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HomeMy WebLinkAboutMinutes_Regular_3/14/2024 n MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL MARCH 14, 2024 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams, MMC. Present were: Mayor Molly Young, Vice-Mayor Laurie Brandon, Council Member Patrick Painter, Vice-Mayor Rick Sartory, and Council Member Thomas G. Bradford. INVOCATION AND PLEDGE OF ALLEGIANCE - Vice-Mayor Laurie Brandon An invocation was offered by Vice-Mayor Laurie Brandon followed by the pledge of allegiance. APPROVAL OF AGENDA MOTION: Council Member Sartory made a motion to add an agenda item to discuss Coffee with a Veteran to the agenda; Vice-Mayor Brandon seconded the motion. Carried unanimously 5-0. PRESENTATION 1. Presentation of the Abby Brennan Mayor Award Mayor Young presented the Mayor Abby Brennan Award to Council Member Thomas Bradford who thanked all of Council. 2. Proclamation Recognizing March 18 - 22, 2024 as Florida Government Finance Professionals Week Village Clerk Lori McWilliams read the proclamation into record. It was accepted by Finance Director Jeff Snyder. 3. Proclamation Proclaiming that March is declared Florida Bicycle Month in the Village of Tequesta The proclamation was not read as there was not anyone in attendance to accept it. 4. Annual Public Safety Pension Board Update - Chair Kris Cowles Chair Kris Cowles provided a brief update and presentation on the public safety pension to Council. Council discussed the different funds and strength of the plans. CONSENT AGENDA MOTION: Council Member Bradford made a motion to remove item number seven for discussion and to approve the Consent Agenda; Vice-Mayor Brandon seconded the motion. Carried unanimously 5-0. 5. MINUTES: January 29, 2024 Workshop; January 29, 2024 Special Meeting, January 11, 2024 Regular and February 8, 2024 Regular 6. Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) A. Professional Services Agreement with Life Scan Wellness Centers, $1,096.00 B. Diligent Agreement Amendment (iCompass), $6,400.00 C. Agreement with CRS Max Consultants, Inc., $6,500.00 7. Consider approval for this Special Event application for an annual July 4, 2024 four-mile running race by Believe With Me, a registered Florida Not-For-Profit Corporation, to take place at Constitution Park on Dover Rd. The event is to be held on Thursday July 4, 2024 from 6:30 a.m. - 9:30 a.m. No alcohol will be served. The projected number of attendees for the event is 800. The applicant has provided proof of insurance and will hire Police and Fire Detail for the event. The purpose of the event is to honor families of fallen soldiers and all proceeds will directly benefit families that have lost a loved one in the line of service. Council discussed the annual Freedom 4-mile event application, the number of participants, and the neighborhoods. It was decided to table the discussion, remove the item from the consent agenda, and include it on the April council meeting agenda. MOTION: Vice-Mayor Brandon made a motion to continue the Believe with Me Freedom 4-mile approval at the April Council meeting; Council Member Bradford seconded the motion. Carried unanimously 5-0. 8. Consider Approval for Letter of Support for the Jupiter Narrows Conservation Alliance and the Initiative to Restore Mangroves and Seagrasses in the Jupiter Narrows 9. RESOLUTION NO. 04-24 OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTY TO BE SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DISPOSE OF SURPLUS PROPERTY IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. 10. RESOLUTION NO. 05-24, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, SUPPORTING THE GRANT OF APPROPRIATIONS TO FUND IMPROVEMENTS AT TEQUESTA PARK; PROVIDING RATIONALE TO MAINTAIN SUCH LEGISLATIVE FUNDING WITHOUT A VETO; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Marcia Nielson, 94 Beechwood Trail, endorsed the Mayor on her choice for the Abby Brennan award highlighting Mr. Bradford's involvement in the community. COMMUNICATIONS FROM COUNCIL Council Member Painter was happy to participate in the Resident's Academy and hoped it would continue for many years. Vice-Mayor Brandon reminded everyone that Spring Break was starting. Mayor Young also praised the Resident's Academy and then provided an update on the Palm Beach County Infrastructure Surtax extension. It had a lack of support from the County who instead wanted to focus on a transportation surtax. STANDING REPORTS Village Attorney Attorney Davis announced the joint semi-annual meeting of the Treasure Coast and South Florida Regional Planning Council's at the Palm Beach County Transportation Agency where the property insurance issue facing the State of Florida would be a hot topic along with a Tri-rail and coral reef update. Village Manager 11. Village Manager Standing Report Manager Allen announced the completion of the State of Florida legislative session and acknowledge Mayor Young as the Florida League of City's Home Rule Hero. He provided a brief overview of the bills that had passed or failed at the 2024 