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VILLAGE MANAGER'S REPORT
APRIL 7 , 1997 - MAY 2, 1997
During this reporting period, there were 254 recorded telephone
. calls to the Village Manager' s Office.
• Attended the Palm Beach County Cultural Council Public Hearing
at 7 : 30 p.m. on April 8 .
• Attended the Fire-Rescue Budget Review Meeting at 10 : 00 a.m. on
April 9 .
• Met with residents of Country Club Drive regarding traffic
calming devices at 3 : 30 p.m. on April 10 .
• Attended the Village Council Meeting at 7 : 00 p.m. on April 10 .
• Attended the Public Safety Committee Meeting at 3 : 00 p.m. on
April 11 .
• A Staff Meeting was conducted at 10 : 00 a.m. on April ' 15, 1997,
wherein the following items were discussed:
1 . The Building Official was instructed to provide a status
report relative to his creation of a new right-of-way
permit application.
2 . The Building Official was instructed to report upon the
status of the pole and easement from 'Mobil Oil at the
intersection of County Line Road and U.S. One.
3 . The . Building Official was requested to report on the
status of the ENCON Site Plan Review for the Tequesta
• Peninsula Sewering Project.
4 . The Water System Manager was instructed that under no
circumstances was the reverse osmosis budget upon which
the estimates for bonding in the vicinity' of $7 , 055, 000 .
to be exceeded.
5 . The Water System Manager was instructed to proceed with
the leak detection program for all subaqueous crossings
using overtime in order to complete the same in light of
insufficient progress relative to previous Village
Manager instructions .
6 . Water System Manager was requested to report on the
status of right-of-way permit from Palm Beach County for
reverse osmosis discharge lines on Old Dixie and,
thereafter, to. provide an engineering estimate of the
space left for FPL.
7 . The Water System Manager was directed to proceed with
paperwork necessary to formally adopt a Tequesta Water
Service Area Boundary.
8 . Building Official was reminded of the Concurrency Annual
Report due in May.
9 . Building Official instructed that Zoning in Progress for
ACLF has been going on too long and t;o rectify same with
Village Attorney.
10 . Finance Director instructed to have staff provide copies
of telephone bills to all Department Heads on monthly
basis for internal auditing purposes .
11 . It was reported to the Building Official that allegations
had been made that certain of his personnel continued to
leave the office at 4 : 00, contrary to previous
instructions prohibiting same.
12 . Building Official queried relative to word processing
program standards .
13 . The Fire Chief distributed copies of his draft Emergency
Management Plan for departmental comments .
14 . The Fire Chief advised that Jupiter Island was seeking
RFP' s for emergency medical services .
15 . Director of Finance advised that he would prepare a
memorandum for health insurance enrollment procedures .
16 . Chief of Police advised as to the status of Rita Walter' s
abandoned vehicle and to have same designated as surplus .
17 . Chief of Police provided Ordinance 377 up-date.
18 . Chief of Police advised that he had prepared a Code
Enforcement Procedure in order to streamline the current
process.
19 . Water System Manager advised that, a developer had
•
contacted him for development of that land whereupon sits
the European Auto Dealer for development of the entirety
of the same, said parcel being located within the Town of
Jupiter but within the Tequesta water service area.
20 . Water System Manager reported on reverse osmosis
discharge drainage plan.
21 . Water System Manager advised that all water bills to be
mailed to Tequesta customers would use Tequesta, Florida
as the address .
2
22 . Building Official advised that the fence submittal for
the Central Garage Project included barbed wire and Water
System Manager directed. by Village Manager to delete the
same for esthetic purposes .
• Attended the Chamber of Commerce Board of Directors Meeting at
7 : 45 a.m. on April 16 .
• Attended the Police Department Budget Review Meeting at 10 : 00
a.m. on April 16.
• Attended the City Managers/Finance Directors Monthly Meeting in
Juno Beach at 12 : 00 noon on April 16.
• Met with Planning Consultant and Planner regarding the LPA and
Charette preparations at 9 :30 a.m. on April 17 .
• Met with Stormwater Utility Coordinator at 2 : 30 p.m. on April
17 to review the AKA Contract.
• Met with the Mayor and Karen Flint to review proposed
fundraising event for public safety facilities at 4 : 15 p.m. on
April 17 .
• Met with residents of Country Club Drive at 4 : 00 p.m. on April
22 to review traffic calming alternatives.
• Attended the Public Works Department Budget Review Meeting at
10 : 00 a.m. on April 23 .
• Participated in conference call with Village Attorney and
Councilmember Mackail at 10:30 a.m. on April 24 .
• Attended the Stormwater Utility Advisory Board Meeting at 7 : 00
p.m. on April 28 . •
• Attended the Special Village Council Meeting at 4 : 30 p.m. on
April 29 .
• Attended the Finance and Administration Budget Review Meeting
at 10 : 00 a.m. on April 30 .
• Participated in conference call with Attorney Hawkins and
others relative to Tequesta Petition against South Florida
Water Management District and Town of Jupiter at 4 : 00 p.m. on
April 28 .
• Attended the Redevelopment Committee Meeting at 8 : 30 a.m. on
Friday, May 2 .
• Memorandum to Department Heads Regarding Distribution of
Village Manager Sexual Harassment and Other Forms of
Discrimination/Harrassement Memorandum.
• Memorandum to Michael Whelan, Esq. Regarding Auer et al v.
Robbins et al; Police Sergeant Overtime Requirement.
3
• Memorandum to Village Council Regarding CATV Survey for
Adelphia Cable Franchise Renewal; Agenda Item.
• Memorandum to Assistant Village Manager/Village Clerk Regarding
Village Manager Comments Relative to LPA Workshop on March 27 ,
1997 .
• Memorandum to Village Council Regarding Health, Life and Dental
Insurance Changes; Agenda Item.
• Memorandum to Village Council Regarding ENCON; Public
Facilities Report.
• Memorandum to Finance Director Regarding Monthly Rental for
Suites 300 and 303; 250 Tequesta Drive.
• Memorandum to Village Council Regarding List of Names for
Village Council Seat No. 1 Consideration; Agenda Item.
• Letter to Florida Department of State; Division of Elections;
Regarding Certificate of Facsimile Signature; Elizabeth A.
Schauer.
• Letter to Anita Catsman Regarding Elementary School in
Tequesta.
• Memorandum to Village Council Regarding Village Council
Position on Palm Beach County Request to Move Forward with
Western Corridor "Shoney' s Extension" ; Agenda Item.
• Memorandum to Department Heads Regarding Tequesta Corporate
Center Notice.
• Memorandum to Department Heads Regarding Draft Employee Hiring
Procedures .
• Letter to Palm Beach County District One Commissioner Karen
Marcus Regarding Addition of the "Western Corridor" Alignment
to the Thoroughfare Right-of-Way Identification Map; Shoney' s
Extension.
• Letter to Ernest Hamilton, Tequesta Financial Center, Regarding
Lease Agreement Between the Village of Tequesta and Tequesta
Financial Center; Assignment of Lease; Notice of Lease
Termination.
• Memorandum to Director of Public Works Regarding. Public Safety
Committee Actions; Country Club Drive.
• Memorandum to All Village Employees Regarding Scheduled
Enrollment for United Healthcare Health Insurance Coverage;
Special Notice.
4
■ Letter to Property/Business Owners Regarding Invitation to
Tequesta Design Charette for Tequesta Drive and Bridge Road
Areas .
■ Memorandum To Water System Manager Regarding Consumption
History of Town of Jupiter Customers of the Tequesta Water
System.
■ Memorandum to Chief of Police Regarding Personnel Selection.
■ Memorandum to Finance Director Regarding Village of Tequesta
457 Deferred Compensation Plan; Frequency of Deposits .
■ Memorandum to Building Official Regarding Request for Property
Owners and Tenant Address Information; Tequesta Central
Business District Charette.
