HomeMy WebLinkAboutDocumentation_Regular_Tab 5A_4/10/1997 Di, R .
INTER
MEMO
" OFFICE
Village of Tequesta
To: S r.'llamas G. Bradfrint Vftlager emeger-
c. Mr. Al Oslund, Stormwater Utility Coordinator MAR 2 4 1997
Mr. Scott D. Ladd, Building Official
From: Damian Peduto,Planner — gt Village Manager's Office
Subject: Request for Agenda Item to Be Placed on the Regular(April 10, 1997) Village
Council Meeting/CDBG Citizen Participation Requirement
Date: March 24, 1997
According to the general rules and guidelines for the Community Development Block Grant
(CDBG), Hurricane Opal Recovery Funding Program(DR-1074), which is the current program
that we are in the process of obtaining an award of$121,716.33, we must provide two(2)distinct
opportunities for local citizens' comments and questions. These are required to take place either
at a regular public hearing as an additional agenda item, or during a special meeting. Neither
situation requires a legal notice, however, both require a general notice of meeting in a local
newspaper. I have established for one of the two(2)required meetings to take place at the
Village Hall on Thursday, April 3, 1997, to begin at 4:00 P.M. I respectfully request that the
second of the two (2) required participation events take place as a specific agenda item on the
upcoming Village Council agenda, for April 10, 1997.
I have verified the specific intentions of this requirement with Ms. Margaret Peters, Department
of Community Affairs, who will be reviewing our application for correct information, procedures
and completeness. Ms. Peters assured that the two (2) situations described in the paragraph
above, would meet the state requirement of providing an opportunity for local citizens to submit
questioelvorcomments regarding the CDBG funds for which the village is currently applying.
If there is any
thing that I will need to prepare for the meeting, or if there is any question regarding
this memorandum, please let me know. Thank you.
` '' �r-" �' ATTACHMENT ONE
. /5•�TSiTYr a'
oft wi tv;i
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STATE OF FLORIDA , •
DEPARTMENT OF COMMUNITY AFFAIRS
EMERGENCY MANAGEMENT • HOUSING AND COMMUNITY DEVELOPMENT• RESOURCE PLANNING AND MANAGEMENT
LAWTON CHILES NOV 2 1 1996 JAMES F.MURLEY
Governor Secretary
•
The Honorable Janet Getting
Chairman,Martin County .
2401 S.E.Monterey Road . -
Stuart, Florida 34996
Re: Allocation of Supplemental Community Development Block Grant
- ... .= (-CDBG)Funds=for-Recovery_from•HiWicane Opal and Southeast Florida
Flooding •
Dear Chairman Getting:
On September 27, 1996,the U.S. Department of Housing and Urban Development(HUD)
allocated$6,337,634 in supplemental CDBG funds to the State of Florida for the purpose of
recovery from the effects of Hurricane Opal (disaster declaration DR-1069) and severe flooding in
Southeast Florida(disaster declaration DR-1074). Pursuant to Emergency Rule 9B-ER96-3,
Florida Administrative Code, these funds will be allocated by the Department based upon the
amount of documented damage from the above referenced disasters and the availability of other
supplemental recovery funds from HUD (see Attachment 1). This correspondence announces the
alloc::zion of these funds and presents the selected allocation method.
The amount of supplemental funds received by the Department are not sufficient to fund
all of the outstanding disaster recovery projects identified by eligible local governments.
Therefore,the Department has chosen to allocate the available funds based on a pro-rata share of
• disaster damages documented by the Federal Emergency Management Agency (FEMA) and the
U.S. Small Business Administration (SBA). This allocation process is described below: •
Step 1: Determination of FEMA and SBA Disaster Damages for Eligible Jurisdictions
The Department obtained the most recent available figures for eligible SBA loans,
Individual and Family Grant (IFG) awarc's, Public Assistance (PA) ;.wards, and Temporary
Housing (TH) assistance for the counties which were Presidentially declared disaster areas
subsequent to either Hurricane Opal (DR-1069) or severe Southeast Florida flooding (DR-1074).
This information is presented in Attachment 2. FEMA and SBA disaster data is provided only on
the county level and is unavailable on the city level.
Step 2: Exclusion of Ineligible Jurisdictions
Pursuant to Emergency Rule 9B-ER 96-3, Florida Administrative Code, the following
types of local governments were excluded from further funding consideration:
2555 •S'HUMARD OAK BOULEVARD • TALLAHASSEE, FLORIDA 32399 -2100
FLORIDA KEYS AREA OF CRITICAL STATE CONCERN SOUTH FLORIDA RECOVERY OFFICE GREEN SWAMP AREA OF CRITICAL STATE CONCERN
FIELD OFFICE P.O.Box 4022 FIELD OFFICE
2796 Overseas Highway,Suite 212 8600 N.W.36th Street 155 East Summerlin
• Marathon,Florida 3305C•:227 Miami,Florida 331594022 Ballow,Florida 33830.4641
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The Honorable Janet Getting
Paget
1) Local governments which received supplemental CDBG disaster recovery funds
directly from HUD for the purpose of recovery. from Hurricane Opal; and
2) Local governments which did not submit any projects to the Department for funding
consideration subsequent to the Department's June 5 and June 14, 1996 solicitations for
disaster recovery projects
This exclusion was done by eliminating these jurisdictions' damage amounts from further
consideration in the allocation process, as depicted in Attachment 3.
