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HomeMy WebLinkAboutDocumentation_Regular_Tab 8F_7/25/1996 R • (t VILLAGE OF TEQUESTA Post Office Box 3273 • 357 Tequesta Drive r ' ,,; Tequesta,Florida 33469 0273 • (407) 575-6200 rs: ,. . Fax: (407)575-6203 VILLAGE MANAGER'S REPORT JUNE 10, 1996 - JULY 19, 1996 During this reporting period, there were 1145 recorded telephone calls to the Village Manager' s Office and 261 citizen inquiries at the lobby counter. • Memorandum to. Village Council Regarding Village Council Priorities; Status Report. • Letter to Scott Hawkins, Esq. , Regarding Campbell vs . Village of Tequesta. • Memorandum to Village Council Regarding Stormwater Utility Budget Issues . • Memorandum to Village Council Regarding Resolution Creating the Village of Tequesta Code Enforcement Review Task Force. • Memorandum to Finance Director Regarding Firefighters ' Pension Trust Fund; Summary Plan Description. • Memorandum to Building Official Regarding Non-Objection Letter for Establishment Selling Intoxicating Beverages . • Letter to Richard Poulette, CWA, Regarding Village of Tequesta On-Call Policy. • Letter to Allan Oslund, Gee & Jenson, Regarding Traffic Control Alternatives at Country Club Drive and North Place at Turtle Creek; Cost Estimate. • Memorandum to "Village Council Regarding Early Retirement Incentive Program; Agenda Item. • Letter to Chief of Police Regarding Early Retirement Incentive Program. • Letter to Marvin Brown, Public Works Crew Leader, Regarding Early Retirement Incentive Program. • Letter to Finance Director Regarding Early Retirement Incentive Program; Source of Funds . • Letter to Neal Vander Waal Regarding Tequesta Entrance Way on Country Club Drive; Paver Block. • Memorandum to Finance Director Regarding Separation Agreement and Release; Marvin Brown and Carl Roderick. • Memorandum to Chief of Police Regarding Standardized Traffic Count Reporting on Country Club Drive. • Memorandum to All Employees Regarding Employees ' Pension Trust Fund. • Letter to Village Attorney Regarding Interlocal Agreement; Legal Form and Sufficiency Review. • Letter to Councilmember Meder. Regarding Response to 6/14/96 Letter. • Letter to Code Enforcement Board Members Regarding Special Master Ordinance. • Letter to A.J. McMullian Regarding Village of Tequesta; 60113; Florida Retirement System Opt-Out. • Letter to Village Attorney Regarding Employees ' Pension Trust Fund Ordinance. • Letter to Village Attorney Regarding Ordinance Imposing Premium Tax for Police Officers Benefits . • Memorandum to Stephen J. Allison, Assistant Chief of Police, Regarding Appointment as Acting Chief of Police. • Memorandum to Village Council Regarding Village Council Priorities . • Memorandum to Village Council Regarding Village Council Priorities Scoresheet. • Letter to Jim Pannell, Florida Coca-Cola Bottling Company, Regarding Placement of Banners for Olympic Torch Relay. • Letter to Village Attorney Regarding Statewide Mutual Aid Agreement. • Letter to Finance Director Regarding Notice of Claim; Alleged Trip and Fall of Karen Bromwell. • Letter to Richard Poulette, CWA, Regarding Retirement Plan for Future General Employees. • Memorandum to Village Council Regarding Recommendation for Resolution of Improperly Parked Recreational Vehicle. 