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Home My WebLink AboutDocumentation_Regular_Tab 10I_7/24/1997 Memorandum To: Village Council From: Thomas G. Bradford, Village Manager / 12-7 Date: July 18, 1997 Subject: Community Development Block Grant (CDBG) Grant Award Administration; Agenda Item As you can see from the attached letter dated June 20, 1997 , from the Department of Community Affairs, there are numerous administrative matters that must be attended to relative to the CDBG Program. In order to satisfy the requirements of the CDBG Program and the Department of Community Affairs, the Village Manager needs direct authority from the Village Council to request funds from the Department of Community Affairs, designate the bank account and financial institution where CDBG funds are to be deposited, and to execute the Agreements or sign amendment requests, reports, or other contractually required documents in order to properly administer the CDBG Contract. The attached Resolution provides your authority to me to do such in a proper manner. It is recommended that the Village Council adopt the attached Resolution providing the referenced authorization to the Village Manager. TGB/krb Attachment council\071897-1.sam 1 i RESOLUTION NO. 31-96/97 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO REQUEST FUNDS FROM THE DEPARTMENT OF COMMUNITY AFFAIRS, DESIGNATE THE BANK ACCOUNT AND FINANCIAL INSTITUTION WHERE COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS ARE TO BE DEPOSITED AND TO EXECUTE THE AGREEMENTS OR SIGN AMENDMENT REQUESTS, REPORTS, OR OTHER CONTRACTUALLY REQUIRED DOCUMENTS IN ORDER TO PROPERLY ADMINISTER THE COMMUNITY DEVELOPMENT BLOCK GRANT NO. 98DB-3M-10-60-15-L05 HURRICANE OPAL/DR-1074 DISASTER RECOVERY FUNDING. • WHEREAS, the Village of Tequesta wishes to properly administer the Community Development Block Grant Award .Agreement; and WHEREAS, the Village Manager, as the Chief Administrative Officer of the Village of Tequesta, is the appropriate administrative official 'to administer the Community Development Block Grant Award Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. The Village Manager of the Village of Tequesta is hereby authorized' to request funds from the Department of Community Affairs, designate the bank account and financial institution where Community Development Block Grant funds are to be deposited and to execute the Agreements or sign amendments requests, reports, or other contractually required documents in order to properly administer the Community Development Block Grant Contract No. 98DB-3M-10- 60-15-L05 Hurricane Opal/DR-1074 Disaster Recovery Funding. THE FOREGOING RESOLUTION WAS OFFERED by Councilmember , who moved its adoption. The motion was seconded by Councilmember , and upon being put to a vote, the vote was as follows : FOR ADOPTION AGAINST ADOPTION The Mayor thereupon declared the Resolution duly passed and adopted this 24th day of July, A.D. , 1997 . MAYOR OF TEQUESTA Elizabeth A. Schauer ATTEST: Joann Manganiello Village Clerk wp60\res\cdbg-1-97 2 1 1 1 1 1 1 TUE 'as% STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS LAWTONCHILES "Helping Floridians create safe, vibrant, sustainable communities" Governor DAMES F.MURLEY JUN 2 01997 Secretary CERTIFIED MAIL RETURN RECEIPT REQUESTED The Honorable Elizabeth Schaur Mayor, Village of Tequesta 357 Tequesta Drive Tequesta, Florida 33469-0273 • RE : Community Development Block Grant • (CDBG) Contract Number 98DB-3M-10-60-15-L05 Hurricane Opal/DR-1074 Disaster Recovery Funding Dear Mayor Schaur: The Department of Community Affairs (the Department) is pleased to inform you that your local government has been awarded Community ';evelopment Block Grant (CDBG) Hurricane Opal/DR-1074 disaster recovery funds for Federal Fiscal Year 1997 . The Department will execute the enclosed contract as soon as the Department is able to determine that 5196 of the disaster recovery funding for Palm Beach County, City of West Palm Beach, and your jurisdiction will fund projects that benefit predominantly low and moderate income individuals . Additionally, we must receive and review the State Clearinghouse ' s comments prior to executing this contract . Several documents are enclosed which require your FLORIDAIIEY5 immediate attention before beginning your CDBG project . Area of Critical statConcern These documents, and instructions for completing them, Feld Office 2796 Overseas Higway,Suite 212 are described below: Marathon,Florida 33050-2227 GREEN SWAMP Area of Critical State Comm Feld Office • 155 East Sunmrerlin Bartow,Florida 33830-4641 SOUTH FLORIDA • RECOVERYOFF10E 2555 SHUMARD OAK BOULEVARD • TALLAHASSEE, FLORIDA 32399-2100 P.O.Box a022 Phone: 904.488.8466/Suncom 278.8466 FAX: 904.921.0781/Suncom 291.0781 8600 N.W.36th Street Miami,Florida 33159-4022 Internet address: http://www.state.fl.us/comaff/dca.html The Honorable Elizabeth Schaur Page Two 1 . CDBG Award Agreement The Award Agreement (the Agreement) binds your local government to the proposed CDBG project and ensures compliance with all applicable CDBG laws, rules, and regulations . Original signatures are required on pages 11 and 18 of all three copies of the Agreement and the Certification Regarding Lobbying, and all three copies of the Agreement must be returned to the Department within thirty (30) days of receipt . The three copies of the Agreement must be accompanied by the submissions required in Attachment K - Special Conditions . Following signature by the Department, a fully executed copy of the Agreement will be returned to your local government . The Department has adopted a standardized format for all contracts . The new format details the program specific regulations and provisions in Attachment B. Grant specific requirements are contained in the Special Conditions in Attachment K. 2 . Signature Authorization Form The purpose of this form is to identify individuals in your local government who are authorized to request funds from the Department and to designate the bank account and financial institution where funds are to be deposited. A separate non- interest bearing bank account must be maintained for each CDBG project due to the original funding source . Each of the individuals authorized to sign checks for the distribution of those funds must be bonded. Please type in the non-interest bearing bank account number, bank name, and address, as well as the names and titles of the persons authorized to request funds . Two copies of the form with original signatures of the chief elected official and those authorized to request funds must be returned to the Department with the signed Agreements . If anyone other than the Chief Elected Official will be authorized to execute the Agreements or to sign amendment requests, reports, or other contractually required The Honorable Elizabeth Schaur Page Three documents, please provide a copy of the resolution authorizing said delegation. 3 . Activity Work Plan Forms A separate form must be completed for each activity line item in the Agreement, including administration, which will be identified as Attachment L of the Agreement . Again, separate forms must be submitted for each activity. Please identify the activities which will take place- and the dollar amounts which will be requested from the Department on a periodic basis. The forms will be incorporated as part of the Agreement by reference, and they must be returned with your executed Agreement to the Department . (See paragraph (10) (A) of Attachment K for a more detailed explanation. ) Please develop your work plans carefully to ensure that all planned activities will be completed in a timely manner. The Department reserves the right to reject any proposed work plans which fail to demonstrate an orderly progression of activities over the term of the Agreement . 4 . Certification Regardina Lobbyinc Congress recently passed Public Law 101-121 which prohibits recipients of federal contracts or grants from using appropriated funds for lobbying in connection with a grant or contract, and requires that each person who requests or receives a federal contract or grant, and their subrecipients, disclose lobbying undertaken with non-federal funds . In order to comply with the requirements of Public Law 101-121, a certification is included in the Agreement as Attachment G which must be signed and returned as a part of the Agreement. Language has also been added to the Assurances contained in Attachment I of the Agreement in which the Recipient agrees to comply with Section 319 of Public Law 101-121 . 5 . Sworn Statement on Public Entity Crimes This form must be completed by each person or entity with whom your local government has already contracted The Honorable Elizabeth Schaur Page Four and who will be paid with CDBG funds . Further, the form must be completed and transmitted to the Department for future contracts as they are executed by your local government . 6 . Special Conditions requirements Attachment K - Special Conditions contains several additional requirements to be documented. This documentation must be returned with the Agreement . Please return all three executed original copies of the Agreement, signature authorization forms, work plans, and the documentation required in the Special Conditions within 30 days of receipt of this letter to : Dr. Susan Cook, Community Program Administrator Bureau of Community Development Department of Community Affairs 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 We look forward to working with you in the administration of your CDBG project and our staff is available to you at any time to assist in your successful grant implementation. If you have any questions or require assistance in completing the required documents, please contact Mrs . Margaret Peters, at (904) 922-1883 . Sincerely, 6 /gray.4.6i Thomas A. Pierce, Chief Bureau of Community Development TAP/map Enclosures • cc : Mr. Thomas G. Bradford, Village Manager fir. Damian Peduto, Village of Tequesta Planner