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Home My WebLink AboutDocumentation_Regular_Tab 8D_5/11/1995 Memorandum To: Village Council From: Thomas G. Bradford, Village Manager 77 77-- Date: May 5, 1995. Subject: Lighthouse Gallery 32nd Annual Art and Crafts Festival; Request to Use Public Property and Temporarily Close Public Right-of-Way; Agenda Item Attached hereto, please find correspondence of April 15, 1995, relative to the proposed 32nd Annual Lighthouse Gallery Art and Crafts Festival. The event is a two-day undertaking. Accordingly, the Lighthouse Gallery is requesting the following: • Barricade Tequesta Drive from Mars Avenue west to Seabrook Road. ■ Use of Gallery Square North parking area for exhibitors and other areas. • Use of the Village on the Green and portions of the Village Hall property. A copy of the exhibit area layout map is also included for your reference. Previous issues of ingress and egress have been sufficiently covered so as to minimally impact provision of public safety services to the general public. Therefore, it is recommended that the Village Council approve this request conditioned upon the following: 1 ) Alcoholic beverage sales shall be limited to beer and wine and a permit for the same shall be secured pursuant to Section 3-2 of the Tequesta Code of Ordinances . A temporary license from the County shall', also be required and the Lighthouse Gallery must have liability coverage specifically related to alcoholic beverage sales . 2 ) Parking arrangements satisfactory to the Police and Fire Chiefs must be provided on the Village Hall site to accommodate the personal vehicles of police officers, firefighters, dispatchers and other Tequesta employees . 3 ) Strict control of pedestrians must be maintained to insure. safe and adequate ingress and egress of all Village of Tequesta vehicles, as well as lolly the trolly. Village Council May 5, 1995 Page 2 4 ) Prior to the event, provide the Village with a certificate of liability insurance in the amount of $1, 000,000 naming the Village of Tequesta as an additionally insured. 5 ) Lighthouse Gallery shall be responsible for clean-up. 6) Provision of a minimum of two (2) off-duty Tequesta police officers for proper traffic control and public safety.' 7 ) Provision of necessary barricades and traffic control signs for the event. 8) Require the Gallery to notify all adjacent impacted properties of the event to enable them to protect their property accordingly. 9 ) Trolly not allowed to stop. or drop off or pick up passengers in the Village Hall exit driveway. The Gallery has requested that since this is an annual event, they would like to receive permanent approval of the same with the provision that all stated conditions be met. This event is, thankfully, growing. It is only the second year where it has been expanded to include Village Hall and Village Green property. The request for permission has become routine and is handled on the consent agenda. Accordingly, I do not feel comfortable granting the Gallery "permanent approval" . Periodic monitoring of the event and adjustment of procedures and conditions in response to circumstance and events is the more cautious and conservative way to approach the event. Therefore, I recommend that "permanent approval" not be granted. TGB/cm attachment 9 2 thouse Qallery Inc. Village of Tequesta P.O. BOX 3814, TEQUESTA, FLORIDA 33469 APR 1 7AVA5Profit c rganization. April 15, 1995 Village Manager's Office Mr. Thomas G. Bradford, Manager Village of Tequesta 357 Tequesta Drive Tequesta, Florida 33469-0273 Dear Mr. Bradford: • On behalf of the Lighthouse Gallery Board of Directors and the Committee for the 32nd Annual Arts and Crafts Festival to be held on Saturday, November 18 and Sunday, November 19, 1995, I would like to request your permission for the following: . 