Since Fort Walton Beach and Lee County both received supplemental disaster recovery
funds directly from HUD,these jurisdictions were eliminated from further funding consideration.
Fort Walton Beach was eliminated from consideration by reducing Okaloosa County.'s disaster
damage figures by 14:89 percent'This was done because:the p6ptilat on of Fort Walton Beach in
the 1990 U.S.Census was 14.89 percent of the County's total. Calhoun,Gadsden, and Walton
counties and their constituent jurisdictions were also eliminated from funding consideration,due
to the fact that these jurisdictions did not submit disaster recovery projects to t'he Department for
consideration.
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Step 3: Initial Share Allocation
Based on the percentage of FEMA and SBA damage amounts which were not excluded in
Step 2 above, an initial share allocation of supplemental CDBG funds was computed (see columns
1 and 2, Attachment 4).
Step 4: Redistribution of Unfeasibly Small Grant Awards
All grant awards with an initial share allocation below$75,000 were redistributed to
counties which had an initial share allocation above this amount(see column 3, Attachment 4).
The reason for this redistribution is that very small CDBG grant awards are not administratively
feasible, due to statutory and regulatory requirements which are attached to these funds. The
redistributed funds($134,224)were allocated to the remaining seven eligible counties based on
each county's percentage of total FEMA and SBA damage:, in those seven counties (see columns
3,4, 5, and 6,Attachment 4).
Step 5: Gulf County Redistribution
After the initial fund redistribution, Gulf County had an allocation of$80,384. Emergency
Rule 9B-ER 96-3,.Florida Administrative Code, specifies the minimum size of any awarded gent
be $100,000, in order to promote administrative feasibility. Therefore,S 19,616 was redistributed
from the six counties which had an award allocation greater than S75,000. The redistributed funds
were reduced from the award of the remainin- six eligible counties based on each county's
percentage of total FE*lA and SBA damages those six counties(see column 7• Attachment 4).
y'
The Honorable Janet Getting
Page 3
Step 6: Final CDBG Award Allocation
A final CDBG award is hereby made to the following counties and the constituent local
governments in those counties which submitted disaster recovery projects to the Department for
consideration prior to July 2, 1996 (see column 8,Attachment 4):
Bay County $2,173,004
City of Callaway •
City of Lynn Haven
City of Mexico Beach
'City of Panama City - •
_
City of Panama City Beach _ . Y
City of Parker - - - • - - - - - - _ -_ .
City of Springfield
Escambia County $973,030
Gulf County $100,000
Port St. Joe
Martin County S179,931 '
Okaloosa County $1,644,061
City of Destin
Town of Shalimar
Palm Beach County $365,149
Town of Jupiter •
Town of Lake Park
City of North Palm Beach
Town of Palm Beach
Village of Tequesta
City of West Palm Beach
Santa Rosa County $775,706
City of Gulf Breeze
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It is the Department's intention that the above listed jurisdictions enter into negotiations
with the other local governments in their county, including the coi'nty govern: .ent,to select which
projects will be funded given the CDBG allocation available. The Department will not select
projects and funds will not be contracted until the chief elected official of each local
government notifies the Department that they concur with the allocation amount of funds
and the allocation process within the county. Projects which are eligible for further funding
consideration in your jurisdiction are provided as Attachme: :5. Only these projects will be /
considered for fund ing. All projects must meet the eligibility conditions delineated in Rule 9B-
ER 96-3 (Attachment 1).. Section 8 housing voucher projects have been eliminated from
consideration,because HUD did not make an allocation to the State for this purpose. Therefor/
N
The Honorable Janet Getting
Page 4
all jurisdictions which only sought funds for Section 8 vouchers were deleted from funding
consideration in stc , 6 above.
The Department will set up a meeting in each county where an allocation has been made,
in order to provide additional information regarding eligibility,to provide general technical
assistance and to facilitate meetings between county and city governments. This meeting will be
scheduled within 30 days of the date of this letter. In o; ier for the Department to fulfill this
function,we request that each local government listed above provide the Department with the
name,title,address,and phone number of a local government contact person within 10 days of
.the receipt of this letter. Please address this information to:
Susan M. Cook, Ph.D. .
- - Comnmunity Progtam-Administratat '}
Division of Housing and Community Development
Department of Community Affairs
2555 Shumard Oak Boulevard
Tallahassee,FL 32399
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The Department is currently in the process of seeking budget authority to obligate these
funds. As soon as the Department receives this authority and the community allocations are
received,the Department will proceed to contract these funds. Our goal is to have these funds
under contract within 90 to 120 days from the date of this letter.
