HomeMy WebLinkAboutDocumentation_Regular_Tab 14_6/13/2024 Agenda Item #14.
Regular Council
STAFF MEMO
Y
Meeting: Regular Council - Jun 13 2024
Staff Contact: Jeremy Allen, Village Manager Department: Manager
Consider Approval of the Brick Donation Policy for Remembrance Park and Village Hall Memorial
,-.-§U M MARY:
As a condition of approval for the site plan of Remembrance Park staff was directed to put together a
brick donation policy and include a location for bricks to be installed. The current policy can also be
utilized to guide the memorial bricks at the Village Hall Memorial.
At the April 1, 2024 Council meeting the Village Council directed staff to consider the space allocated
for the brick memorial and confirm the recommended cost. Staff reduced the designated area for the
bricks to 200 square ft. and confirmed the recommended cost of $250 for engraving, installation, and
maintenance of the brick memorial.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET • - •
BUDGET AMOUNT NA AMOUNT AVAILABLE NA EXPENDITURE AMOUNT: NA
FUNDING SOURCES: NA IS THIS A PIGGYBACK:
❑ Yes ❑ N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑ N/A
COMMENTS/EXPLANATION ON SELECTIONNA
POTENTIAL MOTION - • - •
Consider approval of the Brick Donation Policy.
ATTACHMENTS: m
Complete Brick Donation Policy
Page 221 of 344
Agenda Item #14.
V '111age of T
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 �. www.tequesta.org
Memorial Brick Policy
• The purpose of the memorial brick program is to honor the memory of loved ones who
have served our country in the armed forces or in a Public Servant role and support the
maintenance of the bricks and the surrounding area.
• The memorial bricks will be installed in a designated location in Rememberance Park
near the flag as designated in the Site Plan and accessible and visible to the public.
• The memorial bricks will be made of durable material approved by the Village Manager
or designee and engraved with a personalized message of up to three lines and 18
characters per line, including spaces and punctuation.
• The cost of each memorial brick is $250, which includes the purchase, engraving,
installation, and maintenance of the brick path.
• The memorial brick program is limited to the designated area as illustrated on the Site
Plan (200 square ft), which will be sold on a first-come, first-served basis. Once the limit
is reached, no more bricks will be available for purchase.
• The donors will receive a confirmation letter and a certificate of appreciation for their
donation. They will also be notified when their brick is installed and where they can find
it.
• The donors will not have any ownership or property rights over the bricks or the
location where they are installed. The bricks are the property of the Village of Tequesta
which manages the memorial brick program and reserves the right to relocate, remove,
or replace the bricks as needed.
• The donors are responsible for ensuring that the information and the message they
provide for the brick are accurate, appropriate, and respectful. The organization that
manages the Memorial Brick program reserves the right to reject or edit any message
that is deemed offensive, inappropriate, or inconsistent with the purpose and values of
the program as determined by the Village Manager.
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 222 of 344
Agenda Item #14.
V '111age of T
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 �. www.tequesta.org
Brick Memorial Donation Waiver
I, [Donor's Name], hereby waive all rights and claims to any ownership, control, or influence
over the design, placement, and maintenance of the brick memorial associated with my
donation made to the Village of Tequesta (hereinafter referred to as "Recipient").
By signing this waiver, I acknowledge that my donation is a voluntary contribution to the
recipient, and I relinquish any expectations of control or ownership over the brick memorial.
I understand and agree that the recipient reserves the right to determine the design, location,
and any other aspects related to the brick memorial in its sole discretion. I further understand
that my donation does not entitle me to any special privileges or benefits regarding the brick
memorial.
I hereby release and discharge the recipient, its officers, directors, employees, agents, and
representatives from any and all claims, liabilities, damages, or obligations arising out of or in
connection with my donation and its use for the brick memorial.
This waiver shall be binding upon me and my heirs, successors, assigns, and legal
representatives.
Signed this day of , 20.
[Signature]
[Printed Name]
[Date]
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 223 of 344
Agenda Item #14.
V '111age of T
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 �. www.tequesta.org
1
♦ `h
I i.•'1
Confirmation and Appreciation letter
[Date]
[Donor's Name]
[Donor's Address]
[City, State, Zip Code]
Dear [Donor's Name],
We are writing to express our sincere gratitude for your generous donation towards the
memorial bricks project at Rememberance Park. Your contribution of [Amount/Brick Quantity]
has made a significant impact and will help us honor the memories of loved ones.
Your support is invaluable to us, and we are truly grateful for your willingness to contribute to
this meaningful endeavor. With your donation, we are one step closer to realizing our vision for
the memorial bricks project.
We will ensure that your donation is used efficiently and effectively towards the creation and
maintenance of the memorial bricks. Please feel free to reach out to us if you have any
questions or would like further information about the project.
Once again, thank you for your generosity and support. Together, we are creating a lasting
tribute that will honor the memory of loved ones for years to come.
Sincerely,
[Your Name]
[Your Position]
[Your Organization/Project Name]
[Contact Information]
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 224 of 344