HomeMy WebLinkAboutDocumentation_Regular_Tab 10G_7/24/1997 40 Nan
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Memorandum
To: Village Council
From: Thomas G. Bradford, Village Manager , "l
Date: 07/18/1997
Subject: Adoption of Specific Policies Pursuant to the
Community Development Block Grant "CDBG" Hurricane
Opal/DR-1074 Requirements; Agenda Item
As you recall, at your June Village Council meeting, we informed
you that Tequesta has received tentative approval from the CDBG
program in the amount of $121, 716 . 67. These funds are targeted
for the Tequesta Drive Drainage Diversion Project .
The Program requires Tequesta, to implement specific policies to
satisfy Federal Government requirements. These include:
• A Citizen Participation Plan per Section 104 (a) of Title I
of the Housing and Community Development Act of 1974 . The
proposed Tequesta Citizen Participation Plan is attached as
Exhibit A to the attached Resolution.
• Citizen Complaint Policy. The proposed Tequesta Citizen
Complaint Policy is attached as Exhibit B to the attached
Resolution.
• Procurement Policy per Federal 24C.F.R.Section 85 .36 and
F.S. 287 . 055 . The proposed Tequesta Procurement Policy is
attached as Exhibit C to the Resolution.
• A Section 504 Self-Evaluation per the ADA was previously
done by the Village Council . A copy of the Self-Evaluation
is attached as Exhibit D to the Resolution which, if
adopted, reconfirms the Self-Evaluation Plan.
• A Transition Plan pursuant to the ADA which is attached as
Exhibit E to the attached Resolution, which, if adopted,
reconfirms the previous adoption of the same by the Village
Council .
It is recommended that the Village Council adopt the attached
Resolution to formally approve of the attached policies and plans
pursuant to the CDBG program requirements. By adopting the
Resolution the Village Manager or his designees will be directed
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to do all things necessary to effectuate the aforementioned CDBG
policies and plans in order to comply with the CDBG program
requirements .
memo71897.sam
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RESOLUTION NO. 29-96/97
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY,
FLORIDA, ADOPTING SPECIFIC POLICIES PURSUANT
TO THE COMMUNITY DEVELOPMENT BLOCK GRANT
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(CDBG) HURRICANE OPAL/DR-1074 REQUIREMENTS.
WHEREAS, the Village of Tequesta wishes to receive funding
• under the Commmunity Development Block Grant (CDBG)
d Hurricane Opal DR-1074 Program; and
WHEREAS, the CDBG requires Tequesta, among other things, to
implement specific policies to satisfy the Program
i requirements .
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i; NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1. A Citizen Participation Plan pursuant to Section
104(a) of Title I of the Housing and Community Development
Act of 1974, attached hereto as Exhibit "A" and incorporated
by reference as a part of this Resolution, is hereby
.I approved.
Section 2. A Citizen Complaint Policy, attached hereto as
Exhibit "B" and incorporated by reference as a part of this
Resolution, is hereby approved.
Section 3. A Procurement Policy pursuant to Federal
24C.F.R. Section 85 . 36 .and F. S. 287 . 055, attached hereto as
Exhibit "C" and incorporated by reference as a part of this
Resolution, is hereby approved.
Section 4. A Section 504 Self-Evaluation Plan pursuant to
i the Americans with Disabilities Act entitled ADA
Accessibility Survey for People with Disabilities in
Employment Provisions and Local Government Administration,
attached hereto as Exhibit "D" and incorporated herein by
reference as a part of this Resolution, previously adopted
by the Village Council on January 14, 1993, is hereby
reconfirmed.
I Section 5. A Transition Plan pursuant to the Americans with
Disabilities Act, attached hereto as Exhibit "E" and
incorporated by reference as a part of this Resolution,
previously adopted by the Village Council on July 23, 1992,
is hereby reconfirmed.
Section 6. The Village Manager or his designees are hereby
directed to do all things necessary to effectuate the
aforementioned CDBG Policies and Plans in order to comply
II with the CDBG Program requirements.
THE FOREGOING RESOLUTION WAS OFFERED by Councilmember
, who moved its adoption. The motion was seconded by
Councilmember , and upon being put to a vote, the
vote was as follows :
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FOR ADOPTION AGAINST ADOPTION
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The Mayor thereupon declared the Resolution duly passed and
adopted this 24th day of July, A.D. , 1997 .
Ii MAYOR OF TEQUESTA
Elizabeth A. Schauer
ATTEST:
Joann Manganiello
Village Clerk
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EXHIBIT "A"
CITIZEN PARTICIPATION PLAN
In order to provide citizens with information concerning the
Community Development Block Grant (CDBG) Program, the Village of
Tequesta will take the following actions :
a) Make available to the public, in a reasonable and timely
manner, information concerning the amounts of funds available
for various activities and the range of activities that may be
undertaken.
b) Provide citizens with adeqate notice of public hearings, which
are to be held in locations convenient to potential or actual
beneficiaries and with accomodation for the handicapped. If
a significant number of non-English speaking residents could
reasonably be expected to attend a public hearing, an
interpreter will be provided for the language expected to be
represented.
c) Hold at least one public hearing to obtain the veiws of
citizens on community development needs .
d) Develop and publish a summary of the proposed application that
will provide citizens with an opportunity to examine its
contents and submit their comments .
e) Consider any comments and views expressed by citizens on the
proposed application, and, if appropriate, modify the proposed
application.
f) Hold at least one public hearing to obtain the views of
citizens on the final application prior to its submission to
the Department.
g) Hold at least one public hearing during the grant
implementation process to review the Program performance.
This may be combined with the public hearing on amendments, if
any such hearings are required.
TGB/krb
wp60\misc\cdbg
EXHIBIT "B"
CITIZEN COMPLAINT POLICY
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In order to provide citizens with timely written responses to all
citizen complaints and grievances arising from the Community
Development Block Grant (CDBG) Program, the Village of Tequesta
will take the following actions :
a) Whenever a Department, employee, or Department Head of the
Village of Tequesta receives a written complaint or grievance
from a citizen relative to the Community Development Block
Grant Program, the employee, Department, or Department Head
shall respond to such complaint or grievance, in writing,
within not more than fifteen ( 15) working days .
"b) Definitions:
• Complaint: Something that is the cause or
subject of protest or outcry.
• Grievance: A cause of distress felt to afford
reason for complaint or resistance.
• Working Days: Monday through Friday. Saturday,
Sunday, and days designated as
holidays, are excluded.
• Written response: The act or art of forming visible
letters or characters by computer or
typewriter to form a series of
coherent words in syntax structure
in response to a citizen compliant
or grievence transmitted to the
citizen by U.S. Mail, courier
service, hand-delivery, or telefax.
TGB/krb
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EXHIBIT "C"
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PROCUREMENT POLICY
In order to ensure that the Village of Tequesta purchasing policies
associated with the Community Development Block Grant (CDBG)
Program comply with Federal 24 C.F.R. Section 85 . 36 and Florida
Statute 287 .055, applicable Village of Tequesta procurements shall
be made pursuant to the following:
a) Procurement Standards.
1) The Village of Tequesta will use its own procurement
procedures which reflect applicable state and local laws
and regulations, provided that the procurements conform
to applicable federal law and the standards identified
herein.
2 ) The Village of Tequesta will maintain a contract
administration system which ensures that contractors
perform in accordance with the terms, conditions, and
specifications of their contracts or purchase orders.
3) The Village of Tequesta will maintain a written code of
standards of conduct governing the performance of their
employees engaged in the award and administration of
contracts . No employee, officer, or agent of the Village
of Tequesta shall participate in selection or in the
award or administration of a contract supported by
federal funds if a conflict of interest, real or
apparent, would be involved. Such a conflict would arise
when:
i) The employee, officer, or agent,
ii) Any member of his immediate family
iii) His or her partner, or
iv) An Organization which employs, or is about to
employ, any of the above, has a financial or other
interest in the firm selected for award. The
Village of Tequesta's officers, employees, or
agents will neither solicit nor accept gratuities,
favors, or anything of monetary value from
contractors, potential contractors, or parties to
sub-agreements. The Village of Tequesta may set
minimum rules where the financial interest is not
substantial or the gift is an unsolicited item of
nominal intrinsic value. To the extent permitted
by state or local law or regulations, such
standards or conduct will provide for penalties,
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sanctions, or other disciplinary actions or
violations of such standards by the Village of
Tequesta's officers, employees, or agents, or by
the contractors or their agents . The awarding
agency may in regulation provide additional
prohibitions relative to real, apparent, or
potential conflicts of interest.
4) Village of Tequesta procedures will provide for a review
of proposed procurements to avoid purchase of unnecessary
or duplicative items . Consideration should be given to
consolidating or breaking out procurements to obtain a
more economical purchase. Where appropriate, an analysis
will be made of lease versus purchase alternatives, and
any other appropriate analysis to determine the most
economical approach.
5) To foster greater economy and efficiency, the Village of
Tequesta Administration is encouraged to enter into state
and local intergovernmental agreements for procurement or
use of common goods and services .
6) The Village of Tequesta Administration is encouraged to
use federal excess and surplus property in lieu of
purchasing new equipment and property whenever such use
is feasible and reduces project cost.
7 ) The Village of Tequesta Administration is encouraged to
use value engineering clauses in contracts for
construction projects of sufficient size to offer
reasonable opportunities for cost reductions . Value
engineering is a systematic and creative analysis of each
contract item or task to ensure that its essential
function is provided at the overall lower cost.
8) The Village of Tequesta will make awards only to
responsible contractors possessing the ability to perform
successfully under the terms and conditions of a proposed
procurement. Consideration will be given to such matters
as contractor integrity, compliance with public policy,
record of past performance, and financial and technical
resources.
9 ) The Village of Tequesta Administration will maintain
records sufficient to detail the significant history of
a procurement. These records will include, but are not
necessarily limited to the following: rationale for the
method of procurement, selection of contract type,
contractor selection or rejection, and the basis for the
contract price.
10) The Village of Tequesta will use time and material type
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contracts only:
i) After a determination that no other contract is
suitable, and
ii) if the contract includes a ceiling price that the
contractor exceeds at its own risk
11) The Village of Tequesta alone will be responsible, in
accordance with good administrative practice and sound
business judgment, for the settlement of all contractual
and adminstrative issues arising out of procurements .
These issues include, but are not limited to, source
evaluation, protests, disputes, and claims . These
standards do not relieve the Village of Tequesta of any
contractual responsibilities under its contracts .
Federal agencies will not substitute their judgment for
that of the Village of Tequesta unless the matter is
primarily a federal concern. Violations of law will be
referred to the local, state, or federal authority having
proper jurisdiction.
12 ) The Village of Tequesta will have protest procedures to
handle and resolve disputes relating to their
procurements and shall in all instances disclose
information regarding the protest to the awarding agency.
A protestor must exhaust all administrative remedies with
the Village of Tequesta before pursuing a protest with
the federal agency. Reviews of protests by the federal
agency will be limited to:
i) violations of federal law or regulations and the
standards of applicable federal regulations
(violations of state or local law will be under the
jursidiction of state or local authorities) and
ii) violations of the Village of Tequesta's protest
procedures for failure to review a complaint or
protest. Protest received by the federal agency
other than those . specified above will be referred
to the Village of Tequesta.
b) Competition.