This letter also serves as a notification of administrative hearing rights. Any jurisdiction
which was a Presidentially Declared Disaster Area pursuant to Hurricane Opal (DR-1069) or
Southeast Florida flooding (DR-1074) AND which submitted a disaster recovery needs inventory
to the Department of Community Affairs subsequent to its June 5th and June 14th requests for
submission of such an inventory (henceforth, "eligible jurisdiction") has the right to an
administrative proceeding pursuant to Section 120.569 Florida Statutes. If the eligible
jurisdiction does not dispute issues of material fact raised by this decision, then the administrative
proceeding will be pursuant to Section 120.57(2)Florida Statutes . If an administrative
proceeding pursuant to Section 120.57(2) is held,the eligible jurisdiction will have the
opportunity to be represented by counsel, to present to the Department written or oral evidence in
opposition to the Department's action, or to present a written statement challenging the legal
grounds upon which the Department is justifying its actions.
If the eligible jurisdiction di )utes any issues of material fact stated in this decision,the
eligible jurisdiction has the right to Lai administrative hearing before an administrative law judge
of the Division of Administrative Hearings, pursuant to Section 120.57(1),Florida Statutes. At an
acrinistrrtive hearing pursuant to Section 120.57(1), the eligible jurisdiction may be represented
by coutys: of its choosing, anc will have the opportuniity to present evidence and argume it on all
the issue- .molved,to r- -duct cross-examina:ton and submit rebuttal evid-.ace,to submit
prorosec indings of f. • —id orders, and to file ex options to any order or hearing officer's
recomme.ided order.
If the eligi e jurisdi ion desires either an informal proceeding or a formal hearing,the
eligible jurisdictio:: must file with the Agency Clerk of the Department of Community Affairs a
written respc'ise or pleading entitled, "Petition: for Administrative Proceedings" within 21 calendar
days of rece t of this letter. The petition must be in the form •'equired by Rule 28-5.201,Fla.
The Honorable Janet Getting
Page 5
Admin. Code. A petition is f'ed when it is received by Jane Bass,Agency, Clerk, in the
Department's Office of General Counsel,2555 Shumard Oak Boulevard,Tallahassee, Florida
32399-2100. The petition must include an original signature by someone authorized to act on •
behalf of the eligible jurisdiction; facsimile filing of a petition 3 not permitted by department rule.
A petition must specifically request an administrative proceeding, it must admit or deny each
material fact contained in this decision, and it must state any defenses upon which the eligible
jurisdiction relies. If an eligible jurisdiction lacks knowledge of a particular allegation of fact,the
eligible jurisdiction must so state and that statement will operate as a denial.
The eligible jurisdiction waives the right to an administrative proceeding if it does not file
a Petition for Administrative Proceeding with the Agency Clerk within 21 days of receipt of this
letter decision. Any a.peal must specify in detail the basis for review. Unless the.appeal clearly
describes disputed issues of material fact,the proceeding wilrbe conducted pursuant to Section
120.57(2)Florida Statutes, and applicable rules. To the extent that the Department accepts the
facts represented in the application, but denies funding based on the interpretation of law or rules,
an informal proceeding is appropriate.
If you have any comments, questions, or concerns, please contact Thomas Pierce, Chief,
Bureau of Community Development at(904) 488-1536.
Sincerely,
ames F. Murley
Secretary
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JFM/poy
Attachments
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cc:
Edward B. Smith, Jr., Director, Martin County Public Safety
t P is-
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
EMERGENCY MANAGEMENT• HOUSING AND COMMUNITY DEVELOPMENT• RESOURCE PLANNING AND MANAGEMENT
LAWTON CHILES JAMES F.MURLEY
Governor ? Secretary
�9�
IAN 9 1
Mr. Allan F.Oslund
Coordinator, Stormwater Utility and Capital Improvements •
Village of Tequesta
P.O. Box 3273
Tequesta, Florida 33469-0273
RE: Community Development Block Grant(CDBG) Supplemental Appropriation for Repairs
and Expenses Related to Hurricane Opal and DR-1074
Dear Mr. Oslund:
On November 21, 1996,the Department notified your local government of the availability of
$365,149.00 in CDBG funds available for recovery from severe flooding in October of 1995 (see
Attachment 1). In order to assist your local government in contracting for these available funds,the
Department plans to hold a meeting on Thursday,January 30, 1997, from 9:00 a.m. to 5:00 p.m. in
Conference Room A of Building 502 at 3323 Belvedere Road in West Palm Beach. The topics
covered at this meeting will include:
• Introductions of attendees
• Discussion of potential projects and the criteria that must be met to determine eligibility
• Review of CDBG program requirements
• Any questions or concerns you or your staff may have
Please be prepared to make a 30 minute presentation of your local government's priority projects. All
projects must meet the following eligibility criteria:
1) All projects to be funded with CDBG Hurricane Opal and DR-1074 funds must be on the
list of projects submitted to HUD as an attachment to DCA's letter dated November 21,
1996(see Attachment 1); and
2) Pursuant to Emergency Rule 9B-ER96-3 (see Attachment 1),the minimum grant size for
all grants shall be $100,000.00;and
3) Pursuant to HUD regulation 24 C.F.R. 570.483, each activity must meet one of the
following national objectives*:
2555 SHUMARD OAK BOULEVARD • TALLAHASSEE, FLORIDA 32399 -2100
FLORIDA KEYS AREA OF CRITICAL STATE CONCERN SOUTH FLORIDA RECOVERY OFFICE GREEN SWAMP AREA OF CRITICAL STATE CONCERN
FIELD OFFICE P.O.Box 4022 FIELD OFFICE
2796 Overseas Highway,Suite 212 8600 N.W.36th Street 155 East Summedin
Marathon,Florida 33050-2227 Miami,Florida 33159-4022 Ballow,Florida 33830-4641
r!
Mr. Allan F. Oslund
Page 2
a) The activity is designed to meet community development needs having a
particular urgency;or
b) The activity benefits low and moderate income persons;or
c) The activity is determined to aid in the prevention or elimination of slums or
blight.
*See Attachment 2 of this letter for a description of the specific criteria and support
documentation required to show that each activity carried out by the grantee meets a
national objective.
4) HUD requirements that these funds must be for expenses and repairs related to the
specific disaster(s)noted above**, and,
a) There must be a clear and compelling need for the CDBG emergency
supplemental funds for expenses and repairs related directly to the disaster;
b) Of the CDBG funds available,no amount may be used for activities
reimbursable by the Federal Emergency Management Agency(FEMA)or
available through the Small Business Administration(SBA);and
c) The activities funded must be those that would not otherwise be funded through
currently available federal, state, or local resources.
**The Chief Elected Official of each jurisdiction must certify that each activity meets
these HUD requirements. This certification must be retained in the local government's
CDBG files for future reference. Additionally, your local government must retain
documentation on file which supports each of these certifications.
•
5) All activities carried out with these funds must be CDBG eligible activities as defined at
Section 105 of the Housing and Community Development Act of 1974 and at 24 C.F.R.
Section 570.201 (see Attachment 3).
Following this scheduled meeting you must negotiate with other eligible jurisdictions in your
county, including the county,to allocate the available CDBG funds totaling$365,149.00 for your
geographic county area. For your convenient reference,we have attached a list of all the contact
people's names, addresses, and phone numbers for all the eligible jurisdictions in the geographic county
area as Attachment Four(4). Following these negotiations, each local government listed must transmit a
letter signed by the Chief Elected Official to DCA which states that he/she agrees with the local
allocation process and identifies the proposed grant amount to be received by that jurisdiction. For
those jurisdictions that receive none of this funding,the Department also requires a letter stating this
and that the Chief Elected Official of that'urisdiction supports the results of the local.negotiati :!
appliCalTais will be acce ted or contract .until:we.rece still +dm all Chief Elected Officials
of jurisdictions that are eligible for these supplemental CIAO funds in the county.
Attached to this correspondence is an application for CDBG disaster recovery funding. Please
submit this completed application to the Department as soon as it is completed,but no later than
by Wednesday,April 30, 1997 at the following address:
Mr. Allan F. Oslund
Page 3
Susan M. Cook, Ph. D.
Community Program Administrator
Division of Housing and Community Development
Department of Community Affairs
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
This application delineates the activities which your local government will contract to undertake with
CDBG funds. The Department reserves the right to reallocate funds which your local government does
not apply for by the application deadline. If additional time is needed,the Department will accept
requests to extend the application submission deadline. The Department will forward a contract for
your signature within 30 days of receipt of an acceptable,completed application.
Finally,please note that the Department plans to hold an Implementation Workshop from
9:00 a.m.to 5:00 p.m.on Friday,April 11, 1997,at the Palm Beach County Conference Center
which is located at the following address:
3323 Belvedere Road
Building 509
West Palm Beach,Florida 33406
The purpose of this workshop is to assist you in the administration of your CDBG grant. We expect the
workshop to take one full work day to present the program material and address any questions you may
have. Please plan to send your designated contact person and any other appropriate representative(s)to
this workshop,as our staff will present the requirements of this program in depth and how they relate to
specific proposed activities.
Thank you for your time and attention to these matters. If you have any questions or concerns,
please call Ms. Margaret Peters, Community Assistance Consultant at(904)922-1890 or
Mr. Patrick Young, Planner IV,at(904) 922-1893.
Sincerely,
�_�CEnt
Thomas A.Pierce,Chief
Bureau of Community Development
TP/mp
cc: The Honorable Earl L. Colllings, Mayor, Village of Tequesta
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ORIOt'
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February 7, 1997 • CEMEIED_LErrER#P 505 665 002
Housing a oD""snity ElinaNIKEIPIREQUSSTED
Development O.sardaeat
3373 Belvedere Roan •
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Building 1501
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Ma Palm e.act%FL 33406 •
Mr.Allan F.(NlunJ SU&CI Coordinator
Village of Toquceta
.■ •Post Office Box 3217
Toquesta, Florida 1' a a-0273
Mat Saadi County
Dowd et County
-RE: STATE CO . UNITY DEVELOPMENT BLOCK GRANT
�. (CDBG) SU al" -MENTAL APPROPRIATION
Ken L RAW Chairman
Dear Mr. Oslund
sass*aronsati vice .
Karen T.Marcus On January 30, 199 , representatives from the State of Florida Department of
Carol A.Roberts Community Affairs A) held a meeting to review the Community Development
Warren H.Newell Block Grant (CDB('-upplemental Appropriations for repairs and expenses related
to DR-1074. Ass • at the meeting and in prior correspondence from DCA, all
Mary McCarty �eli�giihle jurisdictions -• uding the county,, are required to meet and negotiate how the
1.1aude Ford Lae 8365,149 alloction be diutributed. Those in attendance decided that since these
are state funds, the is-•otiation meeting will be held on:
Cooney Adaal.ist"eOe Friday, Fehru 14, 1997, 9:00 a.m.
Robert vAisinaa Pl- Palm Beach C I ty Dept. of Housing and Community Development
3323 Belvedere '. ,, Bldg.501, 1st Floor Large Conference Room
'West Palm Be .. Florida 33406 Telephone: (561)233.3601
•
Attendance at thii , eetirg i, critical, I ante aygryone to corUider this
=11story if we a$ • meet the schedule established by the Deportment of
Community Aff,aaja or submission of the application for DR-1074 CDRG
grant funds.Pleesg .nailer that failure to Attalla will severely compromise
the ability of this a to µtilize these tunas. geese confirm yourpttendanct
with Theresa Law - ce, Senior Secretary. at ($61)2333601.
Please note that DCA •resentati cs informed attendants of the January 30, 1997
meeting, that app' •a or receipt of FEMA hazard mitigation fund*related to
DR-1074 does not p - 'de your jurisdiction from negotiating and applying for these
''"rsaadeescravaft CDBG funds. In a41.lion, they clarified that the maybe eligible to meet
4ffinistars Action brrpbyd Prot B
the urgent need Natia Objective, provided the criteria for that objective are met.
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:1�. Arai.donnorsildxsw •
f°C11
CDBG Supplement Appropriations
February 7, 1997
.. S 4 Page Two .
•e In addition, please'le aware that correspondence From DCA to all eligible
jurisdictions states: •
•
"Following tdm nivetiations,each local government kited must transmit a letter
signed by the Clair.gscted Official to DCA which stabs,drat he4he agrees with
die loyal a//ooation cso and id.nbfras th.proposed grant amount to be received
by that jariodiciloio. For those jurisdictions that,ucdi.none of die Puna g, the
Department also.repuiru a letter stating this/act and that th. Chief Elected
Official of that jrjn►diction supports the ranks of the local negotiations. No
application. id 4bccaptrd or contracts let and we recess. this letter from all
Chief Blalt d ONals of jurisdictions that are 414 for iron sup/Armenia/
CDBO funds in 14 county.'
•
If you have any qu.Ons concerning the next meeting, please contact me or Elena
Escovar, Acting PlitneIng Manager at (561) 233-3621. For qua on the
CDBG Suppleznen4 appropriation Program, pleas. contact Margaret Peters,
Community As ' ` Consultant at (904) 922-1890, or refer to the state
correspondence m to you January 9, 1997.
Since ,,
'-'01' r------
a.. . M. ` arvin, D4ector
Housing and Co ty Development
RMH/ATC( MF/r#1
eel lbomas a. Pisrcvp 4iiiac1 Bureau/CD, DCA, State of FL
Elena M. Escovael g Planning Manager, FL, HCD
Ann.T.Czoayn,i. 1, PL, HCD
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a:u996 97 pr lnegotltz.wpd •
ataeam:nit(02/07/9 •
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March 14, 1997
'VV• �� •
4'40ROO' Mr. David L. Brown, Director of Utilities
Water System Department
Town of Jupiter
Housing a.Community Post Office Box 8900
Development Department
3323 Belvedere Road Jupiter, Florida 33468-8900
Building 11501 •
Vilest Palm Beach.FL 33406 RE: State Community Development Block Grant Supplemental Appropriation
hRP l ww.co Palm.beach.n.us for Repairs and Expenses Related to Hurricane Opal; and DR-1074
Dear Mr. Brown:
•
This letter is written in response to correspondence received by Palm Beach
County
Housing and Community Development(HCD)on March 6, 1997 from the Town of
Pains Dead,county Jupiter's Water System Department(Attachment I). This correspondence informed
Conunissio Board
or n• ► HCD of the Town's decision to not offer support for the local negotiation and
allocation process, and requested a share of the supplemental grant.
Burt Aaronson.Chairman
Maude Ford Lee Vice Chair As you are aware, the State process on the above-referenced matter started in June
1996, by correspondence to Palm Beach County and selected municipalities. The
Karen T. Marcus Town of Jupiter, as one of the selected municipalities, was kept informed, in writing.
Carol A.Roberts of the related State efforts. Correspondence from the State as well as from this office.
