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HomeMy WebLinkAboutDocumentation_Regular_Tab 7D_9/23/1997 VILLAGE OF TEQUESTA `; , DEPARTMENT OF COMMUNITY DEVELOPMENT Post Office Box 3273 • 357 Tequesta Drive Tequesta, Florida 33469-0273 • (561) 575-6220 Fax: (561) 575-6239 ell co i VILLAGE OF TEQUESTA COMMUNITY APPEARANCE BOARD MEETING MINUTES AUGUST 6, 1997 I. CALL TO ORDER AND ROLL CALL The Tequesta Community Appearance Board held a meeting at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Wednesday, August 6, 1997. The meeting was called to order at 9 : 35 A.M. by Chair Leslie Cook. Boardmembers present. were: Chair Leslie Cook, Paul Coben, Claudette Dalack, Molly McCormick, and Steve Parker. Also in attendance was Scott D. Ladd, Clerk of the Board. II. APPROVAL OF AGENDA Clerk of the Board requested that minutes of the 7/16/97 Tree Board meeting be reviewed and considered for acceptance at this meeting. Boardmember Coben requested discussion under ANY OTHER MATTERS of recommendation to the Village Council to change the site plan review procedure. Chair Cook announced that the agenda was approved as. amended. III. COMMUNICATIONS FROM CITIZENS There were no communications from citizens. Recycled Paper • COMMUNITY APPEARANCE BOARD MEETING MINUTES August 6, 1997 Page 2 IV. APPROVAL OF PREVIOUS MEETING MINiTrES There were no minutes submitted for approval. V. NEW BUSINESS 1. An application from MPA Architects, Inc., as agent for Fidelity Federal Savings, 171 Tequesta Drive, for exterior modifications to existing branch bank. Dan Canavan, agent for the applicant, explained that an ATM and additional security lighting was proposed. The ATM would be installed on the westernmost existing island. The security lighting would be installed to meet State regulations and Palm Beach County lighting requirements. Mr. Canavan showed the Board a picture of the proposed light fixtures. Boardmember Dalack questioned whether the fixtures matched those at Tequesta Oaks. Don Hearing, Landscape Architect for Tequesta Oaks who was present in the audience, explained that their fixtures were FP&L coach lights and that brighter lighting was required to meet security lighting regulations for Palm Beach County. Mr. Canavan explained that the ATM would be lighted 24 hours per day. Mr. Canavan commented that the only site plan revision proposed was to widen the island 18" in order to accommodate the ATM machine. Boardmember Coben questioned whether the adjacent restaurant' s parking would be impacted by having the ATM open 24 hours per day. Mr. Canavan responded that the parking would not be impacted. Clerk of the Board Scott D. Ladd commented that since there were no lines at an ATM that there would be no impact. Mr. Canavan explained that the current board and batten wood siding and wood shingle roof would be replaced with stucco and a barrel tile roof, which would match the adjacent restaurant as closely as possible. The roof mix would be a slightly different COMMUNITY APPEARANCE BOARD MEETING MINUTES August 6, 1997 Page 3 percentage, but would be in the same colors, and the roof trusses would be straightened. Mr. Canavan showed a photograph of an existing bank on Indiantown Road which he explained was similar to how this project would appear when finished. Chair Cook commented that the plan was an improvement which would update the look of the building. Clerk of the Board Scott D. Ladd advised the Board that their approval should be made subject to the applicant matching the restaurant as closely as possible. Mr. Canavan explained that the banding below the roof would be used, but no banding was planned around the windows like that of the restaurant. Mr. Canavan explained that existing tracks for hurricane shutters might necessitate building out a vertical stucco band. At the suggestion of Boardmember Coben, the Board agreed that the Board would appreciate it if the applicant would add shutters on the east and north sides of the building. Boardmember Coben made a motion to accept the plans as submitted for exterior modifications to the building and addition of lighting at Fidelity Federal Savings, 171 Tequesta Drive. Boardmember Parker seconded the motion. The vote on the motion was: Leslie Cook - for Paul Coben - for Claudette Dalack - for Molly McCormick - for Steve Parker - for The motion was therefore passed and adopted. 2. An application from the Tequesta Oaks Development Co., Cotleur Hearing as agent, for modifications to the COMMUNITY APPEARANCE BOARD MEETING MINUTES August 6, 1997 Page 4 typical unit landscape plan at Tequesta Oaks Subdivision. Don Hearing, agent, explained that Rick Greene and Charles Hathaway were also present at the meeting to answer any questions. Mr. Hearing commented that the entry sidewalks were being modified in width and by the use of pavers, and pavers would be used in the driveway areas. Proposed landscaping changes were to replace the bougainvillaea vines at the front entrances with Pandora or Allamanda, and to replace the pygmy date palms with dahoon holly trees. Mr. Hearing explained that the plans showed minimum plantings only and that much more landscaping had been installed and the sizes of trees had been upgraded. Chair Cook questioned the placement of the air conditioning units, to which Mr. Hearing responded that they were in the only possible place. Boardmember Coben made a motion to accept the plans as submitted modifications to the typical unit landscape plan at Tequesta Oaks Subdivision. Boardmember Parker seconded the motion. The vote on the motion was: Leslie Cook - for Paul Coben - for Claudette Dalack - for Molly McCormick - for Steve Parker - for The motion was therefore passed and adopted. VI. UNFINISHED BUSINESS Chair Cook commented on the poor appearance of the landscaping at the Rinker plant, as well as the fact that they had started painting their building a different color without first coming before the Community Appearance Board. Chair Cook reported that she had gone to the plant and COMMUNITY APPEARANCE BOARD MEETING MINUTES August 6, 1997 Page 5 stopped the painting, and had expected them to be on today's agenda. Chair Cook had written a draft letter to Mr. Carl Watson, Executive Vice President of CRS Rinker Corporation, which she circulated to the other Boardmembers for their input. In' the letter, Chair Cook had discussed the poor condition of the landscaping with weeds growing in it and the requirement that changing the paint color must have approval of the Community Appearance Board. Chair Cook commented that Rinker had installed very large oak trees, which was good. Boardmember Parker commented that all the village. oaks near the bar-b-que restaurant on U.S. One looked really bad. Chair Cook discussed the plants in the median and asked the other Boardmembers to look at the median in Stuart and the plants they had used. Clerk of the Board Ladd explained that plantings were proportional to the median size and the median in Stuart might be wider. Chair Cook commented that if the medians were the same size that Tequesta should be able to use the same size plants. Boardmember Parker recalled that median size had not been an issue, but that towns had not been maintaining their medians so that only grass and trees were allowed. Clerk of the Board Ladd commented that restrictionS on plants had been the result of receiving grant money for the landscaping. The landscaping at the Mobil station was discussed. M . Ladd reported that he had gone to check the landscaping as requested by the Board but had been interrupted and had not had time to go back as a result of an overwhelming work load. VII. ANY OTHER MATTERS Boardmember Coben reported he had called. the Village Manager to invite him to the meeting regarding the RO plant, and they had discussed the site plan process. Boardmember Coben commented that the cost of tile for the RO plant roof had ' COMMUNITY APPEARANCE BOARD MEETING MINUTES August 6, 1997 Page 6 been found to be prohibitive. Boardmember Coben explained that Village Manager Bradford could not remember why the site plan approval process had been changed to have an applicant appear before the Village Council before coming to the Community Appearance Board. Boardmember Coben reported that he had attended the last Village Council meeting and that the way the site plan process had been handled was really bad. Boardmember Coben commented that when applicants had come to the Community Appearance Board first that the Board had worked witI them on a friendly basis and problems had been worked out before they went to the Village Council. Boardmember Coben questioned why the process had been changed. Clerk of the Board Ladd explained that at several site plan reviews, the Village Council had felt they needed to see the project first to approve the use, and did not want it to get so far into the process of review that by the time they saw it, a project was almost a "done deal". Chair Cook commented that the process had been changed because of the problems with Sterling House and the Village Council had not wanted a nursing home. Chair Cook stressed that an issue must be made with the Village Council to return to the previous procedure of allowing applicants to appear before the Community Appearance Board before going to the Village Council. Boardmember Coben commented that Mr. Felhaber' s representative had been present at the Village Council meeting and that there had been discussion regarding items that the Community Appearance Board could have handled. Further discussion ensued. Boardmember McCormick suggested that projects go to the Village Council for usage only, to which Mr. Ladd responded that the Village Council wanted to see aesthetics. Boardmember Coben expressed concern that after the Village Council had approved a site plan that it was very difficult for the Community Appearance Board to make changes. Clerk of the Board Ladd explained that was why the RO plant had been scheduled before the Community Appearance Board for colors only before going to the Village Council. Boardmember Coben questioned whether if Mr. Felhaber' s representative had requested that process ' COMMUNITY APPEARANCE BOARD MEETING MINUTES August 6, 1997 Page 7 if it could have been done, to which Mr. Ladd responded he did not believe so. During discussion of how the process could be changed, Mr. Ladd explained that it would be a zoning change, and that the Village Council would have to agree to the change. Chair Cook commented that it would be expensive since the attorneys would have to revise the zoning code. Boardmember Coben reported that the Tequesta Plaza sign presented to the Village Council had been one that the Community Appearance Board had approved but was subsequently rejected by the Village Council. Mr. Ladd commented that the applicant did not want to lose the posts. Boardmember Coben commented that Ferrin Signs could probably come up with a clever design to hide the posts. Clerk of the Board Ladd explained that the applicant was trying to get approval for an outparcel, which would be worth a lot of money. Boardmember Coben commented that the applicant' s plan to change the building facade had been pretty good, to which Chair Cook objected, stating that the plan she saw had a southwestern look. Another Boardmember commented that the Village Council had been rude to K-Mart at the on-site meeting and questioned whether that was their way of operating, to which the response was that the Village Council was very bitter in the Felhaber case because of all the complaints they had received about that property; and that in the K-Mart situation the shopping center owners had been a problem. Clerk of the Board Ladd commented that the Village Council was right to take a hard line because of lack of cooperation in the past from these applicants. Clerk of the Board Ladd reported that a workshop was being scheduled with the Tequesta Plaza representative and staff, and explained the requested phasing plan, which would begin in May, 1998 if approved. Mr. Ladd explained that tenants of the shopping center had requested that work be delayed until after the season. Boardmember Coben explained that Mr. Felhaber had a good idea to partition the building so that some tenants would have frontage on Bridge Road. Boardmembers expressed disappointment that nothing would be done before May, 1998. Mr. Ladd explained that the sign 6 ' COMMUNITY APPEARANCE BOARD MEETING MINUTES August 6, 1997 Page 8 would probably be done before that, then the facade would be done, and landscaping would be last. Boardmembers agreed that the Village Council should stand firm in requiting the changes, and suggested that at least a hedge be installed along the roadway very soon. Boardmember Coben stated that a monster had been created with the procedure, with which other Boardmembers agreed, and Boardmember Coben commented that Village Manager Bradford had also agreed. Boardmember Parker recommended that the Community Appearance Board make a statement to send to the Village Council. Boardmember Coben commented regarding the Village Council' s agenda item regarding Bob Shaw that at the end of every Ordinance 377 review by the Community Appearance Board the Chairman must advise the applicant that the Community Appearance Board was recommending approval to the Village Council, however, their application must go to the Village Council and they must have a building permit before they could make any changes. Chair Cook commented that Tequesta' s RO plant was being appealed by Jupiter. Chair Cook requested that the Board really think about how the RO building could be made to look nice and be cost effective. Boardmember Coben suggested that it might be worthwhile to consider changing the basic design to a split level to save a lot of roof. Chair Cook expressed concern regarding the possible ENCON sewering if Tequesta lost the Cotirt case on this issue, and stated that she believed the village must come up with an ordinance regarding landscaping around the lift stations. Clerk of the Board Ladd commented that plans he saw placed only one lift station in the Village and explained that the Village already had landscaping and maintenance standards, and if the Village sent ENCON a letter that they would spruce up the existing lift station. Mr. Ladd explained that currently nothing could be done to impede the Court case. COMMUNITY APPEARANCE BOARD MEETING MINUTES August 6, 1997 Page 9 Boardmember Parker suggested that when preparing the agenda for each Community Appearance Board meeting, someone review the minutes of the prior meeting and list under Old Business all items brought up by Boardmembers, so that items would get taken care of. After discussion, it was agreed that the Recording Secretary would make a list as the minutes were written, and the Chairman would also make a list. The two lists would be compared and the items would then be listed under Old Business on the next agenda. Chair Cook expressed concern regarding the progress of • landscaping installation at Fashion Mall. Mr. Ladd explained that there was a problem with the roadway being shared with the DiVosta project so that landscaping could not be completed until Tequesta Oaks was finished. Chair Cook compared the maintenance of Bob Shaw's shopping centers to those of Mr. Nelson and Mr. Van Brock. The minutes of the July 16, 1997 Tree Board meeting were reviewed and approved. Chair Cook listed the following items to be placed under Old Business on the next agenda: 1. Review landscaping at Mobil Station 2. Further discussion on site plan procedure 3. Maintenance and landscaping around ENCQN lift stations 4. Letter to Rinker 5. Press for immediate installation of a hedge along the road at Tequesta Plaza and of the sign 6. Housekeeping of landscaping in front of Village Hall VIII. ADJOURNMENT • COMMUNITY APPEARANCE BOARD MEETING MINUTES August 6, 1997 • Page 10 The meeting was adjourned at 10:57 A.M. Respectfully submitted, 4;to— AJJ Betty Laur Recording Secretary ATTEST: hitt A. dadd Scott D. Ladd Clerk of the Board DATE APPROVED: