HomeMy WebLinkAboutDocumentation_Regular_Tab 7F_5/9/1996 �rT
VILLAGE OF TEQIJESTA
Post Office Box 3273 • 357 Tequesta Drive
�;•" Tequecta, Florida 33469-0273 • (4071 575-6200
:?. ' •: a Fax: (407)575-6203
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VILLAGE MANAGER'S REPORT
APRIL 8 , 1996 - MAY 3 , 1996
During this reporting period, there were 827 recorded telephone
calls to the Village Manager ' s Office and 231 citizen inquiries
at the lobby counter.
• Memorandum to North County Area City Managers Regarding City
Manager/Finance Director Monthly Luncheon.
• Memorandum to Department Heads Regarding Administrative Policy
Change; Personal Days .
• Letter to Each Member of the Palm Beach County Legislative
Delegation Regarding Mandated Health Insurance Premium
Payments .
• Memorandum to Finance Director Regarding Payroll Deduction of
Union Dues; CWA Collective Bargaining Unit .
• Memorandum to Village Attorney, Police Chief and Fire Chief
Regarding Councilmember Questions Relative to Minimum Property
Standards Ordinance.
• Letter to James Snelgrove, Director, Palm Beach County Road &
Bridge Department, Regarding CR 707 Bridge (Lighthouse Bridge) ;
Bridge Opening Schedule.
• Letter to Felicia Logan, ICMA, Regarding Assessing Critical
Management Skills; Workshop 5/22/96, Sarasota, Florida.
• Memorandum to Building Official Regarding Clearinghouse Notice
of Proposed Amendment.
• Letter to Molly McCormick Regarding Reappointment as Alternate
Member of Community Appearance Board.
• Letter to Sally Boylan, Town Clerk, Town of Jupiter, Regarding
Indiantown Road and Bridge Task Force.
• Letter to Village Attorney Regarding Notice of Town of Jupiter
Staff Proposed Indexing ( 1 . 16%) Increase in Rates .
• Letter to Village Attorney Regarding Summons and Complaint;
Dorothy Campbell vs . Village of Tequesta.
• Letter to Village Attorney Regarding Armando Calvo vs . Tequesta
Police Department.
• Memorandum to Village Council Regarding Draft Permit for RO
Concentrate Discharge.
• Memorandum to Village Council Regarding Fehlhaber Corporation
vs . Village of Tequesta.
• Memorandum to Building Official Regarding Review of
Comprehensive Development Plan in Regard to Protection of the
Loxahatchee River.
• Letter to Janet Gettig, Martin County Commissioner, Regarding
Comprehensive Plan Review; Protection of the Loxahatchee River.
• Memorandum to Finance Director Regarding Notice of Dominique
Barteet vs . Village of Tequesta.
. ■ Memorandum to Village Council Regarding Stormwater Utility
Board Meeting.
• Memorandum to Village Council Regarding Safe Neighborhood
Improvement District Planning Ordinance; Agenda Item.
• Memorandum to Village Council Regarding Ordinance Creating
Special Master; Agenda Item.
• Memorandum to Public Works Employees Regarding Work Rules .
• Memorandum to Police Department Dispatchers Regarding Work
Rules .
• Memorandum to CWA Union Members Regarding Work Rules .
• Letter to Village Attorney Regarding Zoning Ordinance
Amendment; Specific Medical Hardship.
• Letter to Department Heads, Village Council and Executive
Secretary Regarding Leadership Assessment Survey II .
• Memorandum to Finance Director Regarding Accrual of Vacation
Leave.
• Letter to Frank Lund Regarding Up-Date of the Loxahatchee River
Management Plan; Tequesta Comprehensive Plan Policies .
• Memorandum to Building Official Regarding Quasi-Judicial
Hearing Agenda Format.
• Letter to Carlton D. Stoddard Regarding Statistical Information
for Community Profile Project.
• Letter to Thomas J. Little Regarding Request to Speak at Next
Public Meeting.
• Attended the Fire-Rescue Department. Budget Review Meeting on
April 10 at 10 : 00 A.M.
• Met with Councilmember Hansen at 2 : 30 P .M. on April 10 .
• Attended the Village Council Meeting on April 11 at 7 : 00 P .M.