Warren H.Newell stressed the importance of meeting one(1) of the three(3)National Objectives of the
Community Development Block Grant (CDBG) Program; one of them being the
Mary Mccarty benefit to low-and moderate-income persons. It is acknowledged that at the start of
Ken L roster the process there was some confusion as to the appropriate National Objective to be
met, and since it is U. S. Department of Housing and Urban Development's (HUD)
preference that projects benefit low- and moderate-income persons, this office was
proceeding under that assumption.
County Adadrdstrator
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Robert Weisman P.E. To provide clarification and technical assistance to the County and all selected
municipalities, the State mailed letters on January 9, 1997, advising of two•(2)
meetings. The purpose of the meetings was clearly indicated in the correspondence,
and it included discussion of the (3) possible National Objectives to be met. The
State's first meeting occurred on January 30, 1997; the Town of Jupiter was not
represented. At that meeting, the State clarified the National Objective eligibility as
well as FEMA's funding role. It was also decided by those in attendance that HCD
was to provide the necessary staff assistance to coordinate scheduling of the
• negotiation meeting.
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Our office notified each selected municipality of the scheduling of the negotiation
meeting, via certified mail on February 7, 1997(Attachment II). Please note that this
An Equal
Opportunity letter clarified the State'sposition with respect
Affirmative to FEMA funding, and that projects
might be eligible to meet the Urgent Need National Objective. This was discussed at
length by the State during the January 30, 1.997 meeting.
11 c0 Town of Jupiter Water System Department
a. l�4 Re: State CDBG Supplemental Appropriation
�4 y &,_ _ March 14, 1997
Page Two
4ZORi9r
I would like to clarify that the allocation process and its methodology were formulated
by those attending the February 14, 1997 meeting. It should be noted that the
guidelines to allocate the funds included benefits to low- and moderate-income
persons, as evidenced in the attachment to the February 24, 1997 letter.
Finally, I would like to remind the Town of Jupiter, that no application will be
accepted or contracts let by the State until they have received the letter supporting the
results of the local negotiations. The Town's decision of not supporting the local
negotiation and allocation process may ultimately result in loss of funding not
only to-Palm Beach County,but to the Village of Tequesta,the City of West Palm
Beach, and the entire County, as a geographical area, if the April 30, 1997
application deadline is not met.
Sincerely,
Remar M. arvin, Director
Housing and Community Development
Attachments: 1 & 2
cc: Thomas A. Pierce, Chief, Bureau/CD, DCA, State of Florida
Lee R. Evett, Manager,Town of Jupiter
Thomas G. Bradford, Manager,Village of Tequesta
Allan F. Oslund, SU&CI Coordinator, Village of Tequesta
Michael Wright, City Administrator, City of West Palm Beach
Christopher Plummer, Housing Manager, City of West Palm Beach
• W. Erik Olson, Acting Utilities Director, City of West Palm Beach
Linda Conners, Special Project Coord., City of West Palm Beach
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s:1996-97/C DBG/Disaster/Jupiter.wpd
eme:3/12J97
I 4 7_ _) .
Attachment 1
*Al
: .. i*'.
210 Military Trait 710ie 561 / 746-5134
Jupiter. Florida 33458 • r -
# lea # FAX 561 / 575-7785 •
i92f
0R � 0
Town of Jupiter February 4. 997
WATER SYSTEM
PO BOX 8900 '
JUPITER FL 33468-8900 •-'•,; •
Mr. Remar M. Harvin, Director s \1
Palm Beach County
r U .....
Housing and Community Development
3323 Belvedere Road
Building #501 •
West Palm Beach, Florida 33406
Re: Community Development Block Grant Supplemental Appropriation for Repairs and Expenses
Related to Hurricane Opal and DR-1074
Dear Mr. Harvin:
This short letter is written in response to your attached letter of February 24, 1997. We are
deeply disappointed to learn that your office's allocation process for the supplemental grant funding
ultimately allowed projects that do not necessarily provide direct benefit to low or moderate income
persons. This outcome simply contradicts your statements to our Director of Engineering, Bernard -
Schattner on December 27, 1996(see attached). We had given up hope on receiving additional
funding based on your earlier guidance. •
As you know.the Town was the most severely impacted region by the disaster and many
relief projects still remain fully or partially unfunded. We find it disheartening that we have been
provided improper information and as such must request that we receive our appropriate share of the
available supplemental grant.
In closing,we can not offer our support for the local negotiation and allocation process that
has transpired to date.
