HomeMy WebLinkAboutDocumentation_Regular_Tab 8E_5/11/1995 E
MEMORANDUM
TO: Thomas G. Bradford, Village Manager
FROM: Thomas C. Hall, Water System Manager
DATE: April 28, 1995
SUBJECT: R.M.A. Proposal for Upgrading Controls di,
In this year's budget, we have allocated funds for painting the steel filters and
piping at our Water Treatment Plant. In preparation of this task, we have come to
realize that some work is required on the filter controls to regulate proper backwashing
of these units.
Due to the seriousness of this backwash function, and its priority within the
scope of operations, we need to address mechanical functions prior to aesthetics.
To undertake this task, we have solicited the services of Reese, Macon &
Associates to review our operational problems associated with these units and would
like them to design a new probe system to automate the backwash function.
Attached you will find a proposal from R.M.A. in the amount of $8,500.00 to
assist the department with this work. Funding will be provided through the Water
Enterprise Fund, Renewal and Replacement Account having a line item budgeted
amount of $35,000. We will move the painting into next year's budget for FY 96.
Please place this item on the Council Agenda of May 11, 1995 for their
approval.
TCH/mk
Attach.
c: Tom Jensen, P.E., RMA
RMA.
if
Reese, Macon and Associates, Inc.
April 7, 1995
Village of Tequesta
357 Tequesta Drive
Tequesta, FL 33469
ATTN: Thomas C. Hall, Water System Manager
RE: Water Treatment Plant Rehabilitation
Dear Tom:
We are pleased to submit this proposal for engineering services in connection with the
rehabilitation work at the Village's water treatment plant. REESE, MACON and
ASSOCIATES, INC., hereinafter referred to as the Engineer, shall perform the services
as documented below for the Village of Tequesta, hereinafter referred to as the Client.
SCOPE
The following specific tasks will be performed by the Engineer:
1. Prepare plans and specifications for the following:
a. Modify the filter vessels controls and piping to operate with
probes within the vessels to assist in the backwash operations.
b. Replace the surge tank with a similar size unit as exists today.
c. Replace corroded control valves and supports around the filter vessels.
2. Provide an estimate of construction cost.
3. Assist the Owner in securing bids, review Contractor qualifications, make
recommendation of award and attend Council meeting at time of contract award.
4. Prepare contract documents, administer the construction contract and make
periodic site visits to review general work progress and conformance to the
contract documents. It is assumed that the Owner will perform routine day-to-day
inspection of the Contractor's work. If the Owner desires, the Engineer can
provide this service.
6415 Lake Worth Road • Suite 307 • Lake Worth, FL 33463-2907
Telephone (407)433-3226 • Facsimile (407)433-8011
The above scope is predicated on the assumption that the Client shall furnish, at no cost
to the Engineer, all available pertinent information including previous reports, plans,
specifications, permits and other data relevant to the performance of the above services
for this project.
TIME OF PERFORMANCE
The Engineer will commence work within (fifteen) 15 days of receipt of an executed
authorization.
FEES
For Scope Items 1 - 3 the Engineer shall be paid a lump sum fee of Eight Thousand
Five Hundred Dollars ($8,500.00) plus any applicable sales tax and reimbursement for
non-salary expenses including, but not limited to, automobile travel at $.30/mile,
reproduction and long distance telephone.
For Scope Item 4 the Engineer will submit the fee for this portion of the work at a later
date at least 30 days prior to construction. This is due to the uncertainty of our
involvement during construction which will be discussed with the owner during the design
process.
Project Manager $65.00/HR.
Senior Engineer $60.00/HR.
Engineer/Sr. Technician $52.50/HR.
Designer $45.00/HR.
Draftsman $37.50/HR.
Technician $35.00/HR.
Secretary $25.00/HR.
If services are required in the performance of the above scope, beyond those normally
provided by the Engineer, which must be sublet, the Engineer shall order the work after
obtaining the written authorization of the Client. The subcontractor shall bill the work
directly to the Client. If the Engineer is requested to subcontract the work directly, a
10% handling charge will be added to the subcontractors invoice.
Invoices for services rendered are issued on a monthly basis and are due within thirty
(30) days of the invoice date. Interest at a compound rate of one and one-half percent
per month shall be charged to any past due statements. Interest shall be computed on
past due statements from the date of the invoice.
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4.
COST ESTIMATES
Construction cost estimates are developed from knowledge of market conditions and
based on the experience of the Engineer. However, the Engineer exercises no control
over the competitive bidding process and, therefore, makes no guarantee of the accuracy
of the estimate when compared to previous estimates or actual bids.
TERMINATION
This agreement may be terminated by either party by giving thirty (30) days written
notice. The Engineer shall be paid for all services rendered prior to the termination
date.
ACCEPTANCE
Acceptance of this proposal may be indicated by executing this document in the space
provided below. This contract shall be considered void if not executed within thirty (30)
days from the above date. Upon execution of this agreement the Client shall return one
copy to the Engineer.
Very truly yours,
REESE, MACON and ASSOCIATES, INC.
William D. Reese, P.E.
President
Accepted By:
VILLAGE OF TEQUESTA
Thomas G. Bradford, Village Manager
BY:
DATE:
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