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HomeMy WebLinkAboutDocumentation_Regular_Tab 02_5/9/2024 Agenda Item #2. Draft MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL MARCH 14, 2024 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams, MMC. Present were: Mayor Molly Young, Vice-Mayor Laurie Brandon, Council Member Patrick Painter, Council Member Rick Sartory, and Council Member Thomas G. Bradford. INVOCATION AND PLEDGE OF ALLEGIANCE -Vice-Mayor Laurie Brandon An invocation was offered by Vice-Mayor Laurie Brandon followed by the pledge of allegiance. APPROVAL OF AGENDA MOTION: Council Member Sartory made a motion to add an agenda item to discuss Coffee with a Veteran to the agenda; Vice-Mayor Brandon seconded the motion. Carried unanimously 5-0. PRESENTATION 1. Presentation of the Abby Brennan Mayor Award Mayor Young presented the Mayor Abby Brennan Award to Council Member Thomas Bradford who thanked all of Council. 2. Proclamation Recognizing March 18 - 22, 2024 as Florida Government Finance Professionals Week Village Clerk Lori McWilliams read the proclamation into record. It was accepted by Finance Director Jeff Snyder. 3. Proclamation Proclaiming that March is declared Florida Bicycle Month in the Village of Tequesta The proclamation was not read as there was not anyone in attendance to accept it. Pa@egbof 220 Agenda Item #2. Draft 4. Annual Public Safety Pension Board Update - Chair Kris Cowles Chair Kris Cowles provided a brief update and presentation on the public safety pension to Council. Council discussed the different funds and strength of the plans. CONSENT AGENDA MOTION: Council Member Bradford made a motion to remove item number seven for discussion and to approve the Consent Agenda; Vice-Mayor Brandon seconded the motion. Carried unanimously 5-0. 5. MINUTES: January 29, 2024 Workshop; January 29, 2024 Special Meeting, January 11, 2024 Regular and February 8, 2024 Regular 6. Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) A. Professional Services Agreement with Life Scan Wellness Centers, $1,096.00 B. Diligent Agreement Amendment (iCompass), $6,400.00 C. Agreement with CRS Max Consultants, Inc., $6,500.00 7. Consider approval for this Special Event application for an annual July 4, 2024 four-mile running race by Believe With Me, a registered Florida Not-For-Profit Corporation, to take place at Constitution Park on Dover Rd. The event is to be held on Thursday July 4, 2024 from 6:30 a.m. - 9:30 a.m. No alcohol will be served. The projected number of attendees for the event is 800. The applicant has provided proof of insurance and will hire Police and Fire Detail for the event. The purpose of the event is to honor families of fallen soldiers and all proceeds will directly benefit families that have lost a loved one in the line of service. Council discussed the annual Freedom 4-mile event application, the number of participants, and the neighborhoods. It was decided to table the discussion, remove the item from the consent agenda, and include it on the April council meeting agenda. MOTION: Vice-Mayor Brandon made a motion to continue the Believe with Me Freedom 4-mile approval at the April Council meeting; Council Member Bradford seconded the motion. Carried unanimously 5-0. 8. Consider Approval for Letter of Support for the Jupiter Narrows Conservation Alliance and the Initiative to Restore Mangroves and Seagrasses in the Jupiter Narrows 9. RESOLUTION NO. 04-24 OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTY TO BE SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DISPOSE OF SURPLUS PROPERTY IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. 10. RESOLUTION NO. 05-24, A RESOLUTION OF THE VILLAGE COUNCIL OF THE Pal@ecgb(2 HQ� Agenda Item #2. Draft VILLAGE OF TEQUESTA, FLORIDA, SUPPORTING THE GRANT OF APPROPRIATIONS TO FUND IMPROVEMENTS AT TEQUESTA PARK, PROVIDING RATIONALE TO MAINTAIN SUCH LEGISLATIVE FUNDING WITHOUT A VETO; PROVIDING AN EFFECTIVE DATE;AND FOR OTHER PURPOSES END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Marcia Nielson, 94 Beechwood Trail, endorsed the Mayor on her choice for the Abby Brennan award highlighting Mr. Bradford's involvement in the community. COMMUNICATIONS FROM COUNCIL Council Member Painter was happy to participate in the Resident's Academy and hoped it would continue for many years. Vice-Mayor Brandon reminded everyone that Spring Break was starting. Mayor Young also praised the Resident's Academy and then provided an update on the Palm Beach County Infrastructure Surtax extension. It had a lack of support from the County who instead wanted to focus on a transportation surtax. STANDING REPORTS Village Attorney Attorney Davis announced the joint semi-annual meeting of the Treasure Coast and South Florida Regional Planning Council's at the Palm Beach County Transportation Agency where the property insurance issue facing the State of Florida would be a hot topic along with a Tri-rail and coral reef update. Village Manager 11. Village Manager Standing Report Manager Allen announced the completion of the State of Florida legislative session and acknowledge Mayor Young as the Florida League of City's Home Rule Hero. He provided a brief overview of the bills that had passed or failed at the 2024 session and those that could potentially affect the Village of Tequesta. Police Department 12. Police Department's Monthly Standing Report Chief Gus Medina provided background on the Freedom 4-mile, highlighted the PagIRatJbcff 220 Agenda Item #2. Draft upcoming fifth firearms safety class, the success of the previous nights Resident's Academy, manatee season ending in March, and the landing of a vessel in the unincorporated Palm Beach County area where two Tequesta Officers apprehended two of the eight individuals who tried to come ashore. Chief Medina provided a brief overview of golf cart usage around the Village along with e- bike safety. Fire Department 13. Fire Rescue Report for Village Council meeting March 14, 2024 Captain Gary Harris provided an update to Council highlighting the retiree breakfast, multi-agency training, driver operator training, Lifestart training, CPR training for residents, announced the arrival of the new engine and the in-service training that had started, and the Easter Open House occurring March 23rd. UTILITIES 14. Utilities Department Monthly Report Utilities Director Marjorie Craig provided updates to Council on the vulnerability grant, Dover Ditch project, the water main project, and thanked Council for the approval of the vacuum excavator which was already in use. She concluded with the dashboard statistics. REGULAR AGENDA OLD BUSINESS 15. Consider Approval of Staff Applying for the Implementation of a "Quiet Zone" at the Tequesta Drive Railroad Crossing Council discussed the pros and cons of a quiet zone and the application process for the Tequesta Drive crossing including modified hours of 10pm - 7am for the quiet zone. Citizen Comments: • Jessica Namath, 20 Shady Lane, stated Tequesta Trace residents had expressed the nuisance of the horns to her. She would support modified times with the horns. • Christina Vanderwesthuizen, 113 B Lighthouse Circle, appealed to Council to establish a quiet zone from at least 10pm - 8am. • Concetta Pesce, 113 C Lighthouse Circle, explained the increased amount of trains running through the Village and requested a quiet zone. • Mike Tomes, 110 D Lighthouse Circle, explained the diversity within the Tequesta Trace community and how the train horns are affecting all ages. PagRa'tlba#220 Agenda Item #2. Draft • Anthony Mangini, Lighthouse Cove, detailed the 16 trains in each direction every day an expressed the need for the quiet zone for 24 hours. • Harold Taylor, 13 Chapel Court, stated in the past there were limits to when trains could sound horns, but federal law superseded any local regulations. MOTION: Council Member Sartory made a motion to approve the application for a 24 hour "Quiet Zone" at the Tequesta Drive railroad crossing; Vice-Mayor Brandon seconded the motion. Carried unanimously 5-0. NEW BUSINESS 16. Consider approval of Special Event permit application for Farmer's Market event by Gallery Square North property owner, Eric Peterson (see attached Special Event Permit Application), to take place at 361-389 Tequesta Dr, Gallery Square North Plaza. The event is to be held on Saturdays, from March 16th to May 25th, from 8am to 1 pm. Lekita Wysong of the Tequesta Farmer's Market presented information to Council regarding the Farmer's Market located in Gallery Square North. She requested sponsorship and promotion on the Village of Tequesta's social media. Council discussed the logistics of the market including parking and sponsorship. Council Member Painter declared a voting conflict due to a family member participating in the market. Citizen Comments: • Jessica Namath, 20 Shady Lane, encouraged any environmental measures to reduce single use plastic and to share environmental information. MOTION: Council Member Bradford made a motion to approve the special event permit application for the Farmer's Market located in Gallery Square North with standard promotion by the Village of Tequesta on social media platforms; Council Member Sartory seconded the motion. Carried unanimously 4-0 (abstained: Council Member Painter). 17. VAR 01-24: Application of Tequesta Table, 233 US Highway 1, Tequesta, FI 33469 for a Variance from the requirements of Sec. 78-298 to allow the sale of intoxicating liquors, wines and beverages for consumption on the premises within 145 +/- feet radius of church, school or youth center, where Village Code requires a 1,000 feet separation. The property owner is Russell Properties of Tequesta LLC. Attorney Davis announced VAR 01-24 was a Quasi-Judicial matter and placed two individuals under oath. Attorney Davis requested any ex-parte communications; Mayor Young declared a discussion with the owner of Tequesta Table. The owner of Tequesta Table, Victoria Shparber, provided a letter of support from We PaglRatjhcff 220 Agenda Item #2. Draft Rock the Spectrum for the variance to provide beer and wine. It was entered into record as Exhibit One. MOTION: Council Member Sartory made a motion to approve VAR 01-24; Council Member Painter seconded the motion. Carried unanimously 5-0. 18. RESOLUTION NO. 02-24, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 202312024 GENERAL FUND BUDGET, AND BUILDING FUND BUDGET; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. MOTION: Vice-Mayor Brandon made a motion to approve Resolution 02-24 amending the Fiscal Year 2023-24 budget. Council Member Bradford seconded the motion. Carried unanimously 5-0. 19. Consider Approval of Chen Moore and Associates (CMA) Work Authorization for ADD Water Treatment Plant Process and Control Improvements Amendment #3 for $40,790 Council had a discussion on the expenses and the budget. MOTION: Council Member Sartory made a motion to approve the work authorization with Chen Moore for water treatment plant improvements; Council Member Bradford seconded the motion. Carried unanimously 5-0. 20. Added: Consideration of support for Coffee with a Veteran event at Oceana Coffee on March 23, 2024. Council approved the first event held by the Marine Corps League. The second event was planned for March 23, 2024 at Oceana in conjunction with the American Legion. They requested promotion on the Village of Tequesta's social media platforms. MOTION: Council Member Bradford made a motion to approve support of Coffee with a Veteran on March 23, 2024; Vice-Mayor Brandon seconded the motion. Carried unanimously 5-0. ANY OTHER MATTERS Council Member Bradford and Mayor Young suggested that after staff researched event sponsorships if there was any gaps on insurance coverage it would be workshopped. Council Member Bradford suggested Council increase every possible fee to start building money knowing what limitations would be coming. Vice-Mayor Brandon suggested a scaled down Residents Academy for tweens and teens. PaglRatibcff 220 Agenda Item #2. Draft Mayor Young recognized Manager Allen for his Home Rule Hero Award from the Florida League of Cities. ADJOURNMENT The meeting was adjourned at 8:54 PM. MOTION: Council Member Painter made a motion to adjourn the meeting; Council Member Bradford seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Pag@ oT 220 Agenda Item #2. Draft MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL MAYOR MOLLY YOUNG VICE-MAYOR LAURIE BRANDON COUNCIL MEMBER PATRICK PAINTER COUNCIL MEMBER RICK SARTORY COUNCIL MEMBER THOMAS G. BRADFORD MARCH 26, 2024 8:00 AM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 8:00 a.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Vice-Mayor Laurie Brandon, Mayor Molly Young, Council Member Patrick Painter, Vice-Mayor Rick Sartory, and Council Member Thomas G. Bradford. Council Member Sartory called in during the meeting and submitted his ranking sheets prior to the meeting. Council Member Elect Jayson French was also present. AGENDA ITEMS 1. Village of Tequesta Strategic Planning Workshop Facilitated by Herbert A. Marlowe, Jr., Ph.D. Village Manager Jeremy Allen provided history of the strategic planning workshop and introduced Dr. Herbet Marlowe. Dr. Marlowe explained how to prioritize items and how to score each item. Manager Allen also explained the color-coding system of each item. Council went through items from the 2024 strategic plan rating scale reviewing whether the goals were met, needed to be continued, and having detailed discussions on the priority of the items. Items discussed included mobility planning, the Business Liaison position, Tequesta Park funding, infrastructure, stormwater analysis and fees, undergrounding of utilities, bridge maintenance funding, a future facilities and staffing plan, Coastal Resiliency advocacy, continuation of sidewalk plans, establishment of quiet zones at railroad crossings, Remembrance Park phase two funding, phase two tree planting, purchasing of critical land areas, beautification of Old Dixie Highway and US1, carbon footprint reductions, continued education on golf carts and e-bikes, enhancement of community recreation events and programs, code enforcement and noise pollution, Pag@aIsFeof 2213 Agenda Item #2. Draft and vehicle funds for Fire Rescue and Police. Counci broke for lunch at 11:40 am and scored their sheets which were provided to Dr. Marlow and Clerk McWilliams for scoring. Council returned from lunch at 12:43 p.m. Village Clerk McWilliams provided Council with the results of the scoring for review. Dr. Marlowe detailed the results line by line. The highest priorities for the strategic plan were pursuing State funding for Tequesta Park, continued replacement of the utilities infrastructure (water and stormwater) and fee analysis for stormwater funds, future master facilities plan, and consideration of Remembrance Park phase two. Dr. Marlow detailed how Manager Allen would be able to utilize this to reflect Council priorities in the FY 2025 budget planning and staff allocations. Manager Allen provided an example of the previous year's format and use. Council felt the workshop was very beneficial and appreciated the open dialogue. They were also pleased to be able to reference the recent Residents survey to help with the discussion and prioritization of each item. The meeting was opened for public comment, there was none. ADJOURNMENT The meeting was adjourned at 1:00 p.m. MOTION: Council Member Bradford made a motion to adjourn the meeting; Vice-Mayor Brandon seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Pag@aecff 2213 Agenda Item #2. MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL MAYOR MOLLY YOUNG VICE-MAYOR LAURIE BRANDON COUNCIL MEMBER PATRICK PAINTER COUNCIL MEMBER RICK SARTORY COUNCIL MEMBER THOMAS G. BRADFORD APRIL 1, 2024 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Molly Young Vice-Mayor Laurie Brandon, Council Member Patrick Painter, Council Member Rick Sartory, and Council Member Thomas G. Bradford. AGENDA ITEMS 1. Discussion on Accounts Receivable Policy for the Village of Tequesta Mr. Jeffrey Snyder, Village Finance Director came before Council to ask for uniform guidelines for collections of past due accounts and write-offs. Mr Snyder spoke of collection company details, payment plans up to 6 months, establishment of Council to write off receivables, time frames, and cost beneficial collections. Council had comments on: write off time frames, consistency in processes, lien tools, collections, grace periods, code enforcement processes, renters, and liens vs. collections. 2. Discussion of an Ordinance Amending the City Code of Ordinances Section 74-82 to Add a Process and Allow a Lien on Property for Unpaid Utilities Service Charges Through a Magistrate Mr. Dennis Rick, Customer Service Manager for the Utility Department presented a PowerPoint to Council. The presentation offered information on topics such as active vs. inactive accounts, delinquent accounts, collection processes, fees, liens, and accounts receivables. Page 17 of 226 Agenda Item #2. Council had questions on tenant vs property owner scenarios, property owner only accounts, liens, notifications, typical processes for other municipalities, administrative policies, and determination of hardship cases. They would continue the topic at a future Workshop Meeting. 3. Discussion on Final Report of Residential Parking Study Conducted by Bowman Consulting Group, Ltd. Manager Allen announced that the parking study had been completed for R2 and R3 mixed use residential districts. The average parking ratio for these areas was 1.12 spaces per unit. Council had comments on the number of spaces, examples of other municipalities parking codes, guest parking, service provider parking, and loading zones. Mr. Jay Hubsch, Community Development Director proposed bringing back Natalia, who had performed the study, in addition to more detailed examples of what other areas did with parking, and examples of how to draft a code. The topic would be brought back to another Workshop Meeting for further discussion. 4. Discussion on Brick Donation Policy for Remembrance Park and Village Hall Memorial Manager Allen asked Council for feedback on memorial bricks, which would cost $250 each. Council was in receipt of the policy, waiver and confirmation appreciation letter. Council had comments on number of bricks (2,115) nonmilitary and public servant bricks, dropping the price of the bricks, management of project, government speech, brick size, and the original intent of Remembrance Park. Mrs. Pat Watkins of River Drive reminded Council that only a handful of residents had purchased bricks for the 9/11 fountain in years past. Mrs. Marcia Nielson gave a brief history of the intent of the park, according to Village meeting minutes, and offered cost estimates of other organizations and municipalities. Council determined further research was needed and the topic would be revisited at another meeting. 5. Discussion On Council-Manager Form of Government Legal Update and Upcoming Village Council Reorganization Village Attorney Keith Davis reminded Council of the current terms, the Council-Manager Page 18 of 226 Agenda Item #2. form of Government, the process of appointment, and procedures by motion or nomination. Council Members thanked residents for their support and Council Member Sartory, Vice Mayor Brandon and Mayor Young were open to continue to serve in leadership roles. ADJOURNMENT MOTION: Council Member Sartory made a motion to adjourn the meeting at 7:45 PM; Vice-Mayor Brandon seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Page 19 of 226 Agenda Item #2. MINUTES SPECIAL COUNCIL MEETING MEETING VILLAGE OF TEQUESTA, FL MAYOR MOLLY YOUNG VICE-MAYOR LAURIE BRANDON COUNCIL MEMBER PATRICK PAINTER COUNCIL MEMBER RICK SARTORY COUNCIL MEMBER THOMAS G. BRADFORD APRIL 11, 2024 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Molly Young, Vice-Mayor Laurie Brandon, Council Member Patrick Painter, Council Member Rick-Sartory, Council Member Jayson E. French. APPROVAL OF AGENDA MOTION: Council Member French made a motion to approve the agenda; seconded by Vice- Mayor Brandon. Carried unanimously 5-0. COMMUNICATIONS FROM CITIZENS There were none. AGENDA ITEMS 1. COUNCIL OATHS OF OFFICE Seat 1 - Jayson E. French Seat 3 - Laurie Brandon Seat 5 - Rick Sartory Village Clerk Lori McWilliams administered the Oaths of Office to Council Member Jayson E. French, Vice-Mayor Laurie Brandon, and Council Member Rick Sartory. 2. VILLAGE COUNCIL REORGANIZATION Mayor Pag@APof 226 Agenda Item #2. 