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Home My WebLink AboutDocumentation_Regular_Tab 10N_7/24/1997 n ' J L ' • Memorandum To: Village Council From: Joann Manganiello, Assistant Village Manager/Village Clerk C% , Date : 07/15/1997 Subject: Gee & Jenson Public Safety Facility Complex Additional Services Proposal; Agenda Item Attached hereto, please find a copy of the above referenced Professional Services Proposal for items not included in the Scope of Services in the original Gee & Jenson Professional Services Agreement approved by the. Village Council on June 12, 1997 . The additional services will be performed in accordance with paragraph 4c of our On-going Services Agreement between the Village of Tequesta and Gee & Jenson dated October 31, 1989, the cost of which is estimated to be approximately $28, 700 . 00 . If approved, this Proposal will be incorporated into the Scope of Services in the approved Contract . Additional services include the study and/or design of the Emergency Generator, Communications Systems, Lightning Protection, and Antenna for the Public Safety Facilities. Destructive Investigation, Hazardous Material Analysis and Abatement, if needed, and GEO/Technical Services will have to be contracted out by the Village. The above referenced "Items Not Included in the Scope of Services" were reviewed by the Redevelopment Committee in conjunction with the design of the Public Safety Facilities Complex with up-front financing being provided by the Letter of Credit from Barnett Bank per recommendation by the Committee Members . It is recommended that the Village Council adopt this Resolution approving the Additional Services Proposal with Gee & Jenson. JM/ts c: Thomas G. Bradford, Village Manager, w/attachment memo71597.sam RESOLUTION NO. 33-96/97 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING A PUBLIC SAFETY FACILITY COMPLEX ADDITIONAL SERVICES PROPOSAL BETWEEN THE VILLAGE OF TEQUESTA AND GEE & JENSON FOR CERTAIN ITEMS NOT INCLUDED IN THE SCOPE OF SERVICES IN THE ORIGINAL GEE & JENSON PROFESSIONAL SERVICES AGREEMENT APPROVED BY THE VILLAGE COUNCIL ON JUNE 12, 1997 AND AUTHORIZING THE VILLAGE MANAGER TO APPROVE THE SAME ON BEHALF OF THE VILLAGE. I NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: I Section 1. The Professional Services Proposal between the Village of Tequesta and Gee & Jenson for Additional Professional Services in connection with the Public Safety Facilities Complex, to be incorporated into the Scope of Services in the original Gee & Jenson Professional Services 1 Agreement for Public , Safety Facility Complex, attached i hereto as Exhibit "A" and incorporated by reference as a part of this Resolution, is hereby approved. THE FOREGOING RESOLUTION WAS OFFERED by Councilmember , who moved its adoption. The motion was seconded by ICouncilmember , and upon being put to a vote, the vote was as follows : FOR ADOPTION AGAINST ADOPTION 1 � I The Mayor thereupon declared the Resolution duly passed and adopted this 24th day of July, A.D. , 1997 . 1 MAYOR OF TEQUESTA 1 Elizabeth A. Schauer ATTEST: i Joann Manganiello Village Clerk wp60\res\33-97 GEE &JENSON Engineers•Architects•Planners,Inc. SINCE 1951 One Harvard Circle West Palm Beach,FL 33409 Telephone(561)683-3301 Executive Fax(561)697-3892 Fax(561)686-7446 May 30, 1997 Village of TeciL:,2sta The Village of Tequesta Village Hall Ju). 6 1997 P.O. Box 3273 Tequesta, FL 33469-0273 Village Managers Office Attn.: Ms. Joann Manganiello Re: Public Safety Facility Complex Additional Services Dear Ms. Manganiello: Per our telephone conversation on May 15, 1997, the following is a list of Additional Services which can be incorporated into our Scope of Services in our Proposal dated April 23, 1997. These services, which were not originally included in the original project Scope, are being provided for your review and approval per your request. These services will be performed in accordance with paragraph 4C, of our Ongoing Services Agreement between the Village of Tequesta and Gee & Jenson dated October 31 , 1989. The following items describe the additional services to be performed. Items 2 and 3 have options A and B that you may select from. Option A.involves system architecture specification services from an outside system vendor, if you already deal with one vendor in particular. With Option B, we would perform all system architecture design as well as specifications. 1 . Emergency Generator , a. Study of current Generator capacity and determination whether existing _ generator can be re-used in new design. Submit to the Owner recommendations for design of new system. b. Design of new emergency power system. 2. Communications System - Local Area Network (LAN) System a. Provide LAN system conduit, wiring devices and cables (pre-wired systems). Coordinate design with LAN system vendor. b. Design and specification of LAN system without system vendor. Represents complete design of System Architecture. Engnee•ng•EB 0002934•Archnec ure•AA 0000656•Landscaoe Arch.ec 'e•LC COOCO5O•Land[t..;e;-,•LB XC2934 Village of Tequesta Attention:, Ms. Joann Manganiello May 30, 1997 — Page 2 3. Communications System — Telephone and Security Systems • a. Provide telephone system conduit, wiring devices and cables (pre-wired systems). Coordinate design with telephone system vendor. • b. Design and specification of telephone system. Represents complete design of System Architecture. 4. Lightning Protection a. Design and specification of Lightning Protection System as required. Timing of Performance The additional Scope of services will be completed within the following calendar after receipt of Notice to Proceed except for delays beyond the reasonable control of the Consultant. SCOPE ITEM CALENDAR DAYS TO COMPLETE Item 1A Ten (10) calendar days. Item 1 B Included in original project schedule. Item 2A Included in original project schedule. Item 2B Twenty-eight (28) calendar days. Item 3A Included in original project schedule. Item 3B Twenty-eight (28) calendar days. Item 4A Included in original project schedule. The items noted above are not a warranty or guarantee that the noted services will be completed in such a time frame. H:\PROPS\tegas2.doc ON 'One Harvard Circle•West Palm Beach,FL 33409•Telephone(561)683-3301 •Fax(561)686-7446•Executive Fax(561)697-3892 E^gmeenng•EB 0002934•Archtecture#AA C000656•Landscaae Arc^.ec:ure 4 LC C000050•Lana 5.-.e.^c•LB 0002934 Village of Tequesta Attention: Ms. Joann Manganiello, May 30, 1997 — Page 3 Fees to be Paid SCOPE ITEM LUMP SUM FEE Item 1A $ 1 ,200.00 Item 1 B $ 2,700.00 Item 2A $ 1 ,300.00 Item 2B Hourly fee x personnel factor of 2.3 Not to exceed $ 9,000.00 Item 3A $ 1 ,250.00 Item 3B Hourly fee x personnel factor of 2.3 Not to exceed $ 7,500.00 Item 4A $ 2,300.00 An estimate of reimbursable expenses was also requested. We estimate these charges to be $22,000.00. This is typically calculated as approximately 10%-15% of the total Professional fee. It should be emphasized that this estimate is for budget purposes only and should not be considered a guaranteed amount. You had also requested that we amend the Project Scope Description to include limited exterior facade improvements that would also be made to the existing Village Annex Building. The latest construction cost estimate (March 7, 1997, Scheme B-1 ) included these improvements, although.it was inadvertently omitted from the Project Scope Description. H:\PROPS\tegas2.doc • One Harvard Circle•West Palm Beach,FL 33409•Telephone(561)683-3301 •Fax(561)686-7446•Executive Fax(561)697-3892 E-grneenng*ES 0,):2934.arc^;ec re*FA C000656•La--- LC C0ccC50•La^c LB 0002934 J Village of Tequesta Attention: Ms. Joann Manganiello May 30, 1997 — Page 4 If you should have any questions, please do not hesitate to call. Very truly yours, 101PY1 . idj" Thomas C. Orlowski, AIA, NCARB Senior Vice President 11� • Lisa Lemanowicz, RA Project Manager TCO/sh 50101 .00 H:\PROPS\tegas2.doc AOne Harvard Circle•West Palm Beach,FL 33409•Telephone(561)683-3301 •Fax(561)686-7446•Executive Fax(561)697-3892 Engneenng•E2 0002934•Arc^lecture*44 C000656•Landscac.e Arch,tec•'e•LC C000050•L a-C 5uvey rg+LB 00C293=