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HomeMy WebLinkAboutMinutes_Workshop_4/1/2024 A ' MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL MAYOR MOLLY YOUNG VICE-MAYOR LAURIE BRANDON COUNCIL MEMBER PATRICK PAINTER COUNCIL MEMBER RICK SARTORY COUNCIL MEMBER THOMAS G. BRADFORD APRIL 1, 2024 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Molly Young Vice-Mayor Laurie Brandon, Council Member Patrick Painter, Council Member Rick Sartory, and Council Member Thomas G. Bradford. AGENDA ITEMS 1. Discussion on Accounts Receivable Policy for the Village of Tequesta Mr. Jeffrey Snyder, Village Finance Director came before Council to ask for uniform guidelines for collections of past due accounts and write-offs. Mr Snyder spoke of collection company details, payment plans up to 6 months, establishment of Council to write off receivables, time frames, and cost beneficial collections. Council had comments on: write off time frames, consistency in processes, lien tools, collections, grace periods, code enforcement processes, renters, and liens vs. collections. 2. Discussion of an Ordinance Amending the City Code of Ordinances Section 74-82 to Add a Process and Allow a Lien on Property for Unpaid Utilities Service Charges Through a Magistrate Mr. Dennis Rick, Customer Service Manager for the Utility Department presented a PowerPoint to Council. The presentation offered information on topics such as active vs. inactive accounts, delinquent accounts, collection processes, fees, liens, and accounts receivables. Council had questions on tenant vs property owner scenarios, property owner only accounts, liens, notifications, typical processes for other municipalities, administrative policies, and determination of hardship cases. They would continue the topic at a future Workshop Meeting. 3. Discussion on Final Report of Residential Parking Study Conducted by Bowman Consulting Group, Ltd. Manager Allen announced that the parking study had been completed for R2 and R3 mixed use residential districts. The average parking ratio for these areas was 1.12 spaces per unit. Council had comments on the number of spaces, examples of other municipalities parking codes, guest parking, service provider parking, and loading zones. Mr. Jay Hubsch, Community Development Director proposed bringing back Natalia, who had performed the study, in addition to more detailed examples of what other areas did with parking, and examples of how to draft a code. The topic would be brought back to another Workshop Meeting for further discussion. 4. Discussion on Brick Donation Policy for Remembrance Park and Village Hall Memorial Manager Allen asked Council for feedback on memorial bricks, which would cost $250 each. Council was in receipt of the policy, waiver and confirmation appreciation letter. Council had comments on number of bricks (2,115) nonmilitary and public servant bricks, dropping the price of the bricks, management of project, government speech, brick size, and the original intent of Remembrance Park. Mrs. Pat Watkins of River Drive reminded Council that only a handful of residents had purchased bricks for the 9/11 fountain in years past. Mrs. Marcia Nielson gave a brief history of the intent of the park, according to Village meeting minutes, and offered cost estimates of other organizations and municipalities. Council determined further research was needed and the topic would be revisited at another meeting. 5. Discussion On Council-Manager Form of Government Legal Update and Upcoming Village Council Reorganization Village Attorney Keith Davis reminded Council of the current terms, the Council-Manager form of Government, the process of appointment, and procedures by motion or nomination. Council Members thanked residents for their support and Council Member Sartory, Vice Mayor Brandon and Mayor Young were open to continue to serve in leadership roles. ADJOURNMENT MOTION: Council Member Sartory made a motion to adjourn the meeting at 7:45 PM; Vice-Mayor Brandon seconded the motion. Carried unanimously 5-0. Re pectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.