HomeMy WebLinkAboutDocumentation_Regular_Tab 7D_8/14/1997 ►► 40,-
A VILLAGE OF TEQUESTA 4Q0A F
E. XCI_ 1. 1_ I' NC [
ll;4 Post Office Box 32-3 • 35- Tequesta Drive
g" a Tequesta. Florida 33-169-0273 • l56l1 57;-6i2(X) P��tl�;t' t)� C1111eS171
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VILLAGE MANAGER'S REPORT
July '21, 1997 - AUGUST 8, 1997
During this reporting period, there were 447. recorded telephone
calls to the Village Manager' s Office.
• Memorandum to Village Council, Attorney, Staff, Board of
• Adjustment Members and Special Master Regarding Code of
Ordinance Supplement No. 26 . .
• Memorandum to Village Council Regarding Adoption of Policies -
CDBG Block Grant Hurricane Opal DR-1074 Requirements; Agenda
Item.
• Letter to Scott Hawkins, Esq. , Regarding ENCON Rules &
Administrative Procedures Act.
• Letter to Scott Hawkins, Esq. , Regarding ENCON; Neighborhood
Sewering in Old Voluntary Areas .
• Memorandum to Village Council Regarding Village Manager
Vacation.
• Memorandum to ' Village Council Regarding Village Council •
Priorities; Status Report.
• Letter to Tom Baird,. Esq. , Regarding Joint Planning Agreement.
• Memorandum to Director of Community Development, Regarding South
Cypress Drive Streetscape Plan; Ordinance No: 377 Compliance.
• Memorandum to Director of Community Development Regarding
Tequesta Plaza Site .Plan Review.
• Memorandum to Director of Community Development Regarding '
Agreement for Property Owner Use of Tequesta Right-of-Way.
• 'Memorandum to Director of Community Development Regarding
Village of Tequesta v. Robert Shaw; Plaza 222; Landscape
Ordinance No. 377 Submittal.
•
• Memorandum to Director of Community Development Regarding
Right-of-Way (Alley) Abandonment.
• Memorandum to Director of Community Development Regarding
Department of Community Affairs Small Cities CDBG Program
Activity Work. Plan.
• Memorandum to Coordinator, Stormwater Utility and Capital ,
Projects, Regarding Department of Community Affairs Small
Cities CDBG Program Activity Work Plan; Contract with
Engineering Firm.
• Memorandum to Water System Manager and Finance Director
Regarding Finance & Administration Committee Meeting on
7/22/97; Legal Opinion.
• Letter to Scott Harrington, Town Manager, Town of Gulf stream,
Regarding Architectural Design Standards .
• Memorandum to Village Council Regarding Adoption of Proposed FY
98 Millage Rate, Computed Rolled-Back Millage Rate, Solid Waste
Collection Services Non-Ad Valorem Assessment per ERU, and
Date, Time, and Place of First and Final Budget Hearings;
Agenda Items .
• Memorandum to Village Council Regarding Regional Roadway
Mediation Accord and Local Government Recommendation Pertaining
to Implementation; Agenda Item.
• Memorandum to Village Council Regarding Consideration of Appeal
of Special Master Order; Village of Tequesta v. Robert Shaw;
Agenda Item.
• Memorandum to Village Council Regarding South Cypress Drive
Streetscape; Agenda Item.
• Memorandum to Village Council Regarding Agreement with YMCA of
the Palm Beaches for Public Recreation Programs and Activities;
Agenda Item.
• Memorandum to Village Council Regarding Resolution Expressing
Support for Statewide Referendum on Proposed Wildlife
Unification Amendment; Agenda Item.
• Letter to Village Attorney Regarding Request for Ordinance
Adjusting Water Rates.
• Letter to Douglas R. Pugh, Palm Beach County Housing &
Community Development, Regarding Contract Preparation for FY
1997-1998; Special Conditions; Palm Beach County Procurement
Procedures.
• Memorandum to Building Official Regarding CDBG Contract
Preparation for FY 1997-1998 .
• Memorandum to Finance Director Regarding CDBG Agreement with
Palm Beach County for FY 1997-1998 .
• Letter to Village Attorney Regarding Ordinance Adopting Village
Budgets for FY 1997/1998 .
• Letter to Gail Dennard, Florida League of Cities, Regarding
Delegation of Voting Delegate; Florida League of Cities
Conference.
• Letter to Robert E. Huttemeyer Regarding Resolution Supporting
Statewide Referendum on the Wildlife Unification Amendment.
2
• Memorandum to Fire Chief Regarding Emergency Management,
Preparedness and Assistance Grant Program.
• Letter to Susan Cook, Community Program Administrator, Bureau
of Community Development, Department of Community Affairs,
Regarding CDBG Contract No. 98DB-3M-10-60-15-L05 Hurricane
Opal/DR-1074 Disaster Recovery Funding.
• Memorandum to Village Council Pertaining to Commission on Local
Government II, Suggestions and Comments; Agenda Item.
• Met with Councilmember Hansen at 12 : 00 Noon on July 21 .
• Letter to the Commission on Local Government Relative to
Suggestions & Comments .
• On July 22, 1997, a Staff Meeting was held. wherein the
following items were discussed:
1 . Water System Manager was requested to advise of his
efforts to annualize co-op purchasing plan.
2 . Finance Director advised that a budget revision would be
ready for the August 14, 1997, Village Council Meeting.
3 . Director of Finance was requested to set up a meeting
concerning overtime with Chief of Police and Fire Chief.
4 . Director of Finance advised that an audit committee
determination was needed by September via the Finance &
Administration Committee of the Village Council.
5 . Director of Public Works advised that he wished to award
street striping program " at September Village Council
Meeting.
6 . Director of Public Works advised tha civil engineer was
ready to schedule Public Safety Meeting for traffic
calming devices .
7 . Water System Manager reported that RISCORP Supervisor
Training for safety was to be scheduled in August.
8 . Village Clerk advised that Supplement No. 26 had been
distributed.
• Attended the Finance & Administration Committee Meeting at 5: 00
p.m. on July 22 .
• Attended Deposition Hearing in Village of Tequesta v. Town of
Jupiter at 10 :00 a.m. at Law Offices of Greenburg, Taurig.
• Attended Deposition Hearing at 11 : 00 a.m. on July 23 in Village
of Tequesta v. Town of Jupiter and South Florida Water
Management District at Law Offices of Greenburg, Taurig.
3
• Attended meeting with representative of Nichols Sanitation
concerning contract negotiation at 3 : 30 p.m. on July 23 .
• Attended Council of Governments Luncheon at 12 :00 p.m. on July
24 .
• Attended Village Council Meeting at 7 :00 p.m. on July 24 .
• Met with Gary Collins at 2 : 30 p.m. on July 28.
• Attended the Council of Governments Meeting in Palm Beach
Gardens at 7 :00 p.m. on July 28 .
• Attended Staff Meeting with Chiefs regarding overtime
expenditures at 10: 00 a.m. on July 29 .
• Attended Mediation Hearing in Campbell v. Village of Tequesta
at 10: 00 a.m. on July 30 .
• Attended Palm Beach County Municipal League Executive Search
Committee Meeting in Mangonia Park at 2 :00 p.m. on July 30.
• Attended Public Safety Committee Meeting at 4: 30 p.m. on
Friday, August 1.
• Attended Water Rate Dispute Hearing at Judge Carlisle' s
Courtroom at 1:30 p.m. on August 4.
• A Staff Meeting was conducted at 10:00 a.m. on August 5,
wherein the following items were discussed:
1 . Director of Community Development was requested to report
on right-of-way abandonment status.
2 . Director of Public Works was advised that Tequesta would
scheduled tentative South Cypress Drive Landscape Meeting
in late September.
3 . Director of Public Works was advised .of need to do RFP
for solid waste collection services.
4. Director of Community Development was reminded to do
draft ordinance for fee increases for first and second
reading in September.
5 . Chief of Police and Fire Chief requested to provide
overtime numbers from January 1, 19971 to June 1, 1997 .
6 . Village Clerk requested to review hurricane preparations .
7 . Director of Community Development sought direction
relative to Fehlhaber.
8 . Water System Manager sought clarification on furniture
removal. .
4
9 . Water System Manager advised that Department Head and
Supervisor safety training would be in August.
10. Water System Manager advised that new roll off dumpsters
were located at central garage facility.
