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Home My WebLink AboutMinutes_Planning and Zoning_4/3/2008 VILLAGE OF TEQUESTA PLANNING AND ZONING ADVISORY BOARD MEETING MINUTES April 3, 2008 I. CALL TO ORDER AND ROLL CALL The Village of Tequesta Planning and Zoning Advisory Board held a regularly scheduled meeting at the Tequesta Village Hall, 345 Tequesta Drive, Tequesta, Florida, on Thursday, April 5, 2008. The meeting was called to order at 5:31 p.m.. by Chair Elizabeth Schauer. A roll call was taken by Village Clerk Lori McWilliams. Board Members present were: Chair Elizabeth Schauer, Vice Chair Steve Okun, Royce Hood, Josh Escoto, and James Hackett. Also in attendance were Alternate Russell Von Frank, Clerk of the Board and Community Development Director Catherine Harding, and Village Clerk Lori McWilliams. II. APPROVAL OF AGENDA MOTION: Board Member Josh Escoto moved approval of the agenda as amended by addition of item IV (B) Discussion of powers and duties of the Planning and Zoning Board acting as the Tree Board (Section 22-54, Item 2). Vice Chair Okun seconded the motion, which carried by unanimous 5-0 vote. The motion was therefore passed and adopted and the Agenda was approved as amended. III. APPROVAL OF PREVIOUS MEETING MINUTES MOTION: Vice Chair Okun made a motion to approve the minutes of the regular meeting of March 6, 2008 as submitted. Board Member Escoto seconded the motion, which carried by unanimous 5-0 vote. IV. NEW BUSINESS A) Application of NAI/Merin Hunter Codman, Inc., to review the Signage, Landscaping and Painting of the Village Square Shopping Center, 281 U.S. Highway One. Christina Yeatts, Agent. James Hackett explained that he worked for the landscape architect on this project and therefore had a conflict of interest and would not vote on this application. Alternate Russell Von Frank was seated in Mr. Hackett's place for this item. . , , . . . . . .. . . . . . . . . . . . . • , . . . . . . . . . . . . . . . . . . . . . . . e•. .. .•. . . . . . . . , . . ..•• . . . . . . . . . . . . . . . ,. . .. . . . . . . . , . . . . . . . . , , . . , . . ... .. . ., . . . . . . . . , . . . . . . . . . . . . .. . . . . . . . . .. . . , . , . . . , . . . . . . . , . . . . . , . . . . . . ,.. . . . . . . . . , , . . . . . . ., . . . . . . . . . .. . . . . . . . . . . ... . . . . . . • . . . . . . . . . . . . . . . . . .. . . . . .. . . . . . . . . . . .. . . . . . . , . . . , . . . . . . . . . . ,.. .. . . . . . , . , . . ,. . . . . . . . . ,. .. , . . . . . . . . . , . . . . . , . . . . . . . . . .. . . ...., , . . . . . . . . . . .. . . . . . . . . . . e . , . ... . . . . . . . . . . . . . . . . . . . , . ...- : . . . . . . . . . . . . . . .. . , . . . . .. .. . . , , . . . . . . . . . . . . . . . . .. .. . . . .. . .. . . . . , . .. .. . .. . . . . . . .•.. .. . . . . . . . , . .. . . . . . .. . . . . . • . .. . . . . . . . , . . . . , . . . , . . . . . .. . . . .. . . . . .. . . . . . . . . .. . . . . . .. . . . , . . , .. . . . . . . . .. . . , . . . . . . . . , .. . . . . . . . . . . .. . . . .. , . . . , . . ., . . . . , . . . . . . , .,., . . . . . , . . . . . . . . . . . . .•. ... . . . • .. . , . . . . . . . . . . ,. . . . . . . . . . . .. . . . . . , . . . . . . .. . . , . . . , . . . . . .. . .. . .. . . . . . . . , . . . . . . . . , . . . . .. . . . . . . . . . . . . . . . . . . . , . .. . .. .. . . . . . . . , .. . . . • . . . . . . . . . . . . April 3, 2008 Meeting Minutes Page 2 MOTION: Board Member Von Frank moved to approve the landscaping plan for Village Square Shopping Center, 281 U.S. Highway One, as presented with the applicant to pave over the striping on the north and south sides and to work in good faith with staff on a solution for landscaping on the north and south sides which shall be subject to staff approval. Board Member Hood seconded the motion. The vote on the motion was: Elizabeth Schauer -yes Steve Okun —yes Royce Hood —yes Josh Escoto -yes Russell Von Frank-yes Motion carried by unanimous 5-0 vote. MOTION: Board Member Von Frank moved to accept the colors as presented: Taffy Pull Order No. AO576; Salmonberry Order No. AO579; Antique White Order No. AO065. Board Member Hood seconded the motion. The vote on the motion was: Elizabeth Schauer -yes Steve Okun —yes Royce Hood —yes Josh Escoto - yes Russell Von Frank-yes Motion carried by unanimous 5-0 vote. MOTION: Board Member Hood moved to accept the signage program as presented with color M A P Federal Green No.10225, and described by the applicant to request existing tenants