Since I ,
David . rown
Director of Utilities
cc: Thomas A. Pierce, Chief, Bureau/CD, DCA. State of Florida
Lee R. Evett, Town Manager
Bernard Schattner, Director of Engineering and Public Works
' r •
•
404.1j1C11 e° February 24, 1997
• Mr. David L. Brown, Utilities Director
• Town of Jupiter
•
210 Military Trail
46443M9t'
Jupiter, Florida 33458
RE: Community Development Block Grant Supplemental Appropriation
Housinga communlry pp pnation for
Development Department Repairs and Expenses Related to Hurricane Opal and DR-1074
3323 Belvedere Road •
•
Budding•sol Dear Mr. Brown:
We Palm Beach.FL 33406
Pursuant to correspondence from the State of Florida Department of Co
mmunity
Affairs (DCA), all local governments eligible to receive Community Development
• Block Grant(CDBG)Supplemental Appropriation for
Hurricane Opal and DR-1074, includingrepairs and expenses related to
transmit a letter signed by the Chief Elected localOfflcial to DCA government,
state required to
>'alrw Beach Countyh agreess that
loud of with the local allocation process and identifies the proposed grant
Commissioners amounts to be received. Attached for your use is a letter that has been drafted for this
Ken L Fostet Chairman purpose. The letter reflects allocation decisions that were made at the Feb ruary 14,
1997, negotiation meeting, of which you were notified by Certified Mail. Also
Bun Aaronson.Vice Chairman attached is the methodology used at the negotiation meeting.
Karen T.Marcus
Carol A.Roberts No Stag rflAr.'R>?licationc will be acceeted or contra let �nr,
tenter rrom ail rti,ec ni • I DCA receives the
Warren H. NewellsupplsmuliaLcuraands. Please be reminded that Officials of 1]d • dons hat are eligible for•
these
Mary McCarty January 30, 1997, informational meetingthat DCA informed attendants of the
,Kam Ford Lee mitigation funds related to DR-1974does note preclude yotion or eur jurisdiipt of ction on hazard
ro d
eligibility in this program. m
County Administrator If you have any questions concerning this letter or its attachment,please contact me
RobertWeisman.Pe or Elena M. Escovar,Acting Planning Manager at(561)233-3621. For questions on
the State CDBG requirements,please contact Margaret Peters,Community Assistance
Consult at(904)922-1890,or refer to the DCA correspondence mailed to you January
8 or 9, 1997. Thank you for your assistance.
•
Sincerely, .
R . Harvin, Director
Housing and Community Development
Attachments
cc: Thomas A.Pierce,Chief, Bureau/CD,DCA, State of FL
Elena M. Escovar, Acting Manager, Planning Section, HCD
"Ege�toyy,►�,;h Anne T. Cronyn, Planner I, PS. HCD
^Fr+*arrve
r < r.}
(LOCAL GOVERNMENT LETTERHEAD) •
(Date)
Mr. Thomas A. Pierce, Chief
Bureau of Community Development
State of Florida Department of Community Affairs
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
RE: Community Development Block Grant Supplemental Appropriation for Repairs and
Expenses Related to Hurricane Opal and DR-1074
Dear Mr. Pierce:
As contained in your January 9, 1997, correspondence regarding Community Development Block
Grant(CDBG)Supplemental Appropriation, (local government name)is required to transmit a letter
showing support for the local negotiation and allocation process. Please accept this correspondence
as evidence of that support.
In addition, (local government name) endorses the following proposed grant amounts, as negotiated
by eligible jurisdictions at the February 14, 1997, negotiation meeting.
Palm Beach County S121,716.33
Village of Tequesta S121,716.33
City of West Palm Beach $121,716.33
Town of Lake Park 0
Town of Palm Beach 0 •
Town of Jupiter 0
Town of North‘Palm Beach 0
If there are any questions concerning this matter, please contact (name, title, and phone number of
contact person). Thank you for your assistance.
•
• Signed:
(Name and Title of Chief Elected Official)
(Name of Local Government)
iea
GUIDELINES FOR THE LOCAL ALLOCATION PROCESS
February 14, 1997 Meeting
9:00 a.m.
Program: State of Florida's Community Development Block Grant (CDBG) Supplemental
Appropriation for Repairs and Expenses Related to Hurricane Opal and DR-1074.
Eligible Local governments: Palm Beach County
Town of Jupiter
Town of Lake Park
City of North Palm Beach
Town of Palm Beach
Village of Tequesta
City of West Palm Beach
Additional Eligible Entities/Projects. Indian Trail WCD
N. Palm Beach County Improvement District
North Palm Beach Heights WCD
Palm Beach Community College
Allocation: S365,149
SUGGESTED GUIDELINES
Existing Land Use: Projects directly benefitting residential land uses could be given preference. Land
use could be determined by using aerial photos (REDI Maps).
Maximum Points: 20
Benefit to Low/Mod Income Persons: Projects directly benefiting 51% or more low/mod income
persons could be given higher preference. Information on
low/mod income benefit could be obtained by using the
County's Pocket of Poverty Study.
Maximum Points: 25
. Project Implementation: The purpose of this guideline is to evaluate, in general terms, actions needed
to undertake the project and identify potential obstacles that could delay the
process, such as land and right-of-way acquisition, multiple jurisdictional
• coordination, etc.
Maximum Points: 1S
Project Cost Feasibility: Under this guide
line the project could be examined to determine how, and if,
limited funding will result in solving the problem.
- Maximum Points: 20
Project Urgency: Frequency of problem occurrence in the past and in the future.