2 • Memorandum to Village Council Regarding Appointment of Stephen J. Allison as Chief of Police. • Letter to Carl R. Roderick and Marvin Brown Regarding Village Council Invitation. • Letter to Michael G. Whelan, Esq. , Regarding CWA Draft Grievance Procedure Form. • Letter to Joseph 0. Ellis, Chairman, ENCON Governing Board, Regarding Tequesta Peninsula Sewering Issue. • Memorandum to Village Council Regarding Village Council Priorities; Status Report. • Memorandum to Sgt. Morrill and Sgt. Ricciardi Regarding Retirement Plan for Future Police Officers. • Letter to Neal Vander Waal and Timothy Goldsbury Regarding Regional Roadway Issue Mediation. • Letter to Steven Palmquist Regarding Village of Tequesta Employees ' Pension Trust Fund Proposed Provision; Request for Actuarial Study. • Memorandum to Councilmember Meder Regarding Tequesta Preliminary Space Needs Program and Estimated Construction Costs . • Letter to Joyce Case, Florida League of Cities, Regarding Village of Tequesta Employees ' Pension Trust Fund Provisions . • Conducted a Staff Meeting at 10 :00 A.M. on June llth wherein the following items were discussed. 1 . Water System Manager questioned about commencement of Safety Committee Meetings . 2 . Chief of Police requested to amend Hurricane Plan B to require removal of weirs at Tequesta Country Club ponds 3 . Chief of Police requested to provide directed patrol via radar surveillance on northern section of Country Club Drive due to citizen requests. 4 . Chief of Police was requested to provide status of communications via contractual services. 5 . Water System Manager advised that Central Garage Project was scheduled for completion in February 1997 . 3 6 . Director of Finance was requested to oversee a photo inventory of all property for insurance purposes . 7 . Fire Chief advised of pests in firehouse and directed to provide a plan eradicating the same. 8 . Fire Chief provided a computer network update. 9 . Water System Manager sought a copy of Deed from Village Clerk for Bridge Road property. 10 . Water System Manager requested to be excused from 6/13/96 Village Council Meeting. 11 . Village Clerk reported on quotation for cleaning contract for Tequesta Recreation Center. • Met with Councilmember Hansen at 2 : 30 P.M. on June 11 . • Attended a Budget Review Meeting at 10 : 00 A.M. on June 12 . • Met with Mayor Mackail and Village Attorney at 2 : 30 P.M. on June 12 . • Met with Jupiter Officials at 3 : 30 P.M. on June 12 . • Attended the Village Council Meeting at 7 : 00 P.M. on June 13 . • Attended a Budget Review Meeting on the Water Department at 10 : 00 A.M. on June 19 . • Attended the North County Manager/Finance Director Luncheon in the Town of Jupiter at 12 : 00 P.M. on June 19 . • Met with officials from FPL at 10: 00 A.M. on June 21 . • Met with CWA Official regarding proposed retirement plan at 2 : 00 P.M. on June 21 . • Met with Carlton Stoddard and Sir John Van Kesteren at 3 :00 P.M. on June 24 to discuss Camelot Cultural Facility. • A Staff Meeting was conducted on June 25, 1996, at 10: 00 A.M. , wherein the following items were discussed. 1 . A discussion was held with the Water System Manager relative to feasibility of Distribution Foreman position. 2 . Water System Manager was questioned about status of Safety Committee Meetings . 3 . The Director of Public Works was requested to provide his opinion on filling of Public Works Crew Leader position. 4 4 . Finance Director was requested to provide a status report on budget document completion. 5 . Building Official advised of several properties left out of mailing list for Ordinance No. 377 . 6. Police Chief reported on Florida statewide disaster mutual aid, advising that B.T. Kennedy would be sending full contract. 7 . Chief of Police suggested that a Radiological Defense Officer should be designated for Village of Tequesta in the event of nuclear attack. 8. Chief of Police advised that F. S. 125 . 0101 authorizes Palm Beach County to contract services . 9 . Public Works Director advised that parking lot striping would be done by Best Line. 10. Director of Public Works advised that Tequesta Drive and U. S . One Streetscapes were currently installed. 11 . Public Works Director advised that maintenance contracts were forthcoming for Constitution Park and U. S . One. 12 . Director of Public Works questioned whether VOT would be closed on July 5 for non-public safety employees . 13 . Fire Chief reported on recent meeting with Palm Beach County Fire-Rescue. 14 . Director of Finance advised that refuse and recycling ad for Public Hearing on 7/25/96 would be provided by him with forthcoming ad deadline. 15 . ' Director of Finance advised that Stormwater Rate Public Hearing must be held in August or September. 16 . Water System Manager reported on reverse osmosis well boring progress. 17 . Water System Manager advised that funding had been allocated sufficiently for retirement benefits for plant operator trainee. 18 . Village Clerk advised Water System Manager that she was unable to locate Bridge Road property deed. 5 • 19 . Village Clerk advised that Property Appraiser seeking leases to tax for profit corporations or cities for leaseholds. 20. Village Clerk reported on new postal service rates and bar code requirements . ■ Met with Councilmember Hansen, Gary Collins, Dr. . Jacobs and Neal Vander Waal regarding sewers on Tequesta Peninsula at 3 :00 P.M. on June 25 . ■ Met with officials of FOP at 4 : 30 P.M. regarding proposed employee retirement plan on June 25 . ■ Attended Budget Review Meeting at 10 : 00 A.M. on June 26 . ■ Attended Special Village Council Meeting at 5 : 30 P.M. on June 27 . ■ Attended Village Council Workshop Meeting with ENCON at 7 :00 P.M. on June 27 . ■ Met with Director of Finance to finalize budget questions and provide direction at 10 : 00 A.M. on June 28. ■ Attended the Special Village Council Meeting at 7 : 00 P.M. on July 2 . ■ Attended Closed-Door Session of Village Council at 5 : 30 P.M. on July 3 . ■ Memorandum to Village Council Regarding Establishment of Village Council Priorities; Agenda Item. ■ A Staff Meeting was held on July 9, 1996, wherein the following items were discussed: 1 . Building Official was questioned about status of Unity of Control Ordinance. 2 . Building Official questioned about status of ordinance removing ECF options . 3 . Director of Public Works was requested to notify property owners on Seabrook Road of forthcoming drainage and landscape construction plans . 4 . Village Manager advised Building Official and Chief of Police of problems associated with Tequesta Oaks parking, requesting Chief of Police to conduct meeting of the three to find solution to same. 6 5 . Director of Public Works requested to provide recommendation relative to Public Works Crew Leader position. 6 . Chief of Police advised to ensure that Constitution Park opened at 6: 00 A.M. sharp. 7 . Director of Public Works requested to review Refuse and Recycling Franchise fee requirements for commercial property owners . 8 . Water System Manager questioned about status of annex building re-roof job. 9 . Water System Manager questioned about Safety Committee Meeting. 