to change their signs to the new signage and require the upgrade upon lease renewal or when a new tenant came in; and that the ground sign in front of the property shall be subject to staff approval of color and lettering. Vice Chair Okun seconded the motion. The vote on the motion was: Elizabeth Schauer-yes Steve Okun —yes Royce Hood —yes Josh Escoto - yes April 3, 2008 Meeting Minutes Page 3 Russell.Von Frank -yes Motion carried by unanimous 5-0 vote. B. Powers and Duties as Tree Board (Sec. 22-54 Item#2) It was announced that an ordinance distributed to the Board was to be on the Village Council agenda the next week for second reading that would eliminate Sections A, B, and C regarding the Tree Board; therefore, discussion regarding the plans for the annual Arbor Day ceremony was unnecessary. Changes to the original ordinance and powers and duties of the Planning and Zoning Board were reviewed. Boardmember Hackett suggested speaking with members of the Village Council regarding having this Board sit as the Local Planning Agency. V. ANY OTHER MATTERS Village Clerk Lori McWilliams announced the vacant Board position for an alternate member had been advertised, and April 18 was the deadline to submit letters of interest to the Village Clerk. VII. ADJOURNMENT Upon motion by Vice Chair Okun; seconded by Board Member Hood, and unanimously carried, the meeting was adjourned at 7:22 p.m. Respectfully submitted, eW�,�Lori McWilliams, CMC Village Clerk Note: These summary minutes-are prepared in compliance with 286.011 F.S._and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME—FIRST NAME—MIDDLE NAME ME OF BOARD,COUNCIL,COMMISSION,AUTHORITY,OR COMMITTEE J l .rn°`s V anncns + 2onnn5 13oa.rd MAILING ADDRESS THE BOARD,COUNCIL,COMMISSION,AUTHORITY OR COMMITTEE ON Cii C. r,C S C L P43 C. WHICH I SERVE IS A UNIT OF: CITY _r /1 r COUNTY ' 0 CITY ❑COUNTY OTHER LOCAL AGENCY NAK( e. J C 5 (q FL .�3 / (_ tEl t a POLITICAL SUBDIVISION: 4 - S- DATE ON WHICH VOTE OCCURRED l��✓ T �� prc 3 2oa ) MYPDSITIO S: 0 ELECTIVE 14 APPOINTIVE WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies equally to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his or her special private gain or loss. Each elected or appointed local officer also is prohibited from knowingly voting on a mea- sure which inures to the special gain or loss of a principal (other than a government agency)by whom he or she is retained (including the parent organization or subsidiary of a corporate principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A"business associate"means any person or entity engaged in or carrying on a business enterprise with the officer as a partner,joint venturer, coowner of property, or corporate shareholder(where the shares of the corporation are not listed on any national or regional stock exchange). * * * * * * * * * * * * * * * ELECTED OFFICERS: In addition to abstaining from voting in the situations described above,you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting;and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min- utes of the meeting,who should incorporate the form in the minutes. * * * * * * * * * * * * * * * * APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form(before making any attempt to influence the decision)with the person responsible for recording the minutes of the meeting,who will incorporate the form in the minutes. (Continued on other side) OE FORM 8B-EFF.1/2000 PAGE 1 APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting,who must incorporate the form in the minutes.A copy of the form must be provided immediately to the other members of the agency,and the form must be read publicly at the next meeting after the form is filed. L L� DISCLOSURE OF LOCAL OFFICER'S INTEREST I, ...\e"..c s. v• 1 at- * , hereby disclose that on Np t z I g ,20 (a)A measure came or will come before my agency which(check one) 9 inured to my special private gain or loss; ll�__ ii ff ^ � inured to the special gain or loss of my business associate, V(-.fl It 4 t o.d C.7 U'JAI G1'1° ,c S ASYO ; inured to the special gain or loss of my relative, _ inured to the special gain or loss of , by whom I am retained;or inured to the special gain or loss of _ ,which is the parent organization or subsidiary of a principal which has retained me. (b)The measure before my agency and the nature of my conflicting interest in the measure is as follows: LA)or t4 r GtSc.C&r.. i4t- L I r.• 3 0 Date Filed Smr, NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED$10,000. CE FORM 8B-EFF.1/2000 PAGE 2