1) All procurement transactions will be conducted in a
manner providing full and open competition consistent
with the standards of. s . 85 . 36. Some of the situations
considered to be restrictive of competition include, but
are not limited to:
i) placing unreasonable requirements on firms in order
for them to qualify to do business,
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ii) requiring unnecessary experience and excessive
bonding
iii) non-competitive pricing practices between firms or
between affiliated companies,
iv) non-competitive awards to consultants that are on
retainer contracts,
v) organizational conflicts of interest,
vi) specifying only a "brand name" product, instead of
allowing "an equal" product to be offered and
describing the performance of other relevant
requirements of the procurement, and
vii) any arbitrary action in the procurement process .
2 ) The Village of Tequesta will conduct procurements in a
manner that prohibits the use of statutorily or
administratively imposed in-state or local geographical
preferences in the evaluation of bids or proposals,
except in those cases where applicable federal statutes
expressly mandate or encourage geographical preference.
Nothing in this section is designed to preempt state
licensing laws. ` When contracting for architectural and
engineering (A/E) services, geographic location may be a
selection criteria, provided its application leaves an
appropriate number of qualified firms, given the nature
and size of the project, to compete for the contract.
3) The Village of Tequesta will have written selection
procedures for procurement transactions . These
procedures will ensure that all solicitations :
i) incorporate a clear and accurate description of the
technical requirements for the material, product,
or service to be procured. Such description shall
not, in competitive procurements, contain features
which unduly restrict competition. The description
may include a statement of the qualitative nature
of the material, product,, or service to be
procured, and when necessary, shall set forth those
minimum essential characteristics and standards to
which it must conform if it is to satisfy its
intended use. Detailed product specification
should be avoided if at all possible. When it is
impractical or uneconomical to make a 'clear and
accurate description of the technical requirements,
a "brand name or equal" description may used as
a means to define the performance or other salient
requirements of a procurement. The specific
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features of the named brand which must be met by
offerors shall be clearly stated; and
ii) identify all requirements which the offerors must
fulfill and all other factors to be used in
evaluating bids or proposals.
4) The Village of Tequesta will ensure that all prequalified
lists of persons, firms, or products which are used in
acquiring goods or services are current and include
enough qualified sources to ensure maximum open and free
competition. Also, the Village of Tequesta will not
preclude potential bidders from qualifying during the
solicitation period.
c) Methods of procurement to be followed.
1) Procurement by small purchase procedures . Small purchase
procedures are those relatively simple and informal
procurement methods for securing services, supplies, or
other property that do not cost more than the simplified
acquisition threshold fixed at 41USC403( 11) (currently set
at $100, 000) . If small purchase procedures are used,
price or rate quotations shall be obtained for an
adequate number of qualified sources.
2) Procurement by sealed bids (formal advertising) . Bids
are publicly solicited and a firm fixed-price contract
(lump sum or unit price) is awarded to the responsible
bidder whose bid, conforming with all the material terms
and conditions of the invitation for bids, is the lowest
in price. The sealed bid method is the preferred method
for procuring construction, if the conditions in
s . 85 . 36(d) (2) (i) apply.
i) In order for sealed bidding to be feasible, the
following conditions should be present:
A) A complete, adequate, and realistic
specification or purchase description is
available;
B) Two or more responsible bidders are willing
and able to compete effectively for the
business; and
C) The procurement lends itself to a firm-fixed
price contract and the selection of the
successful bidder can be principally on the
basis of price
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ii) If sealed bids are used, the following requirements
apply:
A) the invition for bids will be publicly
advertised and bids shall be solicited from an
adequate number of known suppliers, providing
them sufficient time prior to the date set for
opening the bid;
B) the invitation for bids, which will include
specifications and pertinent attachments shall
define the items or services in order for the
bidder to properly respond;
C) All bids will be publicly opened at the time
and place prescribed in the invitation for
bid;
D) A firm fixed-price contract award will be made
in writing to the lowest responsive and
responsible bidder. Where specified in
bidding documents, factors such as discounts,
transportation costs, and life cycle costs
shall be considered in determining which bid
is lowest. Payment discounts will only be
used to determine the low bid when prior
experience indicates that such discounts are
usually taken advantage of; and
E) Any or all bids may be rejected if there is a
sound documented reason.
3) Procurement by Competitive Proposals. The technique of
competitive proposals is normally conducted with more
than one source submitting an offer, and either a fixed-
price or cost-reimbursement type contract is awarded. It
is generally used when conditions are not appropriate for
the use of sealed bids . If this method is used, the
following requirements will apply:
i) Request for proposals will be publicized and
identify all evaluation factors and their relative
importance. Any response to publicized requests
for proposals shall be honored to the maximum
extent practical;
ii) Proposals will be solicited from an adequate number
of qualified sources;
iii) The Village of .Tequesta will have a method for
conducting technical evaluations of the proposals
received and for selecting awardees;
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iv) Awards will be made to the responsible firm whose
proposal is most advantageous to the programs; with
price and other factors considered; and
v) The Village of Tequesta may use competitive
proposal procedures for qualifications - based
procurement of architectural/engineering (A/E)
professional services whereby competitors
qualifications are evaluated and the most qualified
competitor is selected, subject to negotiation of
fair and reasonable compensation. The method,
where price is not used as a selection factor, can
only be used in procurement of A/E professional
services. It cannot' be used to purchase other
types of services though A/E firms are a potential
source to perform the proposed effort.
vi) As provided in State Law, the Village of Tequesta
shall comply with F.S. 287 .055 known as the
Consultants Competitive Negotiation Act pursuant to
the following procedures.
A) PUBLIC ANNOUNCEMENT AND QUALIFICATION
PROCEDURES
a) The Village of Tequesta shall publicly
announce, in a uniform and consistent
manner, each occasion when professional
services. are required to be purchased for
a project the basic construction cost of
which is estimated by the Village of
Tequesta to exceed the threshold amount
provided in s . 287 .017 for CATEGORY FIVE
($120,000) or for a planning or study
activity when the fee for professional
services exceeds the threshold amount
provided in s. 287 . 017 for CATEGORY TWO
($10,000) except in cases of valid public
emergencies so certified by the Village •
Manager. The public notice shall include
a general description of the project and
shall indicate how interested consultants
may apply for consideration.
b) The Village of Tequesta shall encourage
firms engaged .in the lawful practice of
their professions that desire to provide
professional services to the Village of
Tequesta to submit annually statements of
qualificiations and performance data.
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c) Any firm or individual desiring to
provide professional services to the
Village of Tequesta must first be
certified by the Village of Tequesta as
qualified pursuant to law and the
regulations of the Village of Tequesta,
including Village of Tequesta
Administrative Policy No. 1-89/90 . The
Village. of Tequesta shall make a finding
that the firm or individual to be
employed is fully qualified to render the
required service. Among the factors to
be considered in making this finding are
the capabilities, adequacy of personnel,
past record, and experience of the firm
or individual .
d) The Village of •Tequesta shall adopt
administrative procedures for the
evaluation of professional services,
including, but not limited to,
capabilities, adequacy of personnel, past
record, experience, whether the firm is a
certified miniority business enterprise
as defined by the Florida Small and
Minority Business Assistance Act of 1985,
and such other factors as may be
determined by the Village of Tequesta to
be applicable to its particular
requirements. When securing professional
services, the Village of Tequesta shall
endeavor to meet the minority business.
enterprise procurement goals set forth in
s . 287 . 042 .
e) The public shall not be excluded from the
proceedings under this section.
B) COMPETITIVE SELECTION
a) For each proposed project, the Village of
Tequesta shall evaluate current
statements of qualificiations and
performace data on file with the Village
of Tequesta, together with those that may
be submitted by other firms regarding the
proposed project, and shall conduct
discussions with, and may require public
presentations by, no less than three
firms, regarding their qualifications,
approach to the project, and ability to
furnish the required services .
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b) The Village of Tequesta shall select in
order of preference no fewer than three
firms deemed to be the most highly
qualified to perforn the required
services . In determining whether a firm
is qualified, the Village of Tequesta
shall consider such factors as the
ability of professional personnel;
whether a firm is a certified minority
business enterprise; past performance;
willingness to meet time and budget
requirements; location; recent, current,
and projected workloads of the firms; and
the volume of work previously awarded to
each firm by the Village, with the object
of effecting an equitable distribution of
contracts among qualified firms, provided
such distribution does not violate the
principle of selection of the most highly
qualified firms. The Village of Tequesta
may request, accept, and consider
proposals for the compensation to be paid
under the contract only during
competitive negotiations under subsection
(5) .
c) This • subsection does not apply to a
professional service contract for a
project the basic construction cost of
which is estimated by the Village of
Tequesta to be not in excess of the
threshold amount provided in s.287 .017
for CATEGORY FIVE ($120, 000) or for a
planning or study activity when the fee
for professional services is not in
excess of the threshold amount provided
in s.287 . 017 for CATEGORY TWO ($10,000) .
d) Nothing in this act shall be construed to
prohibit a continuing contract between a
firm and the Village of Tequesta.
C) COMPETITIVE NEGOTIATION
a) The Village of Tequesta shall negotiate a
contract with the most qualified firm for
professional services at compensation
which the Village of Tequesta determines
is fair, competitive, and reasonable. In
making such determination, the Village of
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Tequesta shall conduct a detailed
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analysis of the cost of the professional
services required in addition to
considering their scope and complexity.
For any lump-sum or cost-plus-a-fixed-fee
professional service contract over the
threshold amount provided in s . 287 . 017
for CATEGORY FOUR ($60, 000) , the Village
of Tequesta shall require the firm
receiving the award to execute a truth-
in-negotiation certificate stating that
wage rates and other factual unit costs
supporting the compensation are accurate,
complete, and current at the time of
contracting. Any professional service
contract under which such a certificate
is required shall contain a provision
that the original contract price and any
additions thereto shall be adjusted to
exclude any significant sums by which the
Village of Tequesta determines the
contract price was increased due to
inaccurate, incomplete, or noncurrent
wage rates and other factual unit costs .
All such contract adjustments shall be
made with 1 year following the end of the
contract.
b) Should the Village of Tequesta be unable
to negotiate a satisfactory contract with
the firm considered to be the most
qualified at a price the agency
determines to be fair, competitive, and
reasonable, negotiations with that firm
shall be formally terminated. The
Village of Tequesta shall then undertake
negotiations with the second most
qualifed firm. Failing accord with the
second most qualified firm, the Village
of Tequesta shall terminate negotiations .
The Village of Tequesta shall then
undertake negotiations with the third
most qualified firm.
c) • Should the Village of Tequesta be unable
to negotiate a satisfactory contract with
• any of the selected firms, the agency
shall select additional firms in the
order of their competence and
qualification and continue negotiations
in accordance with this subsection until
an agreement is reached.
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D) PROHIBITION AGAINST CONTINGENT FEES
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a) Each contract entered into by the Village
of Tequesta for professional services
shall contain a prohibition against
contingent fees as follows : "The
architect (or registered land surveyor or
professional engineer, as applicable)
warrants that he has not employed or
retained any company or person, other
than a bona fide employee working solely
for the architect (or registered land
surveyor, or professional engineer, as
applicable) to solicit or secure this
agreement and that he has not paid or
agreed to pay any person, company,
corporation, individual, or firm, other
than a bona fide employee working solely
for the architect (or registered land
surveyor or professional engineer, as
applicable) any fee, commission,
percentage, gift, or other consideration
contingent upon or resulting from the
award or making of this agreement. "
For the breach or violation of this
provision, the Village of Tequesta shall
have the right to terminate the agreement
without liability and, at its direction,
to deduct from the contract price, or
otherwise recover, the full amount of
such fee, commission, percentage, gift,
or consideration.
b) Any individual, corporation, partnership,
firm, or company, other than a bona fide
employee working solely for an architect,
professional engineer, or registered land
surveyor, who offers, agrees, or
contracts to solicit or secure Village of
Tequesta contracts for professional
services for any other individual,
company, corporation, partnership, or
firm and to be paid, or is paid, any fee,
commission, percentage, gift, or other
consideration contingent upon, or
resulting from, the award or the making
of a contract for professional services
• shall, upon conviction in a competent
court of this state, be found guilty of a
first degree misdemeandor, punishable as
provided in s . 775. 082 or s .775 . 083 .
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c) Any architect, professional engineer, or
registered land surveyor, or any group,
association, company, corporation, firm,
or partnership thereof, who offers to
pay, or pays, any fee commission,
percentage, gift, or other consideration
contingent upon, or resulting from, the
award or making of any Village of
Tequesta contract for professional
services shall, upon conviction in a
state court of competent authority, be
found guilty of a first degree
misdemeanor, punishable as provided in s .
775082 or s. 775.083.
d) Any Village of •Tequesta official who
offers to solicit or secure, or solicits
or secures, a contract for professional
services and to be paid, or is paid, any
fee, commission, percentage, gift, or
other consideration contingent upon the
award or making of such a contract for
professional services between the Village
of Tequesta and any individual person,
company, firm, partnership, or
corporation shall, upon conviction by a
court of competent authority, be found
guilty of a first degree misdemeanor,
punishable as provided in s . 775.082 and
s . 775.083.
E) APPLICABILITY TO DESIGN-BUILD CONTRACTS
a) Except as provided in this subsection,
this section is not applicable to the
procurement of design-build contracts by
the Village of Tequesta, and the Village
of Tequesta shall award design-build
contracts in accordance with the
procurement laws, rules, and ordinances
applicable to the Village of Tequesta
(Village of Tequesta Administrative
Policy No. 11-94/95) .
b) The design criteria package shall be
prepared and sealed by a design criteria
professional employed by or retained by
the Village of Tequesta. If the Village
of Tequesta elects to enter into a
professional services contract for the
preparation of the design criteria
package, then the design criteria
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professional shall be slected and
contracted with in accordance with the
requirements of subsections B) and C) . A
design criteria professional who has been
selected to prepare the design criteria
package shall not be eligible to render
services under a design-build contract
executed pursuant to the design criteria
package.
c) The Village of Tequesta shall adopt rules
or ordinances for the award of design-
build contracts . See Village of Tequesta
Administrative Policy No. 11-94/95 . Such
procedures shall include as a minimum the
following:
1) The preparation of a design criteria
package for the design and
construction of the public
construction project.
2) The qualification and selection of
no fewer than three design-build
firms as the most qualified, based
on the qualifications, availability,
and past work of the firms,
including the partners or members
thereof.
3) The criteria, procedures, and
standards for the evaluation of
design-build contract proposals or
bids, based on price, technical, and
design aspects of the public
construction project; weighted for
the project.
4) The solicitation of competitive
proposals, pursuant to a design
criteria package, from those
qualified design-build firms and the
evaluation of the responses or bids
submitted by those firms based on
the evaluation criteria and
procedures established prior to the
solicitation of competitive
proposals .
5) For consultation with the employed
or retained design criteria
professional concerning the
13
evaluation of the responses or bids
submitted by the design-build firms,
the supervision or approval by the
Village of Tequesta of the detailed
working drawings of the project; and
for evaluation of the compliance of
the project construction with the
design criteria package by the
design criteria professional.
6) In the case of public emergencies,
for the Village Council to declare
an emergency and authorize
negotiations with the best qualified
design-build firm available at that
time.
F) REUSE OF EXISTING PLANS
Notwithstanding any other provision of this
section, there shall be no public notice
requirement or utilization of the selection
process as provided in this section for
projects in which the Village of Tequesta is
able to reuse existing plans from a prior
project. However, subsequent to July 1, 1975,
public notice for any plans which are intended
to be reused at some future time shall contain
a statement which provides that the plans are
subject to reuse in accordance with the
provisions of this subsection.
4) Procurement by non-competitive proposals is procurement
through solicitation of a proposal from only one source
or after solicitation of a number of sources, competition
is determined inadequate.
• i) Procurement by non-competitive proposals may be
used only when the award of a contract is
infeasible under small purchase procedures, sealed
bids or competitive proposals and one of the
following circumstances applies:
A) The item is available only from a single
source;
B) The public exigency or emergency for the
requirement will not permit a delay resulting
from competitive solicitation;
C) The awarding agency authorizes non-
competitive; or
14
D) After solicitation of a number of sources,
competition is determined inadequate.
ii) cost analysis, i.e. , verifying the proposed cost
data, the projections of the data, and the
evaluation of the specific elements of cost and
profits, is required.
iii) The Village of Tequesta may be required to submit
the proposed procurement to the awarding agency for
pre-award review in accordance with paragraph (f)
of this section.
d) Contracting with small and minority firms, women's business
enterprise and labor surplus area firms .
1) The Village of Tequesta will take all necessary
affirmative steps to assure that minority firms, women's
business enterprises and labor surplus area firms are
used when possible.
2) Affirmative steps shall include:
i) placing qualified small and minority businesses and •
women's business enterprises on solicitation lists;
ii) assuring that small and minority businesses, and
women's business enterprises are solicited whenever
they are potential sources; and
iii) dividing total requirements, when economically
feasible, into smaller tasks or quantities to
permit maximum participation by small and minority
business and women's business enterprises;
iv) establishing delivery schedules, where the
requirement permits, which encourage participation
by small and minority business, and women's
business enterprises;
v) using the services and assistance of the Small
Business Adminstration, and the Minority Business
Development Agency of the Department of Commerce;
and
vi) requiring the prime contractor, if sub-contracts
are to be let, to take the affirmative steps listed
in paragraphs (d) (2) (i) through (v) of this
section.
e) Contract Cost and Price
15
1) The Village of Tequesta will perform a cost or price
analysis in connection with every procurement action
including contract modifications . The method and degree
of analysis is dependent on the facts surrounding the
particular procurement situation, but as a starting
point, the Village must take independent estimates before
receiving bids or proposals . A cost analysis must be
performed when the offeror is required to submit the
elements of his estimated cost e.g. under professional,
consulting, and architectural engineering services
contracts. A cost analysis will be necessary when
adequate price competition is lacking, and for sole
source procurements, including contract modifications or
change orders unless price reasonableness can be
established• on the basis of a catalog or market price of
a commercial product sold in substantial quantities to
the general public or based on prices set by law or
regulation. A price analysis will be used in all other
instances to determine the reasonableness of the proposed
contract price.
2 ) The Village of Tequesta will negotiate profit as a
separate element of the price for each contract in which
there is no price competition and in all cases where cost
analysis is performed. To establish a fair and
reasonable profit, consideration will be given to the
complexity of the work to be performed, the risk borne by
the contractor, the contractor's investment, the amount
of sub-contracting, the quality of its record of past
performance, and industry profit rates in the surrounding
geographical area for similar work.
3) Costs or prices based on estimated cost for contracts
under grants will be allowable only to the extent that
cost incurred or cost estimates included in negotiated
prices are consistent with federal cost principles
pursuant to s .85.22 . The Village may reference its own
cost principles that comply with the applicable federal
cost principles .
4) The cost plus a percentage of cost and percentage of
construction cost methods for contracting shall not be
used.
f) Awarding agency review.
1) The Village of Tequesta shall make available, upon the
request of the awarding agency, technical specifications
on proposed procurements where the awarding agency
believes such review is needed to ensure that the item or
service specified is the one being proposed for purchase.
This review generally will take place prior to the time
16
the specification is incorporated into a solicitation
document. However, if the Village of Tequesta desires to
have the review accomplished after a solicitation has
been developed, the awarding agency may still review the
specifications with such review usually limited to the
technical aspects of the proposed purchase.
2 ) The Village of Tequesta shall, on request, make avaiable
for awarding agency pre-award review procurement
documents, such as request for proposals or invitation
for bids, independent cost estimate, etc. when:
i) The Village of Tequesta's procurement procedures or
operation fails to comply with the procurement
standards of applicable federal regulations; or
ii) The procurement is expected to exceed the
simplified acquisition threshold and is to be
awarded without competition or only one bid or
offer is received in response to a solicitation; or
iii) The procurement, which is expected to exceed the
simplified acquisition threshold, specifies a
"brand name" project; or
iv) The proposed award is more than the simplified
acquisition threshold and is to be awarded to other
than the apparant low bidder under a sealed bid
procurement; or
v) A proposed contract modification changes the scope
of a contract or increases the contract amount by
more than the simplified acquisition threshold.
3) The Village of Tequesta will be exempt from the pre-award
review in paragraph (f) (2) of this section if the
awarding agency determines that its procurement systems
comply with the standards of this section.
i) The Village of Tequesta may request that its
procurement system be reviewed by the awarding
agency to determine whether its system meets these
standards in order for its system to be certified.
Generally, these reviews shall occur where there is
a continuous high-dollar funding, and third-party
contracts are awarded on a regular basis.
ii) The Village of Tequesta may self-certify its
procurement system. Such self-certification shall
not limit the awarding agency's right to survey the
system. Under a self-certification procedure,
awarding agencies may wish to rely on written
17
assurances from the Village of Tequesta that it is
complying with these standards. The Village of
Tequesta will site specific procedures,
regulations, standards, etc. , as being in
compliance with these requirements and have its
system available for review.
g) Bonding requirements .
For construction or facility improvement contracts or sub-
contracts exceeding the simplified acquisition threshold, the
awarding agency may accept the bonding policy and requirements
of the Village of Tequesta, providing the awarding agency has
made a determination that the 'awarding agency's interest is
adequately protected. If such a determination has not been
made, the minimum requirements shall be as follows :
1) A bid guarantee from each bidder equivalent to 5% of the
bid price. The "bid guarantee" shall consist of a firm
committment, such as a bid bond, certified check, or
other negotiable instrument accompanying a bid as
assurance that the bidder will, upon acceptance of its
bid, execute such contractural documents as may be
required within the time specified.
2) A performance bond on the part of the contractor for 100%
of the contract price. A "performance bond" is one
executed in connection with a contract to secure
fulfillment of all the contractor's obligations under
such contract.
3) A payment bond on the part of the contractor for 100% of
the contract price. A "payment bond" •is one executed in
connection with a contract to assure payment as required
by law of all persons supplying labor and material in
execution of the work provided for in the contract.
h) Contract Provisions.
The Village of Tequesta's contract must contain provisions in
paragraph h of this section. Federal agencies are permitted
to require changes, remedies, change conditions, access in
records retention, suspension of work, and other clauses
approved by the Office of Federal Procurement Policy.
1) Administrative, contractural, or legal remedies in
instances where contractors violate or breach contract
terms, and provide for such sanctions and penalties as
may be appropriate. (Contracts more than the simplified
acquisition threshold)
18
2 ) Termination for cause •and for convenience by the Village
of Tequesta including the manner by which it will be
effected and the basis for settlement. (All contracts in
excess of $10,000)
3 ) Compliance with Executive Order 11246 of September 24,
1965, entitled "Equal Employment Opportunity, " as amended
by Executive Order 11375 of October 13, 1967, and as
supplemented in Department of Labor Regulations (41CFR
Chapter 60) . (All construction contracts awarded in
excess of $10,000 by grantees and their contractors or
sub-grantees)
4) Compliance with the Copeland (Anti-Kickback) Act
(18U. S.C. 874) as supplemented in Department of Labor
Regulations (29CFR Part 3) . (All contracts and sub-
grants for construction or repair) .
5) Compliance with Davis-Bacon Act (40U.S.C. 276a to 276a-7 )
as supplmented by Department of Labor Regulations (29CFR
Part 5) . (Construction contracts in excess of $2,000
awarded by grantees and sub-grantees when required by
federal grant program legislation.
6) Compliance with Section 103 and 107 of the Contract Work
Hours and Safety Standards Act (40U. S.C.327-330) as
supplemented by Department of Labor Regulations (20CFR
Part 5) . (Construction contracts awarded by grantees and
sub-grantees in excess of $2, 000 and in excess of $2,500
for other contracts which involve the employment of
mechanics or laborers) .
7 ) Notice of awarding agency requirements and regulations
pertaining to. reporting.
8) Notice of awarding agency requirements and regulations
pertaining to patent rights with respect to any discovery
or invention which arises or is developed in the course
of or under such contract.
9 ) Awarding agency requirements and regulations pertaining
to copyrights and rights in data.
10) Access by the Village of Tequesta, the Federal Grantor
Agency, the Comptroller General of the United States, or
any of their duly authorized representatives to any
books, documents, papers, and records of the contractor
which are directly pertinent to that specific contract
for the purpose of making audit, examination, excerpts,
and transcriptions.
11) Retention of all required records for three years after •
19
the Village of Tequesta makes final payments and all
other pending matters are closed.
12) Compliance with all applicable standards, orders, or
requirements issued under Section 306 of the Clean Air
Act (42U.S.C. 1857(h) ) , Section 508 of the Clean Water Act
(33U.S.C. 1368) , Executive Order 11738, and Environmental
Protection Agency Regulations (40CFR Part 15) .
(Contracts, sub-contracts, and sub-grants of amounts in
excess of $10,000.
13) Mandatory Standards and policies relating to energy
efficiency which are contained in the State Energy
Conservation Plan issued in compliance with Energy Policy
and Conservation Act (PUB.L.94-163, 89 stat. 871) .
TGB/krb
wp60\misc\procurement
20
L:/Ul1JJ11 L
c ,
ADA ACCESSIBILITY SURVEY
FOR PEOPLE WITH DISABILITIES IN
EMPLOYMENT PROVISIONS AND
LOCAL GOVERNMENT
ADMINISTRATION
Surveyors
PAULA RUSSO AND ALLEN PRESTON
COALITION FOR INDEPENDENT LIVING OPTIONS, INC.
2326 SOUTH CONGRESS AVENUE
WEST PALM BEACH, FLORIDA 33406
(407) 966-4288
Performed for
The Village of Tequesta
Thomas G. Bradford, Village Manager
357.Tequesta Drive, P.O.Box 3273
Tequesta, Florida 33469-0273
(407) 575-6200
Criteria Used
Americans With Disabilities Act (ADA)
Titles I, II
Date Submitted
January 8, 1993
1 `
•
Appendix F
Self-Evaluation Checklist (Employment)
F
SELF-EVALUATION CHECKLIST
Employment Provisions (Titles I, II)
Developed by the Texas The questions included in this self-evaluation checklist were
Governor's Committee for Dis. designed to help employers, both public and private, come into
obled Persons,in conjunction with compliance with Title I of the ADA.
the Office for Civil Rights at the
U.S.Department of Health and
Human Services,Region IV
1. Have you reviewed your employment policies (recruiting,
hiring, upgrading, promotion, award of tenure, demotion,
transfer, layoff, termination, right of return from layoff, and
rehiring) to be sure that you and your employees ore giving
nondiscriminatory treatment to oppliconts and employees with
disabilities?
Yes 24 No ❑ Action/Due Dote: N/A
SEE COMMENTS PG. I.
2. Hove you reviewed your employment practices to make sure
that they do not limit, segregote or classify job oppliconts or
employees in ways that adversely affect their opportunities or
status because of the disability of the applicant or employee.
Yes ®c-: No ❑ Action/Due Dote: N/A
FOUND ACCEPTABLE
3. Hove you reviewed your employment practices to make sure
that you ore not participating in a contractual or other
arrangement or relationship that subjects your qualified
applicant or employee with o disability to discrimination (i.e.,
relationships with employment or referral agencies, labor
unions or organizations that provide fringe benefits, training
or apprenticeship programs.
Yes 5 No 0 Action/Due Dote: N/A
FOUND ACCEPTABLE
F-1
,
Local Officials Guide
Complying with the Americans with Disabilities Act
4. Hove you reviewed your employment practices to make sure
that you ore not using standards, criteria or methods of
administration that hove the effect of discriminating on the
basis of disability or that perpetuate the discrimination of
others who ore subject to common administrative control?
Yes a No ❑ Action/Due Dote: N/A
FOUND ACCEPTABLE
5. Hove you reviewed your employment practices to make sure
that you ore giving nondiscriminotory treatment to applicants
and employees who hove a friend, associate or family member
with o disability?
Yes ® No ❑ Action/Due Dote: N/A
FOUND ACCEPTABLE
6. Hove you determined the process you will use to decide of
which point "reasonable accommodation"causes on "undue
hardship"?
Yes ❑ No a ° Action/Due Date: 7/26/93
�) SEE COMMENTS PG. 1
' 7. Do you hove a policy concerning "reasonable
accommodation"?
Yes ❑ No a Action/Due Dote: 7/26/9 3
SEE COMMENTS PG. 1
S. Do you hove a procedure to document decisions not to hire
or promote because of "undue hardship"?
Yes ❑ No {Y7 Action/Due Dote: 7/26/93
SEE COMMENTS PG. 1
9. Hove you reviewed the requirements of your jobs (job
descriptions, employment tests, or other selection criteria) to
be sure that no criteria are included that would discriminate
against on individual with o disability unless such criteria ore
job-reloted and consistent with business necessity?
Yes la No ❑ Action/Due Dote: N/A
SEE COMMENTS PG. 2
F-2
Appendix F
Self-Evaluation Checklist (Employment)
10. Are your hiring procedures (applying, testing and interviewing
for a job) carried out in wheeichoir accessible locations using
accessible formats, such as o reader, tactile information,
Brodie, audio cassette for vision impaired people, written
. materials, sign longuoge interpreters for hearing impaired
people, and personal assistance for people with manual
impairments?
Yes fX No ❑ Action/Due Dote: N/A
SEE COMMENTS PG. 2
11. Have you mode sure_that employment tests ore selected and
administered in a way to ensure that test results accurately
reflect the skills or aptitude necessary to perform the job rather
than reflect the impaired sensory, manual or speaking skills of
the opplicont or employee, unless the sensory, speaking, or
manual ability is necessary to perform critical element(s)of the
job?
Yes la No 0 Action/Due Dote: • N/A
NO FORMAL TESTS EXIST EXCEPT FOR THE POLICE DEP'
12. Hove you mode sure that your employment application forms
do not contain questions as to whether on opplicont is an
individual with a disability?
Yes a No ❑ Action/Due Dote: 7/26/93
SEE COMMENTS PG. 2
13. If your business conditions an offer of employment based upon
the job opplicont's sotisfoctory completion of o medical
exomination,do your procedures conform to the requirements
of the law prohibiting inquiries os to the nature and severity of
disabilities except os they are job-reloted?
Yes ❑ No 0 Action/Due Dote: 7/26/93
SEE COMMENTS PG.2
14. Hove you reviewed your personnel policies and practices to
be sure that on applicant or employee who is o recovering
alcohol or drug obuser (not currently using olcohol or drugs)
is included in accordance with the low?
Yes la No ❑ Action/Due Dote: N/A
FOUND ACCEPTABLE
F-3
j •
Local Officials Guide
i. ' Complying with the Americans with Disabilities Act
15. Hove you posted equal employment opportunity notices in an
accessible format (e.g., in large print,, Braille, and audio
cassette)?
Yes 0 No7/26/93
�X Action/Due Dote:
SEE COMMENTS PG. 3
16. Have you reviewed medical, hospital,occident, life insurance,
and retirement fringe benefits to ensure that they give
nondiscriminatory treatment to people with disabilities?
Yes [C No 0 Action/Due Dote: N/A
•
SEE COMMENTS PG. 3
17. Are your social and recreational activities accessible to all
employees and their relatives and ossociotes?
Yes a No 0 Action/Due Dote: N/A
18. Do you have a policy on how to handle contagious diseases?
Yes El No 0 Action/Due Dote: N/A
SEE COMMENTS PG. 3
19. Hove you considered the creation of on ADA employment
committee to assist you in making policy decisions?
Yes fa No 0 Action/Due Dote: N/A
A COMMITTEE. HAS:.ALREADY BEEN FORMED--
20. Hove you reviewed your interview questions and techniques to
determine whether they ore nondiscriminatory?
Yes 01 No 0 Action/Due Dote: 7/26/93
SEE COMMENTS PG. 3
•
F-4
•
G
SELF-EVALUATION CHECKLIST
Local Government ADA Adminstration
Prepared by the National League The following self-evaluation checklist was to assist locol govern-
of Cities'Center for Education and ment officials ensure that they hove met the administrative require-
Information Resources. ments of Subtitle A of Title II.
1. Have you designated someone to coordinate your efforts to
comply with ADA?
Yes ka No ❑ Action/Due Dote: N/A
2.. Have you established grievance procedures that incorporate
due process standards and that provide for the prompt and
equitoble solution of complaints of discrimination against on
individual with a disability, including job applicants,
employees, citizens, and other visitors?
Yes a No ❑ Action/Due Date: N/A
• SEE COMMENTS PG. 3
3. Do your written materials (publications) include o notice of
nondiscrimination?
Yes EY No ❑ Action/Due Date: N/A
4. When you provide public notices, including employment
notices, do your procedures utilize oll types of media and
displays, e.g., print media, radio/television and other
alternatives, such as toped job announcements available over
the phone?
Yes ❑ No E] Action/Due Dote: 7/26/93
A TELEPHONE LINE WITH RECORDED JOB
OPPORTUNITIES WILL BEPUT IN PLACE.
G-1
: il
•
Local Officials Guide
Complying with the Americans with Disabilities Act
5. Have you reviewed policies related to hiring,
promotion, award of tenure, demotion, tr upgrading,
ad�n9,
i:
termination, right of return from layoff and rehiring toensure
they ore not discriminatory?
e
ry
i Yes 0 No
' 0 Action/Due Dote:
QUESTION ALREADY ANSWERED IN SECTION F
6. Hove you reviewed medicol, hospital, occident, life insurance
and retirement fringe benefits to ensure that they give
nondiscriminatory treatment to people with disabilities?
!i' Yes 0 No 0
Actionue
QUESTION ALREADY ANSWEREDDIN Dote:
7. Are the social and recreational activities offered SE your F
by your local
± government accessible to all employees and their friends and
i relatives with disabilities?
•
f '
i Yes ❑ No CIAction/Due Dote:
.i QUESTI.ON ALREADY
II
ANSWERED IN SECTION ' F
i 8. Hove you notified unions and professional organizations with
whom you hove collective bargaining or other professional
f _ agreements of your nondiscrimination policy?
.ii
Yes 0 No E Action/Due Dote: 7/ 3
.
9. Hove you mode sure that individuals with disabilities are
allowed the opportunity to participate os members of your
planning or advisory boards?
•
Yes Ed No ❑ Action/Due Date: N/A
Ii
G-2
r-a- -
Section F
Self-Evaluation Checklist, Employment Provisions (ADA Titles I, II )
Comments pertaining to:
Question 1
In the Employee Handbook there are instances where it is specified that the form of
communication between the employee and the employer will be by written notices, such as,
notices of resignation, suspension or dismissal. It is not necessary to change this wording, but
the Village must be willing to accept or give such notices in other forms besides written.
For example, a notice of dismissal and reasons for discharge of a blind employee should not be
only in writing to that person but in another form such as direct oral communication or voice
tape. Another example of someone who might not be able to utilize written communication
would be an employee with dyslexia.
To as great an extent as possible communications with disabled employees must be as effective
as with non disabled employees.
Questions 6, 7, 8
Reasonable Accommodation
Actions that fall within the concept of reasonable accommodation range from
purchasing equipment to modifying company policies to reallocating space. The
most common types of accommodations made by employers include: Making
facilities used by employees readily accessible and usable. Restructuring jobs.
Acquiring or modifying equipment or devices. Providing readers or interpreters.
Reassigning an employee to a vacant position.
Employers are not required to make an accommodation just because a disabled
employee requests it. Although the employee is often the best source of ideas
about what reasonable accommodations he or she requires, the employer can
choose the means to accommodate the employee. For example, if an employee
who uses a wheelchair asks for a specially constructed desk that is high enough to
accommodate the chair, the employer could choose instead to raise an existing
desk, perhaps by placing it on blocks, thereby providing a reasonable
accommodation without incurring a large expense.
Undue Hardship
Undue hardship is defined to mean an action requiring significant difficulty or
expense for example, an action that is unduly costly, extensive, substantial or
• disruptive, or that will fundamentally alter the nature of the business.
c ,
Congress has made clear that employers must determine whether an
accommodation constitutes an undue hardship on a case by case baths. This
means that no one factor , such as cost, size or location of a particular facility, or
any single combination of factors, can always be the standard by which undue
hardship is measured.
A policy which on a case by case basis compares the needed accommodation against the
possibilities of accomplishing it should be formulated.
Question 9
Employment tests must measure only the skills or capabilities that are essential for the job in
question. '
Another important factor is whether a disabled applicant can take the test in a normal manner.
When administering the test, the employer must provide any reasonable accommodations that
the applicant needs to take the test. For instance, applicants with visual impairments might
require additional lighting, large type, brailled materials, taped materials, or talking calculators
to take a written test. Other accommodations, such as those for people with learning
disabilities, might include providing additional time to complete the test. An employer that
gives a written test to an applicant who it knows has dyslexia and cannot read is violating the
ADA. In this case, a reasonable accommodation would be to give an oral test.
Question 10
A willingness to provide the accessible formats mentioned in the question, upon request of the
disabled applicant, within the parameters of reasonable accommodation is sufficient. It is not
necessary to provide these alternate formats before hand.
Question 12
Employers must not inquire which organizations an individual belongs to other than job related
organizations. On the Application for Employment under the heading of Membership in
Professional or Civic Organizations we suggest the Village add the word disability to the
statement of exclusions.
Question 13
Employers are prohibited from making medical inquiries that are not job related. The village
may wish to confirm with the village physician that his /her examinations are within this
parameter.
t '
Question 15
The ADA specifically requires notices to be available in accessible formats for people with
disabilities. The Equal Employment Opportunity Commission states that notices must be j
posted in a location that is accessible to applicants and employees with mobility impairments.
In addition, the commission states that print notices should be made accessible for people who's
disabilities limit their ability to see or read. Notices can be recorded on audio cassette or read to
such applicants or employees.
The ADA requires a notice be posted that states the provisions of the act that apply to
applicants, employees and members. The EEOC has issued a poster containing the appropriate
language. Copies of this poster as well as a limited number of free audio cassette recordings of
the poster are available from EEOC, Office of Communications and Legislative Affairs, 1801 L
Street N.W. , Washington D.C. 20507, (800) 669-EEOC.
Question 16
We reviewed the Florida Retirement Systems' handbooks and noticed no discriminatory
features.
In a telephone conversation with the State of Florida Department of Administration, Research,
Education and Policy Section we were told that they had done an informal in house check of the
plan for compliance with the ADA and that it is their belief that it does comply.
We reviewed the Florida Municipal Health Trust Fund, Master Plan of Benefits handbook and
noticed no discriminatory features. In a telephone conversation with we were assured that a
detailed evaluation had been done of the plan. The plan was revised in October 1992 bringing
it into compliance with the ADA.
Question 18
People with contagious diseases, such as hepatitis, tuberculosis, AIDS or infection with the HIV
virus, are considered disabled under the ADA. The Village does not conduct business which
involves food handling which is an important factor. The non-discriminatory policy which
includes people with disabilities and which the Village already has in place should suffice.
Question 20
The only written manual pertaining to this is for the Police Department. We reviewed this and
noticed no discriminatory features. The Village may wish to create a manual of techniques and
guidelines which encompasses ADA requirements for use with non police applicants.
r-o- •
Section G
Self-Evaluation Checklist, Local Government ADA Administration
Comments pertaining to:
Question 2
The Village should be willing to accept complaints in a form of communication other than
• written as discussed in section F, question 1.
�n+bv - ✓
Materials of The Village of Tequesta Which Were Reviewed
Announcement in newspaper regarding the ADA
Village of Tequesta ADA Grievance Procedure
Application for Employment (police and non-police)
Tequesta Police Department Requirements for Employment
The Panel Interview - Manual of Suggestions For Interviewing (The Police Department)
Collective Bargaining Agreement
FRS Handbooks
Florida Municipal Health Trust Fund, Master Plan of Benifits Handbook
Job Descriptions:
Non - Police Police
Finance Director Chief of Police
Finance Clerk/ Secretary Lieutenant
Building Official Sergeant
Deputy Building Official Detective Sergeant
Building Inspector Detective
Director of Public Works and Recreation Patrol Officer
Public Works Foreman Admin. /Communications Secretary
Recreation Department Foreman Dispatcher
Equipment Operator
Water System Manager
Customer Service Representative I
Customer Service Representative II
Chief Water Plant Operator
Water Plant Operator I
Water Plant Operator II
Water Plant Operator Trainee
Distribution Supervisor
Field Service Technician I
Field Service Technician II
Field Service Technician Trainee
•
Sources of Research and Technical Assistance
The Federal Register
ADA Compliance Guide, The Thompsons Publishing Group
•
The National League of Cities' Center for Education and Information Resources
Capital District Center for Independence, Client Assistance Program, Albany, New York
K
••
ADA TRANSITION PLAN
Prepared by the National League Use this transition plan to document those architectural barriers that
of atlas'Center for Um:don and need to be removed. The deadline for completing this plan, not the
Wamation Services changes, is July 26, 1992. After you have completed your self-
evaluation checklists and architectural barriers checklist, you are
now ready to prepare your transition plan. Use this form for each
facility that needs structural modification. If your local government
employs more than fifty people, you must retain this transition plan
for three years and make it available for public inspection.
Date: 7-/5-9,2
Name of person completing the plan: t 69 Jf 0. CARD et30
Name of the ADA coordinator:
Address of the facility: 35'7 -rEg0AJTfI DRIVE (Pgd. co#inund7 Ovelififfif)
List public services offered at this location:
Zvi Id,1 + ,a1 SSrvxer 1 b e mnids, rfifpf,c4inii R''i AYlewl prk_ipityd,du
zoo, ry N j Ad; J/ `��/1 1.�� Z,ITEt IA TA�1 f.7i��11 ic f ini,,
plinno-
r o"t" • (TPrr cr 1..L J , 5.192 P%i k;iii Zobrii o7A'r o'fvd ij
�erh /nJrnf i5Sdts,
OL'C v�,CTiar1,GC Oce/IJi�x -v,«J 1 e /i s o ek o= /Yew fr/'ww( L ci'ri
601,/bot(c eVorce4enit A c i fdieJ' •
r=loo/, P/4i11 /n3!r)/. Xd/V;-/#1.) /, e /YAknod FIoaD Z/;JO POfe / paw
)
f`/s1P nu •^, e,/�z�1)- locum'ierl '
P �' s, ��/on�m
/7C1IVJ 1��. K-I
Local Officials Guide
Complying with the Americans with Disabilities Act
List all structural modifications to be made and their location:
Modification Location Complete By:
//O r/y 1/'C, ,A,LL/p S/ cE /o , i Go" /,, fr,17f 1.26-93
ACC Aii/E /tDo him/ ADAAG Gf 6mn9. DEVs
•
2. MoD,f y Niyhaeni Dales to prav'DE 32.6e4o. xickyn ggea 7-2643
3. alive out /Avo:Silty h4,7D/er fo Lever Type F�es6,rnS 7- 26-4 3
�. r unie out Ali OPFice dot anDh id 160 Ti!t %', 1-26-q3
5. &uRA, Aid k.ofkr Ape tinier LlikarAiox T decoms 7 24-93
oDi `'tew Counter ue a erAlfernrvt Axfr� -2
� � �Y � � L�R/3 ? G 9.3'
t t e names, organization4and phone nubme'rs of the disabled persons
who served as advisors: (L (pis/ A/f ernrQ fi4
Name/Organization Phone
•
K-2
* 1017196. - firl eleil i Cvif 0454'111;Ar 4C1 ACc, S ,DIIily (rviD li'ic
t S
1
ARCHITECTURAL
BARRIERS CHECKLIST 6wlvnify JD,vf/ itat
This checklist is designed to give local governments a very quick
appraisal of potential problem areas for achieving accessibility and
when making structural changes.
Building Access Yes No
1. Are 96" wide parking spaces designated
with a 60" access aisle? ❑ te
2. Are accessible parking spaces near the main
building entrance? f21 ❑
3. Is there a "drop off" zone at'building entrance? ❑ tzl
4. Is the gradient from parking to building
entrance 1 :20 or less? 0
5. Is the clearance of the entrance doorway
at least 32" wide? i131• ❑
6. Is door handle easy to grasp? � ❑
7. Is door easy to open (less than 8 lbs. pressure)? 0
8. Are other than revolving doors available? ❑
Building Corridors Yes No
1. Is path of travel free of obstruction and
wide enough for o wheelchair? 0
I-1
Local Officials Guide
Complying with the Americans with Disabilities Act
2. Is floor surface hard and not slippery? t54 ❑
3. Do obstacles (phones, fountains)
protrude no more than 4"? 0
csi
ti A 4. Are elevator controls low enough (481
to be reached from a wheelchair? Cl 0
/4A 5. Are elevator markings in Braille for the blind? ❑ 0
/0 6. Does elevator provide audible signals
for the blind? ❑ 0
PIA 7. Does elevator interior provide a turning
area of 51" for wheelchair? 0 '❑
Restrooms Yes No
1. Are restrooms near building entrance
and/or personnel office? ❑
2. Do doors have lever handles? 0 121
3 Are doors at least 32"wide? Y� ❑
74(Aviv desert prrve.,f �'��fr fr,ni Wiwi? fay)
4. Is restroom large enough for wheelchair
turnaround (51" minimum)? ❑
•
NIA 5. Are stall doors at least 32"wide? 0 0 •
6. Are grab burs provided in toilet stalls? ❑
7. Are sinks of least 30" high with room for o
wheelchair to roll under? 1 ❑
11. Are sink handles easily reached and used? El
Piss; y RrricJirl (�`f �)••� T} �e ;der"!' rr1;.
•
1-2
� 1 ,
Appendix
Architectural Barden Checklist
9. Are soop dispensers, towels, etc. no more
than 48" from floor? ❑
10.Are exposed hot water pipes located under
sinks wropped in insulation to ovoid injury
to those individuals using o wheelchair? ❑
City Departments that Serve the General Public
Yes No
1. Are doors of least 32" wide? ❑
2. Is the door easy to open? ❑
3. Is the threshold no more than 1/2" high? IXI ❑
4. Is the path of travel between desk, tables, etc.
wide enough for wheelchairs? ❑
5. Do you have a counter that is too high
to serve individuals in wheelchairs? 1X1 ❑
1-3
K
ADA TRANSITION PLAN
Prepared by the National League Use this transition plan to document those architectural barriers that
of cadet for Idumnon and need to be removed. The deadline for completing this plan, not the
InformationServices changes, is July 26, 1992. After you have completed your self-
evaluation checklists and architectural barriers checklist, you are
now ready to prepare your transition plan. Use this form for each
facility that needs structural modification. If your local government
employs more than fifty people, you must retain this transition plan
for three years and make it available for public inspection.
Date: Zs '°coeting
Name of p the plan: 6/1o# D. LIvD e4
Name of the ADA coordinator
�� 11
Address of the facility: 567 YCQUF54R DR- Fit)* f; (v 1ER pep fs,
List public services offered at this location:
GuR��,e ' //,/79 , Calle(f„'1 SPA /'7 ,.S$$rYk ,_Parch/, •• tell iegt S fri(f,
Fi.1A4c6 Oep'f. evv'Ce.1.1 /,e j Accf s PAy /e tec'e,vA- e� t3viad ' Um l
fur)cf ni c, //o fvrc�/i;7t,
/ cY R rvi-e- Aff= freVa ifullif
feet-j, 5e off', er5 c C•24'7UAC P/A/i»i;,9 rYIC�P� .
•
K-1
Local Officials Guide
Complying with the Americans with Disabilities Act
List all structural modifications to be made and their location:
Modification Location Complete By:
/. 4'dfr: 57pri) fAci/ifier 60 h Congo)
lieveIo�ined, 'Awn LsA4 on Conn.
�Y• T.drtsl1rn P44 App1 Caflc fa Art
epfl. A/ce.
� IrPrno Oh rt'a is /n earair
Chn. o oFP/Ce 60,4,,ahl1�s fa Lear Tf r alr
4• / Dii`y Jaw:. eoaa-Ire a- vf7�3- A/1rrnrn _1y 0 7 zG 93
List film names, organization nd phonehay Rea � Z��93�
who served as advisors: nubmers of the disabled persons
(par/ AliernAtik)
Name/Organization
Phone
K-S
E �l
firlti10E avr, "
ARC
HITECTURAL
BARRIERS CHECKLIST Ahthe (Or-pAeimfaf
This checklist is designed to give local governments a very quick
appraisal of potential problem areas for achieving accessibility and
when making structural changes.
Building Access Yes No
1. Are 96" wide parking spaces designated
with a 60" access aisle?(spict Shur& w/ ❑
e.n"nt. Vey.)
2. Are accessible parking spaces near the main
building entrance? ❑
3. Is there a "drop off" zone at building entrance? ❑ (
4. Is the gradient from parking to building
entrance 1 :20 or less? ,I 0
5. Is the clearance of the entrance doorway
at least 32" wide? ❑
6. Is door handle easy to grasp? IJ ❑
.7. Is door easy to open (less than 8 lbs. pressure)? ig ❑
8. Are other than revolving doors available? ' ❑
Building Corridors Yes No
1. Is path of travel free of obstruction and
wide enough for a wheelchair? ❑ Ai
1-1
' Local.Officials Ovid*
Complying with the Americans with Disabilities Act
2. Is floor surface hard and not slippery? ❑
3. Do obstacles (phones, fountains)
protrude no more than 41 0 14
N/A 4. Are elevator controls low enough (48')
to be reached from a wheelchair? 0 ❑
N/A 5. Are elevator markings in Braille for the blind? ❑ 0
N/A 6. Does elevator provide audible signals
for the blind? 0 0
/vlA 7. Does elevator interior provide a turning
area of 51" for wheelchair? 0 "❑
Restrooms Yes No
'I. Are restrooms near building entrance
and/or personnel office? ❑
2. Do doors have lever handles? ❑
3. Are"�doors at least 32" wide? * ❑
Iivfo C/osc,$ i rvri/ W orJ iron) opmei
4. Is restroom lorge enough for wheelchair
turnaround (51" minimum)? 0 gl
NM A 5. Are stoll doors at least 32"wide? 0 0
6. Are grab burs provided in toilet stalls? TRI 0
7. Are sinks at least 30" high with room for a
wheelchair to roll under? ❑
S. Are sink handles easily reached and used? P§ Egi
Cll3ily lctnrlrJ 60f' ilf'=J 1�'� J� L'v'i yf1
1-2
Appendix l
Architectural Barriers Checklist
9. Are soap dispensers, towels, etc. no more
than 48" from floor? ❑
10.Are exposed hot water pipes located under
sinks wrapped in insulation to avoid injury
to those individuals using a wheelchair? ❑ ]
City Departments that Serve the General Public
Yes No
1. Are doors at least 32" wide? 0
2. Is the door easy to open? ❑
3. Is the threshold no more than 1/2" high? ❑
4. Is the path of travel between desk, tables, etc.
wide enough for wheelchairs? 121 ❑
5. Do you have a counter that is too high
to serve individuals in wheelchairs? ( ❑
1-3
K
ADA TRANSITION PLAN
Prepared by tho National born Use this transition plan to document those orchitectural barriers that
of miu'Cyr to Education and need to be removed. The deadline for completing this plan, not the
Womation Services changes, is July 26, 1992. After you have completed your self-
evaluation checklists and architectural bafflers checklist, you ore
now ready to prepare your transition plan. Use this form for each
facility that needs structural modification. If your local government
employs more than fifty people,you must retain this transition plan
for three years and make it available for public inspection.
Date: 71(0-12
Name of person completing the plan: Cad/ (Q. LAID0, Ce0
Name of the ADA coordinator:
Address of the facility: 357 %?jui51R ,04 P4/, ( ��T jar a'd
List public services offered at this locations (Af RfRR f_ofrpor� A 0650
l"u b f/c GUOr,CJ AI)I7),4. LityyWes be iA S twig
7fEcrf41/.4 4 j1lnhi2, Serid S) 1. el
A-deco cs a y me vir%rf Re : J5fA174fe Ards) Avn&cJ kcrcA�io� /iii/it(
Strref/I 9I11U1IJ, (5),6.. w4& 'MitiAyf, �1,A 1i4/�
rrd sc ES. •
� ,Sr�11&�.e, F� ����'f�� Fc/A�t D derrr
K-1
Local Officials Guide
Complying with the Americans with Disabilities Act
List all structural modifications to be made and their location:
Modification Location Complete By:
/Yobs 51/4kat FAG lvrA
Comm, AOeY.) GvAt a Finiix t Dept%
lAteo O'x ADpi rrlki l/�C. �Ar�i��` 5p1E/ �Vve / Aft ri.,E
c 'M (oo Access A s e fj�.�iioti It f� iir i or- 4/09• 7-2G-93
Sii Es C c,r6 cut ADrM .
9" P
2, ?e'eniiikc41/ /?'nzs /n eort'll r c' kidic, Del
arc Rears info dig// e o"cf fief or-s k CoieR,IIx 7-2613
3. U7i�r Oc,f OFF/C4 vact /anN/cs f o �Ccrcr Dv/. vie X - 2G-43
IF
List the names, organizations and phone nubmers of the disabled persons
who served as advisors:
Name/Organization Phone
K-2
1
ARCHITECTURAL
BARRIERSPo6/ii cvahkf Fc�ea �/ ve ,
CHECKLIST / R �
This checklist is designed to give local governments a very quick
appraisal of potential problem areas for achieving accessibility and
when making structural changes.
Building Access Yes No
1. Are 96"wide parking spaces designated
with a 60" access aisle? ($4cs cncI) w'/I, ❑
C.nun r, FM/MCC {� LvA7 ,.s'1 Dirt,)
2. Are accessible parking spaces near the main
building entrance? J1 ❑
3. Is there a 'drop off" zone at building entrance? ❑ DD
4. Is the gradient from parking to building
entrance 1 :20 or less?
(N ❑ ❑
�e l{.iMI i/ On yid��) Sil)t'r it 1?Any))
S. Is-the clearance orthe entrance doorway
at least 32" wide? ❑
6. Is door handle easy to.grasp? ❑
7. Is door easy to open (less than 8 lbs. pressure)? j23 ❑
8. Are other than revolving doors available? 3 ❑
Building Corridors Yes No
1. Is path of travel free of obstruction and
wide enough for a wheelchair? ❑
(items 3lored /bay Oat' A(CrsS
i-1
Local Officials Guido
Complying with the Americans with Disabilities Ad
2. Is floor surface hard and not slippery? 0
3. Do obstacles (phones, fountains)
protrude no more than 4'? (hate Extin sirr) 0
NA 4. Are elevator controls low enough (48')
to be reached from a wheelchair? 0 0
s. Are elevator markings in Braille for the blind? ❑ ❑
/VIA 6. Does elevator provide audible signals
for the blind? 0 0
NIA 7. Does elevator interior provide a turning
area of 51" for wheelchair? 0 "❑
Restrooms (5) irEs e,/ C.MI Urr., (a dler 4 Yes No
F•n4, )
1. Are restrooms near building entrance
and/or personnel office? ❑
2. Do doors have lever handles? ❑
3. Are doors at least 32" wide? (ties+ncle4 0
6v Auf.cl.xrs)
4. Is restroom large enough for wheelchair
turnaround (51" minimum)? 0
NIA 5. Are stall doors of least 32"wide? 0 ❑
6. Are grab bars provided in toilet stalls? 0
7. Are sinks of least 30" high with room for a
wheelchair to roll under? ($f 0
8. Are sink handles easily reached and used?
rri s;/y 1-tb cid 61,1- 4eJ f, 6< lever rife
1-2
f Appendicl
Architectural Barriers Checklist
9. Are soap dispensers, towels, etc. no more
than 48" from floor? 14 0
10.Are exposed hot water pipes located under
sinks wrapped in insulation to avoid injury
to those individuals using a wheelchair? 0 14
City Departments that Serve the General Public
Yes N.
1. Are doors at least 32"wide? ❑
2. Is the door easy to open? tgl ❑
3. Is the threshold no more than 1/2" high? ❑
4. Is the path of travel between desk, tables, etc.
wide enough for wheelchairs? 0
N/A 5. Do you have a counter that is too high
to serve individuals in wheelchairs? ❑ ❑
1-3
•
K
ADA TRANSITION PLAN
Premed by the National bogus Use this transition plan to document those architectural barriers that
al Cis'Center for Edu anon and need to be removed. The deadline for completing this plan, not the
la"10non Service changes, is July 26, 1992. After you have completed your self-
evaluation checklists and architectural barriers checklist, you are
now ready to prepare your transition plan. Use this form for each
facility that needs structural modification. If your local government
employs more than fifty people, you must retain this transition plan
for three years and make it available for public inspection.
Dote: T J(o-92
Name of person completing the plan: L/fDD, CESI
Name of the ADA coordinator:
1L (/i%lAic /riff-
Address of the facility: 357 T�Qut5TR foie, AI DPW. OffiCti v,7/A1 c C/rd
List public services offered at this location:
4Dh7i4, erv1'c i r A M o l r
s � f 9 f `,f eXcrevL OfFiCPr 1;i»C71,141 41111404
�ome� �1 li f, 1l /L-
,le 1 3 Gut �}„ silt, i4/yirn(yJJ &nS&il7dn/ j C 1'zc 1, ci/4erAyrrxy
Repnsco Af VY(/ t4.
j/i 69e, e%jk &'jc'vickS J. C; lider Rep:di/ 7 AO7,ar� cferv/lei
• J � J
Rigel t -toms' kr/c'd it)
zr', AST/ trc ft4m�i �kc�'� Pc rp' :? / rs
K—i
• I
v I
Local Officials Guide
Complying with the Americans with Disabilities Act
List all structural modifications to be made and their location:
Modification Locatipn Complite By:
/Pal f /�e. ��r/irk cfr to fr aac f.���f v,/hicp/ 7 26-93
(no" Ac s 41rk
2, /neA py AC. Acc.E Rion/ As wee/A4 /514f f P4r�lA�' 1-24-Q3
3, 4'ttOi f y Fred i3.vd/c f)etd,rn, 3z• Ali?, iii r„„(c 7 26_93
• Gv,N4' G„rf1i 51"V' Dia • Pet
f
.¢. riey , 'cfl�i.ms f4 /IKC/ /gIAA9 L 6 1
:� Lbots SOaft 1'a mm• 72"6,70, t 37�oimJ ?-26-93 G,av, ptucrf'/innOles to GPvcr tyPc
2ocvcr Tax/ Q&s fli'ts' ii(vmp 4'7 weler Mx 44 /'
Co, obif Service Cs 'rfrr It prow& Af frikirki
?. mole Al/ oFFict lot 4!niki ?% Lrrtr fy All Arms -/- 26- q3
List the names, organizations and phone nubmers of the disabled persons
who served as advisors:
Name/Organization Phone
K-2
1
ARCHITECTURAL
BARRIERS CHECKLIST Dmi,isfrerfive Pqr (dayc rr�/n
• ( vi liAjc Ckrks
This checklist is designed to give local governments a very quick
appraisal of potential problem areas for achieving accessibility and
when making structural changes.
Building Access • Yes No
1. Are 96" wide parking spaces designated
with a 60" access aisle? ❑
2. Are accessible parking spaces near the main
building entrance? ❑
3. Is there a 'drop off' zone atjouilding entrance? ❑
Bu+ Curl ptevoits uS.ni if)
4. Is the gradient from parking to building
entrance 1 :20 or less? ❑ 16
6. Is the clearance of the entrance doorway
at least 32" wide? l3vf on/y t,/ 13o11 1p 1$1 ❑
the D.ak Peeu ven.
6. Is door handle easy to grasp? J 0
7. Is door easy to open (less than 8 lbs. pressure)? 1 ❑
B. Are other than revolving doors available? T ❑
Building Corridors Yes No
1. Is path of travel free of obstruction and
wide enough for a wheelchair?
I-1
Local Officials Guide
Complying with the Americans with Disabilities Act
2. Is floor surface hard and not slippery? ❑
3. Do obstacles (phones, fountains)
protrude no more than 4"? ❑ g
NIA 4. Are elevator controls low enough (481
to be reached from a wheelchair? ❑ ❑
NIA 5. Are elevator markings in Braille for the blind? ❑ ❑
NlA 6. Does elevator provide audible signals
for the blind? ❑ ❑
PIA 7. Does elevator interior provide a turning
• area of 51" for wheelchair? ❑ ❑
Restrooms Yes No
1. Are restrooms near building entrance
and/or personnel office? ❑
sjil
2. Do doors have lever handles? ❑
3. Are doors at least 32" wide? ❑ 21
4. Is restroom large enough for wheelchair
turnaround (51" minimum)? El ❑
5. Are stall doors at least 32" wide? ❑ JZI
6. Are grub bars provided in toilet stalls? 0
7. Are sinks at least 30" high with room for a
wheelchair to roll under? 1 ❑
8. Are sink handles easily reached and used?
yes ens,(y Revche4 , nerd Lever type
i4 drhs
1-2
Appendix I
Architectural Barriers Checklist
9. Are soap dispensers, towels, etc. no more
than 48" from floor? ( Nccd to Liwcr 'towel ❑ 121
Oislknor)
10.Are exposed hot water pipes located under
sinks wropped in insulation to avoid injury
to those individuals using a wheelchair? 0 121
City Departments that Serve the General Public
Yes No
1. Are doors at least 32" wide? ❑
2. Is the door easy to open? . ❑
3. Is the threshold no more than 1/2' high? ID 0
4. Is the path of travel between desk, tobles, etc.
wide enough for wheelchairs? El ❑
5. Do you have a counter that is too high
to serve individuals in wheelchairs? la 0
1-3
K
ADA TRANSITION PLAN
Prepared by the Notional Loom Use this transition plan to document those architectural barriers that
ot Odes'Canter for Educetson end need to be removed. The deadline for completing this plan, not the
Wamonon Services changes, is July 26, 1992. After you have completed your self-
evaluation checklists and architectural barriers checklist, you are
now ready to prepare your transition plan. Use this form for each
facility that needs structural modification. If your local government
employs more than fifty people, you must retain this transition plan
for three years and make it available for public inspection.
Date: 7-I6-gz
Name of person completing the plan: o1' 1, LIDO, L11a
Name of the ADA coordinator:
1 r, • 1'
Address of the facility: 357 ic[Qutth Pa/cE IDepZ
List public services offered at this location:
41J 1/EF d'ervxeJ) inchi,7 hit MI /•n%i f1) leis % Onhz,
'r )1 is; o P O ri� /l FmoveA
y c ,
G vni 4 rtla►x
•
j i. isTer /1. iSffo c4 (oQWZ 4k) io won' ;$ 0royi Bevil rvr�'
�
Cyr r1 it) PPrrri r ,-race j d•�►1 j pv i/ic' rc/A/,"hj /J'1ics, e/e c
K-1
Local Officials Outdo
Complying with the Americans with Disabilities Act
List all structural modifications to be made and their location:
Modification Location Complete By:
irnDr{y ei-Modms d ,�«,�s5-r/� do 1
Offer Al?cr/IAT'vt 11 q Pis/A EAn �s/ ,nJ 1- 93
2 /9Joui fY f)au4/c enifr/rKC 6friirf fo "Cl 1r•S/ rAi 7-26-13
9/# • 32„ c Dz kotei rnjt
3, Ala IJJ fy dff/ z / ov s to 49(bn7SQ,o/C C'PA�� acted 7-26-93
4i ed ehdddr ACCef
4' ySeri/lct &ovrlder Cr 're vJ�/{
✓ /�tr/I4.4 ib SPr✓icr tolceiGi4iAJ 7-24-13
/osf Alter/7m"vc
•
List the names, organizations and phone nubmers of the disabled persons
who served as advisors:
Name/Organization Phone
K-2
}
r
r j
ARCHITECTURAL
BARRIERS CHECKLIST 11 "
Po/,ce QEpa rinient
This checklist is designed to give local governments a very quick
appraisal of potential problem areas for achieving accessibility and
when making structural changes.
Building Access Yes No
•
1. Are 96" wide parking spaces designated
with a 60"access aisle? 0
2. Are accessible parking spaces near the main
building entrance? ❑ Pgi
3. 5 there a 'drop off' zone at building entrance? ❑
Rrf RArs•d Cvr6 prrvcnts Access
4. Is the gradient from parking to building
entrance 1 :20 or less? ❑ ti
5. Is the clearance of the entrance doorway
at least 32" wide? * i f Oat ardi us''4 21 ❑
6. Is door handle easy to grasp? Ef ❑
7. Is door easy to open (less than 8 lbs. pressure)? tgl ❑
S. Are other than revolving doors available? ❑
Building Corridors Yes No
1. Is path of travel free of obstruction and
wide enough for a wheelchair? ❑
1-1
Local Officials Guide
Complying with the Americans with Disabilities Act
2. Is floor surface hard and not slippery? 0
3. Do obstacles (phones, fountains)
protrude no more than 41 ❑ jll
NIA 4. Are elevator controls low enough (48')
to be reached from a wheelchair? ❑ ❑
filA 6. Are elevator markings in Braille for the blind? ❑ ❑
rilA 6. Does elevator provide audible signals
for the blind? ❑ ❑
111A 7. Does elevator interior provide a turning
g
area of 51' for wheelchair? ❑ '❑
Restrooms (Not H:c, Ec .pA0 ) Yes No
1. Are restrooms near building entrance
and/or personnel office? ❑ J>4
2. Do doors have lever handles? ❑
3. Are doors at least 32" wide? ❑ 2
4. Is restroom large enough for wheelchair
turnaround (51" minimum)? ❑
S. Are stall doors at !cost 32"wide? ❑ 21
( No ibt. 54.II)
6. Are grab bars provided in toilet stalls? 0 El
7. Are sinks at least 30" high with room for a
wheelchair to roll under? tgi 0
S. Are sink handles easily reached and used? X
��asilr ReAcJ1 i ow lie d lever Sty/c ,4A^IIT)
1-2
t ,
Architectural BarrierspChecklist
9. Are soap dispensers, towels, etc. no more
than 48" from floor? 0 M
10.Are exposed hot water pipes located under
sinks wrapped in insulation to avoid injury
to those individuals using a wheelchair? 0 El
City Departments that Serve the General public
Yes N.
1. Are doors at least 32" wide? IEJ0
2. Is the door easy to open? ❑
3. Is the threshold no more than 1/2" high? 1 ❑
4. Is the path of travel between desk, tables, etc.
wide epough for whe lc ai ?
('4trf Acc.nlop4+c (Owlchair��°Me o IlcS
5. Do you have a counter that is too high
to serve individuals in wheelchairs?
1-3
ti
K
ADA TRANSITION PLAN
Prepared by die Notional League Use this transition plan to document those architectural bafflers that
of Mess Csntsr for Education and need to be removed. The deadline for completing this plan, not the
Information Senior changes, is July 26, 1992. After you have completed your self-
evaluation checklists and architectural barriers checklist, you are
now ready to prepare your transition plan. Use this form for each
facility that needs structural modification. If your local government
employs more than fifty people, you must retain this transition plan
for three years and make it available for public inspection.
Date: 7-/6- 92
Nome of person completing the plan: BJ� (l2 0
130
Name of the ADA coordinator.
Address of the facility: Oil OM nay'
z1/ 0n'4 _ 4 144/4 (,ip7,C p4, f 4
List public services offered at this location:
CR cr- f4c//e/,eff'r e/u� s ti eg ' , ;fT� C1��r��f n, l/c if/
�e4//4 he 71 . •• d,F. Guru D �' •i2 E,e 'e tie Ali i Snr ,
t P �
( *Pnrr�OL 1i,,07ergerh :ri f jh i,kj f c"ciervAj 1/I Uviii out
nif /i?4ne 1 1 Ti-e#mert6 SterAr 1 v�J�r�6u7`�h /rfirJ�Trr�n �C,
K-1
L '
Local Officials Guide
Complying with the Americans with Disabilities Act
List all structural modifications to be made and their location:
Modification �� Locatipn Complete By:
n "VF 0 AC, /Arti49 S106 a,/6a n ffalf a1` ofFicc 7-2613
ACCe s3 A'T/c j Ai F.,1
2, fr•v'DF h C. AccEss `Amp cup 5 15'
rvcl pleI f nn g Ti p or tam 4 (Nip) f�nf o . orr,cl
AnDRn'/f ,dace spy r M r? . �a� .sr 7 2 13
diknct ovt Frned Door • of',eY Corr*
To tiled 'ADAgG'v CJf���e. Q.•r th0/c 4 / ui,4 Z(_93
�r at filmic /3AL n in lid! f Out. c
4, Recess F/Rf ,EXTi�1�v/shr q' 1-e/icA1SE fA�/1 , 'Ain q ICe 7 2G-g3
Gt roc• 1 L ,/ C,rtui r
5• e�r•f e/ >?� S oorr7 /d nic t T h t, 1
'ADAA("' �'e.r/Xo.►ri 7-Z6-93
6. CA4ncc out ow Iisr10ier f v Levu /� i 'd'/ Arr J I- 26_03-
List to names, organizations and done nubmers of the disabled persons
who served as advisors:
Name/Organization Phone
K-2
•
ARCHITECTURAL
BARRIERS CHECKLIST `T t5fA w, x
This checklist is designed to give local governments a very quick
appraisal of potential problem areas for achieving accessibility and
when making structural changes.
Building Access Yes No
1. Are 96" wide parking spaces designated
with a 60" access aisle? (No 5PlIcfS) ❑ M
2. Are accessible parking spaces near the main
building entrance? 0
S. Is there a "drop off" zone at building entrance? ❑ El
4. Is the gradient from parking to building
entrance 1 :20 or less? El 0
S. Is the clearance of the entrance doorway
at least 32" wide? ,l 0
6. Is door handle easy to grasp? ❑ E3
7. Is door easy to open (less than 8 lbs. pressure)? g ❑
S. Are other than revolving doors available? ❑
Building Corridors Yes No
•
1. Is path of travel free of obstruction and
wide enough for o wheelchair? J ❑
1-1
ti
Local Officials Guide
Complying with the Americans with Disabilities Act
2. Is floor surfoce hard and not slippery? 121 ❑
3. Do obstacles (phones, fountains)
protrude no more than 4"? (F. r. Okr wa II 0
NIA 4. Are elevator controls low enough (481
to be reoched from a wheelchair? 0 0
NIA 5. Are elevator markings in Braille for the blind? 0 0
N II 6. Does elevator provide audible signals
for the blind? 0 0
N 7. Does elevator interior provide a turning
area of 51" for wheelchair? 0 ❑
Restrooms (N.+ the. i 4 .pcd) Yes No
1. Are restrooms near building entrance
and/or personnel office? K1 ❑
2. Do doors have lever handles? 0
3. Are doors at least 32"wide? 0 1
CDoic opens 1n)
• 4. Is restroom large enough for wheelchair
turnaround (51" minimum)? 0 El
5. Are stall doors at least 32"wide? ❑ Ei
6. Are grab bars provided in toilet stalls? 0 (g
7. Are sinks of least 30" high with room for o
wheelchair to roll under? ❑ gi
8. Are sink handles easily reoched and used? 0 J
1-2
Appendix 1
Architectural Barriers Checklist
9. Are soap dispensers, towels, etc. no more
than 48" from floor? ❑
14 IA 0.Are exposed hot water pipes located under
sinks wrapped in insulation to avoid injury
to those individuals using a wheelchair? ❑ Q
ulili#y T,I Type Ssn(c)
N City Departments that Serve the General Public
I Yes No
1. Are doors at least 32" wide? ❑ ❑
4. Is the door easy to open? ❑ ❑
3. Is the threshold no more than 1/2" high? ❑ ❑
4. Is the path of travel between desk, tables, etc.
wide enough for wheelchairs? ❑ ❑
5. Do you have o counter that is too high
to serve individuals in wheelchairs? ❑ ❑
1-3
K
ADA TRANSITION PLAN
wed b'*"National Loops Use this transition plan to document those architectural borriers that
of Oils'tontor fat Education and need to be removed. The deadline for completing this plan, not the
Information Swims changes, is July 26, 1992. After you have completed your self-
evoluation checklists and architectural barriers checklist, you are
now ready to prepare your transition plan. Use this form for each
facility that needs structural modification. If your local government
employs more than fifty people, you must retain this transition plan
for three years and make it available for public inspection.
Dote: 7-A,;-
Name of person completing the plan: SC.off Ii LRW f Cele
Name of the ADA coordinator.
Address of the facility: 22280 Covn ! . LineXo)Q — T 3 " six P, 2L
List public services offered at this location:
•
/fi rif2duS ?Eci-ISATii' aerylces, /nc hepl' /54 re/DI ,D/ 9m,jJ
Ac-714.ely PA v;if.h / /J/Ii d CA SSS a:S 60friZ A' T ✓1 T J vX
�/ l � C i y �' C
/ 4�,1�e.7eITS */ (Pi ,O.
K-1
•
Local Officials Guide
Complying with the Americans with Disabilities Act
List all structural modifications to be made and their locations
Modification + Location Complete By:
1, � ovihE Two 7Ava N,C. t rAM1 ,c/a:F5 Fmt of 1VA�n. 7-2643
DiRECf/ i/? -trot• pa v!//,:n IN 60` ( mIE
/iac S yAiil�s f P,ry 1111#n
(cm v36 Aspl�A or G,cith)
n?ov,OE 07;4, 36' (LJ',DF rAfferrAtik Tr AliDo)
CW/A-G 4y fri-n //C. Sign 4 3lt Avikro // 7-2 -93
• 3, Rivet R,r /wA/Aw1 ,can.) lvCrf fir•f siD
E
Maw)) j4 Ma,;, G�•R IT liolir;f sr G
y/�',xrsr,►,ff,� of 7 26.93
4, Gil,:n'e ,Obor to Ad i v/y/c ncessiin S7~AnD 0 0 Ir . =
fa *xi/ ', pA & „ tors/JAI(� /
5, apple out f tslRoo" 51il/ Doocs SL�A»D 2�"9.3
C/rw� opcn,�,= fifsr booms �f-2G-93
6. dAnyc. L,ivorei4r p..mccIs to trver f tc 7i ii 7-24-f 3
7, /lloDi fy Scrv'c Courtier Of emoss'.l sfpn0
OJt /Mire04 AlfernAt k S m& AKA fir t,4c/ci,A,;I C Mtskie fidma 7 7G-r13
List the names, organizations and phone nubmers of the disabled persons
who served as advisors:
Name/Organization Phone
•
K-2
w ,
E
ARCHITECTURAL
BARRIERS CHECKLIST ''— Q ,
iE v�s�A ARC'
This checklist is designed to give local governments a very quick
appraisal of potential problem areas for achieving accessibility and
when making structural changes.
Building Access
Yes No
1• Are 96" wide parking spaces designated
with a 60" access aisle? ❑
2. Are accessible parking spaces near the main
building entrance? 0
3. Is there a "drop off" zone at building entrance? 0
RI
4. Is the gradient from parking to building
entrance 1 :20 or less? fzi
S. Is the clearance of the entrance doorway
of least 32" wide? i 0
6. Is door handle easy to grasp? 0 •
7. Is door easy to open (less than 8 lbs. pressure)? ,Jj
S. Are other than revolving doors available? j$
Building Corridors (tja i4p,u/1(A(Ie 1 Yes No
J
1. Is path of travel free of obstruction and
wide enough for a wheelchair? Cl
i-1
Appendix 1
Architectural Barriers Checklist
9. Are soap dispensers, towels, etc. no more
than 48" from floor? 121 ❑
N A 10.Are exposed hot water pipes located n 1�f p pe under
sinks wrapped in insulation to ovoid injury
to thgse ind'iyiduals u inao wheelchoir? 0 0
( N o Pk wA1erJ
City Departments that Serve the General Public
Yes No
'I. Are doors at least 32"wide? - ❑
2. Is the door easy to Open? CEi. ❑
3. Is the threshold no more than 1/2" high? ® ❑
4. Is the path of travel between desk, tables, etc.
wide enough for wheelchairs? 0
5. Do you hove a counter that is too high
to serve individuals in wheelchairs? bg ❑
•
1-3