10 . Public Works Director questioned about drainage ponds at Tequesta Country Club. 11 . Director of Public Works requested a meeting to review Stormwater Coordinator advertisement requirements . 12 . Director of Public Works advised of Hold Harmless Agreement for cracked driveway and requested to have same checked by Village Attorney for legal form and sufficiency. 13 . Chief of Police advised of receipt of Statewide Mutual Aid Agreement. 14 . Water System Manager advised that deed to Bridge Road property had been located. 15 . Village Clerk advised of complaints relative to entrance to Constitution Park from Dover Road and public safety concerns relative to the same. 16 . Village Clerk reviewed well water filter proposal at Constitution Park. • Attended the Village Council Budget Workshop Meeting on the General Fund et al at 5 : 30 P.M. on July 9 . • Participated in regional roadway issue mediation conference call at 4 : 00 P.M. on July 10 . • Met with FOP Officials regarding proposed Employee Retirement Plan at 1 : 00 P.M. on July 11 . 7 • Met with Tequesta Pines Property Owners Association representatives concerning desire for increased parking restrictions at 2 :00 P.M. on July 12 . • Participated in conference call with concerned citizens regarding Tequesta Peninsula sewering at 11 : 00 A.M. on July 15 . • Attended Village Council Budget Workshop Meeting at 5 : 30 P.M. on July 16 . • Attended Communications Server demonstration with Fire Chief at 11 : 00 A.M. on July 17 . • Attended ENCON Board Meeting at 7 : 00 P.M. on July 18 . • Letter to Harry Goodheart, Mediation Resources, Inc. , Regarding Mediation of Palm Beach County/Martin County Roadway Issues; Tequesta Chronology of Events . • Memorandum to Councilmember Meder Regarding Florida League of Cities Convention; Mileage Reimbursement. • Letter to Kenneth Meinken Regarding CR-707 Bascule Bridge; Request for Timed Openings . • Letter to James L. Snelgrove, Road & Bridge Division, Palm Beach County Department of Engineering and Public Works, Regarding Bridge #930056 CR-707 Bascule Bridge Timed Delay Study. • Memorandum to All Employees Regarding Employees ' Pension Trust Fund. • Letter to Village Attorney Regarding Tequesta Pines Zoning Study. • Memorandum to Village Council Regarding Consideration of Ratification of Proposed Memorandum of Understanding Between the FOP and the CWA Relative to the Employees ' Pension Trust Fund; Agenda Item. • Letter to Patricia Shoemaker, Florida Retirement System, Regarding Proposed Tequesta Employees ' Pension Trust Fund. • Memorandum to Village Council Regarding Presentation of Proclamation of Appreciation to Marvin Brown, Meta O' Connell and Carl Roderick Upon Their Retirement. • Memorandum to Village Council Regarding 70th Annual FLC Convention; Designation of Village Council Voting Delegate; Agenda Item. 8 • Memorandum to Village Council Regarding Resolution in Support of Shore Protection Act of 1996; Agenda Item. • Letter to Paul Coben, Gallery Square Merchants Association, Regarding Request for Temporary Signage; Olympic Sellabration. • The Village of Tequesta Department of Fire-Rescue Village Manager' s Report for the Month of June 1996. is attached hereto and made a part of this Report. • The Water Department Monthly Water. Usages Report and Monthly Water Quality Analysis Report for the Month of June 1996 is attached hereto and made a part of this Report. • The Department of Community Development Monthly Report for the month of June 1996 is attached hereto and made a part of this