1. Call for Nominations 2. Election Village Attorney Keith Davis opened the floor to nominations for Mayor. Council Member Rick Sartory nominated Mayor Young for another term as Mayor. Mayor Young accepted the nomination. There was no opposition. Attorney Davis announced that by unanimous acclamation Mayor Young was Village Mayor for 2024/2025 term. 3. VILLAGE COUNCIL REORGANIZATION Vice-Mayor 1. Call for Nominations 2. Election Village Attorney Keith Davis opened the floor to nominations for Vice-Mayor. Council Member Laurie Brandon nominated Council Member Patrick Painter, who accepted the nomination. Council Member Jayson French nominated Council Member Rick Sartory who accepted the nomination. MOTION: Attorney Davis called for a roll-call vote on Council Member Brandon's motion to appoint Council Member Painter as Vice-Mayor for the 2024/2025 term. Motion Failed 1-4. • Mayor Young: Opposed • Vice-Mayor Brandon: For • Council Member Painter: Opposed • Council Member Sartory: Opposed • Council Member French: Opposed MOTION: Attorney Davis called for a roll-call vote on Council Member French's motion to appoint Council Member Sartory as Vice-Mayor for the 2024/2025 term. Motion carried unanimously 5-0. • Mayor Young: For • Vice-Mayor Brandon: For • Council Member Painter: For • Council Member Sartory: For • Council Member French: For 4. COUNCIL REMARKS - Mayor - Vice-Mayor - Council Members Mayor Young thanked Council Member Brandon for her service as Vice-Mayor, welcomed Council Member French, and congratulated Vice-Mayor Sartory. Council Member Brandon welcomed Council Member French and congratulated all of Council. Pag@Agle(g 226 Agenda Item #2. Council Member French thanked God, his wife, family, and friends who have supported him. He also thanked the community and was open to conversations. Council Member Painter welcomed Council Member French and looked forward to working with everyone this year. Vice-Mayor Sartory welcomed Council Member French and also looked forward to the year. He pledged to not legislate politics on social media and was willing and open to speak with all residents to discuss the issues facing the Village. Mayor Young recognized Mr. Thomas Bradford for filling the vacant Council seat and presented him with a plaque for his service. ADJOURNMENT The meeting was adjourned at 6:16 PM. MOTION: Council Member Painter made a motion to adjourn the meeting; Council Member Brandon seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Pag@d4hc$226 Agenda Item #2. MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL APRIL 11, 2024 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:19 p.m. A roll call was taken by Village Clerk Lori McWilliams, MMC. Present were: Mayor Molly Young, Council Member Patrick Painter, Vice-Mayor Rick Sartory, Council Member Laurie Brandon, and Council Member Jayson E. French. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Patrick Painter An invocation was offered by Council Member Painter followed by the pledge of allegiance. APPROVAL OF AGENDA MOTION: Vice-Mayor Sartory made a motion for approval of the agenda. Council Member French seconded the motion. Carried unanimously 5-0. PRESENTATION Mayor Young recognized former Council Member, Vice-Mayor, Mayor, and longtime Village of Tequesta resident Mr. Tom Paterno who had passed away March 29, 2024. She detailed his service, dedication, and love for the Village while expressing how much he would be missed. Council Member Brandon expressed her sympathies to the family and her gratitude for serving with him. 1. Proclamation Proclaiming May 4th and 5th as American Legion Auxiliary Poppy Days in the Village of Tequesta Clerk McWilliams read the proclamation which was accepted by the American Legion Auxiliary members. 2. Proclamation Proclaiming May 2024 as Building Safety Month in the Village of Tequesta Clerk McWilliams read the proclamation which was accepted by Nara Cavalcanti of the Village Building Department. Pag@doof 220 Agenda Item #2. 3. Proclamation Proclaiming April 26, 2024 as Arbor Day in the Village of Tequesta The proclamation was not read as it would be read at the April 26th Arbor Day event. 4. Annual General Employee Pension Board Update -Acting Chair Ben Ward Ben Ward, Chairman of the General Pension Board, provided a brief summary of the general pension fund and it's performance. He reviewed benchmarks, allocations, and returns. The fund was considered young as it had started in 2000. The Actuary stated it was in excellent actuarial status, was well funded with a low level of volatility, and had a good rate of return at 6.5%. As of September 30, 2023 the plan was 99.3% funded and was 10.09% of Village funded payroll. To conclude, Mr. Ward informed Council that AndCo Investment Advisors entered into a partnership with Mariner Institutional. 5. Accept the Annual Comprehensive Financial Report (ACFR) for the Year Ended September 30, 2023 Finance Director Jeff Snyder introduced the auditor, Mr. Wade Sansbury of Mauldin & Jenkins. Mr. Sansbury provided a brief presentation of the unmodified clean opinion on the basic financial statements of the Village. He stated the Annual Comprehensive Financial Report (ACFR) was above and beyond what was required containing an introduction and financial and statistical section. There was not a federal or state single audit required for the Village in 2023. He shared the debt per residents comparison and an overview of funds. All funds were doing well with rates and expenditures. CONSENT AGENDA MOTION: Vice-Mayor Sartory made a motion to approve the Consent Agenda as presented; Council Member French seconded the motion. Carried unanimously 5-0. 