HomeMy WebLinkAboutDocumentation_Regular_Tab 10B_6/12/1997 Memorandum
To: Village Council
From: Thomas G. Bradford, Village Manager
Date: June 5, 1997
Subject: Letter of Credit with Barnett Bank; Agenda Item
Attached hereto, please find a copy of an outline of the proposed
terms and conditions for a Letter of Credit with Barnett Bank.
The Redevelopment Committee has recommended that we enter into
the Letter of Credit to provide funds to pay for various upfront
costs that Tequesta will incur prior to the anticipated issuance
of bonds for the proposed public safety facilities . An example
of upfront costs is the cost of the architectural services to be
provided by Gee & Jenson.
Our intention with the Letter of Credit is to cause the same to
go into effect on or after October 1, 1997 . The Director of
Finance wishes for the one year Letter of Credit to commence and
end in October of each applicable fiscal year. Accordingly, any
upfront costs that Tequesta incurs between now and October 1,
1997, will be reimbursed by drawing upon the Letter of Credit .
The Director of Finance" has advised that we can internally
finance the anticipated up-front costs that we will be faced with
for the remainder of this fiscal year.
It is recommended that the Village approve the Letter of Credit
with Barnett Bank and authorizing the Village Manager to close on
the same not later that November 1, 1997 .
TGB/krb
Attachment •
council\0605970.sam
RESOLUTION NO. 21-96/97
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY,
FLORIDA, APPROVING A LETTER OF CREDIT WITH,
BARNETT BANK, N.A. , PALM BEACH COUNTY, AND
AUTHORIZING THE VILLAGE MANAGER TO DO' ALL
it THINGS NECESSARY TO EFFECTUATE THIS
II APPROVAL.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
•
Section 1. A Barnett Bank, N.A. , Palm Beach County, Letter
of Credit, in an amount not to exceed $1, 000, 000, at a
market interest rate in effect at the time of closing, is
hereby approved.
Section 2. The Village Manager is authorized to do all
things necessary to effectuate the terms of this approval,
including, but not limited to, the ' execution of an
applicable agreement, by not later than November 1, 1997 .
1
THE FOREGOING RESOLUTION WAS OFFERED by Councilmember
, who moved its adoption. The motion was seconded by
Councilmember , and upon being put to a vote, the
'1 vote was as follows :
FOR ADOPTION • AGAINST ADOPTION
it
I ;
11 The Mayor thereupon declared the Resolution duly passed and
11 adopted this 12th day of June, A.D. , 1997 .
MAYOR OF TEQUESTA
iI
I
Elizabeth A. Schauer
Id ATTEST:
i
111
�I
Joann Manganiello
l, Village Clerk
wp60\res\21-97
► Limbs vv .
Memorandum
To : Bill C. Kascavelis, Director of Finance
From: Thomas G. Bradford, Village Manager f7 j
Date: June 3, 1997
Subject: Budgetary Impact of Barnett Bank Line of Credit
Attached hereto, please find a copy of the outline of the terms
and conditions for the proposed Barnett Bank Line of Credit.
Also attached, please find a copy of the Gee & Jenson.
Professional Services Contract. Please see the sections of the
Gee & Jenson Professional Services Contract entitled "Timing of
Performance" and "Fees to be Paid" . These referenced sections
will help you in the preparation of a draw schedule.
Assuming that the total up-front costs for the Village associated
with the public safety facilities, prior to issuance of bonds, is
$198, 184, based upon the attached terms and conditions of the
Barnett Bank Letter of Credit, what will be the budgetary impact
to the Village of Tequesta for the Fiscal Year beginning October
1 , 1997?
Please answer the above referenced question, in writing, by
Thursday, June 5, 1997, so that this information may be
transmitted to the Village Council when considering approval of
the Letter of Credit at their Meeting on June 12, 1997 .
Should you have any questions relative to these important
instructions, please contact me immediately.
TGB/krb
Attachment
c: Joann Manganiello, Assistant Village Manager/Village
Clerk
bck/060397.sam
. `) 199?
s
Memorandum Office
i
To: Thomas G. Bradford, Village Manager ,, .
From: Bill Kascavelis, Director of Finance
Date : June 5, 1997
Subject: Budgetary Impact of Barnett Bank Line of` Credit
Per your request of June 3, 1.997, regarding the costs
associated with securing a twelve month $1, 000, 000 . , line of
credit from Barnett Bank, at an interest rate of 69 . 770 of
Barnett Bank' s prime lending rate, currently 8 . 50, and estimating
the amount to be borrowed at $200, 000 . , the cost would be
approximately 58 . 930 . 45 .
However, if Barnett Bank' s prime lending rate would increase
over the period of the borrowing the interest cost would increase
accordingly.
Example : Prime lending rate increased-to 9 . 0%, increased
interest cost : $348 . 85 (200, 000 x . 09 x . 5 =
9, 000 x . 6977 = 6, 279 . 30 + 3 , 000 fees = $9, 279 . 30)
Respectfully submitted.
BCK/mk
Memorandum.LineofCredit.eam
---- ------------ ..—. ...•. 'ow—. •Iv• I VC
•
•
• Barnett Barnett Bank, N.A., Palm Beach County
625 North Flagkr Drive, 10th Floor
West Palm Beach, FL 33401
Fax 361 838-2323
May 20, 1997
Mr. Clark Bennett
Florida Municipal Advisors, Inc.
9121 North Military Trail, Suite 200
Palm Beach Gardens, Florida 33418
RE: Village of Tequesta$250,000 Revdving Line of Credit
Dear Clark
I have outlined beiaw the terms and oonMons under which Barnett Bank,NA,would
be pleased to arisider the Wage of Tequesta's revolving fine of credit recce.
BORROWER: Village of Tequesta
PURPOSE: To finance cash-flaw-timing c fferences.
AMOUNT: -$259000. # coo, 000.00
INTEREST RATE; 69.T796 of Barnett Bari Inc., prime lending
rate of interest,adjusted day of change.
The above rate is expressly subject to this
transaction being designated a 'Qualified Tax-
Exempt Obligation' as defined under Section
265 of the Internal Revenue Code.
BANK LOAN FEE: $1,000•0
ATTORNEY FEE: $2,000.00
TERMS OF REPAYMENT: Interest payable monthly, principal due at
maturity.
PREPAYMENT PENALTY: None
MATURITY: Twelve(12)months from the date of dosing.
SECURITY: -
• Pape 2 May 20,1
If this proposal is acceptable, or you would like to discuss any aspect, please give
me a call so we may move quiddy toward a formal approval and dosing.
We thank you for the opportlrlity to be d service.
:t .. ,', - /
,�l /41
aril
W. Dale Kahle,Yice President
Relationship Manager,Corporate Banking
(561)838-2229
GEE& JENSON
Engineers•A1chrtecIs•Flamers Inc
•urx.t r•. .
One Harvard Curcie
wet:Palm Bc-x n.Ft 33409
'Telephone 1561)683.3301
Executive Fa.(rot)697.3892
Fax(561)686-7446
April 23, 1997
The Village of Tequesta
Village Hall
P.O. Box 3273
Tequesta, FL 33469-0273
•
Attn.: Ms. Joann Manganiello
Re: Public Safety Facility Complex
Dear Ms. Manganiello:
We are pleased to submit the following proposal for professional services in
connection with the Public Safety Facilities Complex. This next phase will be based
on information previously obtained in the long range Master Plan, where the Village
Hall, the Annex Building and the Garage are converted and added onto in order to
house the Police and Fire-Rescue Services Departments.
Gee and Jenson Engineers-Architects -Planners, Inc. herein referred to as the
Consultant, proposes to furnish professional services for the Village of Tequesta,
herein referred to as the Owner for the scope outlined below for the fees stipulated
herein. These services will be performed in accordance with Section 2 and
payment will be in accordance with paragraph 4C, of our Ongoing Services
• Agreement between the Village of Tequesta and Gee & Jenson dated October 31,
1989.
Project Scope
The scope of this project includes the conversion of three existing Village buildings
into Public Safety buildings that will house the Police and Fire-Rescue Services
Departments. The existing Village Hall will be renovated for use by the Police
Department and the existing Annex Building and Garage will be added onto and
renovated for the Fire-Rescue Services Department. The following is a list of the
preliminary improvements which will be finalized after discussions with the Village
Manager and the Public Safety staff.
The Village Hall improvements include: interior remodeling, window and door
. upgrades to meet current wind loading requirements, construction of temporary
E.O.C. (Emergency Operations Center) located in the dispatch area; new electrical
1he Village of Iequesta
Attention: Ms. Joann Manganiello
Page 2 -- April 23, 1997
service (including backup power) and communications, and new mechanical and
plumbing systems.
The Annex Building and Garage improvements include: interior remodeling of both
buildings, window and door-upgrades to meet current wind load requirements, new
electrical service (including backup power) and communications systems, as well as
new mechanical and plumbing systems. An addition containing the Fire-Rescue
living quarters and apparatus bay related storage and decontamination areas will be
constructed connecting the two existing buildings.
Project site improvements include the widening of the access drive, existing parking
lot enlargement and improvements and site landscaping in accordance with
Ordinance 377.
Scope of Services
The Consultant will perform the following: (Items in parenthesis represent
corresponding contract services as described in our Continuing Contract dated
October, 1989, see attachment 'B'.)
1. Investigation/Permitting/ Survey/Testing:
a. Investigation
Provide architectural, civil, mechanical, electrical and structural non-
destructive field investigations to determine existing site conditions as
pertinent to the Scope of Work.
b. Permitting
Preparation and submission of required permit documentation for:
• Drainage, Environmental - SFWM (if required.), Village
• Water - Village
• Sanitary - Village
• Electric- FPL
• Landscape - Village
c. Survey
Provide a topographic and existing tree survey.
d. Soil Testing.
Coordinate required soil testing Geo-technical services to be contracted
and paid directly by the Owner.
•
OOeHAaRrDvPdCPleS We st Palm Beach.FL 33409•Telephone(56')683.3301•Fax(5611686 74e6•Exe:JI ve Fax 156'• 38=:
The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 3 -- April 23, 1997
Basic Services
The following Basic Services include Civil, Site Landscaping, Architectural,
Structural, Mechanical, Fire Protection, and Electrical Services.
Note:Civil/Sitework and utilities engineering included in the scope of services is for
approximately 3.15 acres of site improvements of the total site area. Except
for reasonably adjacent off-site utilities locations for project connections, off
site work, including roadways, access roads, sewer and water lines, etc. are
considered as additional services.
2. Schematic Design Phase (Phase I)
a. Meet with selected Staff to discuss Department operations and comments
to floor plans B-1 and C which were prepared in the Master Plan.
b. Revise and update previous floor plans based upon findings in items 1 and
2a. Provide descriptions of proposed building systems.
c. Submit to the Owner a Statement of Probable Construction Cost based on
square foot area, or other unit costs.
d. Submit to the Owner a Proposed Project Time Table, showing proposed
completion dates on each Phase of the Project through Design, bidding,
construction and proposed date of project completion.
3. 30% Design Development Phase: (Phase II)
a. From the approved Schematic Design Documents, the Architect shall
prepare 30 % Design Development Documents consisting of Drawings
and outline Specifications that describe the size and character of the
Project as to the construction and materials used in the Project.
b. Submit to the Owner a Revised Proposed Project Time Table, and
Probable Construction Cost Estimate.
4. 60% Design Development Phase: (Phase Ill)
a. From the approved 30% Design Development Phase, the Architect shall
prepare 60 % Design Development Documents consisting of Drawings
and Specifications that describe the size and character of the Project as to
the construction and materials used in the Project.
WeVANA Cu eF•Wes!Palm Beach.FL 33409•Tele hone 561 683.3301••Fax 5611686.7446••Executive F-.P ( ) ( - (561)697.3892
1 nr v nrage 01 t equestd
Attention: Ms. Joann Manganiello
Page 4 -- April 23, 1997 •
b. Submit to the Owner a Revised Proposed Project Time Table, and
Probable Construction Cost Estimate.
5. Final Construction Documents Phase : (Phase IV)
a. Based upon the approved 60% Design Development Phase, the Architect
shall prepare, for approval by the Owner, Construction Documents •
consisting of drawings and specifications setting forth in detail the
requirements for the construction of the project.
b. Submit to the Owner a Revised Proposed Project Time Table, and
Probable Construction Cost Estimate.
6. Bidding and Negotiation Phase: (Phase V)
a. The Architect, following the Owner's approval of the Construction
Documents and the Statement of Probable Construction Cost shall assist
the Owner in obtaining bids or negotiated proposals, and assist in
awarding and preparing contracts for construction. Attendance at a pre-
bid Conference is included. •
7. Construction Administration Phase: (Phase VI)
The Architect shall provide administration of the Contract for Construction as
set forth below:
a. Attend Pre-Construction Meeting
b. Review and process Contractor's submittals made in conformance with
the contract requirements, such as shop drawings, product data and
samples, for the limited purpose of checking for conformance with
information given and the design concept expressed in the Contract
Documents.
c. Visit the site the equivalent of (1) 4 hour visit per week, including travel.
This includes the weekly on site job-progress meeting. *
d. Provide periodic review field observation visits by Engineer as work
progresses.
e. Review and process monthly Construction Pay Requests.
f. Select and submit materials/samples/colors for the Client's approval.
g. Architect, civil, mechanical and electrical engineers provide Substantial
Completion field observation and punch list.
h. Architect Final Field Observation and Close-Out.
L 0�1'ARD PRpp�PSi.doc
e Harvard Cnde•West Palm Sea:'.FL 33409•Telephone(561)683-3301 •Fax(561)686.7446•Executive Fax(561)697-389?.
• The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 5 -- April 23, 1997
"Based on a 12 month construction period. More on site field visits based on
Client's needs are optional. (See exhibit 'A' of the Scope of Services.)
Additional Services
8. Provide additional site visits as requested by the Owner (each visit is one person
based upon a four (4) hour visit including travel time.
9. Additional services as mutually agreed upon
Not Included in the Scope of Services
1 . Destructive investigation in review of existing conditions.
2. Hazardous material (i.e.. lead paint, asbestos, etc.)'analysis and removal. The
Owner is responsible for obtaining a licensed Contractor to conduct such
services.
3. Communications system (LAN, telephone, including all 911 equipment, security,
etc.) except for empty conduit system for the telephone services.
4. Lightning Protection.
5. Traffic Light Signaling
6. Antenna Design
7. Inventory of existing electrical/communication equipment (provided by owner as
required).
Timing of Performance
The Scope of Services will be completed within the following calendar days after
receipt of Notice to Proceed with that item of the scope of services, except for
delays beyond the reasonable control of the Consultant.
Rem 1 A of the Scope of Services will be completed in Ten (10) calendar days.
Item 1 B of the Scope of Services will be completed as the project progresses. An
estimate is twenty-one (21) calendar days.
Item 1C of the Scope of Services will be completed in twenty-one (21) calendar
days.
Item 1 D of the Scope of Services is included in Items 2 and 3 of the Basic Services.
ARD PROPS PSFdoc
C+ne Harvard Circle•West Palm Beach,FL 33409•Telephone(561)683.3301•Fax(561)686-7446•Executive Fa■(56' '=_?2
2
The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 6 -- April 23, 1997
Item 2 of the Scope of Services will be completed in Twenty One (21) calendar
days.
Item 3 of the Scope of Services will be completed in Sixty (60) calendar days.
Item 4 of the Scope of Services will be completed in Sixty (60) calendar days.
Item 5 of the Scope of Services will be completed in Sixty (60) calendar days.
Item 6 of the Scope of Services will be completed in Twenty Eight (28) calendar
days (based on a 4 week bidding period).
Item 7 of the Scope of Services will be completed in FiftyTwo (52.) calendar weeks
(with phased construction).
The above noted items of performance are not, however, a warranty or guarantee
that the noted services will be completed within such a time frame.
Fees to be Paid
For Item 1 A of the Scope of Services, the Consultant shall be paid a lump sum fee
of Five Thousand One Hundred Dollars ($5,100.00)
For Item 1 B of the Scope of Services, the Consultant shall be paid hourly fee equal
to personnel costs times a factor of 2.3, per our Professional Service Agreement.
A fee of Three Thousand Dollars ($3,000.00) can be included for estimate
,purposes only
For Item 1 C of the Scope of Services, the Consultant shall be paid a lump sum fee
of Nine Thousand Eight Hundred Dollars ($9,800.00)
For Item 1D of the Scope of Services, the Consultant's fees are included in Items 2
and 3 of the Basic Services.
For Item 2 of the Scope of Services, the Consultant shall be paid a lump sum fee of
Seventeen Thousand Four Hundred Dollars ($17,400.00)
For Item 3 of the Scope of Services, the Consultant shall be paid a lump sum fee of
Twenty Six Thousand One Hundred Dollars ($26,100.00)
OW/�ADPROppS5 PSF doc
ne Harvard Gucle•West Palm Beach.FL 33409•Telephone(561)683-3301•Fax(561)686-7446•Executive Fa*(561)697-389?
2
The Village of Tequesta •
Attention: Ms. Joann Manganiello
Page 7 -- April 23, 1997
For Item 4 of the Scope of Services, the Consultant shall be paid a lump sum fee of
Forty Three Thousand Five Hundred Dollars (S43,500.00)
For Item 5 of the Scope of Services, the Consultant shall be paid a lump sum fee of
Forty Three Thousand Five Hundred Dollars ($43,500.0O)
For Item 6 of the Scope of Services, the Consultant shall be paid a lump sum fee of
Eight Thousand Seven Hundred Dollars ($8,70O.O0)
For Item 7 of the Scope of Services, the Consultant shall be paid a lump sum fee of
Fifty Thousand Nine Hundred Dollars ($50,900.00)`
`Amount applies for a phased construction period of 12 months. More on-site field
visits based on Client's needs are optional (see Exhibit 'A' of Scope of Services)
Additional Services
For Item 8 of the Scope of Services, the Consultant shall be paid a lump sum fee of
Three Hundred and Fifty Dollars ($350.00) per visit.
For Item 9 of the Scope of Services, the Consultant will provide additional services
for other portions of work and for fees mutually agreed to by the Owner and the
Consultant.
Reimbursable Expenses
In addition to the fees specified above, the Consultant shall be reimbursed for direct
non-salary expenses, including, but not limited to, data processing, equipment
rental, automobile travel at $0.33. per mile, $O.55 per mile for four-wheel drive and
trucks, commercial air travel at cost, long distance telephone, subsistence, printing
and reproduction, plus Florida sales taxes, if applicable.
Invoices for services rendered are prepared monthly and are due and payable within
thirty (30) days from date of the invoice. Owner agrees to pay such invoice within
the time frame specified in Section 218.70, et seq., Florida Statutes, the 'Florida
Prompt Payment Act'.
Payments which are not received within sixty (60) calendar days from the date of
invoice will be considered sufficient cause for Consultant to discontinue performing
�L HON'ARD ITE cleF:tes:Palm Beach,FL 33409•Telephone(56-)683-3301•Fax(561)686-7446•Executive Fax(561)697.3992
9
The Village of Tequesta
• Attention: Ms. Joann Manganiello
Page 8 -- April 23, 1997
•
and providing services until payment in full is received. If Consultant is required to
take action to collect past due invoices, the Owner will pay all legal fees and costs.
This contract shall be governed by the laws of the State of Florida, and the
appropriate venue for any actions arising out of the agreement would be Palm
Beach County, Florida.
If there are items that must be sublet, confirmed, certified or updated, the
Consultant shall, as agent of the Owner, order the work with the Owner's approval,
and the subcontractor shall bill the Owner directly. The Owner must make
payments in accordance with the terms on the invoice in order not to stop the
work. If the Consultant is directed by the Owner to handle the subcontract for the
Owner, there will be a fifteen (15) percent charge for handling.
In the event the Consultant is involved in providing services to assist the Owner in
applying for and processing applications or permits, the fee for such service will not
be related to final approval or denial. All application or permit fees to agencies,
associated with documents submitted 2by the Consultant on behalf of the Owner,
shall be paid to the agency by the Owner.
Resident Project Services
On any project for which construction drawings and specifications were prepared
by the Consultant and a certification of construction is required by a regulatory
agency, the Owner shall employ the Consultant to perform resident project services
for observation of the construction work. Unless the Consultant is engaged for
resident project services, they will not be in a position to certify the work to those
regulating agencies having jurisdiction and requiring certification. Project
representation may require one or more full or part-time project representatives,
depending upon the requirements of the project. The project representative will
endeavor to provide protection for the Owner against observed defects and
deficiencies in the work of the Contractor. However, the furnishing of resident
project services does not guarantee the work of the Contractor, nor assume liability
on the part of the Consultant for job safety or the Contractor's means, methods,
techniques, sequences and/or procedures.
Project Review Services
Services on a project site to evaluate the existing conditions of items such as
paving, structural, architectural, building envelope, roofing, mechanical and/or
9'L OW'!LRD'PROPS PSF.doc
Harvard Circle•West Palm Beach,FL 33409•Telephone t561)En-2301•Fax(561)686.7446•Executive Fa:14• c37•==7•2
The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 9 -- April 23, 1997
electrical systems are limited to identification of observable conditions only.
Systems that are not visible to the observer from within the building envelope or
from accessible exterior elements of the project are not part of the Consultant's
observations. Review of these systems by the Consultant will only occur when
specific and detailed descriptions of the system to be evaluated and the manner in
which access is to be provided is detailed in the Scope of Services. The Consultant
will not be responsible for observing or notifying the Owner of any conditions or
issues not included in the Scope of Services.
Shoo Drawing & Sampling Review
When retained by the Owner to provide shop drawing and sample review services,
as part of the construction administration phase of a 'project, the Consultant's
responsibilities are limited to review for conformance with general design concept
as required in the contract documents only. Specifically excluded from our services.
are reviews of dimensions, quantities, sizes, construction details, completeness of
drawings and means or materials used in fabrication or;installation.
Modification to the Terms of this Agreement
In the event Owner issues a Purchase Order or Memorandum or other Instrument
covering the professional services described herein, it is hereby specifically agreed
and understood that such Purchase Order, Memorandum or Instrument is for Owner
internal control purposes only and any and all terms and conditions contained
therein, whether printed or written, shall be of no force or effect. This contract is
the entire contract between the parties and there is no modification or waiver of
any of the terms and conditions herein unless signed by both parties.
Estimates
Since the Consultant has no control over the cost of labor and materials or over
competitive bidding and market conditions, the estimates of construction cost
provided for herein are for general information only and are made in accordance
with the applicable standard of care. Accordingly, the Consultant does not
guarantee the accuracy of such estimates when compared to the Contractors' bids
or the project construction cost.
Termination
This Agreement may be terminated by either party by giving thirty (30) days
advance written notice. The Consultant shall be paid for services rendered to the
ti0l1'ARD PROPS�PSF.doc
one Harvard Circle•West Palm Beach,FL 33409•Telephone(561)683-3301•Fax(561)686-7446•Executive Fax(561)697-3892
1/
The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 10 -- April 23, 1997
•
date of termination on the basis of a reasonable estimate of the portion of services
completed prior to termination and shall be paid for all reasonable expenses
resulting from such termination and for any unpaid reimbursable expenses.
Ownership and Use of Documents
Drawings, specifications, and electronic data files as instruments of service are and
shall remain the property of the Consultant whether the project for which they are
made is executed or not. The Owner shall be permitted to retain copies, including
reproducible copies, of drawings, specifications, and hard copies of electronic data
files for information and reference in connection with the Owner's use and
occupancy of the project. The drawings and specifications shall not be used by the
Owner on other projects, for additions to the project, or for completion of the
project by others provided the Consultant is not in_ default under this -agreement,
except by agreement in writing and with appropriate compensation to the
Consultant.
Code and Reaulatory Compliance
The Consultant prepares documents in accordance with known codes and •
resolutions and relies on his experience to evaluate their applicability to designs,
products, studies and decisions that are part of the services to the Owner.
Local interpretations of codes and regulations may vary and, therefore, require input
from authorities having jurisdiction over the project. During meetings and permit
processing phases specific interpretations are made by these authorities that are
effectively official decisions of the agency. Such changes can impact the cost
and/or schedule of the project and cannot be controlled by the Consultant. These
conflicts include but are not limited to the following:
Application of new codes and/or regulatory criteria not published, enacted or
applied at the time the agreement between the Consultant and the Owner was
entered into.
Changes in agency staff, conflict or changes in official interpretations of existing
codes and regulations, or in the inclusion of a particular code or regulation as to
their applicability to the project, made after the agreement was entered into. Such
occurrences can be imposed during and after design, and in extreme cases during
or after construction.
.HO W ARD PROPS PSF.doc
One Harvard Circle•West Palm Beach,FL 33409•Telephone(561)683-3301 •Fax(561)686-7446•Executive Fa%{561)697-3892
/2
The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 11 -- April 23, 1997
Conflicting interpretations of agency inspectors or representatives during or after
'construction.
For the above reasons and others, the Owner or the contractor shall not depend
upon the design contract documents to proceed in any way with an activity that
will incur costs or liability prior to receipt of permits or, agency approvals.
Additionally, the Owner agrees that changes made by these authorities after receipt
of permits or approvals are beyond the Consultant's control.
Subject to the direction of the Owner, the Consultant will respond accordingly.
Any professional services provided by the Consultant associated with meetings,
design or contract document modifications, preparation of change orders, new
permits or any other task associated with the resolution of matters brought about
by the occurrence of the above are not considered part of the Consultants basic
services and will be compensated for as additional services.
Modifications and Additions to Existing Structures
Because of the Consultant's many years of background and experience in design
and construction, the Consultant is qualified to make recommendations and designs
which, in the Consultant's opinion, will meet the needs of the situation. These
services will be performed in accordance with the Consultant's skill and ability and
commensurate with the applicable standard of care and the economics of the
situation. Although the documented components of the existing structure to be
modified can be analyzed, the actual components of the existing structure cannot
be fully determined without destructive analysis or the ability to perform other
invasive technology or testing.
rilittOrvriPaPeFilest Palm Beach FL 33409•Teleono'a(561)6e.3301•Fax(561)606-7446•Executive Fe,! Ee'.:5?2
•
/2
The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 12 -- April 23, 1997
Acceptance
Acceptance of this proposal may be indicated by the signature of a duly authorized
official of the Owner in the space provided below. One signed copy of this
proposal returned to the Consultant will serve as an Agreement between the two
parties and as Notice to Proceed. This contract will be binding on the parties
hereto and parties' successors and assigns. Should this proposal not be accepted
within a period of thirty (30) days from the above date, it shall become null and
void.
Very truly yours, Accepted by:
GEE & JENSON VILLAGE OF TEQUESTA
Engineers-Architects-Planners, Inc.
.ros
vom tut
Thomas C. c • = Oki, AIA, NCARB By:
Senior Vice President Print Name and Title:
•
TCO/sh
•
Date:
cc: Lisa Lemanowicz
elLiSCZ D PRO PSF.doc
vne Harvard ni°•West Palm Beach,FL 33409•Telephone(561)683.3301 •Fax(561)686-7446•Executive Fax(561)697.3892
9,
The Village of Tequesta
Attention: Ms. Joann Manganiello
•
Page 13 -- April 23, 1997
GEE & JENSON ENGINEERS-ARCHITECTS-PLANNERS, INC.
EXHIBIT 'A'
1997
Pre Construction Meeting 6 hours
•
Shop Drawings 200 hours
Architectural 70 hours
Structural 24 hours
M/P 43 hours
Electrical 43 hours
Civil/Landscaping 10 hours
Color Boards 16 hours
In-office Administration; calls, faxes, etc (min.) 2 hours/week 104 hours
Field Visits- above and beyond Arch 32 hours
Structural (2 visits x 4 hours)
M/P (2 visits x 4 hours)
Elect (2 visits x4 hours)
Civil (2 visits x 4 hours)
Field Visits/Process Pay request (1 visit/wk x 52 weeks) 208 hours
Substantial Completion
Architectural 16 hours
Mechanical 12 hours
Electrical 12 hours
Civil/Landscape 8 hours
Clerical 8 hours
Final Completion - 20 hours
Close Out
Architect 20 hours
Clerical 16 hours
$50,900.00
Orniev Rtl GiicleF:West Palm Beach.FL 33409•Telephone(561)683.3301•Fax(561)686-7446•Executive Fax(561)697-38P2