Report. /krb Attachments • VILLAGE OF TEQUESTA r fz � DEPARTMENT OF FIRE RESCUE VILLAGE MANAGERS REPORT -- N- rt "" ,,,,, BeA: JUNE 1996 Number of days included in this report 30 Total number of calls 57 Number of medical calls 40 Number of fire calls 3 Number of calls classified as others 14 Resources utilized for incident mitigation Number of Engine company responses 46 Number of ladder company responses 21 Number of times Mutual Aid was received 0 Number of times Mutual Aid was given 1 Total number of hours needed for incident mitigation 166.5 • Average daily staffing Daily on duty firefighting force 5.27 Daily on duty career firefighting force 5.04 Daily on duty volunteer firefighting force 0.23 Average number of volunteer firefighters on duty during daytime hours 0.19 Average number of volunteer firefighters on duty during night time hours 0.25 Fire Code Enforcement Total hours utilized on Code Enforcement 76 Hours spent on pre-fire planning 12 Number of violations found this month 91 Number of violations corrected this month 37 Required Duties Hours needed for vehicle maintenance 57 Hours utilized for equipment testing 26 Hours needed for equipment maintenance 47 Hours needed for equipment checks 145 Hours needed for building maintenance 108. Hours needed for hose testing 0 Hours needed for hydrant testing 20 Total gallons of water used 8350 Miscellaneous Hours dedicated to community service 50.5 Hours required for administrative support 151.5 Firefighter physical fitness program 108.5 Village of Tequesta JUL Q8 1996 Wit: , ,: s , ice MEMORANDUM TO: Thomas G. Bradford, Village Manager FROM: Thomas C. Hall, Water System Manager 411! 1 DATE: July 8, 1996 SUBJECT: Monthly Water Usages The following is a summary of water pumpage for the month of June 1 through June 30, 1996 . TEQUESTA WATER TREATMENT PLANT JUKE 1996 1995 Target Pumpage 48 . 000 m.g. 44 . 000 m.g. Actual Pumpage 21 . 783 m.g. 40 . 376 m.g. Maximum Day 1 . 531 m.g. 2 . 280 m.g. Minimum Day 0 . 217 m.g. 0 . 604 m.g. Average Day 0 . 726 m.g. 1 . 346 m.g. Backwash Water Used 1 . 682 m.g. 1 . 921 m.g. Hydrant Flushing 0 . 252 m.g. 0 . 026 m.g. WATER PURCHASED FROM JUPITER JUKE 1996 1995 Target Pumpage 47 . 500 m.g. 45 . 000 m.g. Actual Pumpage 54 .313 m.g. 41 . 875 m.g. Maximum Day 2 . 007 m.g. 2 . 031 m.g. Minimum Day 1 . 571 m.g. 0 . 537 m.g. Average Day 1 . 810 m.g. 1.396 m.g. July 8, 1996 Page 2 - TOTAL DISTRIBUTION SYSTEM PUMPAGE JUNE 1996 1995 Total Pumpage 76 . 096 m.g. 82 .251 m.g. Maximum Day 3 .538 m.g. 4 . 239 m.g. Minimum Day 1 .788 m.g. 1. 950 m.g. Average Day 2 . 536 m.g. 2 . 742 m.g. 1996 1995 Metered Service Connections 4 , 635 4 , 500 Rainfall 10 .21" 9 . 05" Jupiter Purchased Water - Annual Contract . . . 547 .500 m.g. Water Received from Jupiter to-date . . . 482 .005 m.g. Balance 65 .495 m.g. MONTHLY WATER QUALITY ANALYSIS DUNE PARAMETER 1996 1995 Ph 7 . 9 7 . 6 Total Alkalinity 191 mg/1 170 mg/1 Total Hardness 191 mg/1 177 mg/1 Calcium Hardness 184 mg/1 169 mg/1 Color 5 pcu 6 pcu Iron 0 . 02 mg/1 0 . 03 mg/1 Chlorides 55 mg/1 51 mg/1 Turbidity 0 . 08 ntu 0 . 12 ntu Chlorine (total) 2 .7 mg/1 2 . 9 mg/1 DISTRIBUTION SYSTEM MAINTENANCE Meter Installation - Replacements: 2 New Installs: 4 Hydrant Maintenance - Flushed: 9 Replaced: Serviced:Blow Offs Flushed:/mk c : Bill Kascavelis, Director of Finance Roy Fallon, Chief Operator Tom Jensen, P.E . , Reese, Macon & Associates PERMITS ISSUED DURING THE PERIOD 06/01/96 tHROM;i1i06/30/96 ,,,,.. THIS REPORT WAS PRINTED ON JULY 8, 1996 VILLAGE OF TEOUESTA - - -- - - -- - • PERMIT TYPE AND DESCRIPTION N OF PERMITS — - VALUATION--.