Maximum Points: 20
s:l 996-9Tcdbgdisastrer\8uidelin.wpd
Attachment : :
1.1
4°lORto!►
February 7, 1997 CERTIFIED LETTER#P 505 665 'DOS
Housing 6 Community RETURN RECEIPT REQUESTED
Development Department
3323 Belvedere Road
Building•501
West Palm Beach.FL 33406 •
Mr. David L. Brown, Utilities Director
Town of Jupiter
■ 210 Military Trail
Jupiter, Florida 33458
Palen
Beach
County
` y
oun
Board ofRE: STATE COMMUNITY DEVELOPMENT BLOCK GRANT
Commissioners (CDBG) SUPPLEMENTAL APPROPRIATION
Ken L Foster Chairman
Dear Mr. Brown :
Burt Aaronson.Vice Chairman Karen T.Marcus On January 30, 1997, representatives from the State Of Florida Department of
Carol A.Roberts Community Affairs (DCA) held a meeting to review the Community Development
Block Grant (CDBG) Supplemental Appropriations for repairs and expenses related
Warren H.Newell to DR-1074. As stated at the meeting and in prior correspondence from DCA, all
Mary McCarty eligible jurisdictions including the county, are required to meet and negotiate how the
Maude Ford Lee365,149 allocation will be distributed. Those in attendance decided that since these
are state funds, the negotiation meeting will be held on:
County Administrator Friday, February 14, 1997, 9:00 a.m.
Robert Weisman.Pe Palm Beach County Dept. of Housing and Community Development
3323 Belvedere Road, Bldg. 501, 1st Floor Large Conference Room
West Palm Beach, Florida 33406 Telephone: (561) 233-3601
Attendance at is meeting is critical. I urge everyone to consider this
mandatory if we are to meet the schedule established by the Department of
Community Affairs for submission of the application for DR-1074 CDBG
grant funds. Please consider that-failure to attend will severely compromise
the ability of this area to utilize these funds. Please confirm your attendance
with Theresa Lawerence. Senior Secretary. at(561) 233-3601,
•
Please note that DCA representatives informed attendants of the January 30, 1997
meeting, that application or receipt of FEMA hazard mitigation funds related to
DR-1074 sloguiat preclude your jurisdiction from negotiating and applying.for these
"An Equal Opportunity CDBG funds. In addition, they clarified that the projects may be eligible to meet
�flfrrnarree Action Employer'
ilegos
04,1+CM e CDBG Supplemental Appropriations
� February 7, 1997
t.v __ALI:V_ Page Two
• •
AtOR19t'
In addition, please be aware that correspondence from DCA to all eligible
jurisdictions states:
"Following these negotiations, each local government listed must transmit a letter
signed by the Chief Elected Official to DCA which states that he/she agrees with
the local allocation process and identifies the proposed grant amount to be received
by that jurisdiction. For those jurisdictions that receive none of this funding, the
Department also requires a letter stating this fact and that the Chief Elected
Official of that jurisdiction supports the results of the local negotiations. No
applications will be accepted or contracts let until we receive this letter from all
Chief Elected Officials of jurisdictions that are eligible for these supplemental
CDBG funds in the county."
Il you have any questions concerning the next meeting, please contact me or Elena
Escovar, Acting Planning Manager at (561) 233-3621. For questions on the
CDBG Supplemental appropriation Program, please contact Margaret Peters,
Community Assistance Consultant at (904) 922-1890, or refer to the state
correspondence mailed to you January 9, 1997.
Sincerely,
Rem M. arum, Director
Housing and Community Development
•
RMH/ATC/EME/nit
cc: Thomas a. Pierce, Chief, Bureau/CD, DCA, State of FL
Elena M. Escovar, Acting Planning Manager, PL, HCD
Anna T. Cronyn, Planner I, PL, HCD
•
•
M1iO••• DUM TO FITS
TO: CABO Disaster Recovery M ds File, 1996-97
7'HRU: Elena M. &mover,Acting / !lager, Planning Section We/
PROM: Anne T. Cronyn, Planner I 'lanning Section Ati
DATE: February 18,1997
RE: Information from the State epartmeat of Community Affair
• _� r -
Per conversations with Chuck Straub and aret Peters, DCA:
-Waivers can be submitted prior to submi.. the application for CDBQ Disasterfunds.
PP Recovery
However, a copy of the waiver request(s) m also be included with the application-
-The Chief Elected Official(s), or its D- •:.'.-, .could sign the t(s) o war (s).
-A request to waive submission of a Canso•1 .ted Action Plan is an allowable request.
-A request to waive Section 3 requirements q an allowable request (NOTE: DCA urges HCD to
prepare a valid argument for why they shoul'- • .'ve it.)
-I am still awaitingan answer from DCA the whether DCA must receive letters supporting
the process from the eligible local governm - only, or from all entities with eligible activities.
cc: Re;rnar M. Harvin, Director, HCD
s:lcommanlpl. lt996r971,J de.. . .. .vpd
ATC 02/18/97