11 . Water System Manager advised that he would be meeting
with Utility Directors of Jupiter and Seacoast relative
to South Florida Water Management District Lower East
Coast Water Plan.
12 . Chief of Police reported auto accident in Village Square.
13 . Director of Public Works sought approval for construction
of new dog pound at central garage facility.
14. Director of Public Works thought direction relative to
landscaping for Seabrook Road.
1.5. Fire Chief advised that he would be attending grant
meeting on August 12 .
16 . Fire Chief provided copies of Interlocal Emergency
Response Service Agreement.
17 . Fire Chief reported that Chief ' s Association had endorsed
no further telephone solicitation.
18 . Fire Chief advised that Department was conducting survey
on fire alarm charges of other Departments .
19 . Fire Chief reported that Department was surveying
inspection and plan review fees of other Departments .
• Met with Councilmember Hansen at 2 : 30 p.m. on August 5 .
• Attended the Water Rate Dispute Case at Judge Carlisle' s
Courtroom at 9 : 30 a.m. on Wednesday, August 6, 7, & 8,. 1997 .
• Memorandum to Coordinator, Stormwater Utility and Capital
Projects, Regarding CDBG Block Grant and CCNA Selection for
Engineering.•
• Memorandum to Director of Finance Regarding Calculation of
Overtime.
• Memorandum to Director of Finance Regarding Employee ' s Pension
Trust Fund; Board .of Trustee Quarterly Meeting.
• Letter to President, Tequesta Country Club Community
Association, Regarding Four-Way Stop at North Gate.
• Letter to President, Turtle Creek Homeowner' s Association,
Regarding Concourse Way Intersection Amendments .
5
Department of Fire-Rescue Village Manager' s Report for the month
of July 1997 is attached hereto and made a part of this Report.
The Department of Community Development. Monthly Report for the
months of July 1997 are attached hereto and made a part of this
Report.
The Water . Department Monthly Water Usages Report and Monthly
Water Quality Analysis Report for the Months of June and July,
1997, are attached hereto and made a part of this Report.
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Attachments
docs\vmrep-2.sam
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• >y 111<>.: VILLAGE OF TEOUESTA .
. iiii Ili
DEPARTMENT OF FIRE RESCUE
VILLAGE MANAGERS REPORT
JULY 1997
Number of days included in this report 31
Total number of calls 89 Number of medical calls 43
Number of fire calls 31 Number of calls classified as others 15
Resources utilized for incident mitigation
Number of Engine company responses 47 Number of ladder company responses 16
Number of times Mutual Aid was received 1 Number of times Mutual Aid was given 5
Total number of hours needed for incident mitigation 328.5
Average daily staffing
Daily on duty firefighting force 5.277
Daily on duty career firefighting force 5.005
Daily on duty volunteer firefighting force 0.27
Average number of volunteer firefighters on duty during daytime hours 0.269
Average number of volunteer firefighters on duty during night time hours 0.27
Fire Code Enforcement
Total hours utilized on Code Enforcement 144.5 Hours spent on pre-fire planning 34.5
&r,Listiumbec,of violations found this month o4 Num—,,.:.' „f.ic' ,ions _ :r ctz; «iis month 135
Required Duties
Hours needed for vehicle maintenance 56 Hours utilized for equipment testing . 18
Hours needed for equipment maintenance 30 Hours needed for equipment checks 137
Hours needed for building maintenance 74 Hours needed for hose testing 0
Hours needed for hydrant testing 15 Total gallons of water used 12450
Miscellaneous
Hours dedicated to community service 20
Hours required for administrative support 131.5
Firefighter physical fitness program 58
PERMITS ISSUED DURING THE PERIOD 10/01/96 THROUGH 07/31/97
PAGE 1
THIS REPORT WAS PRINTED ON AUGUST 1, 1997
VILLAGE OF TEQUESTA t
PERMIT TYPE AND DESCRIPTION # OF PERMITS VALUATION FEES DUE FEES PAID t
BC - BUILDING - COMMERCIAL NEW 2 320,400.00 4,806.00 4,806.00
BR - BUILDING - NEW RESIDENTIAL 119 10,630,536.36 159,458.17 159,458.17 t
CA - COMMERCIAL ALTERATIONS & ADDITIONS 13 243,268.00 4,217.04 4,217.04
DM - DEMOLITION 3 14,400.00 150.00 150.00
EL - ELECTRICAL - MISCELLANEOUS 233 8,210.00 9,310.27 9,310.27 t
ER - ELECTRICAL - NEW CONSTRUCTION 112 0.00 10,305.00 10,305.00
LD - LAND DEVELOPMENT 1 0.00 40.00 40.00
LS - LANDSCAPE PERMIT 31 228,113.35 4,079.25 4,079.25 ,
ME - MECHANICAL 216 531,280.00 10,051.66 10,051.66
-MF-=MULTI--FAM-I-LY-NM/ADDITIONS/ALT. 1 350,000.00 1,500.00 1,500.00
MO - MISC. PERMITS 4-7-5 3-,-602-,58.1-.-13 60,308.42 60,308.42 ,
PC - PUBLIC CONSTRUCTION 23 467,412.00 0.00 0700
PL - PLUMBING - RESIDENTIAL 6 COMMERCIAL 159 0.00 17,633.50 17,633.50
RA - RESIDENTIAL ALTERATIONS & ADDITIONS 11 326,071.55 4,871.14 4,871.14 t
SB - SIGN PERMITS 25 30,276.00 935.00 935.00
SP - SWIMMING POOLS 15 197,423.00 --2,961 .33 2,961.33
TOTALS FOR ALL PERMIT TYPES 1,439 16,949,971.39 290,626.78 290,626.78
. 1
Village of Tequesta
AUG - 1 1997
- - - Village Manager's Office
PERMITS ISSUED DURING THE PERIOD 01/01/97 THROUGH 07/31/97
PAGE 1
THIS REPORT WAS PRINTED ON AUGUST 1, 1997
VILLAGE OF TEQUESTA
•
PERMIT TYPE AND DESCRIPTION 4 OF PERMITS VALUATION FEES DUE FEES PAID
BC - BUILDING - COMMERCIAL NEW 1 20,400.00 306.00 306.00
BR - BUILDING - NEW RESIDENTIAL 117 10,287,664.81 154,315.10 154,315.10
CA - COMMERCIAL ALTERATIONS i ADDITIONS 12 242,218.00 4,147.04 4,147.04
DM - DEMOLITION . 3 14,400.00 150.00 150.00
EL - ELECTRICAL - MISCELLANEOUS 196 2,600.00 6,975.17 6,975.17
ER - ELECTRICAL - NEW CONSTRUCTION 111 0.00 10,215.00 10,215.00
LD - LAND DEVELOPMENT 1 0.00 40.00 40.00
LS - LANDSCAPE PERMIT 20 166, 109.05 3,007.95 3,007.95
ME - MECHANICAL 186 457,784.00 . H,78.1.6 . 8,7o4,6I.
MF - MULTI-FAMILY NEW/ADDITIONS/ALT. 1 .350,u0U.u0 I ,'.00.OU I ,'.00.00
—MO - MI-SC.,—PERMITS 345 • 2,305,295.08 iI),465.89 30,465.09
PC - PUBLIC CONSTRUCTION 15 370,540 u.0 0.00 0.00
PL - PLUMBING - RESIDENTIAL & COMMERCIAL 138 0.00 I6,011,•.00 16,016 0O
RA - RESIDENTIAL ALTERATIONS & ADDITIONS 10 292,391 .55 'I, ti.'..94 • 4,365.94 .
SB - SIGN PERMITS 20 - 27,616.00 800.00 800.00
SP - SWIMMING POOLS 14 180,423.00 2,706.33 2,706.33
TOTALS FOR ALL PERMIT TYPES 1,190 14,717,442.29 251 ,720.08 251,720.08
•
PERMITS ISSUED DURING THE PERIOD 07/01/97 TIIIWIIIIII 0// +1/97
THIS REPORT WAS PRINTED ON AUGUST 1, 1997
VILLAGE OF TEQUESTA .