6. MINUTES: March 4, 2024 Workshop 7. Consider Approval of a New Agreement for Special Magistrate Services for Existing Magistrate Wagner, at the Rate of$175.00 Per Hour 8. Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) A. Furniture Leisure, trash receptacle, $906.67 B. Orkin Termite Pest Control, $3,900.00 C. The Gehring Group, employee benefits consulting and advisory services, $0.00 9. Consider Approval of Florida Technical Consultants (FTC) Piggyback Agreement on SMRU Contract for Geographic Information System (GIS) Continuing Services Pag@A4bcff 220 Agenda Item #2. 10. Consider Approval of Aquifer Maintenance Performance Systems, Inc., dba AMPS, Inc. Piggyback Agreement on the City of Palm Bay Contract for Well Repair, Maintenance, and Rehabilitation Services Drinking Water Well Rehabilitation Services 11. Consider Approval of Contract Between the Tequesta Police Department and Accreditation Colony, LLC to Continue Overseeing and Coordinating the Police Department's Accreditation's Standards 12. Consider Approval of Kimley Horn and Associates Professional Engineering Services for Continued Roadway Improvements in the Country Club Community 13. Consider approval for this Special Event application for an annual July 4, 2024 four-mile running race by Believe With Me, a registered Florida Not-For-Profit Corporation, to take place at Constitution Park on Dover Rd. The event is to be held on Thursday July 4, 2024 from 6:30 a.m. - 9:30 a.m. No alcohol will be served. The projected number of attendees for the event is 800. The applicant has provided proof of insurance and will hire Police and Fire Detail for the event. The purpose of the event is to honor families of fallen soldiers and all proceeds will directly benefit families that have lost a loved one in the line of service. (Tabled during the March 14, 2024 Council Meeting) 14. RESOLUTION NO. 08-24 OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTY TO BE SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DISPOSE OF SURPLUS PROPERTY IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. 15. RESOLUTION 09-24, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, CERTIFYING THE RESULTS OF THE REGULAR ELECTION HELD ON MARCH 19, 2024 FOR THE VILLAGE OF TEQUESTA COUNCIL; AND FOR OTHER PURPOSES. END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Bethany Humpage, 562 North Dover Road, addressed Council on her experience during the weeks prior to the election. She detailed and American Legion event she attended where Vice- Mayor Sartory was also in attendance. She posted her appreciation to Vice-Mayor Sartory on Nextdoor and received criticism from Jessica Namath and her supporters. Mrs. Humpage did not feel it was civil and that many untruths were shared concerning Vice-Mayor Sartory, the police, and the Village. After the election the demeaning comments continued. Mrs. Humpage hoped Ms. Namath did not run again and her position on the Environmental Advisory Committee was re-evaluated. COMMUNICATIONS FROM COUNCIL There were none. APPOINTMENTS Pag@dRftc$220 Agenda Item #2. 16. Consider Appointment of Thomas Bradford to Fill the Environmental Advisory Committee Vacancy MOTION: Council Member Sartory made a motion to approve Thomas Bradford to fill the Environmental Advisory Committee Vacancy; Council Member Brandon seconded the motion. Carried unanimously 5-0. 17. Consider Appointment to Fill the General Employee Pension Board Vacancy MOTION: Council Member Brandon made a motion to approve Kyle Stone to the General Employee Pension Board Vacancy; Council Member Painter seconded the motion. Carried unanimously 5-0. STANDING REPORTS Village Attorney Village Attorney Keith Davis wished everyone a successful year on Council. Village Manager 18. Manager's Monthly Report Manager Jeremy Allen acknowledged Finance Director Jeff Snyder for his work on the reporting. He informed Council the Strategic Plan was set for the May Council meeting. He announced Remembrance Park and Tequesta park received matching grants, the Shred-It and Coffee with a Cop event was April 13th, the Arbor Day event was scheduled for April 26th, and that Palm Beach County was working on parking along Beach Road and would share information as it was received. Police Department 19. Police Department's Monthly Standing Report Police Chief Gus Medina provided a recap of the firearm safety training classes, coffee with a cop, a-bike statistics and education, and announced the Explorer 357 program. Applicants for the Explorers should be between the ages of 14-21 and he was looking forward to sharing the benefits of a career in law enforcement with those participating. Fire Department 20. Fire Department Standing Report Fire Chief James Trube detailed the trainings the department took part in, including train the trainer, May Day procedures, and pumper training. The push-in ceremony for the new truck was tentatively scheduled for May 3rd. He also recognized Lieutenant Mark Pag@dRAa#220 Agenda Item #2. Spurgeon who celebrated his 25th anniversary and Firefighter Zach Wichert was recognized as the American Legion's Firefighter of the Year. UTILITIES 21. Utilities Department Update Utilities Director Marjorie Craig reviewed the watermain projects providing pictures from the sites, the Beach Road phase two status, and the monthly dashboard revenues. REGULAR AGENDA OLD BUSINESS NEW BUSINESS 22. Consider Approval of Purchasing a Utility Task Vehicle (UTV) and Trailer Dedicated to Code Enforcement Building Director Wayne Cameron explained the need for the Utility Task Vehicle (UTV) for monitoring code compliance during turtle nesting season along the beaches. He discussed the cost which included the trailer and storage, maintenance, insurance, and beach access. MOTION: Council Member Brandon made a motion to approve the purchase of a UTV for Code Enforcement; Council Member French seconded the motion. Carried unanimously 5-0. 23. RESOLUTION NO. 07-24 , A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING THE MAYOR OF TEQUESTA TO SIGN AN AGREEMENT WITH THE STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT FOR MUTUAL AID IN THE EVENT OF A DISASTER OR EMERGENCY, PROVIDING AN EFFECTIVE DATE,AND FOR OTHER PURPOSES. MOTION: Council Member Painter made a motion to approve Resolution 07-24; Council Member French seconded the motion. Carried unanimously 5-0. 24. Consider Approval of the Contract with EMS-MC for 3rd Party EMS Billing Services MOTION: Council Member Brandon made a motion to approve the contract with EMC- MC for third party EMS billing services; Council Member Painter seconded the motion. Carried unanimously 5-0. 25. Consider Approval of Awarding the Construction of Remembrance Park to E&F Florida Enterprises Inc., D/B/A Creative Contracting Group in the amount of $1,176,900.00 Pag@dRjbcff 220 Agenda Item #2. MOTION: Council Member Brandon made a motion to approve awarding the construction of Remembrance Park to Creative Concepts Group; Council Member French seconded the motion. Carried unanimously 5-0. 26. Consider Approval of Sidewalk Capital Improvements on Seabrook Road with Wynn and Sons Construction Company, Inc. Public Works Director Doug Chambers provided a presentation to Council detailing the sidewalk and roadway improvements. MOTION: Council Member Brandon made a motion to approve the sidewalk improvements on Seabrook Road with Wynn and Sons Construction Company Inc.; Council Member Sartory seconded the motion. Carried unanimously 5-0. 27. Consider Approval of a Capital Roadway Improvement Project in the Country Club Community with Wynn and Sons Environmental Construction Company, Inc. MOTION: Council Member French made a motion to approve the Capital Roadway Improvement Project in the Country Club Community with Wynn and Sons Environmental Construction Company, Inc.; Council Member Sartory seconded the motion. Carried unanimously 5-0. 28. ORDINANCE NO. 1-24, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. TO ADOPT NEW OVERLAY ZONING THAT IMPLEMENTS CERTAIN RECOMMENDATIONS CONTAINED IN THE OCTOBER 2022 VILLAGE OF TEQUESTA COMMERCIAL CORRIDOR MASTER PLAN AS PREPARED BY THE TREASURE COAST REGIONAL PLANNING COUNCIL AND ADOPTED BY THE VILLAGE COUNCIL ON NOVEMBER 10, 2022; SPECIFICALLY AMENDING THE FOLLOWING SECTIONS: 78-4 DEFINITIONS. BY ADOPTING NEW DEFINITIONS FOR "FORMULA BUSINESS," "FORMULA RESTAURANT," "OVERLAY DISTRICT," "FAPADE TRANSPARENCY,"AND "CIVIC OPEN SPACE;" 78-96 DISCONTINUANCE OF NONCONFORMING USES. BY ADDING LANGUAGE TO EXPLAIN THE CONTINUATION OF NON-CONFORMING USES IN AN OVERLAY ZONE; 78-176 C-1 NEIGHBORHOOD COMMERCIAL DISTRICT. BY ADDING PERMITTED AND SPECIAL EXCEPTION USE REGULATIONS APPLICABLE TO OVERLAY ZONING; SEC. 78-177 C-2 COMMUNITY COMMERCIAL DISTRICT. BY ADDING PERMITTED AND SPECIAL EXCEPTION USE REGULATIONS APPLICABLE TO OVERLAY ZONING; SEC. 78-178 C3 GENERAL COMMERCIAL DISTRICT. BY ADDING PERMITTED AND SPECIAL EXCEPTION USE REGULATIONS APPLICABLE TO OVERLAY ZONING; SEC. 78-180 MU MIXED USE DISTRICT. BY ADDING PERMITTED AND SPECIAL EXCEPTION USE REGULATIONS APPLICABLE TO OVERLAY ZONING, AND RESOLVING ANY CONFLICT BETWEEN MU ZONING AND OVERLAY ZONING IN FAVOR OF OVERLAY ZONING; FURTHER CREATING AN ENTIRELY NEW ARTICLE VI DIVISION 3 ENTITLED "OVERLAY DISTRICTS." WITH NEW CODE SECTIONS 78- 201 THROUGH 78-204; ADOPTING SEC. 78-201 "TEQUESTA DRIVE OVERLAY," Pag@docff 220 Agenda Item #2. CREATING AND DEFINING THIS OVERLAY DISTRICT, PROVIDING PURPOSE AND INTENT, PROVIDING DESIGN, SETBACK, FACADE, PARKING, FORMULA BUSINESS AND RESTAURANT, OPEN SPACE, AND LANDSCAPING GUIDELINES; PROVIDING FOR PAYMENT IN LIEU OF CERTAIN OPEN SPACE REQUIREMENTS; PROVIDING FOR WAIVERS; RESOLVING ANY CONFLICT BETWEEN GENERAL REGULATIONS AND OVERLAY ZONING REGULATIONS IN FAVOR OF OVERLAY ZONING REGULATIONS; ALSO ADOPTING SEC. 78-202 "US HIGHWAY 1 OVERLAY," CREATING AND DEFINING THIS OVERLAY DISTRICT, PROVIDING PURPOSE AND INTENT, PROVIDING DESIGN, SETBACK, FACADE, PARKING, FORMULA BUSINESS AND RESTAURANT, OPEN SPACE, AND LANDSCAPING GUIDELINES; PROVIDING FOR PAYMENT IN LIEU OF CERTAIN OPEN SPACE REQUIREMENTS; PROVIDING FOR WAIVERS; RESOLVING ANY CONFLICT BETWEEN GENERAL REGULATIONS AND OVERLAY ZONING REGULATIONS IN FAVOR OF OVERLAY ZONING REGULATIONS; ALSO ADOPTING SEC. 78-203 "VILLAGE CENTER OVERLAY," CREATING AND DEFINING THIS OVERLAY DISTRICT, PROVIDING PURPOSE AND INTENT, PROVIDING DESIGN, SETBACK, FACADE, PARKING, FORMULA BUSINESS AND RESTAURANT, OPEN SPACE, AND LANDSCAPING GUIDELINES; PROVIDING FOR PAYMENT IN LIEU OF CERTAIN OPEN SPACE REQUIREMENTS; PROVIDING FOR WAIVERS; RESOLVING ANY CONFLICT BETWEEN GENERAL REGULATIONS AND OVERLAY ZONING REGULATIONS IN FAVOR OF OVERLAY ZONING REGULATIONS; AND ADOPTING SEC. 78-204 "WAIVERS" TO PROVIDE A PROCESS FOR OBTAINING WAIVERS FROM THE VILLAGE COUNCIL FROM CERTAIN OVERLAY DISTRICT REQUIREMENTS, PROVIDING FOR AN APPLICATION, AND PROVIDING CRITERIA FOR THE GRANTING OF A WAIVER; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE, AND AUTHORITY TO CODIFY, PROVIDING AN EFFECTIVE DATE;AND FOR OTHER PURPOSES. Attorney Davis read the title into the record. This was first reading. Lance Lilly, Senior Planner with Chen Moore, provided a detailed presentation with definitions of each overlay, examples of businesses, and criterias. Mayor Young opened the hearing for Council comments. Council had detail discussion on the overlay areas, notifications to businesses and residents, waivers, special exemption uses, variances, civic open spaces, landscaping, formula businesses criteria, and the 90-day time period for non confirming uses. Council also discussed the recommendations from the Local Planning Agency (LPA) and requested clarification on business services and definitions of waivers verse variances. Mayor Young opened the hearing for public comments: • John Isleib, 250 Tequesta Drive, thanked Council for being available to discuss this Ordinance. He did not feel that the residents and business owners were made aware of these discussions and felt it was very confusing. • Nicholas Gieseler, 819 S. Federal Hwy Stuart, Attorney with Bartlett, Loeb, Hinds, Thompson, & Angelos representing FP Tequesta Property Owners provided detail Pag@dod7l`220 Agenda Item #2. on what he felt was an overstep of the Village with this Ordinance and urged Council to pause the passing of this ordinance. • Phil Perko, 300 & 250 Beach Road and Main Street, listened to and read the charettes and sees a very confusing overlay and code text amendment that he felt was due to Starbucks. He understood preserving the Village, but banning formula businesses would limit the ability to receive financial backing. He provided Council with a handout he received from Jupiter and their communication. • Jessica Namath, 20 Shady Lane, echoed the sentiment of confusion with the Ordinance. She was opposed to franchise businesses and requested Council take more time to reconsider the details. • Pat Watkins, 167 River Drive, appealed to Council to reconsider formula businesses, and parking in the rear. • Thomas Bradford, 44 Chestnut Trail, felt formula businesses on US1 should have separate criteria and was confused with some of Councils comments and concerns. Council clarified the number of meetings and notifications that were done and did not feel this was rushed though they were open to holding another workshop for the public to discuss the item further. Council was also open to allowing more time during public comment. Attorney Davis explained Council needed to be completely inclusive and could not set definitions or time limits. MOTION: Council Member French made a motion to table the discussion, not vote on first reading, and directed staff to notify residents of a workshop discussing the Ordinance further; Council Member Painter seconded the motion. Carried unanimously 5-0. ANY OTHER MATTERS Council Member French stated that during his orientation he was notified that his discretionary funds were at a zero balance, upon further investigation he was informed his funds were donated to the Beach Road Association, Jupiter Narrows, and the Tequesta Country Club Association. He felt that was not the intent of the funds and that they were meant to be used for Florida League of Cities events and training. He asked that the funds not be disbursed and that Council develop a policy on the intent of those funds as well as a pro-rata approach for use of the funds. Council agreed to review a policy and felt it was unfortunate that he did not have any funds for the next six months. Vice-Mayor Sartory requested a review of e-bike policies and a review of public notification process once ordinances were passed. Council was in favor of future discussions on a-bikes and the notification process. Mayor Young provided a recap on the Beach Road Association meeting she attended. ADJOURNMENT The meeting was adjourned at 9:15 PM. Pag@dMbc$220 Agenda Item #2. MOTION: Council Member Sartory made a motion to adjourn the meeting; Vice-Mayor Brandon seconded the motion. Carried unanimously 5-0 Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Pag@eOglecfi 220