HomeMy WebLinkAboutDocumentation_Regular_Tab 10C_2/8/1996 C
MEMORANDUM
To: Thomas Bradford, Village Mgr.
From: Thomas Hall, Water System. Mgr. if
Date: February 2, 1996
Subject: Engineering Services Approval
During the recent.Finance and Administration meeting wherein the subject matter was
R/O, it was pointed out that regardless of the outcome relative to Jupiter and
Tequesta's water relationship, Tequesta needs to expand its water treatment capacity
to meet the growing needs and demands within our service area. Due to the limitations
of the Surficial Aquifer, along with its associated permitting, we really have only one
choice for additional raw water resources. The Upper Floridan Aquifer and it's related
treatment process, Reverse Osmosis.
Furthermore, due to the time constraints involved with design and permitting, it is
imperative we begin this lengthy process as soon as possible. Most significant is the
need to have preliminary design submitted to the regulatory agencies involved to help
us avoid costly delays and potential moratoriums on new service connections to our
water system.
Analysis shows us that expected build out for our entire service area will create a water
demand of approximately six million gallons per day, 6 MGD. Therefore, an ultimate
R/O plant capacity of 4 MGD is needed. As pointed out by Mr. Reese, the most
practical approach would be to build this facility and size the building and piping for
ultimate capacity, and equip it for start up with 1 or 2 MGD. Start up capacity will be
influenced by any contractual agreements with the Town of Jupiter with regard to
purchased water quantities.
Attached, you will find a proposal along with our conceptual cost estimate for the R/O
plant, from Reese Macon and Associates, Inc. for phase 1, in the amount of$215,000.
This proposal is for Engineering Services related to design of a 4 MGD R/O facility with
start up capacity of 1 MGD. Also included in this proposal is design and permitting of
raw water piping for two wells and reject disposal piping.
Funding for these services will be provided through the Water Enterprise Fund,
Retained Earnings Accounts. R/O Plant Engineering, having an FY-96 fund balance of
$148,000 and Reject Disposal, having an FY-96 budget allocation of$85,000.
Combined account balances total $233,000.
Please place this item on the Council agenda of February 8, 1996, for review and
authorization of you to execute the same. Mr. Reese will attend the meeting to field
questions from Council.
/th
c. Bill Reese, RMA
RMA
Reese, Macon and Associates, Inc.
January 29, 1996
Village of Tequesta
P.O. Box 3474
Tequesta, FL 33469-0474
ATTN: Mr. Thomas C. Hall
RE: Reverse Osmosis Treatment Plant
Engineering Services
Gentlemen:
We are pleased to submit this proposal for engineering services in connection with
engineering services for the Village's reverse osmosis treatment plant. REESE, MACON
and ASSOCIATES, INC., hereinafter referred to as the Engineer, shall perform the services
as documented below for the Village of Tequesta, hereinafter referred to as the Client.
SCOPE
The Engineer and Client understand that this work shall be for engineering services related
to an approximate ultimate 4.0 MGD Ft/0 facility, initially sized for 1.0 MGD. This work
includes all facilities located on the plant site including raw water piping to the two (2)
proposed on-site wells and piping for the reject disposal along with the associated outfall
structure. Note that the reject disposal being proposed is for a direct discharge into the
Jupiter inlet, east of the U.S.1 bridge. This work excludes any well design and associated
specifications for the second well. The preliminary design (Phase I) shall be completed, such
that the design drawings and calculations can be submitted for the appropriate regulatory
agency permits. The Client understands that further design work will be required by the
Engineer to have a final construction set of plans and specifications (Phase II). Construction
related services will be performed under Phase III.
The following specific tasks will be performed by the Engineer as authorized:
Phase I - Preliminary Design
1. Prepare preliminary design plans and outline specifications, suitable for permitting,
for the concept stated above. In general, the electrical and control design will not be
included in the preliminary design.
2. Prepare and submit permit applications for submittal to the FDEP.
3. Act as the Client's liasion with regulatory agencies during the permitting process.
4. Prepare an updated construction cost estimate based upon the preliminary design.
641S Lake Worth Road • Sake 307 • Lake Worth,FL 33463-2907
Telephone (407)433-3226 • Facsimile (407)43343011
Village of Tequesta
Mr. Thomas C. Hall
RE: Reverse Osmosis Treatment Plant
Engineering Services
Page 2.
Phase II - Final Desig
1. Prepare final design plans and outline specifications.
2. Prepare an updated construction cost estimate based upon the final design.
3. Advertise the project, attend bid opening, evaluate the bids and make a
recommendation of award.
4. Prepare contract documents for execution by the Village and successful Contractor.
Phase III - Construction Services
1. Perform construction contract administration services to include all engineering duties
set forth in the General Conditions and Supplementary General Conditions.
2. Provide a resident project representative.
The above scope is predicated on the assumption that the Client shall furnish, at no cost to
the Engineer, all available pertinent information including previous reports, plans,
specifications, permits and other data relevant to the performance of the above services for
the project.
The following specific information and/or items shall be furnished at no cost to the Engineer.
1. Surveys: topographic, property, boundary, permanent reference monuments.
2. Appropriate professional interpretations.
3. Data prepared by or services rendered by others such as subsurface explorations
laboratory tests and inspections of samples.
4. All permit application and government inspection fees.
S. Title search and abstract of property.
TIME OF PERFORMANCE
The Engineer will commence work and submit the preliminary plans to the regulatory
agencies within 240 days of receipt of authorization, exclusive of delays beyond the control of
the Engineer. •
Village of Tequesta
Mr. Thomas C. Hall
RE: Reverse Osmosis Treatment Plant
Engineering Services
Page EELI
Phase I - Preliminary Design
For Scope Items 1 - 4 under Phase I, the Engineer shall be paid a lump sum fee of Two
Hundred Fifteen Thousand Dollars ($215,000).
Phase II - Final Design
For Scope Items 1 - 4 under Phase II, the Engineer shall be paid a lump sum fee of Two
Hundred Thirty Five Thousand Dollars ($235,000).
Phase III - Construction Services
The fees for this phase cannot be fully determined until the specifics of the design are
completed. Therefore, the fee associated with Phase III will be determined within 45 days
prior to completion of Phase II. The fees will be submitted for acceptance prior to
commencement of any work on this phase. The Engineer will not perform any work under
this phase until the Village has reviewed and accepted the proposed fee.
Invoices for services rendered are issued on a monthly basis and are due within thirty (30)
days of the invoice date. Interest at a compound rate of one and one-half percent per
month shall be charged to any past due statements. Interest shall be computed on past due
statements from the date of the invoice.
COST ESTIMATES
Construction cost estimates are developed from knowledge of market conditions and based
on the experience of the Engineer. However, the Engineer exercises no control over the
competitive bidding process and, therefore, makes no guarantee of the accuracy of the
estimate when compared to previous estimates or actual bids.
TERMINATION
This agreement may be terminated by either party by giving thirty (30) days written notice.
The Engineer shall be paid for all services rendered prior to the termination date.
Village of Tequesta
Mr. Thomas C. Hall
RE: Reverse Osmosis Treatment Plant
Engineering Services
Page 4.
ACCEPTANCE
Acceptance of this proposal may be indicated by executing this aocument in the space
provided below. The Engineer shall proceed with work on only the specific phase(s)
authorized by the Owner. The Engineer understands the Owner's intent to issue separate
authorizations for each phase. This contract shall be considered void if not executed within
thirty (30) days from the above date. Upon execution of this agreement the Client shall
return one copy to the Engineer.
Very truly yours,
REESE, MACON and ASSOCIATES, INC.
'William D. Reese, P.E.
President
Accepted By: VILLAGE OF TEQUESTA
PHASE I - PRELIMINARY DESIGN
BY: DATE:
Thomas G. Bradford, Village Manager
PHASE H - FINAL DESIGN
BY: DATE:
Thomas G. Bradford, Village Manager
PHASE HI • CONSTRUCTION SERVICES
BY: DATE:
Thomas G. Bradford, Village Manager
T8QRO.PRE •
n
VILLAGE OF TEQUESTA
4 MGD ULTIMATE, 1 MGD INITIAL
CONCEPTUAL COST ESTIMATE
Wells (2 @ 1,000 gpm each) S 775,000
Raw Water Piping (on-site only, include well equipment) 150,000
Site Work (paving, grading, clearing/grubbing, fencing, etc.) 150,000
High Service Pumps (1 @ 1,700 gpm each) 40,000
R.O. Equipment 1 MGD (piping in plant, filters, membranes, supports,
pumps, meters, cleaning system) 1,600,000
Self Contained Generator/Facility includes containment 125,000
Chemical Feeds (bulk H2SO4 and NaOH, antiscalent) 125,000
Scavenger Tank 25,000
Building (office, operator's lab, etc. for ultimate facility) 1,200,000
Degasifier and Scrubber (2 MGD rated) 175,000
Clearwell 80,000
Transfer Pumps (2 @ 1,400 gpm each) 60,000
Yard Piping 325,000
Electrical, Instrumentation and Controls 1,100,000
Reject Disposal (H202 feed, piping and diffuser) 500.000
Subtotal S6,430,000
Contingency 940,000
Engineering 480.000
TOTAL CONCEPTUAL COST ESTIMATE $7,850,000
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