■ Letter to Lee Evett, Town Manager, Town of Jupiter, Regarding
Indiantown Road and Bridge Task Force; Tequesta Representative. .
■ Memorandum to Building Official Regarding Revenue Enhancement
Analysis Report.
■ Letter to Linda J. Bridges, Florida League of Cities, Regarding
Time Capsule Submittal .
■ Memorandum to Finance Director Regarding Tequesta Employee' s
Pension Trust Fund; Actuarial Impact Statement.
■ Letter to Jack Horniman, Palm Beach County Municipal League,
Regarding Tequesta Representatives .
■ Letter to Peter Pimentel, Executive Director, Northern Palm
Beach County Water Control District, Regarding Loxahatchee
Council of Governments; Tequesta Representatives .
■ Letter to Village Attorney Regarding Town of Jupiter v. Village
of Tequesta.
■ Letter to Patricia Waler, Loxahatchee River Management
Coordinating Council, Regarding Tequesta Representatives .
■ Memorandum to Water System Manager Regarding Jupiter RO Plant
Expansion.
■ Letter to Village Attorney Regarding 'Town of Jupiter v. Village
of Tequesta; F. S. 180 . 06 .
■ Letter to Richard Walesky, Director, Palm Beach County
Environmental Resources Management, Regarding Palm Beach
Countywide Beaches & Shores Council; Tequesta Representatives .
■ Letter to Lee Evett, Town Manager, Town of Jupiter, Regarding
CDBG Supplemental Disaster Relief Funds; DR-1074 .
5
• Memorandum to Village Council Regarding Village Council
Priorities .
• Letter to Molly McCormick Regarding Reappointment as Alternate
Member of the Community Appearance Board.
• Letter to Susan Brennan Regarding Reappointment as Regular
Member of the Board of Adjustment.
• Memorandum to Building Official Regarding Board of Adjustment
Seat Vacancy.
• Letter to Sharon Walker Regarding Appointment as Alternate
Member of Community Appearance Board.
• Memorandum to Building Official Regarding Tequesta Plaza/Bridge
Road Charette.
• Memorandum to Building Official Regarding Annexation Staff
Report.
• Letter to Edward Diaz, Esq. Regarding Truth in Advertising Law.
• Letter to Richard Poulette, Communications Workers of America,
Regarding Conversion of Retirement Plan to Defined Contribution
Plan.
• Letter to Kent Olsen, Director of Finance, City of Palm Beach
Gardens, Regarding City of Palm Beach Gardens Defined
Contribution Retirement Plan.
• Letter to Lee Evett, Town Manager, Town of Jupiter, Regarding
Town of Jupiter Defined Contribution Plan.
• Letter to Patricia Magrogan, President, Friends of the
Loxahatchee River, Inc. Regarding Request for Contribution for
Printing of River Works .
• Memorandum to Finance Director Regarding Division of Retirement
Correct Name Verification of Irene Bracken and Sibyl Cook.
• Memorandum to Finance Director Regarding Notice of Claim;
Jennie DeFrancisco; DOA 2/11/97 .
• Memorandum to Planner Regarding Annexation Project Pert Chart.
• Memorandum to Code Enforcement Officer Regarding All County
Auto; Review for Code Violations .
• Memorandum to Building Official Regarding Creation of
Spreadsheet Indicating Five Years of Data for Roadways in the
Tequesta Area.
• Memorandum to Finance Director Regarding Village Council
Charette Authorized Funding.
6
• Memorandum to Village Council Regarding Town of Jupiter Inquiry
to Tequesta for Cost Sharing of Alternatives to FPL Proposed
Crossing oa the Loxahatchee River; Agenda Item.
• Memorandum to Village Council Regarding Consideration of
Reappointments to Community Appearance Board; Agenda Item.
• Memorandum to Director of Public Works Regarding Request for
Proposals (RFP) for Refuse, Recycling, and Yardwaste Collection
Services in the Village of Tequesta.
• Letter to Community Appearance Board Members Regarding Charette
in Tequesta on May 23, 1997 .
• Letter to Hamilton Oven, Office of Siting Coordination,
Department of Environmental Protection, State of Florida,
Regarding Proposed FPL Transmission Line Across the Loxahatchee
River.
Department of Fire-Rescue Village Manager' s Report for the month
of March 1997 is attached hereto and made a part of this Report.
The Department of Community Development Monthly Report for the
months of April 1997 are attached hereto and made a part of this
Report.
The Water Department Monthly Water Usages Report and Monthly
Water Quality Analysis Report for the Month of March 1997 is
attached hereto and made a part of this Report.
/krb
Attachments
docs\vmrep-2.sam
•
VILLAGE OF TEQUESTA
DEPARTMENT OF FIRE RESCUE
VILLAGE MANAGERS REPORT
MARCH 1997
.•.. Number of days included in this report 31
Total number of calls 56 ::'Number of medical calls 32
Number of fire calls 8 <:: Number of calls classified as others
16
: ....:.:...... .......:..... .:..
Resources utilized for incident mitigation
.:....:...
Number of Engine company responses 25 < ';:`: :..:::.;::.;Number of ladder company responses 7
.. ..:::................::............::.:...............
Number of times Mutual Aid was received 1 >;{;< Number of times Mutual Aid was given .2
Total number of hoursr s need
ed for incident mitigation
on 18 9.5
-
Average daily staffing
Daily on duty firefighting force 5.30 ...:......... ;::<>:: :':':::: ::;:< :»:::::::::;::<:: :{; :°;<<:::>::;::::;;.:::;:<::. : .. . .
Daily
on duty career �
firefighting g
efi to forc
e 5
Daily on duty volunteer tforce ante e firefighting in
g
Average number of volunteer firefighters on duty during daytime hours
Average number of volunteer firefighters on duty during night time hours 0.2 :: 'r>:':: ::'`
Fire Code Enforcement
Total hours utilized on Code Enforcement 70 Hours spent on pre-fire planning 12.5
Number of violations found this month 112= >: Number of violations corrected this month 13
. . ......:......... ............................. ......:... ...:..:.......::::..::.
Required Duties
.:............:.::::
Hours needed for vehicle maintenance 62 <` <: Hours utilized for equipment testing 23.
................ .:{.:
Hours needed for equipment maintenance 37 ;<::: Hours needed for equipment checks 145
Hours needed for building maintenance 74 `: :::::: :':;: Hours needed for hose testing 0 :.
Hours needed for hydrant testing 30 r' ::::: Total gallons of water used 50500
Miscellaneous
Hours i ded cate d to co
mmunity
uni service 69
.5
Hours required for administrative
support 177
Firefighter physical fit
ness
ess program 83
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PERMITS _ 3SULL' DURINU IHL FL.I 1lJD L'_'/',I/'R IIiI•:1ui',II ,H,',0 " MIA I
