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HomeMy WebLinkAboutDocumentation_Regular_Tab 8B_1/9/1997 r1 3717:: iJ VILLAGE OF TEQUESTA. Post Office Box 3273 • 357 Tequesta Drive .. Tequesta,Florida 33469-0273 • (407) 575-6200 Rt► Fax: (407) 575-6203 3 CN OOUMI • PUBLIC WORKS COMMITTEE MEETING MINUTES DECEMBER 17, 1996 I . CALL TO ORDER AND ROLL CALL The Village of Tequesta Public Works Committee held a regularly scheduled meeting at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Tuesday, December 17, 1996. The meeting was called to order at 4:33 P.M. by Chair Elizabeth Schauer. A roll call was taken by Betty Laur, the Recording Secretary. Committee members present were: Chair Elizabeth Schauer and Co-Chair Michael R. Meder. Also in attendance were Village Manager Thomas G. Bradford, Village \, Clerk Joann Manganiello, and Department Head-s-., II. APPROVAL OF AGENDA Co-Chair Meder moved that the Agenda be approved as submitted. Chair Schauer seconded the motion. The vote on the motion was: - Elizabeth Schauer - for Michael R. Meder - for The motion was therefore passed and adopted and the Agenda was approved as submitted. III . COMMUNICATION FROM CITIZENS (non Agenda Items) r Public Works Committee Meeting Minutes December 17, 1996 Page 2 Marian Quigley, 79 Holly Circle, questioned when the dumpsters behind Village Hall would be removed, to which Public Works and Recreation Director Gary Preston responded that would be done when the new garage facility was completed, and that one would remain at the Village Hall site. Mrs. Quigley expressed concern that the dumpster area was unsightly and that because trees had been cut that there was no buffer to screen them from view, and questioned why those trees had been removed. The response was that the trees being removed were exotics which were required by law • to be removed. Mrs . Quigley questioned possible plans for a parking lot near her property line. Village Manager Bradford explained that the location of the future Village Hall Administration Building was not yet known, but that it was possible a parking lot would be built in that .area, and if so, everything possible would be done to buffer it, and that it was premature to say what would happen. Mrs. Quigley responded that a parking lot would make her unhappy, and commented that the beeping of the bobcat was very, annoying. Village Manager Bradford explained that the ' storage tank in the rear of Village Hall would be dismantled and that a buffer like the one at Constitution Park would be constructed around the remaining dumpster. • IV. STATUS REPORT RELATIVE TO RECREATIONAL PROGRAMMING AND SERVICES AT THE TEQUESTA RECREATION CENTER. Gary Preston, Director of Public Works & Recreation. Mr. Preston reported that due to a recent YMCA facility and program expansion, the organization had experienced a $60, 000 deficit and their directors were concerned that they would be unable to pay for the professional recreation center director which was anticipated to cost $30, 000 annually. The YMCA Board of Directors had requested that Mr. Giese review. this matter with Village staff and request additional funding in the amount of $15, 000 for FY 1997 and FY 1998, after which additional funding was not anticipated to be necessary. Mr. Preston recommended that the Village make the appropriate change in • the YMCA Lease/Programming Agreement to accommodate the YMCA' s request and to pay the salary of the Recreation Center Director by an intra-fund transfer. Mr. Preston reported that the YMCA had originally Public Works Committee Meeting Minutes December 17 , 1996 Page 3 intended that the director would not be a professional, so that the salary requirements would have been less, and that the professional they had chosen would be subject to the Committee' s approval. Mr. Preston also reported that the program director would offer center activities and trips for seniors and would provide bus transportation for youth and senior/adult activities as needed. Since there were only two days of remaining work, the center was anticipated to be opened in January, 1997, with facility programming anticipated to begin on or about April 1, 1997 . The first rental of the facility was to be for a wedding reception on January 26. Mr. Preston commented that equipment would be purchased with the $6, 000 budgeted for FY 1997, and that equipment donations would be solicited through the Village newsletter. Mr. Preston explained that the Village had received approximately 10-12 phone calls about rental of the building and that two had requested alcohol and that the building be open until • 2 A.M. ; however, Police Chief Allison had reported that the biggest problem with the building in the past had been the closing time, and