session and those that could potentially affect the Village of Tequesta. Police Department 12. Police Department's Monthly Standing Report Chief Gus Medina provided background on the Freedom 4-mile, highlighted the upcoming fifth firearms safety class, the success of the previous nights Resident's Academy, manatee season ending in March, and the landing of a vessel in the unincorporated Palm Beach County area where two Tequesta Officers apprehended two of the eight individuals who tried to come ashore. Chief Medina provided a brief overview of golf cart usage around the Village along with e- bike safety. Fire Department 13. Fire Rescue Report for Village Council meeting March 14, 2024 Captain Gary Harris provided an update to Council highlighting the retiree breakfast, multi-agency training, driver operator training, Lifestart training, CPR training for residents, announced the arrival of the new engine and the in-service training that had started, and the Easter Open House occurring March 23rd. UTILITIES 14. Utilities Department Monthly Report Utilities Director Marjorie Craig provided updates to Council on the vulnerability grant, Dover Ditch project, the water main project, and thanked Council for the approval of the vacuum excavator which was already in use. She concluded with the dashboard statistics. REGULAR AGENDA OLD BUSINESS 15. Consider Approval of Staff Applying for the Implementation of a "Quiet Zone" at the Tequesta Drive Railroad Crossing Council discussed the pros and cons of a quiet zone and the application process for the Tequesta Drive crossing including modified hours of 10pm - 7am for the quiet zone. Citizen Comments: • Jessica Namath, 20 Shady Lane, stated Tequesta Trace residents had expressed the nuisance of the horns to her. She would support modified times with the horns. • Christina Vanderwesthuizen, 113 B Lighthouse Circle, appealed to Council to establish a quiet zone from at least 10pm - 8am. • Concetta Pesce, 113 C Lighthouse Circle, explained the increased amount of trains running through the Village and requested a quiet zone. • Mike Tomes, 110 D Lighthouse Circle, explained the diversity within the Tequesta Trace community and how the train horns are affecting all ages. • Anthony Mangini, Lighthouse Cove, detailed the 16 trains in each direction every day an expressed the need for the quiet zone for 24 hours. • Harold Taylor, 13 Chapel Court, stated in the past there were limits to when trains could sound horns, but federal law superseded any local regulations. MOTION: Council Member Sartory made a motion to approve the application for a 24 hour "Quiet Zone" at the Tequesta Drive railroad crossing; Vice-Mayor Brandon seconded the motion. Carried unanimously 5-0. NEW BUSINESS 16. Consider approval of Special Event permit application for Farmer's Market event by Gallery Square North property owner, Eric Peterson (see attached Special Event Permit Application), to take place at 361-389 Tequesta Dr, Gallery Square North Plaza. The event is to be held on Saturdays, from March 16th to May 25th, from Barn to 1 pm. Lekita Wysong of the Tequesta Farmer's Market presented information to Council regarding the Farmer's Market located in Gallery Square North. She requested sponsorship and promotion on the Village of Tequesta's social media. Council discussed the logistics of the market including parking and sponsorship. Council Member Painter declared a voting conflict due to a family member participating in the market. Citizen Comments: • Jessica Namath, 20 Shady Lane, encouraged any environmental measures to reduce single use plastic and to share environmental information. MOTION: Council Member Bradford made a motion to approve the special event permit application for the Farmer's Market located in Gallery Square North with standard promotion by the Village of Tequesta on social media platforms; Council Member Sartory seconded the motion. Carried unanimously 4-0 (abstained: Council Member Painter). 17. VAR 01-24: Application of Tequesta Table, 233 US Highway 1, Tequesta, FI 33469 for a Variance from the requirements of Sec. 78-298 to allow the sale of intoxicating liquors, wines and beverages for consumption on the premises within 145 +/- feet radius of church, school or youth center, where Village Code requires a 1,000 feet separation. The property owner is Russell Properties of Tequesta LLC. Attorney Davis announced VAR 01-24 was a Quasi-Judicial matter and placed two individuals under oath. Attorney Davis requested any ex-parte communications; Mayor Young declared a discussion with the owner of Tequesta Table. The owner of Tequesta Table, Victoria Shparber, provided a letter of support from We Rock the Spectrum for the variance to provide beer and wine. It was entered into record as Exhibit One. MOTION: Council Member Sartory made a motion to approve VAR 01-24; Council Member Painter seconded the motion. Carried unanimously 5-0. 18. RESOLUTION NO. 02-24, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 202312024 GENERAL FUND BUDGET, AND BUILDING FUND BUDGET, PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. MOTION: Vice-Mayor Brandon made a motion to approve Resolution 02-24 amending the Fiscal Year 2023-24 budget. Council Member Bradford seconded the motion. Carried unanimously 5-0. 19. Consider Approval of Chen Moore and Associates (CMA) Work Authorization for Water Treatment Plant Process and Control Improvements Amendment #3 for $40,790 Council had a discussion on the expenses and the budget. MOTION: Council Member Sartory made a motion to approve the work authorization with Chen Moore for water treatment plant improvements; Council Member Bradford seconded the motion. Carried unanimously 5-0. 20. Added: Consideration of support for Coffee with a Veteran event at Oceana Coffee on March 23, 2024. Council approved the first event held by the Marine Corps League. The second event was planned for March 23, 2024 at Oceana in conjunction with the American Legion. They requested promotion on the Village of Tequesta's social media platforms. MOTION: Council Member Bradford made a motion to approve support of Coffee with a Veteran on March 23, 2024; Vice-Mayor Brandon seconded the motion. Carried unanimously 5-0. ANY OTHER MATTERS Council Member Bradford and Mayor Young suggested that after staff researched event sponsorships if there was any gaps on insurance coverage it would be workshopped. Council Member Bradford suggested Council increase every possible fee to start building money knowing what limitations would be coming. Vice-Mayor Brandon suggested a scaled down Residents Academy for tweens and teens. Mayor Young recognized Manager Allen for his Home Rule Hero Award from the Florida League of Cities. ADJOURNMENT The meeting was adjourned at 8:54 PM. MOTION: Council Member Painter made a motion to adjourn the meeting; Council Member Bradford seconded the motion. Carried unanimously 5-0. R spectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME—FIRST NAME—MIDDLE NAME NAME OF BOARD,COUNCIL,COMMISSION,AUTHORITY,OR COMMITTEE Painter- Patrick-Christopher Village of Tequesta Council (Council Member, Seat 4) MAILING ADDRESS THE BOARD,COUNCIL,COMMISSION,AUTHORITY OR COMMITTEE ON 158 River Drive WHICH I SERVE IS A UNIT OF: CITY COUNTY 9 CITY ❑COUNTY ❑OTHER LOCAL AGENCY Tequesta Palm Beach NAME OF POLITICAL SUBDIVISION: Village of Tequesta DATE ON WHICH VOTE OCCURRED MY POSITION IS: 3.14.24 2f ELECTIVE U APPOINTIVE WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority,or committee. It applies to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent,subsidiary,or sibling organization of a principal by which he or she is retained);to the special private gain or loss of a relative;or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies(CRAs)under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative' includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A"business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner,joint venturer, coowner of property, or corporate shareholder(where the shares of the corporation are not listed on any national or regional stock exchange). * * * * * * * * * * * * * * * * ELECTED OFFICERS: In addition to abstaining from voting in the situations described above,you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting,who should incorporate the form in the minutes. * * * * * * * * * * * * * * * * APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • Yop must complete and file this form (before making any attempt to influence the decision)with the person responsible for recording the minutes of the meeting,who will incorporate the form in the minutes. (Continued on page 2) CE FORM 8B-EFF.11/2013 PAGE 1 Adopted by reference in Rule 34-7.010(1)(f),F.A.C. APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting,who must incorporate the form in the minutes.A copy of the form must be provided immediately to the other members of the agency,and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST Patrick Painter hereby disclose that on March 14 20 24 (a)A measure came or will come before my agency which(check one or more) inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or loss of my relative,Susan Painter(Mother) inured to the special gain or loss of by whom I am retained;or inured to the special gain or loss of which is the parent subsidiary,or sibling organization or subsidiary of a principal which has retained me. (b)The measure before my agency and the nature of my conflicting interest in the measure is as follows: My mother will be a vendor at the Tequesta Farmers Market to be located at 361-389 Tequesta Dr, Gallery Square North Plaza property, an event that the Village of Tequesta Council considered for approval of a Special Event permit application at its 3.14.24 Council Meeting (Agenda Item No. 16). As a result, I have a voting conflict and, thus, I abstained from voting on this agenda item. If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. 3.18.24 _ e Date Filed Sid nature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED$10,000. CE FORM 8B-EFF.11/2013 PAGE 2 Adopted by reference in Rule 34-7.010(1)(f),F.A.C.