- _-FEES GUF FEES PAID BR - BUILDING - NEW RESIDENTIAL 1 157,742.00 366.13 2,366.13 CA - CORRERCIAL ALTERATIONS & ADDITTONS 9r7;iIti�l,�:ni� 7r, i -61i-----'-- --T- :.,. i71 7 DM — DEMOLITION 1 7 0ii0,00 50.00 - EL - ELECTRICAL - MISCELLANEOUS 7.40 11 0,00 740.40 `57.40 ,, -CD - LAND DEVELOPMENT c'-•.>: I 7400,t�p LS - LANDSCAPE PERMIT • • 97.00 97. �.� 18,420.00 297.00 297.i ri l MO - MISC. PERMITS 48 159,275.00 2,567.53 567.53 PC - PUBLIC LUNBT RUCT I ON 7 - T7rr;-rri i,i 0 i i i ui `___.._._`J -_ 'L - PLUM8INO - KtblULNI1AL & COMMERCIAL6.0 B Iu.ou 1 ,646.00 1 ,f1,02.5(,RA - IlE61DCNTIHL HLItkAI1UN8 & Huuaia�rwu 7 I1 ,'1'ii�,(ii� 1p:.:.`.,i� 1R2,�tl sfs - U I l9N PtFil'111 I S 3 2 its;7TlT— 9's t7n -- Tan BP - SWIMMING POOLS 3 36,952.00 554.28 554.28 IUTALS FUK MLL PtKI'II I ITPtB 92 '414TTT17.O0 --- - Village-Of3'equeqafi '- L 0 I..0 J I , image Marta er's Office __..___ _ • • PERMITS ISSUED DURING THE PERIOD 10/01/95 THFI')I!r;H 06/30/96 ',%T-kr, ,r^-•- • THIS REPORT WAS PRINTED ON JULY S, 1996 PAGE 1 -- - VVTtLAAE Or TEOUESTA - -- -- _ . I rEERMIT TYPE AND DESCRTPTDON * OP PERMITS VALUATION -----�.-. Ft?E8 frt3E` - EC'�3-PAIir - BC - BUILDING - COMMERCIAL-WV 1 1 4BA 640.00 arc - mlatuirrf0 - brew r�e8lucrf'{"lY1C • , 22,329.60 22,329.60 : CA - COMMERCIAL ALTERATIONS & ADDITIONS 7 1 ,255,200._0 27,545.60 - 14,265.f0 DM - DEMOLITION 17 �r,.5,:.00.0i� 7,545.br:� 4, (S.Oi� I1 ,'-,�)O.( 0 EL r LmiTRiCOL-- 100.00 4 100.00 ER T ELECTRICAL - NEW CONSTRUCTION 101 �+ 7�•b a,4oa.So 1 0.00 165.00 �,r-- LD - LAND DEVELOPMENT 0 165.00 1 : ,4M.l LS - LAADSCA E rei r .ir0 40.40 40.00 ntl ' ME - MECHANICAL �1 ?671hY,'?b7.b7 0,76.34 ----- 7,1A- 75 MO - MISC. 59 16'.',n','9.irn ,765.34 2,765.34 MO - MISC. PERMITSTRUGIYuA 319 1 ,602,677.75 25,714.23 ' 5,714.23 • , PCPL - PLUMBING - RESIDENTIAL & COMMERCIAL 46 29^ 334 6 —3,152.00 3,601 .00-,104.0A 0.00 --- 0.0�3 RA - RESIDENTIAL ALTERATIONS & ADDITIONS 4,461 . SS - oltii rc►tnir5 , .BQ 4,465.134,465.13 SP - SWIMMING POOLS 16 --17-„JA_..Ott 015.0A --gym ------ . 11 , 1 ,690.23 ] 11 ii^4.i�i� 1 ,690.23 TUIHL7 rust FILL rcnni r trefto 64o 6,476,81fl.0j 7S 14a.e4 -- �tS,ehd.2b ,• I . PERMITS ISSUED DURING THE PERIOD 01/rl1/96 1HI.('1I (fl 06/30/96 FAL,E I- . -- THIS REPORT WAS PRINTED ON JULY 8, 1996 VILLAGE OF TEUES TA - --------------------- PERMIT -TYPE AND DESLRIP TION * OF PERMITS- VALUATION --" --- -TEES DUE----' --- FEE PAID • BC - BUILDING - COMMERCIAL NEW 1 1 ,400,640.00 22,329.60 22,329.60 BR - HUILDINU—NEW HESIUENIIAL 5 --0917,06.42 13,3/4.09 - I3, 07 -. -- ---- CA - COMMERCIAL ALTERATIONS & ADDITIONS 15 ;`377;,700.00 7,005.60 3,775.00 DM - DEMOLITION 2 11 ,500.00 100.00 100.00 EL - ELELIMILNL - MIULtLLMNIAIWW 66 6,428.20 1,//5.HU 4,t./.3.Ii0 ER - ELECTRICAL - NEW CONSTRLRION 1 0.00 165.00 165.00 LD - LAND DEVELOPMENT 1 2,400.00 40.00 40.90 LS - LANUSLMPE PERMIT 16 -177,`.,1:I6.'_-.0 4,1`_.`,.42 4-;37:...,42 --- ME - MECHANICAL 39 111 ,727.00 1 ,912.84 1 ,912.84 MO - MISC. PERMITS 227 1 ,093,317.75 17,345.41 17,345.41 FL - F'UBL I L LUNS I KUC I I UN 23 930,334.00 0.00 0.01 PL - PLUMBING - RESIDENTIAL COMMERCIAL 29 3,152.00 2,648.00 2,648.00 • RA - RESIDENTIAL ALTERATIONB;:.R& ADDITIONS 15 276,334.85 4,225.13 4,225.13 58 - SIGN PERMITS 12 - TT,U15.00 3U0.00 ! :J 0.ory-- " SP - SWIMMING POOLS 9 9^,i�:'4.ilii 1 ,4�7�. .'3 1 4Uc.�3 , 1UJALS FOR ALL PERM'I TYFEB 460 `,' 4T77777; /1 l/,9T?:Tc--- /6,4:31 ._.3 I r r.