PERMIT TYPE AND DESCRIPTION N OF PERMITS VALUATION FEES DUE FEES PAID
BR - BUILDING - NEW RESIDENTIAL 37 3,424,837.36 51,372.60 51,372.60
CA - COMMERCIAL ALTERATIONS & ADDITIONS 3 13,899.00 220.00 220.00
EL - ELECTRICAL - MISCELLANEOUS 60 0.00 2,008.50 2,008.50
ER - ELECTRICAL - NEW CONSTRUCTION 30 0.00 2,700.00 2,700.00
LD - LAND DEVELOPMENT 1 0.00 40.00 40.00
LS - LANDSCAPE PERMIT 2 2,914.00 95.00 • 95.00
ME - MECHANICAL 46 97,609.00 1 ,065.00 1 ,865.00 ,
MO - MISC. PERMITS 83 375,452.74 9,808.56 9,008.56
PL - PLUMBING - RESIDENTIAL i COMMERCIAL 37 0.00 4,282.00 4,282.00
RA - RESIDENTIAL ALTERATIONS & ADDITIONS 2 109,000.00 1,635.00 1,635.00 ,
SB -- SIGN PERMITS 4 • 5,575.00 135.00 135.00
SP - SWIMMING-POOLS • 1 10,000.00 ---150.00 150.00
TOTALS FOR ALL PERMIT TYPES 306 4,039,287.10 74,311.66 74,311.66
Memorandum
•
Village of Te
To: Thomas G. Bradford, Village Manager gUeSta
From: Thomas C. Hall, Water System Manager JUL
Date: July 9, 1997 9 1997
Subject: Monthly Water Usages Village Mana er's
Office
The following is a summary of water pumpage for the month of June 1
through June 30, 1997 .
TEQUESTA WATER TREATMENT PLANT
JUKE 1997 1996
Target Pumpage 48 . 000 m.g. 48 . 000 m.g.
Actual Pumpage 19 . 659 m.g. 21. 783 m.g.
Maximum Day 1 .419 m.g. 1.531 m.g.
Minimum Day 0 .263 m.g. 0 .217 m.g.
Average Day 0 . 655 m.g. 0 .726 m.g.
Backwash Water Used 1.355 m.g. 1.682 m.g.
Hydrant Flushing 0 . 191 m.g. 0 .252 m.g.
WATER PURCHASED FROM JUPITER
0.1NE 1997 1996
Target Pumpage 47 . 500 m.g. 47.500 m.g.
Actual Pumpage 46 . 998 m.g. 54 .313 m.g.
Maximum Day 1 . 733 m.g. 2 .007 m.g.
Minimum Day 1.355 m.g. 1.571 m.g.
Average Day 1 . 567 m.g. 1.810 m.g.
TOTAL DISTRIBUTION SYSTEM PUMPAGE
,ate 1997 1996
Total Pumpage 66 . 657 m.g. 761096 m.g.
Maximum Day 3 . 132 m.g. 31538 m.g.
•
Minimum Day 1 .789 m.g. 14788 m.g.
Average Day 2 .222 m.g. 2. 536 m.g.
1997 1996
Metered Service Connections 4, 683 4, 635
Rainfall 12 .48 10 . 21"
Jupiter Purchased Water - Annual Contract . . . 547 . 500 m.g.
Water Received from Jupiter To-date 464 . 517 m.g.
Balance 82 .983 m.g.
MONTHLY WATER QUALITY ANALYSIS
PARAMETER - 1997 1996
Ph 7 . 5 7 . 9
Total Alkalinity 184 mg/1 191 mg/1
Total Hardness 185 mg/1 191 mg/1
Calcium Hardness 177 mg/1 184 mg/1
Color 5 pcu 5 pcu
Iron 0 . 04 mg/1 1: . 02 mg/1
Chlorides 53 mg/1 55 mg/1
Turbidity 0 . 09 ntu 0 . 08 ntu
Chlorine (total) 2 . 8 mg/1 2 . 7 mg/1
DISTRIBUTION SYSTEM MAINTENANCE
Meter Installation - Replacements: 0
New Installs: 1
Hydrant Maintenance - Flushed: 1
Replaced: 0
Serviced: 0
Blow-Offs Flushed: 0
/mk
c : Bill C. Kascavelis, Director of Finance
Roy Fallon, Chief Operator
Tom Jensen, P.E. , Reese, Macon & Associates
MISCELLANEOUSUSAGE.SAM
• Memorandum
Village of Tequesta
To: Thomas G. Bradford, Village Manager
From: Thomas C. Hall, Water System Manager AUG - 6 1997
Date : August 6, 1997
Subject: Monthly Water Usages Village?��anager's Office
The following is a summary of water pumpage for the month of July 1
through July 31, 1997 .
TEQUESTA WATER TREATMENT PLANT
1711:4Y 1997 1996
Target Pumpage 44 .500 m.g. 44 . 500 m.g.
Actual Pumpage 25 . 746 m.g. . 37 . 565 m.g.
Maximum Day 1.755 m.g. I2 . 173 m.g.
Minimum Day 0.331 m.g. 0 . 228 m.g. •
Average Day 0 .831 m.g. 1.212 m.g.
Backwash Water Used 1 . 603 m.g. 1.699 m.g.
Hydrant Flushing 0 .296 m.g. 0 .340 m.g.
WATER PURCHASED FROM JUPITER
JULY 1997 1996
Target Pumpage 48 . 500 m.g. 48 .500 m.g.
Actual Pumpage 51. 819 m.g. 50 . 952 m.g.
Maximum Day 1.843 m.g. 2 . 019 m.g.
Minimum Day 1.380 m.g. 1 . 941 m.g.
Average Day 1 .672 m.g. 1 . 644 m.g.
TOTAL DISTRIBUTION SYSTEM PUMPAGE
JULY 1997 1996
Total Pumpage 77 . 565 m.g. 88 .517 m.g.
Maximum Day 3 .468 m.g. 3 . 951 m.g.
Minimum Day 1 . 809 m.g. 1 . 867 m.g.
Average Day 2 . 502 m.g. 2 . 855 m.g.
Page 2 -
1997 1996
Metered Service Connections 4, 723 4, 647
Rainfall 7 .41" 5 . 19"
Jupiter Purchased Water - Annual Contract . . . 547 . 500 m.g.
Water Received from Jupiter To-date 515 .331 m.g.
Balance 32 .169 m.g.
MONTHLY WATER QUALITY ANALYSIS
PARAMETER 1997 1996
Ph 7 . 5 8 . 0
Total Alkalinity 193 mg/1 196 mg/1
Total Hardness 199 mg/1 189 mg/1
Calcium Hardness 191 mg/1 181 mg/1
Color 4 pcu 7 pcu
Iron 0 . 02 mg/1 0 . 04 mg/1
Chlorides 55 mg/1 54 mg/1
Turbidity 0 . 08 ntu 0 . 10 ntu
Chlorine (total) 3 . 0 mg/1 2 . 9 mg/1
DISTRIBUTION SYSTEM MAINTENANCE
Meter Installation - Replacements: 2
New Installs: 40
Hydrant Maintenance - Flushed: 4
Replaced: 1
Serviced: 0
Blow-Offs Flushed: 1
/mk
c: Bill C. Kascavelis, Director of Finance
Roy Fallon, Chief Operator
Tom Jensen, P.E. , Reese, Macon & Associates
MISCELLANEOUS.USAGEJul.SAM
August 22, 1997
John C. Randolph, Esq.
Jones,Foster, Johnston& Stubbs, P.A.
Post Office Box 3475
West Palm Beach, Florida 33402-3475
RE: Recordation of Utility Easement and Alley Abandonment;
Jupiter-in-the-Pines, Section "B"
Dear Skip:
Enclosed, please find the fully executed originals of the Dedication and Grant of Utility Easement
and Village of Tequesta Resolution No. 35-96/97Abandoning a Certain Twenty Foot Wide
Alley Located in Jupiter-in-the-Pines, Section B, in the Village of Tequesta, as Recorded in Plat
Book 26, Page 18, Public Records of Palm Beach County, Florida bnd Dedicating a Ten Foot
Utility Easement on Said Property-for recordation in the Public Records of Palm Beach County.
It is my understanding that the Utility Easement will be recorded prior to the recording of the
Alley Abandonment.
Thank you for you assistance in this matter.
Sincerely,
Joann Manganiello
Assistant Village Manager/Village Clerk
c: Thomas G. Bradford, Village Manager
Scott D. Ladd, Director of Community Development
amipro/Sles/clerk/al leyabn
.. ... �; . 1. .. - .. ..,.. � ,
