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HomeMy WebLinkAboutDocumentation_Regular_Tab 6B_1/11/1996 VILLAGE OF TEQUESTA efrre DEPARTMENT OF COMMUNITY DEVELOPMENT 0 B �1, Post Office Box 3273 • 357 Tequesta Drive (tr,a, ,r; � Tequesta,Florida 33469-0273•(407)575-6220 `'�.P Fax:(407)575-6239 VILLAGE OF TEQUESTA COMMUNITY APPEARANCE BOARD MEETING MINUTES NOVEMBER 8, 1995 I. CALL TO ORDER AND TOLL CALL The Tequesta Community Appearance Board held a meeting at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Wednesday, November 8, 1995. The meeting was called to order at 9: 31 A.M. by Chair Leslie Cook. Boardmembers present were: Chair Leslie Cook, Vice Chair Vic Strahan, Claudette Dalack, Steve Parker, and Alternate Molly McCormick. Also in attendance was Joanne McCabe, sitting in for Scott D. Ladd, Clerk of the Board., II. APPROVAL OF AGENDA The revised agenda was approved as submitted. III. APPROVAL OF PREVIOUS MEETING MINUTES The minutes of the October 11, , 1995 Community Appearance Board meeting were approved as submitted. IV. NEW BUSINESS 1. An application from Roy-Fisher Associates, Inc. , for review of preliminary landscape plans for Ordinance #377 compliance for Georgetown Place Phase I, 421-427 North Cypress Drive. Mr. Steve Niedergeses, representing Roy-Fisher Associates, Inc., reviewed requirements for Ordinance 377 • and the applicant' s compliance: Green Space - the applicant had provided an excess of 13, 337 S.F. over the required amount. Parking Area - the applicant had Recycled Papa COt4MUN I TY APPEARANCE BOARD MEETING MINUTES NOVEMBER 8, 1995 PAGE 2 provided 23% green space in the parking area, where only 15% was required. Total Landscape Plants: Of the 258 plants provided, 60% were required to be native. The applicant had provided 84% native plants. Waivers were requested as follows: 1. Waiver of installation of street trees along the Cypress Drive right-of-way due to existing street trees that are a part of the Cypress Drive streetscape. 2. Waiver of the 10-foot buffer along the Cypress Drive right-of-way in order to maintain the same number of parking spaces for the condominium, since existing parking spaces infringed 4-5 feet into the required buffer area. Mr. Niedergeses explained that the applicant had helped pay for the existing street trees and was adding additional plants. 3. Waiver to the 6' x 20' size requirement for the terminal islands in the interior of the parking lot. Mr. Niedergeses explained that the applicant' s proposal was for two 5' x 20' islands and two 4' x 20' islands. An extra hedge had been added to help mitigate this waiver request. The hedge was proposed to be Myrsine, a native shrub similar in appearance to Simpson Stopper but with a slightly larger leaf. Also, the applicant proposed the addition of an extra oak tree and three extra palm trees that were not required. Chair Cook received clarification from Mr. Niedergeses that the required perimeter hedge would be planted. Vice Chair Strahan commented on the condition of some of the existing plants, and requested that the oleanders in particular be cut back to thicken up since they had become leggy. Vice Chair Strahan also pointed out that there were gaps in the existing hedge. Mr. Niedergeses explained that the existing hedge across the front would be completely replaced, and that the side gaps in the side hedges were deliberate to allow people to cross from the parking lot to their homes. Frank Machado, Treasurer for Georgetown Place Phase I, explained that the building COMMUNITY APPEARANCE BOARD MEETING MINUTES NOVEMBER 8, 1995 PAGE 3 had just been re-roofed and some plants were damaged by trucks, and that those plants had been replaced. The Community Appearance Board agreed that this applicant had done a good job. Vice Chair Strahan made a motion to approve the application as presented. Boardmember Dalack seconded the motion, which carried by unanimous vote of 5-0. 2. An Application from Peter Stoehr to change the panels in existing free standing sign face from Ocean Parks Properties to The !eyes Company, 218 O.S. One North. Joanne McCabe explained that Mr. Stoehr was out of town, and that the signs had been changed when the company was sold to Keyes Realty. The Village had contacted Mr. Stoehr and advised him that this change of the sign face must be brought before the Community Appearance Board. Ms. McCabe commented that the company's standard colors were red and white, and that the lettering was red with a white background. Ms. McCabe explained that the landscaping looked good, and that the company would be contacted to comply with Ordinance 377. Boardmember McCormick made a motion to approve this application as presented. Motion was seconded by Vice Chair Strahan and unanimously carried by vote of 5-0. V. UNFINISHED BUSINESS 1. Request for a modification to a previously approved landscape plan for the Goodyear Tire building, 160 Bridge Road, N-Tire Partners, owner. Boardmember Steve Parker stepped down during consideration of this discussion because of his conflict of interest as Landscape Architect for this application. Mr. Parker explained that when this application had been approved by the Community Appearance Board that Mr. Frank Brodell, Sr. of N-Tire Partners, had been out of town, and was now requesting that the Board reconsider and waive their COMMUNITY APPEARANCE BOARD MEETING MINUTES NOVEMBER 8, 1995 PAGE 4 request for a planter cut-out on the north side of the Goodyear Tire building for the following reasons: 1. This area is utilized for stacking tires to be removed from the site. 2. This is a high traffic area. The plants would probably be trampled by workers or run over by vehicles. 3. This planter is far away from any other landscape areas and would require a long and expensive irrigation sleeve to water the plants. During the Board' s discussion of Mr. Brodell' s request, it was pointed out that there was Village water in the building, and that the irrigation system was on a well. Vice Chair Strahan reminded the Board that the front of this property had been placed on hold until the Village resolved the roadway drainage problems, and that if this request were granted that 377 approval would have been given with no changes made at all . The Board discussed the same options that had been previously considered and rejected. Boardmember Dalack suggested a painting of a tree on the wall of the building as an option. Vice Chair Strahan commented that the area purported to be necessary for stacking tires did not often contain tires. Frank Brodell, Jr. explained that the biggest use was for parking, which was at a premium. Chair Leslie Cook suggested that the concrete block for a planter could be placed on the building footer, however, irrigation was still considered a problem. Vice Chair Strahan suggested that a water pipe might be run around the inside of the building perimeter to reach the planter, using Village water instead of the irrigation well water. Mr. Brodell, Sr. commented on disadvantages of using Village water, citing a previous drought when watering of plants was not permitted. Vice Chair Strahan expressed concern that approval of this request would set a precedent that other applicants could point to when they were asked to comply with Ordinance 377, which would place the Board in an uncomfortable position. Chair Leslie Cook commented that, hopefully, trees could be • COMMUNITY APPEARANCE BOARD MEETING MINUTES NOVEMBER 8, 1995 PAGE S placed along the street when the roadway drainage problems were solved. Mr. Brodell, Sr. referred to his building on Cypress Drive, Cypress Plaza, and the extensive landscaping which had been well maintained at that location. Vice Chair Strahan commented that was one of the more recent developments on Cypress Drive and the landscaping had been installed at a much higher level than most of the older properties in that area. Vice Chair Strahan explained that one of the applicant' s near neighbors had been asked by the Board to do something similar to the request made of this applicant, which was to cut a bed in his parking lot in order to plant trees and plants, and that he would have to cut the parking lot surface and run water a considerable distance in order to irrigate the bed. Vice Chair Strahan commented that the only serious objection seemed to be the distance that water would have to be brought from, and that some solution could be found. After further discussion, Mr. Brodell, Sr. proposed that this matter be delayed until after all of the other proposed landscaping had been completed, which would allow time for Corporate a satisfactory solution to be worked out with the office of Goodyear Tire, that would also be satisfactory to the Board. The applicant agreed that if a different solution was proposed that another appearance would be made before the Board, and withdrew the waiver request. At this point in the meeting, Steve Parker rejoined the meeting as a member of the Board. VI. COMMUNICATION FROM CITIZENS Paul Coben, 16 Palmetto Nay, reminded the Board that the owner of Jo-Go's had promised the Board that their awning would be changed from yellow to green and white stripes, which had not been done, and recommended that this matter be referred to the Code Enforcement Officer for resolution. COMM1UJN I TY APPEARANCE BOARD MEETING MINUTES NOVEMBER 8, 1995 PAGE 6 Mr. Coben questioned why the sign for Crabby Bill' s was still up after the business had been closed. Joanne McCabe reported she had spoken to Bob Crumb the previous week and had put him on notice that the sign must be removed or covered within 10 days, and that she had notified the Code Enforcement Officer. Carl Ranson, a Village Councilmember, commented on behalf of the Village Council and expressed their appreciation for the work done by the Community Appearance Board. Chair Leslie Cook questioned Mr. Hansen regarding a rumor that the Community Appearance Board might be dissolved. Councilmember Hansen explained that the Council had discussed the possible dissolution of the Board of Adjustment, however, that matter had been resolved. Mr. Hansen commented that he had been in favor of keeping both boards since he did not feel the Village Councilmembers had time to handle all of the work handled by the Boards, and stated that the Community Appearance Board had done a lot of work and a lot more would be coming up in the future with all of the Ordinance 377 applications. VII. ANY OTHER MATTERS Chair Cook commented that for the first time ever K-Mart looked like it should have looked from the beginning, and that the island next to the building which the Board had requested had been a great idea, and would add a lot of green. Boardmember Dalack commented that the arches had not yet been done. Councilmember Hansen described the dilemma between reduced parking versus landscaping which had been a factor in the K-Mart application. Chair Leslie Cook reported she had been present at a meeting at the Tequesta Branch Library site attended by Gee & Jenson representatives and by the landscaping contractor. The meeting had resulted in agreement by the landscaping contractor to add 15 more sand pine trees to the property, to clean up the rubble which had been left in the bushes, to replace some of the Sago Palms, and to move the Sago Palm in the back which would have been hidden by the Cocoplum. Chair Cook reported that she had recommended the 15 additional sand pine trees be placed in a stand at a corner COMMUNITY APPEARANCE BOARD MEETING MINUTES NOVEMBER 8, 1995 PAGE 7 of the building which looked bare, where they would be protected from lawnmowers until they had attained some height. Chair Cook stated that the land had not been properly prepared according to the plans before plants were installed, and the contractor had supposedly gone back and raked, and had then covered the area with mulch. Also, smaller pines had been installed than specified on the plans. Kathleen Spain, one of the Gee & Jenson representatives, had proposed that instead of requiring the contractor to spend additional money on larger pines that the money be used to add additional Washington Palms. Ms. Spain had also stated that a preserve area at the back of the site could have been made for the scrub jay habitat, and proposed that be done now after approval by the Game & Fresh Water Commission. A letter outlining Ms. Spain' s proposals has been attached to and made a part of these minutes as "Exhibit A". Chair Cook explained that Gee & Jenson had apparently been hired by the Village only to oversee the library project; that the Village had hired the contractor, and the contractor had hired the landscape architect who had drawn the landscape plans. The plans had been reviewed by the Community Appearance Board; however, subsequent to their approval the Game & Fresh Water Commission had stepped in and required that the landscaping be specific to the requirements of the scrub jays. The Board discussed the importance of obtaining approval by the Game & Fresh Water Commission before changing the location of the preserve area, since serious consequences were involved. Chair Cook explained that since Gee & Jenson had been hired to oversee the project that they were responsible for making sure that all laws were complied with, whereupon some of the other members of the Board questioned why Gee & Jenson had let this happen, and commented that if they were responsible that they had been negligent and that Village should never hire them again. Boardmember Parker explained that as a Landscape Architect, for each job he completed a list of everything that was substandard, and questioned whether Gee & Jenson would be producing such a list. Chair Cook reported that some of the problems which were noted included shade plants that had been planted in full sun which would die if not moved, and the sand pines would all be watered by the irrigation system and that watering would kill them. After ensuing discussion, COMMUNITY APPEARANCE BOARD MEETING MINUTES NOVEMBER 8, 1995 PAGE 8 Chair Cook stated she would find out from the Village Manager exactly what Gee & Jenson was responsible for and would tell him that the Board was still unhappy with the landscaping. Boardmember Parker explained that the plants must meet minimum Florida No. 1 Standards for the plant materials, the grading, and the mulch. Chair Cook recommended that payment should not be made by the Village until everything had been satisfactorily corrected. The Board requested that Chair Cook follow up with the Village Manager on this situation. Vice Chair Strahan recommended that the Board should require applicants to use other types of mulch instead of cypress mulch which was destroying large numbers of cypress trees, with which the other Boardmembers agreed. VIII. ADJOURNMENT The meeting was adjourned at 10: 57 A.M. Respectfully submitted, Betty Laur Recording Secretary ATTEST: nne McCabe cting Clerk of the Board DATE APPROVED: 13tt6Jt.Nbun iu 4Vr-000-11440 riuv Vf "`!7 LL . * NU AK?f r .VL GEE ti JENSON "EXH " `"°h°°'M'd+h"�'�""rn`tno: EC�1VE� Ono Rwool►.w,Goa*FL 33401 T (407)INa 3301 November 7. 1995 ig3 n 5 F+■(107)aaa•741a 7 • Ms.Leslie Cods BLDC-L—� CAB Representative Village of Toquesta P.O.Box 3273 Tequata,FL 33469 Re: Tequesta Branch Library Dear Lelia: While the sand pines and sand five oaks aro still small,an alternative should be considered. The Game& Fresh Water Commission should be interested only in the species and quantity&Scrub Jay habitat plants and not the placement on site This needs to be confirmed first and if so.please consider the following: 1. Create a preserve arts behind the building and have volunteers relocate the sand pines and sand live oaks to this area. • The sod would require removal and a bed area defined. • After a 6 month establishment,the irrigation heads should be directed away Dom the l n'a As you are aware,these two species prefix no irrigation or fertilizer and nay do poorly ohm presently located. Also,the County crews may prune them.whereas the concentrated preserve area would be posted as a"do not disturb"area. Furthermore.a Scrub Jay habitat would be more appealing to the birds,were it edtca tralcd as adi as more private in the rear area. Once the root system is established,say in 3 months,these will not be able to be relocated. Also. we discussed leaving the one gal.Sand pines in place,assuming a S0%attrition rate.This may bo plausible, however the ones that live that are located in wrong places,i.e.,too close to hardscapo or other plants,again cannot be succe ssf dly relocated. 2. instead of hiving the cootractor spend additional monies on larger pines(estimate S1170 to S1560). put this into additional Washington Palms. • 'Race to the far right of the building,as pro discussed, g',1V.la'cot.would bo around$750 installed. • Add small Washington,say tt'at.along both lidos of the water detention area,s4 own to the parking lot,ooatinumg up to the!sent at lS.ac..and adding a couple in the Dl+ont islands. The contractor should Bios you a good price on this. My cstinsta would bo 20 pahns total at S200 each or S4.000. - --- • "•1. yr » la • a nv .VU( N.U3 • Village of Tequeeta Ms. Leslie Cook November 7, 1995 -Page 2 3. Additional required monies would bo calculated at: $4,000.00 •20 parking lot palms 750.00 -3 entry palms $4,750,00 1,560.00 -contractor's costa $3,190.00 Required to perform the above Considering the impact these suggestions would have,this mould be moray► eU spas. Should you have any questions or comments,please do not hesitate to oontaol me. Yory Iraly yes, Kethlocn Spain KMS/bf 94.004.1 OEE&MOON Encilnearekctkowrimere.Ira•114arvard Cede,vent Peen Basal.Fluids 93400•(407)603- 01•Fax(4w)0067440