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HomeMy WebLinkAboutDocumentation_Regular_Tab 7C_9/23/1997 rf. 4 VILLAGE OF TEQUESTA 31reno r DEPARTMENT OF COMMUNITY DEVELOPMENT 's` r "' Post Office Box 3273 • 357 Tequesta Drive Tequesta, Florida 33469-0273 • (561) 575-6220 e ` -PT Fax: (561) 575-6239 A Co VILLAGE OF TEQUESTA COMMUNITY APPEARANCE BOARD MEETING MINUTES JULY 16, 1997 I. CALL TO ORDER AND ROLL CALL The Tequesta Community Appearance Board held a meeting at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Wednesday, July 16, 1997. The meeting was called to order at 9 :35 A.M. by Vice Chair Vic Strahan. Boardmembers present were: Vice Chair Vic Strahan, Paul Coben, Claudette Dalack, Molly McCormick, and Steve Parker. Also in attendance was Scott D. Ladd, Clerk of the Board. Chair Leslie Cook arrived at 9:45 A.M. II. APPROVAL OF AGENDA Vice Chair Strahan announced that the agenda would be accepted as submitted. III. CONMONICATIONS FROM CITIZENS There were no communications from citizens. IV. APPROVAL OF PREVIOUS MEETING MINUTES Vice Chair Strahan announced that the June 25, 1997 meeting minutes were approved as submitted. Recycled Paper COMMUNITY APPEARANCE BOARD MEETING MINUTES July 16, 1997 Page 2 V. NEW BUSINESS 1. An application from the First Presbyterian Church,. 482 Tequesta Drive, for the construction of a 32' x 50' extension on the north east end of the Sanctuary for two restrooms and a choir room. Boardmember Steve Parker stepped down as he was representing the applicant in this application. Richard Anschutz, Senior Lay Officer of the First Presbyterian Church, explained the request, and stated that the Village Council had approved the development plan. Mr. Anschutz commented that the location of the church was on the corner of Point Drive and Tequesta Drive, and provided pictures of the church as it existed. A proposed addition On the northeast corner would provide two new restrooms consistent with ADA requirements, a vestibule, and a choir room with a small office. The choir room would free the rooms presently used by the Music Department for use as classrooms by the preschool, which were badly needed. Mr. Anschutz explained that the existing building' s exterior colors, roof, and coquina rock planter would be duplicated on the new addition, making it look like it had always been there, and it would balance the building. Two stained glass windows would be added on each side of the addition' s entrance door, to match those on the existing church. On the far end facing Point Drive, two smaller stained glass windows would be used. Mr. Anschutz commented that Clerk of the Board Scott D. Ladd had copies of the landscaping plan, which met all Village requirements, and that the church was just finishing the first phase of their beautification plan, which the new landscaping would compliment. Mr. Anschutz requested the Board' s approval of this application. Clerk of the Board Scott D. Ladd announced that the CODMUNITY APPEARANCE BOARD MEETING MINUTES July 16, 1997 Page 3 landscape plan for this location had been previously approved by the Community Appearance Board. Mr. Ladd explained that the new addition would necessitate removal of four pine trees, however, the rest of the landscaping would be exactly as approved by the Board. Chair Leslie Cook arrived at 9:45 A.M. Discussion ensued. Mr. Anschutz verified that the entrance doors would be wood and the same roof material would be used as on the existing building. Boardmember Coben made a motion to accept the plans as submitted. Boardmember McCormick seconded the motion. During discussion of the motion, Mr. Parker commented that an oak tree would be added in the back to help shade the play area. Vice Chair Strahan explained for the benefit of Mrs. Cook that the Community Appearance Board had previously approved a landscaping plan for this church which included this extension. The vote on the motion was: Leslie Cook - for Vic Strahan - for Paul Coben - for Claudette Dalack - for Molly McCormick - for The motion was therefore passed and adopted. Steve Parker re-joined the Board, replacing Molly McCormick, who stepped down. 2. An application from the Village of Tequesta for color scheme approval only for the proposed reverse osmosis water treatment plant to be located at 901 Old Dixie Highway. a COMMUNITY APPEARANCE BOARD MEETING MINUTES July 16, 1997 Page 4 Tom Hall, Water System Manager for the Village of Tequesta, explained that this application was similar to that presented approximately a year ago for the Village's garage facility, and that architectural drawings would be presented to elicit color preferences of the Community Appearance Board. Mr. Hall introduced Bill Reese of Reese, Macon and Associates, Consulting Engineers for the water treatment facility. Bill Reese explained that he was the Project Manager for this project, and that his firm was responsible for overall coordination of design. Mr. Reese commented that the Board had been furnished with color chip brochures. During ensuing discussion, Mrs. Cook questioned the design of the building, and asked whether the applicant had been aware that the Community Appearance Board wanted Mediterranean style buildings for the Village. The design shown was stucco with a standing seam metal roof. The Board discussed whether the building would be seen from the road, with the conclusion that only the front would be seen. All existing trees would be removed in order to add fill so that the building would meet elevation requirements. Mr. Reese presented the site plan for clarification of the building location. The Architect for the project, Bob Quant, reviewed the design and pointed out that the stucco was rough textured with a smooth textured stucco band. In response to questions from the Board, Mr. Reese explained that the status of the project was that the design was in. good shape and most of the permitting had been secured. Chair Cook and Boardmember Dalack expressed amazement that this project had come this far without input from the Community Appearance Board. Vice Chair Strahan commented that the public works garage building had been presented in the same way, following the same procedure. Chair Cook objected that had been a warehouse that was, not seen from the road. COMMUNITY APPEARANCE BOARD MEETING MINUTES July 16, 1997 Page 5 Mr. Reese explained that this would be a big building and must be tall to accommodate the interior machinery. Chair Cook stated that the proposed design was surprising to her since the Community Appearance Board had talked for years about how they wanted a Mediterranean look for the Village. Clerk of the Board Ladd commented that was why columns, stucco, etc. , had been used in the design. Chair Cook objected to the standing seam roof as not being a Mediterranean feature. Chair Cook stated that she was surprised that Mr. Reese had not received any input from the Village regarding the Mediterranean style preference. Water System Manager Tom Hall commented that standing seam metal roofs had been previously approved and accepted by the Community Appearance Board, therefore it had been felt that a standing seam roof was an acceptable alternative. Mr. Hall explained that columns, arches, and stucco had been included, and commented that the applicant was before the Board for color selections and not architectural design. Mr. Ladd advised that the applicant would return to Community Appearance Board after they had gone before the Village Council. Chair Cook objected that time and money would be wasted working out an exterior plan that the Community Appearance Board did not want, and expressed surprise that an initial meeting with the Community Appearance Board had not been held to gain their input. Chair Cook stated that she was looking for an overall design for the Village and that the DiVosta project, a major project in the Village, had been approved with a Mediterranean look. Chair Cook stated that the Community Appearance Board hoped to raise property values in the Village. Chair Cook commented that this building was opposite to the style approved for the DiVosta project, and that she would rather see a plain building with no detail and a Mediterranean roof than a design that took away from the Mediterranean look. Chair Cook stated that the Village buildings should reflect the preferred style, and that someday an application would be presented for the present 8 . COMMUNITY APPEARANCE BOARD MEETING MINUTES July 16, 1997 Page 6 Village Hall building, which hopefully could be made to look Mediterranean. Boardmember Coben expressed concern that such an issue had been made with the Sterling House application for a tile roof. Chair Cook commented that even the church had removed their standing seam roof and replaced it with tile. Chair Cook questioned where the lack of communication had occurred, since the Community Appearance Board had over and over and over expressed preference for Mediterranean style. Chair Cook questioned whether the Community Appearance Board must have a meeting with the Village Manager regarding this matter. Mrs. Cook expressed concern over the cost of the current procedure where a design was worked out and then had to be redone. Bob Quant, Architect, explained that the design had been developed in late 1996 and that his firm had not been told about the Mediterranean look. The Architect explained that he and the consulting engineers had wanted to design a building that could be economically built and still stand out as an attractive building, which was why the stucco textures and design features had been chosen. The Architect explained that the standing seam roof reflected a Ke3k West style, but that cement tile could be used at comparable cost. The Architect requested input for colors so that color renderings could be completed. Chair Cook commented that probably the first thing that should be done was for the Board to meet with the Village Manager. Vice Chair Strahan questioned why someone had not brought a sketch of the proposed design in the beginning, commenting that the Community Appearance Board was presented with plans. at an advanced stage. During discussion, it was pointed out that this was common procedure. 0 CObMUNITY APPEARANCE BOARD MEETING MINUTES July 16, 1997 Page 7 Discussion ensued regarding how to make the building look more Mediterranean assuming the standing seam roof was replaced with a cement tile roof. The Architect suggested that the fluted columns could be changed to square columns, since they were only decorative. The building height was confirmed to be necessary because of the pumps inside which must be lifted out. The clerestory feature on the roof was explained by Mr. Reese as a cooling feature to exhaust hot air, since the building would not be air conditioned. The louvers on the building front were described as functional air intake louvers which were also a component of the cooling feature. Mr. Reese commented that the back of the building would be hidden from public view except from the service road behind K-Mart, and that the majority of trees and vegetation back of the fence line would be removed. Mr. Reese explained that anywhere fill was added to increase the elevation that plants would not live. Chair Cook commented that this was a very important building since it would be visible to the public. Boardmember Parker commented that there were a lot of nice details in the Tequesta Oaks project that the Architect might want to observe, such as the roofs and window treatments. Discussion ensued regarding changes that could be made in the design features on the building front and possibly using a flat roof. Mr. Reese explained that a flat roof would emphasize the size of the building and would require more maintenance. Mr. Reese explained that the standing seam roof had been used since other buildings in the area, most notably the library, had a similar roof; and commented that on a similar RO plant building which his firm had designed in Wellington clay tiles had been used at the request of the client but they had requested only three years later that those tiles be replaced with standing seam metal because COMMUNITY APPEARANCE BOARD MEETING MINUTES July 16, 1997 Page 8 of maintenance difficulties and storm damage. Boardmember Dalack commented that there was a fire station in South Palm Beach that was Mediterranean style with a flat roof that looked very nice. Boardmember Coben suggested possibly standing seam metal on the east side only. Vice Chair Strahan commented that the air circulation feature would be lost with a flat roof. Boardmember Dalack commented that since the Board had not known about the design ahead of time that they were unprepared and at a disadvantage since there had been no opportunity to gather photographs of design details they preferred. Clerk of the Board Ladd questioned whether Mr. Reese's firm had a portfolio of photographs of other RO plants they had designed. Mr. Reese explained that he did not, but that he knew the designs. Mr. Reese explained that functionality drives the design in this type of facility and that most clients preferred to spend the bulk of their money on functionality and low maintenance, and most did not want to spend much on how the building looked since that would add to operating costs. Vice Chair Strahan commented that Mr. Reese' s comments were fair if the building under discussion was like the garage facility which was hidden, but that this facility would be located on one of the most visible thoroughfares in the village, and if it was not attractive people would want to know how the village could let that happen. Vice Chair Strahan explained that the Community Appearance Board was trying to raise the standards above the level of the post office and the library, and briefly discussed the problems with Sterling House. Mr. Strahan commented that he was afraid this design would bring the standards back down into the category of buildings that the Community Appearance Board found undesirable. Mr. Reese commented that his firm could take some pictures of RO plants for the Board to see, however, most RO plants looked like boxes. An COMMUNITY APPEARANCE BOARD MEETING MINUTES July 16, 1997 Page 9 exception was a plant on Banyan Street in West Palm Beach which his firm had designed approximately 15 years ago that was very attractive, but that roof had been very expensive. Mrs. Cook commented that not too much needed to be added to a building to make it Mediterranean style. Vice Chair Strahan commented that the building must be functional and that. the sloped roof had been designed to provide air circulation. Vice Chair Strahan suggested trading the columns for arches and trading the roof material for something more Mediterranean; and asked if those items were addressed whether the design would be acceptable to other Boardmembers. Chair Cook commented that the applicant would come back and show the Board the revised design for approval. Boardmember Parker suggested that the applicant come back with just sketches. Colors were discussed. The Board agreed on pastel colors, and that gray was not acceptable. After further discussion, it was the consensus of the Board that since the appearance of this building was so important, that building design changes be made in accordance with suggestions made at this meeting and that the landscape plan be done, with those items to be presented at another meeting of the Community Appearance Board and then the color selections made and added. Mr. Reese questioned the Board' s position on Xeriscape, and commented that people looked at the water plant first for conservation measures. Mr. Reese explained that plants that did not require irrigation could be used. Boardmember Parker responded that 60% of the plants must be native, but that bahia grass could be used and a layered landscape look created through the use of oaks, palms, and pines. Chair Cook commented that the Board liked Sabals. Vice Chair Strahan preferred continuing the landscape theme of the existing water plant. Boardmember Parker suggested spending most of the COMMUNITY APPEARANCE BOARD MEETING MINUTES July 16, 1997 Page 10 landscape money for bigger trees to soften the tall building rather than on ground covers, and clarified that instead of 12 ' trees, 16, or 18' trees should be installed. Boardmember Parker explained that cabbage palms could be used and that any size cabbage palm was the same price, approximately $120 each. Chair Cook agreed that the Board wanted tall trees. Mr. Reese questioned the Board' s preference on light poles and whether they wanted plain poles in front as well as back. The Board expressed their preference for plain poles, which would not call attention to themselves. Alternate Boardmember Molly McCormick left at 10:37 A.M. Discussion of lighting continued. Water System Manager Tom Hall explained that the project would need a lot of variances for Ordinance 377 compliance because of the extensive underground piping on the site, and requested that the Board keep that in mind. During discussion of landscape materials, it was pointed out that palm trees would be better because their roots would not harm the underground pipes. Mr. Hall requested a consensus of direction in regard to building color. Creams with terra cotta roof colors were preferred. During discussion of roof materials, Boardmember Coben stated that the Board did not wish to raise the price of this building and that whatever roof material was chosen must be comparable to the standing seam metal presented. Vice Mayor Hansen, who was a member of the audience, was questioned regarding whether the Village Council would accept a standing seam metal roof. The Vice Mayor commented that the Board had insisted on the tile roof at % COMMUNITY APPEARANCE BOARD MEETING MINUTES July 16, 1997 Page 11 Sterling House and the Village Council could have over ruled the Board, but did not. The Vice Mayor expressed his preference not to have a flat roof on this building because of maintenance concerns; and stated he hoped the Community Appearance Board could work out the construction of the roof with Reese Macon and Associates. Mr. Reese commented that too high costs would impact water rates. Vice Chair Strahan asked that this situation be summarized. Boardmember Coben suggested using the same color as the existing water plant. Chair Cook stated that the Boardmembers could drive by and see the color of the plant. Mr. Hall described the existing color as sandy beige. Mr. Reese stated that he and the architect would come back at the next meeting with black line drawings and color could be added later. The Architect suggested that when the Boardmembers visited the building they compare paint chips to the actual building to determine which paint should be used. Chair Cook commented that the Board was eliminating a lot of the architectural detail work which would hopefully make up for redesign costs. It was the consensus of the Board that the concrete roof tile should be barrel shape tile if the cost was comparable to the standing seam metal roof. The Board discussed the front of the building again. It was decided to hide the side extension with landscaping rather than to add architectural features to it, and to repeat the louver look on the other side of the building front. VI. UNFINISHED BUSINESS After discussion, based on the Board' s findings in viewing COMMUNITY APPEARANCE BOARD MEETING MINUTES July 16, 1997 Page 12 the Village RO Plant plans, it was concluded that there is a need to discuss procedure with the Village Manager and to invite him to a future meeting. Boardmember Coben suggested that the Board invite the Village Manager to the next Board meeting held in the Administrative Building after regular business had been conducted in order to discuss procedure. Boardmember Coben commented that the Community Appearance Board had requested the 'original plans for Denny' s be reviewed regarding what was originally approved, and personally apologized for his comments regarding the green stripe, which had been removed without Community Appearance Board approval. Mr. Ladd stated that he believed a previous owner had removed the stripe, and that he would look at the original plans, which were for a Perkins restaurant. Chair Cook commented that Boardmember Parker had requested that the Mobil Station be reviewed to ascertain that installed plants were what had been approved. Boardmember Parker commented that the oaks appeared to be about 8 ' in height rather than the 12 ' approved. Mr. Ladd explained that the original oaks and some grass had died and had been replaced. The Community Appearance Board requested that Mr. Ladd check the landscaping for compliance and reminded him that two types of hedge material had been approved. Mr. Ladd stated that he would check the Mobil plans and inspect the landscaping. Chair Cook commented on the new landscaping at Rinker and questioned who was responsible for the weeds and trash that needed cleaning up. It was concluded that the weeds and trash were on Palm Beach County property. Chair Cook stated she would write a letter to Rinker. Vice Chair Strahan recommended the letter be sent to the County. Boardmember Parker requested that the Agacanthus plants in front of Village Hall be fertilized. Chair Cook commented that when she was expecting guests at her home that she tried to make it look nice, and proposed , . . COMMUNITY APPEARANCE BOARD MEETING MINUTES July 16, 1997 Page 13 that the Village follow the same concept. Mrs. Cook expressed her embarrassment at the recent charrette regarding the way the front area of the Village Hall looked, and suggested that the Village Manager contact the Parks Department when important meetings were to be held so that weeds could be removed and the landscaping made to look as nice as possible. Mrs. Cook stressed that this was very important, and that it would show people that the Village cared. Chair Cook commented that this would be discussed with the Village Manager when he attended a future Community Appearance Board meeting. In response to questions regarding Tequesta Plaza, Vice Chair Strahan reported that they were trying to get on the agenda for the July 24 Village Council Meeting. Boardmember Dalack commented that she had heard comments from other property owners who had had to comply with Ordinance 377 were upset that Tequesta Plaza had not been made to comply with the landscaping Ordinance. Vice Chair Strahan commented that it was Village Policy not to proceed because they had been in litigation with the property owners. VII. ANY OTHER MATTERS. There were no other matters to come before the Board. VIII. ADJOURNMENT The meeting was adjourned at 11:15 A.M. Respectfully submitted, Betty Laur Recording Secretary r 0. COMMUNITY APPEARANCE BOARD MEETING MINUTES July 16, 1997 Page 14 ATTEST: Att (Add Scott D. Ladd Clerk of the Board DATE APPROVED: gi7.17