1. Barricade Tequesta Drive from Mars Avenue west to Seabrook Road. 2 . Use of Gallery Square North parking area for exhibitors and other activities. 3 . Display banners on Tequesta Drive to advertize the event. 4 . Use of the Village on the Green, the parking spaces that faces the grassy area, and the grassy area in front of the Village Hall. This was approved last year with provisions made for parking for the Police Department and consideration of the sprinklers in the park. (1994 map layout attached) . We agree to the following conditions: 1. Prior to the event, we will provide the Village with a certificate of liability in the amount of $1,000,000 naming The Village as an additionally insured. 2. Lighthouse Gallery will be responsible for clean-up. 3 . We will provide a minimum of (2) two off duty Tequesta police officers for proper traffic control and public safety.. . 4 . Provide barricades and traffic control signs. 5. Prior to the Festival residents impacted by the event will be notified to enable them to protect their property accordingly. 6 . Arrangements will be made to ensure that the Trolley is not allowed to drop-off or pick up passengers in The Village Hall exit drive- way used by the Fire-Rescue Department. We complied with this request last year and there were no problems. Since this is an annual .event I would like to request the Village. Council to give consideration to granting permanent approval with the provision that all preceding stated conditions be met. Thank you for your cooperation and support of the Lighthouse Gallery. Sincerely, rer— E. Faye S recengost Executive Director EFS/eabELJ � . Fti 373 TEQUESTA DRIVE, TEQUESTA, FL 33469/407-746-3101 /FAX 407-746-3241 • 1994 Exhibit Area Layout 31ST ANNUAI. ARTS A CRAFTS FESTIVAL �1 Chamberlain,Tom Pottery B 13 �`1 CM A10 [A61 A7 CNkutt,Dorthe Water Media B 10 COira,Becky Wearable Art H 11 Purchase Ag Copeland,Marilyn• Fabric,Qullted G 13 Aa f A AwaroMQ L.5 Daniels,Nancy Jewelry C 13 Ei A3 • Daughenbaugh,Dick Southwestern Sculpture D 2 Lighthouse Gellert.... r-1 Davis,Nathaniel&Nathan Wood Sculpture E IO De Witt,Duncan Raku Pottery0 I sore AI 1 A2� (interior rachibits) Dewitt,Toni Sculpture D 20 • Dixon,Gayle M. Sand Bottle Sculpture K C ,, (- People's Gallery Palm Beach J-T llahonal Dorman,Diann Je G 1 1 • lntpmatbn Dorman,Kuel Water Media C 4 IcrweBalloll L 1 IMernbershl L_, .Pos) . . . Claris Drake,Helen alb fyI1C� D 13 '% FINE ART AND CRAFTS EXHIBITS Dresher,Robin H 7 B21 l unner Appt Dunstan,Allen&Julie mlture&Crafts F 20 gundaes E 18 Durow,Elaine F I I 819 B20 it4f, CI8 2020 D19 620 Edwards,Kitty Floral rrangeents H 9 E17 m 817 B18 C17 p18 D17 D18 E16 — 1, F _____. 1p 17 15 'F11-31 44to Fe B15 B16 C15 C16 D16 D16 E15 • 31 813 B14 C13 C14 D13 014 E14 IIRfHt6�® u 811 812 C11 C12 DII D12 E13 Tequesta Is, 89�010 C9 CIO D9 DI lid Village Hall ° 87 88 C7 C8 07 D8 f.II B5 86 C5 CO D5 D6 E 10 I lPolice ®® H6 H9 ® Village eedquar lers °Green 8 3 Ba - C3 Ca 03 U4 E9 ___ 81 02 Cl C2 DI D2 E8 H3 H5 H7 walw I _ _ --. HI GallerySquare North CRAFT CORNER q Kids F2 F6 F8 F10 F12rF14rF16FI8 F20 G2 G4 G6 G8 GA Gl2GtaGI6Gt8G2X� E1 E2 E3 E4 F.S LE8 E7'1r rnesO I•orner nine �m®m 1 F1 F3 F5 F7 F9 G9 Gtl C;t3G15G17 G19 f — _ TEQUESTA DRIVE • I LOLLY THE TROLLEY STOP 114 LrCUL'NARY" Gallery Square South ( rao_'t_,.._pie___ L. ARTS J oOtnewagerr Beer and Wine Ce n 8. 71 is Atli ta' — voMn-I Garden Ice Cream .... r moose 223�E Moolen�l�s»s IraFen Il.Chrlty'�r Ake 1 BmBa ol�lter Restauom Crab Wrlr.trr•: r .