an officer had had to be assigned to the parking lot. Mr._ Preston stated that he would like to see what type of response the Village would receive by operating without permitting alcohol and with a , closing time of not later than 11 : 30 P.M. Co-Chair Meder questioned whether the rental agreement should be modified to state that the renters would be responsible to pay for police coverage in the event it became necessary, to which Village Manager Bradford responded that Village Ordinances already had a section covering special duty detail for police which allowed the Police Chief to provide extra protection when he deemed it was warranted, and to collect payment for that protection from the parties involved. Mr. Preston explained that a security deposit would be collected to cover any unforeseen events and that it could be used to pay for extra police protection. Mr. Preston reported that the locks had been changed on the building. Mr . Preston commented that Mr. Giese was waiting for approval of the $15, 000 before proceeding further. Discussion ensued, during which Mr. Preston explained that if approved, the $15, 000 would be paid in arrears. Chair • Public Works Committee • Meeting Minutes • December 17, 1996 Page 4 Schauer requested that Mr. Preston verify whether the YMCA did background checks on the teenagers they hired for summer camp programs . Other points discussed were that the agreement would need to include what the ' professional recreation director was to do, and that the summer youth camps could be operated with a high school graduate, with the professional director providing a written program outline and making periodic spot checks to assure that everything was going as planned. Mr. Preston explained that the recreation budget would only need to be increased $9, 000 to meet the extra $15, 000 salary requirement requested by the YMCA, since $6, 000 was already budgeted. Chair Schauer made a motion to approve transfer of funds to provide the $15,000 requested. - Co-Chair Meder seconded the motion. The vote on the motion was: Elizabeth Schauer - for Michael R. Meder - for The motion was therefore passed and adopted. • V. STATUS REPORT RELATIVE TO CENTRAL GARAGE PROJECT. Thomas C. • Hall, Water System Manager. Mr. Hall reported that a site meeting had been held that morning with Gee & Jenson 'and the contractor' s representative and that the steel for the structure had been delivered. Mid April was the target for structural completion with final completion to follow in thirty days. The contractor' s request for a time extension had been denied. Mr. Hall reported that there had been delays due to communications problems, that the superintendent was experienced in conventional construction but this was his first design build project, that the drainage plan had had to be revised, and that the civil engineer had been slow; however, it was believed that everything had been solved so that now the work could be accelerated. Village Manager Bradford explained that he had wanted to be sure the Committee knew there had been problems, but that he wanted Public Works Committee Meeting Minutes December 17 , 1996 Page 5 to see what would happen from this point. Mr. Hall ' explained that Al Oslund had discovered that the drainage would not work properly after the contractor' s civil engineer had adjusted the floor level, and that Gee & Jenson had not found that problem since they were only providing a cursory review. Mr. Hall anticipated total change orders to cost approximately $2, 000 to $3000. Village Manager Bradford reported he would have 'no problem hiring this contractor again if he completed this job on time. Mr. Hall verified that the finish date was in the written contract and that liquidated damages could be collected after that date if the job was not complete. In response to concerns expressed by Mr. and Mrs. Quigley, Village Manager Bradford commented that the contract stated the contractor would be finished in mid April, and that the dumpsters would be moved by mid May. Mr. Hall explained that the dumpsters would be .moved before then if possible. The Committee requested that Mr. Hall telephone Mr. and Mrs. Quigley to tell them when the dumpsters ware to be moved. VI. ANY OTHER MATTERS There were no other matters to come before the Committee. • VII. ADJOURNMENT Co-Chair Meder moved that the meeting be adjourned. Chair ' Schauer seconded the motion. The vote on the motion was: Elizabeth Schauer • - for Michael R. Meder - for the motion was therefore passed and adopted and the meeting was adjourned at 5:17 P.M. Public Works Committee Meeting Minutes December 17 , 1996 Page 6 Respectfully submitted, Betty our Recording Secretary ATTEST: Joann Manganiello Village Clerk DATE APPROVED: