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HomeMy WebLinkAboutDocumentation_Regular_Tab 8D-i_9/28/1995 6 -6 1 - 1 MEMORANDUM TO: Thomas G. Bradford, Village Manager FROM: Thomas C. Hall, Water System Manage DATE: September 20, 1995 SUBJECT: Agenda Items for September 28, 1995 Village Council Meeting- ' The following is a list of items which I would like to have included for Council review and approval at the upcoming meeting scheduled for September 28th. DRILLING OF WELL 26: On August 24, 1995, sealed bids were opened for this Project. Low bidder for this was Well Water Systems of Fort Myers, Florida in the amount of $40,100.00. Qualifications and past performance history were reviewed by our.consulting engineers and recommendation of award is attached. Funding will be provided by the Water Enterprise Fund, Retained Earnings Account which has an FY-96 Budget allocation of $200,000. • WELL REHABILITATION - (ANNUAL CONTRACT): Again, on August 24, 1995, sealed bids were opened for this work and low bidder was Meredith Associates, Ltd. of Orlando, Florida. Their bid was $93,005.00. This bid amount exceeds the FY-96 Budget allocation by $45,005 due to the fact that we bid this work as a worst case scenario. That is, redeveloping all wells within the same year. We realize this will not happen and the bid unit costs are set up as such that we may pick and choose as we deem appropriate. Funding for this work will be provided by the Water Enterprise Fund, Operation and Maintenance Fund, Well Redevelopment Account having a FY-96 Budget allocation of $48,000.00. Having this contract will expedite the lengthy process we have always experienced when obtaining the services of competent contractors, thereby reducing the downtime of our supply wells. r RE: Agenda Items for September 28 Village Council Meeting September 20, 19.95 Page 2 - EQUIPMENT AND PIPING OF WELLS 26 AND 27: On August 29, 1995, sealed bids were opened for this project. Low bidder was TLC Diversified of West Palm Beach, Fl. with a bid amount of $205,852.00. Again, qualifications and past performance are acceptable to staff and consultants and award of bid is recommended. Funding will be provided by the Water Enterprise Fund, Retained Earnings Account having a FY-96,Budget allocation of $360,000. This project will complete our installation of permitted production wells on the Western Peninsula providing the additional resource necessary to meet design capacity of our treatment facility. R.O. (REVERSE OSMOSIS)TEST/PRODUCTION WELL: Sealed bids for this well were opened on August 29, 1995 and low bidder was Meridith Associates, Ltd. of Orlando, FL. Their bid was $325,000. Our consultants feel that this contractor is acceptable and recommend award of, bid.fo‘ . Funding to be provided by the Water Enterprise Fund, Retained Earnings - Account having a FY-96 Budget allocation of $340,000.00. Preliminary estimates for drilling this well indicate less test pumping will be required and we could realize a savings of perhaps $20,000-less than the bid amount. ENGINEERING SERVICES FOR WELL 26: Attached you will find a proposal from the firm of Reese, Macon and Associates, Inc. in the amount of $32,800.00 for additional Design and Construction Services relative to Well 26. A number of these items referenced in the attached have already started as we are on an accelerated schedule to complete the surficial wells. • Funding for these services will be provided by the• Water Enterprise Fund, Retained Earnings account having a FY-96 Budget allocation of $58,175.00 balance for Well 26. / - R.O. WELL CONSTRUCTION - ENGINEERING SERVICES DURING CONSTRUCTION: Attached is another proposal from the firm of Reese, Macon & Associates, Inc. relative to engineering services during construction of the above '>' referenced R.O. Test/Production well. As you know, this well is needed to provide us the critical data necessary to design and project our future requirements for additional R.O. wells and treatment facilities. i RE: Agenda Items for Sept. 28th Village Council Meeting September 20, 1995 Page 3 - • Again, Mr. Reese and Mr. Jensen's past services to our department have been most valuable as well as reasonable relative to costs. I highly recommend approval by Council of all of the above so we may continue moving forward with minimal delays on these important projects. For this second proposal from RMA, funding will be provided by the Water Enterprise Fund, Retained Earnings Account having an estimated FY-96 balance (after well construction) of $35,000. Either Bill Reese or Tom Jensen will be in attendance at the meeting to address any concerns of the Council. TCH/mk c: Bill Reese, Reese, Macon & Associates Tom Jensen, Reese, Macon & Associates RmA Reese, Macon and Associates, Inc. September 18, 1995 Mr. Tom Hall Village of Tequesta P.O. Box 3474 Tequesta, FL 33469-0474 RE: Production Well No. 26 Construction and Well No. 22 Abandonment Dear Tom: On August 24, 1995 we conducted a bid opening for the above referenced project. Four (4) bids were received as-outlined below: Well No. 26 Well No. 22 Total Project• , Contractor Amount Abandonment Amount Well Water Systems $38,900 $1,200 $40,100 CenState Holding Corp. $46,805 $1,224 $48,029 All Webb's Enterprises $49,200 $7,500 $56,700 Meredith Associates $50,775 ' $1,500 $52,275 The apparent low bidder for the total project (includes well No. 22 abandonment which was an alternate bid item) was Well Water Systems, with a bid of $40,100. We have reviewed Well Water Systems qualifications and past performance history and find them to be an acceptable Contractor for this project. We therefore recommend that the Village award this total project (Well No. 26 and Well No. 22 Abandonment) to,Well Water Systems in the amount of $40,100 at the next Village Council meeting. If you have questions or wish to discuss this further, please call. Very truly yo , Thom . ensen, P.E. tcj-532\95-150 6415 Lake Worth Road • Suite 307 • Lake Worth,FL 33463-2907 Telephone (407)433-3226 • Facsimile(407)433-8011 RMA Reese, Macon and Associates, Inc. September 19, 1995 Mr. Tom Hall Village of Tequesta P.O. Box 3474 Tequesta, FL 33469-0474 RE: Well Rehabilitation Annual Contract Dear Tom: On August 24, 1995 we conducted a bid opening for the above referenced project as part of your on-going well maintenance program. Four (4) bids were received as outlined below: Total Project Contractor Amount Meredith Associates, Ltd. $93,005 All Webb's Enterprises, Inc. $120,450 Censtate Holding Corp. $139,998 Well Water Systems $264,000 The apparent low bidder for the project was Meredith Associates, Ltd., with a bid of $93,005. The bid unit costs are set up such that the Village can chose which well they want to have rehabilitated and to what extent during the next fiscal year. We have reviewed Meredith Associates qualifications and past performance history and find them to be an acceptable Contractor for this project. We therefore recommend that the Village award this project to Meredith Associates Ltd. in the amount of $93,005 at the next Village Council meeting. If you have questions or wish to discuss this further, please call. Very truly , • P. Tho ii!' nsen, P.E. tcj-534\95-150 6415 Lake Worth Road _ • Suite 307 • Lake Worth,FL 33463-2907 Telephone (407)433-3226 • Facsimile (407)433-8011 RMA . Reese, Macon and Associates, Inc. September 19, 1995 Mr. Tom Hall Village of Tequesta P.O. Box 3474 Tequesta, FL 33469-0474 RE: Well 26/27 Well Equipment & Piping Dear Tom: On August 29, 1995 we conducted a bid opening for the above referenced project.- Two (2) bids were received as outlined below: Total Project Contractor Amount TLC Diversified Inc. $205,852.00 Florida Design Contractors $221,229.75 The apparent low bidder for the project was.TLC Diversified, Inc.,with a bid of $205,852. We have reviewed TLC Diversified, Inc. qualifications and past performance history and find them to be an acceptable Contractor for this project. Note that their electrical subcontractor, Electron Corp. of South Florida, performed a few projects for us approximately six (6) years ago that was less than satisfactory. A review of their qualifications shows significant improvements in their recent project performance. Based upon the review made of both TLC Diversified, Inc. and Electron Corp., we recommend that the Village award this project to TLC Diversified, Inc. in the amount of $205,852 at the next Village Council meeting. If you have questions or wish to discuss this further, please call. Very truly yo f,- Th � ensen P.E. tcj-535195-150 6415 Lake Worth Road • Suite 307 • Lake Worth,FL 33463-2907 Telephone (407)433-3226 • Facsimile (407)433-8011 . Rma Reese, Macon and Associates, Inc. September 19, 1995 Mr. Tom Hall Village of Tequesta P.O. Box 3474 Tequesta, FL 33469-0474 RE: R.O. Test Well Construction Dear Tom: On August 29, 1995 we conducted a bid opening for the above referenced project. Five (5) bids were received as outlined below: Total Project Contractor Amount Meredith Associates, Ltd. $325,000 All Webb's Enterprises, Inc. $385,500 Diversified Drilling Corp. $417,754 Centech Utility Corp. $471,806 Well Water Systems $878,000 The apparent low bidder for the project was Meredith Associates, Ltd., with a bid of $325,000. We have reviewed Meredith Associates qualifications and past performance history and find them to be an acceptable Contractor for this project. We therefore recommend that the Village award this project to Meredith Associates Ltd. in the amount of$325,000 at the next Village Council meeting. • If you have questions or wish to discuss this further, please call. Very truly y rs, om�Je s.en, P.E. tcj-533\95-150 • 6415 Lake Worth Road • Suite 307 • Lake Worth,FL 33463-2907 Telephone (407)433-3226 • Facsimile (407)433.8011 Reese,.Macon and Associates, Inc. September 15, 1995 Mr. Tom Hall Village of Tequesta P.O. Box 3474 Tequesta, FL 33469-0474 RE: Western Wells (Well No. 26) Design/Construction Services Dear Tom: As stated in our November 28, 1995 letter (attached), we identified the additional costs to complete Well 27 and noted that upon commencement of Well 26, a fee would be established for the bidding and contract administration of this well. The following is a list of services which we propose to perform in accordance with Purchase Order No's: 1188 - 1193, dated January 4, 1991. 1. Advertise, bid and award the construction of the Well No. 26. 2. .Perform contract administration and construction observation of the Well 26 construction. 3. Revise Well 26 equipment and piping plans to reflect the new site. 4. Prepare a bid package to include the equipping and piping of Well 26 & 27. 5. Advertise, bid and award the construction of equipping Well 26 & 27. 6. Perform contract administration and construction observation of equipping Well 26 & 27. We estimate the costs to perform the above services to be Thirty Two Thousand Eight Hundred Dollars ($32,800.00). Note that the fee outlined reflects those services for Well No. 26 only and the prior purchase orders approved pertained to Well No. 27. In order for the Village to realize some construction cost savings, Well No's. 26 and 27 Equipment were bid together. 6415 Lake Worth Road • Suite 307 • Lake Worth, FL 33463-2907 Telephone (407)433-3226 • Facsimile (407)433-8011 Mr. Tom Hall Village of Tequesta RE: Western Wells Design/Construction Services Page 2. - If this is satisfactory to you, please acknowledge acceptance by signing below and we will proceed accordingly. If you have questions or wish to discuss this further, please call. Very truly • .rs, . Tho.i, . ensen, P.E. ACCEPTED BY: VILLAGE OF TEQUESTA Thomas G. Bradford, Village Manager Date tcj-439195-106 RMA Reese, Macon and Associates, Inc. September 15, 1995 Mr. Tom Hall Village of Tequesta P.O. Box 3474 , Tequesta, FL 33469-0474 RE: R/O Well Construction Administration Services Dear Tom: As,a part of our proposal defined as the Preliminary R/O Master Plan (P.O. No. 1910), we identified a scope for the construction administration of the R.O. well which is restated below. The fee associated with these services were to be determined at a later date. With the R/O well now bid and in anticipation of commencing construction on this project within the next 30 - 45 days, we are submitting this revision to our proposal (P.O. 1910) to define a fee for construction related services. The scope of services to be performed is as follows: 1. Prepare contract documents for execution by Village and Contractor. 2. Attend a preconstruction meeting with Contractor. 3. Administer the construction duties and perform the engineering duties as set forth within the Contract documents. 4. Provide resident project representation on a now full-time basis. We estimate the total cost for the services outlined above will not exceed Twenty Eight Thousand Dollars ($28,000). If this is satisfactory to you, please acknowledge below and we will proceed accordingly. If you have questions or wish to discuss this further, please call. Very truly yo -., Thou' ensen, P.E. Accepted by: VILLAGE OF TEQUESTA Thomas G. Bradford, Village Manager tcj-527 95-126 • 6415 Lake Worth Road • Suite 307 • Lake Worth,FL 33463-2907 Telephone (407)433-3226 • Facsimile (407)433:S011