• A Staff Meeting was conducted at 10 : 00 A.M. on April 16 wherein
the following items were discussed.
1 . All Departments advised that change in personal time
increment does not apply to the CWA.
2 . Finance Director questioned about employee vacation time
overage .
3 . Finance Director questioned about COBRA for former health
insurance plan participants .
4 . Finance Director asked about status of COPS FAST
reimbursement application.
5 . Finance Director queried about compliance with CWA
Article 21 .
6 . Chief of Police questioned about lack of code enforcement
data in Police Department Reports .
7 . All Departments requested to attach written plan to
eliminate any vacation overage encountered pursuant to
VOT Policy on all future evaluations .
8 . Chief of Police requested to provide written information
relative to Olympic Torch plans in Tequesta.
9 . Fire Chief questioned need for departmental policy
approval by Village Council.
10 . Finance Director advised that Finance & Administration
Committee memorandum was forthcoming.
11 . Finance Director advised that non-ad valorem tape
information was okay for stormwater utility data needs .
12 . Building Official requested to confer with Village
Attorney relative to Shuey letter.
13 . Building Official provided an up-date on the CAB request
for info on landscaping grants . Advised Building
Official to write memo to Director of Public Works to
relay findings about contract person Barbara Arnold, etc.
• Attended a Public Works Committee Meeting on April 16 at 4 : 30
P.M.
• Attended the Police Department Budget Review Meeting at 10 : 00
A.M. on April 17 .
• Attended the luncheon of Northern Palm Beach County Finance
Directors/City Managers at noon on April 17 .
• Attended a meeting on a proposed Holiday Boat Parade at 5 : 30
P.M. on April 17 at Juno Beach Town Hall .
■ Attended a meeting of concerned citizens, consultants and legal
counsel relative to ENCON Board Meeting at 10 : 30 A.M. on April
18 .
•
• Attended a Reception for Superintendent Kowal at Jupiter Beach
Resort at 4,: 30 P.M. on April 18 .
• Attended the ENCON Board Meeting relative to Tequesta Peninsula
sewer issue .at 7 : 00 P.M. on April 18 .
• Attended the Finance and Administration Committee Meeting at
9 : 00 A.M. on April 22 .
■ Participated in a Mediator Selection Committee conference call
at 3 : 00 P.M. on April 22 .
• Attended a Special Village Council Meeting at 7 : 00 P.M. on
April 23 .
• Attended the Public Works and Recreation Budget Review Meeting
at 10 : 00 A.M. on April 24 .
• Conducted a Special Department Head Meeting relative to
computer networking of Village operations on April 24 at 3 : 00
P.M.
• Met with Camelot and BLM Officials at 9 : 00 A.M. at Coast Guard
Land at 9 :00 A.M. on April 25 .
O Attended the BLM Public Workshop at Village Hall at 1 : 00 P.M.
on April 25 .
• Attended a luncheon with County Commissioners and North County
leaders at Jupiter Medical Center at 11 : 45 A.M. on April 29 .
• Participated in a conference call Mediator Selection Meeting at
3 : 00 P.M. on April 29 .
• Attended the Stormwater Utility Board Meeting at 7 : 00 P.M. on
April 29 .
• A Staff Meeting was conducted on April 30 at 10 : 00 A.M. ,
wherein the following items were discussed.
1 . Water System Manager requested to provide up-date
relative to noise complaint at Well 26 .
2 . Director of Public Works requested clarification on
vacation overage procedure .
3 . Water System Manager queried about status of Safety
Committee actions .
4 . Briefly discussed with Water System Manager execution of
Garage Project Contract and issuance of purchase order to
effectuate construction activities as soon as possible.
5 . Water System Manager queried about status of request for
fair market value of TOJ customers .
6 . Water System Manager and Department of Public Works each
requested to budget for stormwater utility charges
anticipated to Village land holdings .
7 . Director of Public Works queried about interpretive
garden at Constitution Park proposed by Rood Landscaping.
8 . Building Official requested to up-date Mr. Preston on CAB
request for information on landscaping grants .
9 . Assistant Chief Allison was requested to provide status
of traffic counts on Lighthouse Bridge.
10 . Village Clerk requested to provide status of PC set-up
for Councilmember Meder.
11 . Water System Manager requested to review with Finance
Director the need to maintain Town of Jupiter surcharge
upon disconnection of meter in order to raise sufficient
funds relative to same.
12 . A discussion with the Building Official relative to
Ordinance No. 377 at Gallery Square North parking lot was
undertaken.
13 . Assistant Chief Allison requested to determine status of
Councilmember Meder request for No-Thru Truck sign at
Pineview and Cypress Drive intersection.
14 . Inquired of Building Official as to zoning text amendment
procedures .
15 . Director of Public Works reviewed Village Hall lighting
proposals .
16 . Director of Public Works presented a realignment of North
Place and was requested to secure cost estimate for same .
17 . Assistant Chief Allison reviewed computer network RFP
and/or purchase procedures .
18 . Water System Manager advised that Water Allocation Permit
was being sought by Rood for cemetery on County Line Road
and advised of financial and demand impact relative to
same.
19 . Water System Manager discussed Village Hall parking lot
parking concerns .
20 . Water System Manager advised all of probationary employee
matter.
• Attended Village Manager Departmental Budget Review Meeting on
May 1 .
• Met with Councilmember Hansen at 12 : 30 P.M. on May 1 .
• Attended a luncheon with Mayor Mackail and George Gentile at
noon on May 2 .
• Attended the Local Planning Agency Meeting at 7 : 00 P.M. on May
2 .
• Memorandum to Village Council Regarding Citizens Priorities
Committee Outline; Agenda Item.
• Letter to Village Attorney Regarding Zoning Ordinance
Amendment, Specific Medical Hardship; Code Enforcement Officer
Comments .
• Memorandum to Village Council Regarding Village Council
Priorities; Status Report.
• Letter to Frederick Schwartz, Kimley-Horn, Regarding
Realignment of North Place Intersection with Country Club
Drive.
• Letter to Scott G. Hawkins, Esq. , Regarding Dorothy M. Campbell
v. Village of Tequesta; Agreement .
• Memorandum to Village Council Regarding Drainage Project
Listing.
• Memorandum to Village Council Regarding Tequesta Involvement
with ENCON in Addressing Pollution Sources of the Loxahatchee
River; Agenda Item.
• Memorandum to Village Council Regarding Consideration of Bid
Award for Additional Storm Drainage on Fairway East; Agenda
Item.
• Memorandum to Thomas C. Hall, Water System Manager, Regarding
Overtime Reports .
• Memorandum to Village Council Regarding Early Retirement
Incentive Program (ERIP) ; Agenda Item.
• The Village of Tequesta Department of Fire-Rescue Village
Manager ' s Report for the Month of March 1996 is attached hereto
•
and made a part of this Report .
• The Water Department Monthly Water Usages Report and Monthly
Water Quality Analysis Report for the Month of March 1996 is
attached hereto and made a part of this Report .
• The Department of Community Development Monthly Report for the
month of April 1996 is attached hereto and made a part of this
Report .
/krb
Attachments
VILLAGE OF TEQUESTA
TF DEPARTMENT OF FIRE RESCUE
VILLAGE MANAGERS REPORT
MARCH 1996
Number of days included in this report 31
Total number of calls 63 Number of medical calls 36
Number of fire calls 9 Number of calls classified as others l 8
Resources utilized for incident mitigation
Number of Engine company responses 53 Number of ladder company responses 20
Number of times Mutual Aid was received 0 Number of times Mutual Aid was given 2
Total number of hours needed for incident mitigation 227
Average daily staffing
Daily on duty firefighting force 5.39
Daily on duty career firefighting force 5.03
Daily on duty volunteer firefighting force 0.36
Average number of volunteer firefighters on duty during daytime hours 0.34
Average number of volunteer firefighters on duty during night time hours 0.36
Fire Code Enforcement
Total hours utilized on Code Enforcement 83 Hours spent on pre-fire planning 12
Number of violations found this month 56 Number of violations corrected this month 57
Required Duties
Hours needed for vehicle maintenance 49 Hours utilized for equipment testing 17
Hours needed for equipment maintenance 47 Hours needed for equipment checks 145
Hours needed for building maintenance 99 Hours needed for hose testing 0
Hours needed for hydrant testing 0 Total gallons of water used 6901
Miscellaneous
Hours dedicated to community service 50.5
Hours required for administrative support 147.5
Firefighter physical fitness program 85.5
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APR - 4 1:nR
Vi11
MEMORANDUM
1
TO: Thomas G. Bradford, Village Manager --
FROM: Thomas C. Hall , Water System Manager 77.—/(2';(
DATE: April 4 , 1996
SUBJECT: Monthly Water Usages
The following is a summary of water pumpage for the month of
March 1 through March 31, 1996 .
TEQUESTA WATER TREATMENT PLANT
MARCH 1996 1995
Target Pumpage 43 . 000 m.g. 43 . 000 m.g.
Actual Pumpage 49 . 444 m.g. 38 . 990 m.g.
Maximum Day 2 . 358 m.g. 1 . 631 m.g.
Minimum Day 1 . 028 m.g. 0 . 802 m.g.
Average Day 1 . 595 m.g. 1 . 258 m.g.
Backwash Water Used 3 .410 m.g. 2 . 218 m.g.
Hydrant Flushing 0 . 119 m.g. 0 . 000 m.g.
WATER PURCHASED FROM JUPITER
MARCH 1996 1995
Target Pumpage 47 . 000 m.g. . 45 . 000 m.g.
Actual Pumpage 40 . 613 m.g. 47 . 882 m.g.
Maximum Day 1 . 838 m..g. 1 . 925 m.g.
Minimum Day 0 . 804 m.g. 0 . 831 m.g.
Average Day 1 . 310 m.g. _ 1. 545 m.g.
t'1yi lJ. Z, '... JV
Page 2 -
TOTAL DISTRIBUTION SYSTEM PUMPAGE
MARCH 1996 1995
Total Pumpage 90 . 057 m.g. 86 , 872 m.g.
Maximum Day 3 . 469 m.g. 3 . 340 m.g.
Minimum Day 2 . 232 m.g. 2 . 098 m.g.
Average Day 2 . 905 m.g. 2 . 802 m.g.
1996 1995
Metered Service Connections 4 , 624 4 . 564
Rainfall 17 . 27" 2 . 91"
Jupiter Purchased Water - Annual Contract . . . 547 . 500 m.g.
Water Received from Jupiter to-date . . . 331 .260 m.g.
Balance 216 .240 m.g.
MONTHLY WATER QUALITY ANALYSIS
MARCH
PARAMETER 1996 1995
Ph 7 . 8 7 . 6
Total Alkalinity 184 mg/1 204 mg/1
Total Hardness 195 mg/1 209 mg/1
Calcium Hardness 188 mg/1 201 mg/1
Color 8 pcu 9 pcu
Iron . 04 mg/1 . 04 mg/1
Chlorides 51 mg/1 60 mg/1
Turbidity . 10 ntu . 11 ntu
Chlorine (total) 3 .3 mg/1 3 . 3 mg/1
DISTRIBUTION SYSTEM MAINTENANCE
Meter Installation - Replacements: 0
New Installs: 3
Hydrant Maintenance - Flushed: 4
Replaced: 0
Serviced: 5
Blow Offs Flushed: 1
/mk
c : Bill Kascavelis, Director of Finance
Roy Fallon, Chief Operator
Tom Jensen, P.E. , Reese, Macon & Associates
-- PERMITS ISSUED DURING THE PERIOD 04/01t98 THROUGH" O4"t3OT96"
PAGE 1
THIS REPORT WAS PRINTED ON MAY 1. 1996
VILLAGE OF TEQUESTA
PERMIT TYPE AND DESCRIPTION 0 OF PERMITS VALUATION FEES DUE FEES PAID
BR - BUILDING - NEW RESIDENTIAL 1 158,954.00 2,384.31 2,384.31
CA - COMMERCIAL ALTERATIONS & ADDITIONS 3 20.000.00 260.00 260.00
EL ELECTRICAL - MISCELLANEOUS 10 1, 125.00 569.20 569.20
ER - ELECTRICAL - NEW Lvoaii wilON -- 1 V:t)V 1b5.VV 103 .00
LS - LANDSCAPE PERMIT 1 3.700.00 43.00 45.00
ME - MECHANICAL 14 40.367.00 660.00 665.00
MO - MISC. PERMITS 48 231,410.00.. 3,755.62 3.755.62
PC - PUBLIC CONSTRUCTION 5 22.055.00 0.00 0.00
PL - PLUMBING - RESIDENTIAL & COMMERCIAL 3 0.00 189.00 189.00
RA - RESIDENTIAL ALTERATIONS & ADDITION 3 85.848:$5 1.320.73 1.328.73
6B - SIGN PERMITS 2 2,700.00 70.00 70.00
SP - SWIMMING POOLS 4 33.872.00 532.95 532.95
TOTALS FOR ALL PERMIT TYPES 95 600,231.85 9.964.81 9,964.81
PERMITS ISSUED DURING THE PERIOD 01/01/96 THROUGH 04/30796- -""
PAGE 1
THIS REPORT WAS PRINTED ON MAY 1. 1996
VILLAGE OF TEQUESTA
PERMIT TYPE AND DESCRIPTION # OF PERMITS VALUATION FEES DUE FEES PAID
BR - BUILDING - NEW RESIDENTIAL 3 428.588.90 6,428.83 6.428.83
CA - COMMERCIAL ALTERATIONS & ADDITIONS 11 132,200.00 2.212.50 2.212.50
DM - DEMOLITION 1 4,500.00 50.00 50.00
EL - ELECTRICAL - Miac.em..ANE008 - 41 1,245.00 1.571.60 1.546.60
ER - ELECTRICAL - NEW CONSTRUCTION 1 0.00 165.00 165.00
LS - LANDSCAPE PERMIT 9 173,766.50 3,833.42 3,833.42
ME - MECHANICAL - - .
38 - - 109,627.00--'- ' '-- 1.872.84 1.872.84
MO - MISC. PERMITS 137 763,452.75 12.006.67 12,006.67
PC - PUBLIC CONSTRUCTION 15 823. 184.00 0.00 0.00
PL - PLUMBING - RESIDENTIAL & Lumnam..IAL 15 2.500.00 ...'... 798.00 798.00
RA - RESIDENTIAL ALTERATIONS & ADDITIONS 8 171.848.85 2.608.73 2.608.73
SB - SIGN PERMITS 9 8,725.00 285.00 285.00
SP - SWIMMING POOLS - 5 6 53.072.00-. .-.- 850.95 850.95
TOTALS FOR ALL PERMIT TYPES 294 2,674,710.00 32.683.54 32.658.54
----- . PERMITS ISSUED DURING THE PERIOD 10/01/96 THROUGH 04/20/96
PAGE 1
THIS REPORT WAS PRINTED ON MAY 1. 1996
VILLAGE OF TEQUESTA
PERMIT TYPE AND DESCRIPTION A OF PERMITS VALUATION FEES DUE FEES PAID
BR - BUILDING - NEW RESIDENTIAL 6 837,393.00 12.560.90 12.560.90
CA - COMMERCIAL ALTERATIONS 6 ADDITIONS 13 15].700.00 2.702. 50 2.702.50
DM - DEMOLITION 1 4.500.00 50.00 50.00
EL - ELECTRICAL - MI 76 - 1.410100 - -- --- ar200.60 3. 175.60
ER - ELECTRICAL - NEW CONSTRUCTION 1 0.00 165.00 165.00
LS - LANDSCAPE PERMIT 15 248.747.69 4.980.75 4.980.75
ME - MECHANICAL •• 68 160'329.00 -- -- - 2.726.34 2.725.34
MO - MISC. PERMITS 229 1.272.812.75 20.375. 49 20.375.49
PC - PUBLIC CONSTRUCTION 19 848.434.00 0.00 0.01
PL - PLUMBING - RESIDENTIAL & COMMERCIAL 32 3.600.00 1.761.00 1.751.00
RA - RESIDENTIAL ALTERATIONS 6 ADDITIONS 9 187.848.85 2,848.73 2.848.73
SS - SIGN PERMITS 13 15.005.00 420.00 420.00
SP - SWIMMING POOLS • 8 74.072.00 1.135.95 1. 135.95
TOTALS FOR ALL PERMIT TYPES 480 3.804.752.29 52.916.26 52.891.27