . Building Official questioned as to status of zoning-in-
progress for ACLF.
3
16 . Water System Manager requested to get xerox copy of Old
Dixie Highway for Village Manager review relative to FPL
transmission line location.
17 . All Departments requested to hold off on all
non-essential operating and capital expenditures until
April 1, 1997 .
18 . Fire Chief requested permission to deactivate cellular
phone for civil defense.
19 . Finance Director advised that health insurance review was
forthcoming.
20 . Finance Director advised of forthcoming replacement of
Accounting Clerk.
21 . Building Official announced new Planner had been hired.
22 . Chief of Police sought direction relative to Village
Ordinance prohibiting work on holidays and which ones
applied.
23 . Building Official was reminded to again amend permit form
to include holidays with no work allowed.
24 . Chief of Police advised of Christmas Parade route
problem.
25 . Water System Manager advised that Town of Jupiter
appealed permit for RO discharge issued by DEP.
26 . Village Clerk advised that relocation to new
administrative offices would occur on December 11, 1996 .
• Attended the Redevelopment Committee Meeting at 9 :00 a.m. on
November 13.
• Attended the City Managers/Finance Directors Monthly Meeting at
noon in Juno Beach on November 13.
• Attended the Village Council Meeting at 7 :00 p.m. on November
14 .
• Met with Representatives of the FOP at 2 :00 p.m. on November
19 .
• Attended the Roadway Mediation Meeting at 6 :30 p.m. on November
20.
• Met with Tequesta' s new Planner at 10:30 a.m. on November 22 .
4
• Attended the Special Village Council Meeting at 4 : 00 p.m. on
November 25 .
• A Staff Meeting was conducted on November 26 at 9 : 00 a.m.
wherein the following items were discussed:
1 . Finance Director informed that on July 1, 1997, IRS
requires electronic filing of federal taxes which takes
ten weeks to enroll in system.
2 . Building Official questioned relative to Tequesta plans
for mandating hurricane protection, who advised that
impact resistant glaze and shutters are required for all
new construction.
3 . All Department Heads advised to provide tabs on documents
for Village Manager signature.
4. Director of Public Works was requested to provide status
of YMCA and Tequesta Recreation Center.
5 . Water System Manager requested to provide status of
Central Garage Project.
6 . Director of Public Works and Recreation and Water System
Manager advised that Public Works Committee Meeting is to
be called to review status of each project.
7 . Building Official questioned as to status of alley
abandonment at 308 Tequesta Drive.
8. Director of Finance questioned as to status changes to
accounts payable schedule.
9 . Director of Public Works and Recreation questioned as to
status of Seabrook Drainage and Tequesta Drive Diversion
Project.
10. All Department Heads advised of requirement that no
renovation amendments, paint, or furniture to be selected
without Village Manager approval for coordination
purposes .
11 . Director of Public Works requested to formalize Village
of Tequesta Roadway Detail for distribution purposes.
12 . Director of Finance requested to schedule quarterly
Pension Board Meeting.
13. Water System Manager requested to provide status of Wells
26 and 27 .
5
14 . Director of Public Works & Recreation requested to
provide status of Tequesta Recreation Center parking lot
light.
15 . Director of Public Works & Recreation requested to
provide status of Village Manager requested dead tree
removal in Constitution Park.
16 . A review of Tequesta' s flower giving policy was made with
all Department Heads with the conclusion that no
Department giving would be done except via donations .
17 . Director of Public Works requested to provide status of
easement for Shay Place drainage outfall.
18 . Water System Manager requested to provide status of radio
at new Administrative Offices in Tequesta Corporate
Center.
19 . Director of Finance reminded that Village Manager wished
to review sick live conversion list prior to distribution
of same.
20. Chief of Police questioned relative to status of monthly
Police Department manpower report.
21 . Director of Public Works requested to provide report on
stormwater certificate validity.
22 . Discussion with Building Official occurred relative to
Comp Plan EAR and budget.
23 . Director of Finance reminded once again to provide extra
insurance card for spouses .
24 . Building Official requested to provide status of
zoning-in-progress for ACLF.
25 . All Department Heads reminded of Village Council
priorities Report due on Monday.
26 . Finance Director questioned whether he had made contact
with self-insurance company for review of Tequesta
insurance.
27 . Director of Public Works and Recreation requested to
provide status of Tequesta Recreation Center and rental
of same.
28 . Building Official questioned as to why Riverside Drive
newly annexed properties had a zoning district
6
designation of R-1A versus R-1 and Building Official
indicated that R-1 status would be accommodated.
29 . Village Clerk provided a moving up-date for all
attendees .
30 . Fire Chief sought input relative to garage renovation
contract.
31 . Water System Manager indicated that the Safety Committee
was about to complete a draft policy and safety rules .
32 . Director of Public Works advised that he would be meeting
with FDOT Officials in Ft. Lauderdale in order to accept
and review the Tequesta Drive Bridge Report.
33 . Director of Public Works & Recreation advised that the
Whiteside pathway work would commence shortly.
34 . Chief of Police sought direction relative to employee
request for use of family medical leave.
35 . Building Official indicated Tequesta Atlas was available
for sale to other Departments .
36 . Finance Director distributed audit information requested
by auditors.
37 . Finance Director indicated that advertisement for
Accounting Clerk would be published.
38 . Village Manager advised all Departments of his
consideration of merging field operations of Water
Distribution and Public Works and Recreation into one
unit for efficiency and effectiveness.
• Attended the Beach Road Association Meeting on December 2 at
4: 00 p.m. with Mayor Mackail.
• Met with the Director of Public Works and Coordinator for
Stormwater Utility at 2 : 30 p.m. on December 3 to review the
Seabrook Road and Tequesta Drive Diversion Drainage Project.
• Attended the Chamber of Commerce Legislative Meeting at 7 :45
a.m. on December 5 .
• Attended the Finance & Administration Committee Meeting at 5: 30
p.m. on December 5.
• Memorandum to Village Council Regarding Resolution Authorizing
Village Manager Facsimile Signature with First United Bank;
Agenda Item.
7
The Water Department Monthly Water Usages Report and Monthly
Water Quality Analysis Report for the Month of November 1996 is
attached hereto and made a part of this Report.
The Department of Fire-Rescue Village Manager' s Report for the
month of November 1996 are attached hereto and made a part of
this Report.
The Department of Community Development Monthly Report for the
month of November 1996 is attached hereto and made a part of this
Report.
/krb
Attachments
docs\vmrep-2.sam
• 8
Villa e of Tequesta
1996
MEMORANDUM
NfdI(dg'er s Office
TO: Thomas G. Bradford, Village Manager
FROM: Thomas C. Hall, Water System Manager
DATE: December 6, 1996
SUBJECT: Monthly Water Usages
The following is a summary of water pumpage for the month of
November 1, through November 31, 1996 .
TEQUESTA WATER TREATMENT PLANT
NOVEMBER 1996 1995
Target Pumpage 40.500 m.g. 40.500 m.g.
Actual Pumpage 51.105 m.g. 42.250 m.g.
Maximum Day 2 .239 m.g. 1.772 m.g.
Minimum Day 1.271 m.g. 1.108 m.g.
Average Day 1. 704 m.g. 1.408 m.g.
Backwash Water Used 3 .267 m.g. 1.766 m.g.
Hydrant Flushing 1. 145 m.g. 1.385 m.g.
WATER PURCHASED FROM JUPITER
NOVEMBER 1996 1995
Target Pumpage 44 .000 m.g. 44.000 m.g.
Actual Pumpage 38 .195 m.g. 46.771 m.g.
Maximum Day 1.827 m.g. 1.999 m.g.
Minimum Day 0.607 m.g. 1.231 m.g.
Average Day 1.273 m.g. 1.560 m.g.
December 6, 1996
Page 2 -
TOTAL DISTRIBUTION SYSTEM PUMPAGE
NOVEMBER 1996 1995
Total Pumpage 89 .300 m.g. 89 . 021 m.g.
Maximum Day 3 .454 m.g. 3 .449 m.g.
Minimum Day 2 . 167 m.g. 2 .582 m.g.
Average Day 2 . 977 m.g. 2 . 967 m.g.
1996 1995
Metered Service Connections 4, 659 .4, 601
Rainfall 4 .95" 1. 04"
Jupiter Purchased Water - Annual Contract . . . 547.500 m.g.
Water Received from Jupiter to-date . . . 147 .454 m.g.
Balance 400.046 m.g.
MONTHLY WATER QUALITY ANALYSIS
NOVEMBER
PARAMETER 1996 1995
Ph 7.5 7.6
Total Alkalinity 182 mg/1 175 mg/1
Total Hardness 184 mg/1 190 mg/1
Calcium Hardness 176 mg/1 185 mg/1
Color 8 pcu 5 pcu
Iron 0.05 mg/1 0. 03 mg/1
Chlorides 54 mg/1 55 mg/1
Turbidity 0.21 ntu 0.14 ntu
Chlorine (total) 2 .9 mg/1 3 .6 mg/1
DISTRIBUTION SYSTEM MAINTENANCE
Meter Installation - Replacements: 8
New Installs: 5
Hydrant Maintenance - Flushed: 140
Replaced:Serviced: 5
Blow Offs Flushed: 34
/mk
c: Bill Kascavelis, Director of Finance
Roy Fallon, Chief Operator
Tom Jensen, P.E. , Reese, Macon & Associates
, 111 VILLAGE OF TEQUESTA
111 T F DEPARTMENT OF FIRE RESCUE
VILLAGE MANAGERS REPORT
NOVEMBER 1996
Number of days included in this report 30
Total number of calls 54 Number of medical calls 27
Number of fire calls 10 Number of calls classified as others 17
Resources utilized for incident mitigation
Number of Engine company responses 50 Number of ladder company responses 17
Number of times Mutual Aid was received 2 Number of times Mutual Aid was given 2
Total number of hours needed for incident mitigation 154.5
Average daily staffing
Daily on duty firefighting force 5.22
Daily on duty career firefighting force 5.00
Daily on duty volunteer firefighting force 0.22
Average number of volunteer firefighters on duty during daytime hours 0.10
Average number of volunteer'firefighters on duty during night time hours 0.30
Fire Code Enforcement
Total hours utilized on Code Enforcement 66 Hours spent on pre-fire planning 14
Number of violations found this month 38 Number of violations corrected this month 26
Required Duties
Hours needed for vehicle maintenance 94.5 Hours utilized for equipment testing 32
Hours needed for equipment maintenance 62.5 Hours needed for equipment checks 136
Hours needed for building maintenance 84 Hours needed for hose testing 57
Hours needed for hydrant testing 55 Total gallons of water used 8776
Miscellaneous
Hours dedicated to community service 36
Hours required for administrative support 139
Firefighter physical fitness program 71
/
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- -- ----- -eERMIT3 I3DUED DURING THE PERIOD 4#91-196 THROUGH 11/30/96
PAGE 1
THIS REPORT WAS PRINTED ON DECEMBER 2, 1996
-- VILLAGE OF TEQUESTA
PERMIT TYPE AND DESCRIPTION N OF PERMITS VALUATION FEES DUE FEES PAID
- HUILDINO COMMERCIAL NEW 9 -- - 2,248,277.50 • •--------- - -39;724: 16 33:724. 16
BR - BUILDING - NEW RESIDENTIAL 11 2,006,967.67 30. 104.51 30, 104.51
CA - COMMERCIAL ALTERATIONS & ADDITIONS 22 318,450.00 5. 107.50 5, 107.50
DM - DEMOLITION 5- -- 1-41,500.00- •------------ •250:00 - - -- ----- Z5O.00
' 1 EL - ELECTRICAL - MISCELLANEOUS 131 15,238.20 8,560.61 8,560.61 .
I ER - ELECTRICAL - NEW CONSTRUCTION 2 0.00 255.00 255.00
---LD LAND DEVELOPMENT -1---- 2,400.00--• - - 40.00- .. -40.00
LS - LANDSCAPE PERMIT 28 273.686.00 5.496.72 5.496.72
ME - MECHANICAL 85 319,586.00 5,374.65 5,374.65
MF -MULTI -2-- 10.000.00 110.00- 110.00
MO - MISC. PERMITS 426 2,841,255.23 48.097.22 48,097.22
PC - PUBLIC CONSTRUCTION 38 1,649,677.80 0.00 0.02
• - PLRESIDENTIAL 6 COMMERCIAL -66-.. _-- -- 9, 152.00- 4.998.50 4,998.50
RA - RESIDENTIAL ALTERATIONS & ADDITIONS 15 276,334.85 4,225. 13 4.225. 13
SB - SIGN PERMITS 27 22,345.00 825.00 825.00
• 1-- -8P --SWIMMING POOLS 12 ___. 1/7,299.OO 2:084.36 - 2.084.96
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TOTALS FOR ALL PERMIT TYPES 874 10,266, 169.25 149,253.36 149.253. 78
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