THIS REPORT WAS PRINTED ON MAY 1 , 1997
VILLAGE OF -TEOUESTA
PERMIT TYPE AND DESCRIPTION # OF PERMITS VALUATION FEES DUE FEES PAID
_. BC_=_BUILDING—_-...COMMERCIAL__NFW --- . _-- 1 300,000.00 4,500.00 _ _ 4,500.00
BR — BUILDING — NEW RESIDENTIAL 17 1 ,906,687.10 20,600.32 20,600.02
CA — COMMERCIAL ALTERATIONS & ADDITIONS - 7 93,369.00 L .957.04 1 ,9!'*.i.0.1
DM—L'EMOLLII ON-- — — • L. .5,00( .00 50.0 I . .`_0.00
EL — ELECTRICAL — MISCELLANEOUS 100 8,210.00 4 ,711 .70 4 ,711 .70
ER — ELECTRICAL — NEW CONSTRUCTION 14 0.00 1 ,435.00 1 ,435.00
__._.LS.—LANDSCAPE_EERMLT 23 . ,141 ,138.50 2,866.30. . .. ____..-2,066..30 .
ME — MECHANICAL 87 253,644.0'' 4 ,751 .66 4,751 .66
MF — MULTI—FAMILY NEW/ADDITIONS/ALT. 1 350,000.00 1 ,`,c"'.0'! 1 .' '"'•"':'
MU_=_MISS PERIILTS—_. 4 2,5E6,145.89 42,035.3 42,OJ
.35
PC — PUBLIC CONSTRUCTION 15 129,822.00 0•00 O•"''
PL — PLUMBING — RESIDENTIAL $ COMMERCIAL 52 0•"" ii , i��' . '„ 4,.10/.7,0
RA — RESIDENTIAL ALTERATIONS & ADDITIONS_. .- 7 175,3"16.`:':1 .'.G:J".J_. 2.630.;J5 .
!if' — £; ON PERMITS 111 21 ,""I ..
SF — SWIMMING POOLS 7 129,523.00 I • /'I•:'.11.1 1 ,'I4.'.LLI
TOTALS FOR ALL PERMIT TYPES 614 6,099,I3//.u4 1"i :•�-"'• 1"I ' '•"''
•
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Memorandum
To: Thomas G. Bradford, Village Manager Village of Tequesta
From: Thomas C. Hall, Water System Manager /4,
Date: April 9, 1997 1 APR 09 1997
Subject: Monthly Water Usages
Village Manager's Office
The following is a summary of water pumpage for the month of March 1
through March 31, 1997 .
TEQUESTA WATER TREATMENT PLANT
1997 1996
Target Pumpage 43, 000 m.g. 43 , 000 m.g.
Actual Pumpage 41 . 860 m.g. 49 .444 m.g.
Maximum Day 1 . 975 m.g. 2 .358 m.g.
Minimum Day 0 . 826 m.g. 1. 028 m.g.
Average Day 1 . 350 m.g. 1 .595 m.g.
Backwash Water Used 3 . 362 m.g. 3 .410 m.g.
Hydrant Flushing 0 . 330 m.g. 0 .119 m.g.
WATER PURCHASED FROM JUPITER
1997 1996
Target Pumpage 47 . 000 m.g. 47.000 m.g.
Actual Pumpage 44 . 893 m.g. 40 .613 m.g.
Maximum Day 1 . 797 m.g. 1.838 m.g.
Minimum Day 0 .298 m.g. 0 .804 m.g.
Average Day 1 .448 1 .310 m.g.
TOTAL DISTRIBUTION SYSTEM PUMPAGE
1997 1996
Total Pumpage 86 . 753 m.g. 90. 057 m.g.
Maximum Day 3 .291 m.g. 3 .469 m.g.
Minimum Day 1 . 990 m.g. 2 .232 m.g.
Average Day 2 . 798 m.g. 2 . 905 m.g.
Page 2 -
1997 1996
Metered Service Connections 4 , 677 4 , 624
Rainfall 3 . 71" 17 . 27"
Jupiter Purchased Water - Annual Contract . . . 547 . 500 m.g.
Water Received from Jupiter To-date 325 . 882 m.g.
Balance 221.618 m.g.
MONTHLY WATER QUALITY ANALYSIS
PARAMETER 1997 1996
Ph 7 . 5 7. 8
Total Alkalinity 203 mg/1 184 mg/1
Total Hardness 212 mg/1 195 mg/1
Calcium Hardness 201 mg/1 188 mg/1
Color 6 pcu 8 pcu
Iron 0 . 03 mg/1 0 . 04 mg/1
Chlorides 59 mg/1 51 mg/1
Turbidity 0 . 13 ntu 0 . 10 ntu
Chlorine (total) 3 . 2 mg/1 3 .3 mg/1
DISTRIBUTION SYSTEM MAINTENANCE
Meter Installation Replacements: 7
New Installs: 5
Hydrant Maintenance Flushed: 20
Replaced: 0
Serviced: 0
Blow-Offs Flushed: 64
/mk
c : Bill C. Kascavelis, Director of Finance
Roy Fallon, Chief Operator
Tom Jensen, P.E. , Reese, Macon &Associates
Miscellaneous.waterpum.eam
